AT A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON JUNE 15, 2010 AT 9:00 A.M., THE FOLLOWING PROCEEDINGS WERE HAD, VIZ.

Present: Eugene Lamb, Chair, District 1

Doug Croley, Vice-Chair, District 2

District 4 Seat vacant

Sherrie Taylor, District 5

Nicholas Thomas, Clerk

Deborah Minnis, County Attorney

Johnny Williams, County Administrator

Absent: Gene Morgan, District 3

CALL TO ORDER

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG

AMENDMENTS AND APPROVAL OF THE AGENDAU

Add: Board Approval to Sell Surplus Ambulance at Auction – add to General Business as 19A

Add: Amended Write up to Item 18 Croley/Taylor 3 – 0

Croley/Taylor 3 – 0

Approve Agenda as amended. Croley/Taylor 3 – 0

AWARDS, PRESENTATIONS AND APPEARANCES

1.	Hospital Update Craig McMillan Hospital opened for business on June 14. In 17 hours, 57 patients were seen. All but 3 were released after treatment. They utilized all of the state of the art equipment. Croley’s questions regarding monitoring of those patients being seen – how many of those patients are insured or are self-paying. Capital Regional wants EMS on that campus as soon as possible. There is a group of doctors want to use the old Urgent Care area as a time share arrangement. ENT, GYN, etc. This would be good access to citizens. The more it can be utilized for medical, the better. Must begin some planning. GHI asked permission to begin meetings to discuss the use of the remainder of the building and formulate a proposal and a plan. Commissioner Taylor – concurred with Craig McMillan to begin meetings. Asked for a workshop. County Administrator Williams remarks. Clyde Collins EMS Captain Crum – report on first day of the re-opening
2.	Purchase of Current Office Building -Tax Collector Dale Summerford Not present.
3.	Human/Bear Conflicts in Gadsden County -Alan Knothe, Wildlife Assistance Biologist, Florida Fish and Wildlife Commission Not Present.
4.	Judicial Correction Services, Inc. Richard Stewart, Operations Manager, Stewart Consultants, Inc. Private Misdemeanor Probation Services Harold Bazzel, former Bay County, Florida Clerk for 28 years How did you come to Gadsden County? Croley/Taylor approve Clerk, County Administrator to put together a committee to formally consider this concept and further exploration. 3 – 0

CONSENT AGENDA

Pull 11 & 12

Croley/Taylor approve remainder of consent agenda 3 – 0

5.	Approval of Minutes of April 20, 2010 Regular Meeting
6.	Ratification of Payment of County Bills Accounts Payables dated: June 4, 2010 June 11, 2010 Payroll Dated: June 3, 2010
7.	Approval of Chairman Lamb’s Travel to the 2010 National Association of Counties’ Annual Conference and Exposition in Reno/Washoe County, Nevada – July 16-July 20, 2010 Approximate Cost $1,750.00
8.	Resolution 2010-031 Appealing to the City of Quincy for Downtown Parking Solutions
9.	Approval of Gadsden County Appointments to the Gadsden County Industrial Development Authority by Gadsden County Chamber of Commerce Nick Bert – Havana (District 1)(New Appointment to replace Wilson Hinson whose term expired on 5/18/2009) Barry Haber – Quincy (District 5) (New Appointment to replace Felecia Battle-Jones whose terms expired 5/18/2008) Calvin Dawkins Chattahoochee (District 3) (Reappointment)
10.	Approval of Settlement in the Matter of Herb Chancy v. Gadsden County, Florida Mr. Chance, a Gadsden County employee, filed suit against the County alleging race discrimination and retaliation related to several employment decisions affecting Mr. Chancey’s employment. The matter proceeded through the federal system through the end of discovery, when the parties were able to agree on a tentative settlement figure of $20,000, inclusive of any and all fees and costs, in exchange for complete dismissal of Mr. Chancey’s action against the County. The attorney for the County’s insurance carrier recommended approval of the proposed settlement.
11.	Approval of Signatures for Special Assessment Liens for Crystal Jones; Philynsia Jenkins for Impact Fee Proviso Down Payment and Closing Cost Assistance
12.	Approval of Signatures for Special Assessment Lien and Rehabilitation Contract using Impact Fee Proviso funds and State Housing Initiative Program funds for Rehabilitation of Homes of Margaret Odom and Clara Pride
13.	Approval to Enter Into Interlocal Agreement with Town of Greensboro for Watermain Extension In April 2009, the Board approve the Immediate Needs Report and ssociated recommendations as prepared by Preble-Rish, Inc. (PRI) One of the recommendations contained in that report was to provide $250,000 of the legislative appropriation funds received by the County in 2008 to the Town of Greensboro to use as leverage funds toward a Community Development Block Grant grant. The leverage funds, along with the CDBG grant funds would be used to construct a watermain from Gretna to Greensboro. The Department of community Affiars (DCA) requires that an Interlocal Agreement be entered into if any portion of th grant activities will take place outside of the jurisdiction of the applying government. Since a section of the line will be installed in unincorporated Gadsden County, this agreement is necessary for Greensboro to move forward with the grant application.

CONSENT AGENDA ITEMS PULLED FOR DISCUSSION

11.

Approval of Signatures for Special Assessment Liens for Crystal Jones; Philynsia Jenkins for Impact Fee Proviso Down Payment and Closing Cost Assistance

Commissioner Taylor concerned about how the applications are being processed and considered. She is not satisfied with how the department is being run. She asked for improvements in the department.

Chairman Lamb’s remarks. Want to see if the services are consistent over the last 6 years.

Asked County Administrator to have someone from the State to come to this body and explain how this program is run. Put this program in proper prospective before the board. Bring back also the local ordinance which sets out the committee functions.

Commissioner Croley –Use P/Z GSI Program to prepare a map which will demonstrate where the projects have been completed over recent years.

Commissioner Taylor – wants to make sure that the money is distributed throughout the county fairly.

Taylor/Croley approve Items 11 & 12. 3 – 0

12.

Approval of Signatures for Special Assessment Lien and Rehabilitation Contract using Impact Fee Proviso funds and State Housing Initiative Program funds for Rehabilitation of Homes of Margaret Odom and Clara Pride

CITIZENS REQUESTING TO BE HEARD ON NON-AGENDA ITEMS

GENERAL BUSINESS

14.	Department of Homeland Security Grant for Planning Training and Functional Exercise Contract No. 11-FG-39-02-30-01 (CFDA# 97.042) $44,967 July 1, 2010 through June 30, 2011 Charles Brinkley present. No discussion among the board. Taylor/Croley approve grant 3 – 0
15.	Approval of Maintenance I Position for Gadsden Memorial Hospital Campus The lease agreement with Tallahassee Medical Center, Inc. d/b/a Capital Regional Medical Center requires the County to maintain the grounds of the facility. In order to fulfill that requirement the County’s Facilities Maintenance Division needs to add an additional employee with responsibilities specific to maintaining the grounds of the hospital. Cost - $30,000 per year. Funds will come from the same fund that Urgent Care came from. Clyde Collins present. Croley/Taylor approve 3 – 0
16.	Public Officials Bond Reviews At the instruction of the Board on June 1, 2010, the staff and Clerk reviewed the public official bonds for sufficiency in relation to the functions that each elected official performs. Their recommendation was to increase the amount of the Sheriff’s bond from $10,000 to $100,000. The fiscal impact would be approximately $275. Staff recommended that the county attorney be directed to amend Ordinance 2009-005 to increase the bond amount for the Sheriff. Croley/Taylor Approve 3 – 0
17.	Approval of Resolution No. 2010-027 and Appropriation of Funds (0020-120) Tourist Development Council (TDC)) for Website Development & Marketing, Advertisement and Promotional Planning OMB-BA# 100086 The TDC currently has $215,806.94 accumulated in fund reserve from previous fiscal years that were allocated and budgeted for marketing, but not utilized. The TDC requested an additional $64,450 of that money be used to implement the website and marketing plan identified in the adopted TDC Strategic Plan. The funds would be spent to develop a market/media driven web-site, advertise with VISIT FLORIDA, advertise in statewide regional marketing materials and prepare collateral materials that will be spread over the five year strategic plan planning horizon. In addition to the $64,450 outlined in the TDC Strategic plan, an additional $6,000 is required from the reserve fund to contribute to the anticipated cost of the regional billboard blitz. Commissioner Taylor’s Questions. (Does not intend to approve staff positoin) Taylor/Croley – approve contingent that it does not include a staff position.
18.	Bradwell Restaurant & Infrastructure Project & Economic Grant Funding CDBG Amended Agenda Report was received as amendment to the agenda. The County submitted an application to the Florida Department of Community Affairs (DCA) in 2007 for Mr. Monte Bradwell’s proposed project for a restaurant on the Bradwell property located on U.S. 90, west of Quincy. Parcel No. 3-10-2N-4W-0000-00134-0100. On August 13, 2007, the staff was informed of the funding award in the amount of $750,000. The BCC approved the award on August 21, 2007. The grant funds were to be utilized for infrastructure improvements – sewer lines, lighting and paving of access roads to extend to the proposed restaurant site. The funding was tied to and contingent on the construction and extension of infrastructure to a restaurant which was to result in an economic benefit and employment center. Subsequent to that August 21, 2007 meeting, a number of events unfolded throughout the entire country and the world which led to recession and credit crunch which posed a financing challenge for Mr. Bradwell. However, he remained hopeful that the project would move forward. At the April 6, 2010 BCC meeting, the BCC granted a sixty day extension to allow him more time obtain funding. As of June 2, 2010, Mr. Bradwell had not provided information to the board to document that he had secured financing to construct the restaurant. As the application stands at present, the project must be completed by January 2, 2011. As that deadline approaches, it does not seem likely that the project could be finished by that time. A decision is now required of the county to either apply for another extension or close the application out and return the $22,450.00 already expended. (Used to purchase an easement for roadway.) It is noted here that the county cannot apply for another CDBG grant until this project is closed out. The staff recommended the following: 1) Submit a closeout package to DCA so that the county may continue to apply for CDBG grants; 2) Authorize payment of $22,450 to DCA; 3) Request that Mr. Bradwell repay the $22,450.00 paid to him for the ingress/egress/utility easement located on his property; 4) The county vacate the easement and return the property within the easement to Mr. Bradwell. Mr. Bradwell has withdrawn his project. He has submitted at check for $21,000. The difference was county incurred expenses that should not be reimbursed by Mr. Bradwell. Croley/Taylor – approve staff recommendation. 3-0 Commissioner Taylor noted that Mr. Bradwell withdrew his project. She wanted to continue to pursue installation of infrastructure in the area proposed by Mr. Bradwell’s project.

19[c1] .	Approval of Change Order # 2 to the Contract with Peavy and Son Construction Co., Inc. for Paving of Dupont Road to Include the Paving of Talquin Ave The original contract to pave Dupont Road was approved on August 25, 1009 through a Joint Participation Agreement with Florida Department of Transportation (FDOT) using funding from the County Incentive Grant Program. The original project was designed and bid with the lowest bidder being Peavy and Son at $693,701. However, the bid was award contingent on bringing the contract amount at the grant. Public Works Director Robert Presnell then went back to Peavy and Son and negotiated a reduction in the scope of the project, thus reducing the contract award to match the grant award. The first change order not only reduced the scope of work to Dupont Road, but also included some work to Dodger Ball Park Road – bringing the contracted amount to $314,928. The BCC approved that contract change order and directed the staff to come back to the board with estimates to pave Talquin Ave in anticipation that perhaps it could also be paved by a change order to the Peavy and Son contract as well. Change Order # 2 would increase the contract with Peavy and Son contract by approximately $40,701.58 to include the paving of Talquin Ave.
20.	COUNTY ADMINISTRATOR’S AGENDA Update on Board Requests
21.	COUNTY ATTORNEY’S AGENDA Update on Various Legal Issues Morris Long- Incorrect Legal Description on 1976 County Deed
22.	DISCUSSION ITEMS BY COMMISSIONERS
	Commissioner Morgan, District 3
	Commissioner Taylor, District 5 Morris Long Property Mr. Long indicated that the adjacent property owners are agreeable to resolve the issue, but he requested the board conduct a survey. Corrective deed could only be made to Mr. David Long, the original purchaser Croley/Taylor issue a corrected tax deed to David Long or his designee to correct the tax deed in question. 5 – 0
	Commissioner Croley, District 2, Vice-Chair Tax Revenues – Possible decline in traffic going to the beaches. See if there can be any decline attributable to the oil spill and see if there is standing Fire Service Equipment - Standard equipment in all departments.
	Commissioner Lamb, District 1, Chair Brumby Street House Still is for sale. Seek new strategy to get rid of the house. County Administrator’s Evaluation
23.	RECEIPT AND FILE AGENDA a. For the record: Grant Adjustment 1 Notice – FDLE- Havana Department of Drug Apprehension Program 2010-ARRC-GADS-1-W7-192

July Meetings: July 6, 2010 Regular Meeting 6:00 p.m.

July 20, 2010 Regular Meeting 9:00 a.m.