AT A REEGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON SEPTEMBER 21, 2010 AT 6:00 P.M, THE FOLLOWING PROCEEDINGS WERE HAD, VIZ.

PRESENT: Eugene Lamb, Chair, District 1

Doug Croley, Vice-Chair, District 2

Gene Morgan, District 3

Sherrie Taylor, District 5

Nicholas Thomas, Clerk

Deborah Minnis, County Attorney

Johnny Williams, County Administrator

INVOCATION AND PLEDGE OF ALLEGIANCE

AMENDMENTS TO THE AGENDA

Add: Public Works Addition 14B – SCRAP Projects

ADD: Tony Colvin Contract 14A

Add to Commissioner Lamb’s Comments – appointment to the Value Adjustment Board

Croley/Morgan Approve Amendments 4 – 0

AWARDS, PRESENTATIONS AND APPEARANCES

1.

Home for the American Legion Post 84, Auxiliary Unit 84 and Legion Riders Chapter 84 – Use During Natural Disasters as a Shelter The American Legion Post 84, Auxiliary Unite 84 and Legion Riders Chapter 84 would like to purchase the facility located at 106 East 8^th Ave., Havana as their Legion Hall. Croley/Taylor motioned to give letter of support for this grant. 4 – 0

CONSENT AGENDA

Item 4 was pulled for discussion

Morgan/Taylor approved consent agenda 4 – 0

2.	Ratification of Approval to Pay County Bills Accounts Payables Dated: August 27, 2010 September 3, 2010 September 10, 2010 Payroll Dated: September 9, 2010
3.	Approval of Travel for Commissioner Croley and Commissioner Morgan to attend the Advanced County Commissioner (ACC) Education Programs: 3 Seminars in Gainesville, FL on October 28-29, 2010; January 6-7, 2011 and April 14-15, 2011 (Approximately $2,400 for all three seminars for both commissioners.)
4.	Application for the E911 Rural County Grant Program - this is a non matching grant for $54,910.64
5.	Approval and Execution of State Aid Grant Application and Grant Agreement for 2010-2011 for $362,989. No further financial obligation or match is required by the County.

ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION

4.

Application for the E911 Rural County Grant Program - this is a non matching grant for $54,910.64 Discussion: Croley asked the grant proceeds to be administered by the Clerk’s office. Croley – Motion to approve contingent that the Clerk handles the financial administration of the grant. /Morgan seconded Vote 4 – 0 Commissioner Taylor does not w

CITIZENS REQUESTING TO BE HEARD ON NON AGENDA ITEMS

There was no response.

PUBLIC HEARINGS

6.	Public Hearing – Second Public Hearing for Adoption of Final Millage Rate and Final Budget for Fiscal Year 2010/2011 Resolution 2010-41 Adopting the Countywide Millage Rate of 8.9064 Mills rate of 3.41% less than The rollback rate of 9.22% Chair called for public comments. No response. Taylor/Croley 4 – 0 Resolution 2010-042 Adopting the Countywide Budget $42,873,427 Chair called for public comments. Brenda Holt asked to see where the increases and decreases and any items in the tentative budget. Croley: E911 Sheriff’s Generator – is it budgeted? Electrical engineer still evaluating what electrical improvements need to be made. One proposal received today - $196,000 for new generator to run the entire building. Need to set aside some money in this budget for the generator. Croley/Lamb Motion to place $195,000 be placed in the facilities budget to purchase a generator even if it has to come from fund balance. Will run IT, EOC, Sheriff’s office, E911. Howard McKinnon – not sure how the budget was advertised. Might be advisable to do this as an amendment later. Croley Withdrew his motion. Ms. Holt: Still want to Matt Rowe – Havana Merchant’s Association – wanted to know how to proceeds of the Economic Development funding - Chair Read resolution into record again Morgan/Croley approve the final budget as presented. 4 – 0
7.	Approval of the Comprehensive Health Care Proposal Howard McKinnon and Max Martinez submitted budget of $266,000 Croley/Taylor approve the first year budget. 4 – 0
8.	Approval of Half Cent Sales Tax Dollars Collected in 2008-2009 This item seeks Board approval for the Health Council to utilize $200,000 of previously collected half cent sales tax dollars to purchase a medical mobile unit. McKinnon asked to pull this item Taylor/Morgan motion to pull this item. They will bring this back at later date. 4 – 0
9.	Contract Between the Gadsden County Board of County Commissioners and the Florida Department of Health for the Operations of the Gadsden County Health Department Contract Year 2010-2011 Mr. Marlon Hunter addressed the board to explain the services they provide and the accomplishments they have made over the last year. Working with Health Council on a new Health Care Strategic Plan. Contracted with FAMU and FSU to get needs assessment and strategic plan. Croley/Taylor approve the agreement. 4 – 0
10.	Approval of Translator/Interpreter Contract for the Probation Division - Bridging Barriers, LLC Cost – approximately $3,500 per year Martha Chancey, Probation Division Manager Morgan/Croley 4 – 0 approve
11 .	Post Approval of Contract between the Gadsden County Tourist Development Council and Ron Sachs Communications, Inc. Croley/Morgan approve the contract – 3-1 (Taylor)
12.	Approval for Oliver Sellers, Code enforcement Officer, to seek Elected Office in Decatur County, Georgia Morgan/Taylor approve 4 – 0
13.	Approval to Expend Funds for Courthouse Facility-Related Expenditures Guy Race Roof Repair - $ 111,000.00 Indoor Air Quality Test and Duct Inspections 3,000.00 Public Defender’s Office Ceiling Repair/Replace 12,000.00 Public Defender’s Office Repair Completion 68,000.00 County Judge’s Bathroom Installation 9,900.00 Circuit Judge’s Chamber Renovations 20,000.00 Install Fire Alarm Systems 34,000.00 Gutter and Window Repairs 102,000.00 Total 359, 900.00 The surcharge revenue will provide approximately $241,626 and can only be used for courthouse related expenditures and will not impact the general fund. However, any cost that exceeds this amount will be the responsibility of the county. The work will be done as the money comes in. Taylor/Lamb Approve Questions by Commissioner Croley. Will not support. Commissioner Morgan asked Grant Slayden about the third judge we have requested. Croley asked to see a comprehensive business plan for repairs for facilities. Vote 3 – 1(Croley)
14.	Transfer of Emergency Management and E911 This item seeks Board approval for the transfer of our Emergency Management (EM) and the E911 PSAP back to the direct control of the BOCC with day to day administration thereof by the County Administrator. Chair Lamb was in support of leaving the services with the Sheriff. Commissioner Croley made remarks supporting the transfer back to the BOCC Commissioner Morgan made remarks Commissioner Taylor concurred with Chair Lamb to leave the services where they are. Motion: Morgan leave with Sheriff contingent on interlocal agreement coming forward that both Sheriff and BOCC agree on. Open up communications and come together in agreement on matters of concern . Commissioner Taylor seconded. 4 – 0 Croley want financial matters to go through the Clerk’s office and also have a local ordinance in place that authorizes and details how emergencies are handled.
14A	Approval of Agreement with Tony Colvin to provide Building Official Services Croley/Taylor approve 4 – 0
14B	Public Works – Candidate Projects for the Small County Road Assistance Program (SCRAP) – FDOT Roads were identified that meet the scoring criteria that will most likely be competitive for the program. Proposed were as follows, but only one road in each year can be moved forward. FY 2011 Lonnie Clark Road - resurfacing Matthew Clark Road - resurfacing Dogtown Road – resurfacing Telogia Creek Road – resurfacing FY 2013 Ben Bostick Road – resurfacing – from US 90 to Atwater Road Woodward Road – resurfacing Little Sycamore Road – resurfacing from Flat Creek Road to Sycamore Road Chris Forehand, engineer with Preble Rish – county can only submit one road for each year. Cannot submit all of them. Must be in the $300,000 to the $400,000 range to be more competitive. Croley: Motion to submit Dogtown Road – motion died for lack of second. FY 2011: Taylor/Lamb motion to select Lonnie Clark Road. FY 2013: Croley motioned Woodward Road/ Second by Morgan 4 – 0
15.	Update of Board Requests of the County Administrator No items
16.	Update on Various Legal Issues Nuisance Abatement Ordinance Paving of Private Roads and Assessments Mr. Williams have agreed to deed Allen Ranch Road to the county. They will be on the October agenda. ½ mile road.
	DISCUSSION ITEMS BY COMMISSIONERS
	Commissioner Morgan, District 3 No comments
	Commissioner Taylor, District 5 Emergency Management Interlocal Agreement
	Commissioner Croley, Vice-Chair, district 2 CRTPA meeting in Tallahassee on Sept. 20. Quincy By-Pass remains a viable project. Economic Development and Railroads – Report from CSX representative giving report on rail resources. Gadsden County is well positioned with rail access. Agenda Packet filed for record.
	Commissioner Lamb, Chair, District 1 Appointed Commissioner Taylor to serve on the Value Adjustment Board instead of himself. Lamb/Croley motion to appoint Commissioner Taylor to the VAB. Gadsden Express is working on two more stops within the area. They have not been determined yet. CRTPA is responsible for the approved stops.
	ADJOURNMENT