AT A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA, ON JANUARY 18, 2011 AT 9:00 A.M, THE FOLLOWING PROCEEDINGS WERE HAD, VIZ:

Present: Sherrie Taylor, District 5, Chairperson

Gene Morgan, District 3, Vice-Chairman

Eugene Lamb, District 1

Doug Croley, District 2

Brenda Holt, District 4

Nicholas Thomas, Clerk

Debra Minnis, County Attorney

Johnny Williams, County Administrator

INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL

AMENDMENTS AND APPROVAL OF AGENDA

No amendments were made

AWARDS, PRESENTATIONS AND APPEARANCES

1. Department of Corrections – State Probation Statistics for Gadsden County May Andrews, Correctional Probation Senior Supervisor and John Walkup, Circuit Administrator

Re-entry of inmates to society

Commissioner’s questions

CLERK OF COURTS

2. Ratification of Approval to Pay County Bills

Lamb/Holt 5 – 0

Presentation of County Finance and County Clerk Issues

Commissioners questions – Fiscally constrained dollars -

CONSENT AGENDA Lamb/Morgan 5 – 0

3. Approval of Minutes – December 7, 2010 – Regular Meeting

4. Approval of County Deed and Authorization for the Chair to Execute to Henry and Gwendolyn McGill, 512 Conyers Street, Havana, FL 32333

5. Approval to Accept County Commission Public Bonds for Re-elected Commissioner Douglas M. Croley and Commissioner Brenda A. Holt (Johnny Williams, County Administrator)

ITEMS PULLED FOR DISCUSSION

CITIZENS REQUESTING TO BE HEARD ON NON-AGENDA ITEMS (3 MINUTE LIMIT)

Michelle Ostenberg 79 Butterfly Lane, Chattahoochee, FL as a resident of Gadsden County - on annual leave representing herself - January 21, 2011 at 7:30 p.m. temperature was 28 degrees – tragic event – man walked into Gretna Public Safety Department and asked to be arrested because he was cold.

Chief Bess – City of Gretna Public Safety – Blood Drive - asked commissioners help in blood drive January 21 at Gretna Public Safety Department – directions given to county administrator to follow up with getting the word out – instructed to meet with Chief Bess – find another location as well. Sheriff’s calling system could be used.

Jim Ivey 388 Talquin Ave. at Lake Talquin C. W. Roberts recycling plant on SR 267

GENERAL BUSINESS

6. Approval of 2011 County Commission Meeting Calendar (Johnny Williams, County Administrator)

Croley/Morgan approve 5 - 0

7. Renewal of Contract for State Lobbying Services (Arthur Lawson, Assistant County Administrator) Morgan/Holt approval discussion: cost share with cities and adjoining counties; county administrator to follow up with other cities and counties. 3 – 2 (Croley & Taylor opposed.)

8. Approval to Renew the Microsoft Enterprise Licensing Agreement and Authorize the Chairperson to Execute (Charles Chapman, Public Works Director) Croley/Morgan approve 5 – 0

9. Approval to Award Bid Number 10-28 for Engineering Services for the CDBG Disaster Recovery Grant and Authorize the Chairperson to Execute the Contract (Clyde Collins, Building Official and Phyllis Moore, SHIP Administrator) Morgan/Holt approve 5 – 0 Crawfish Island

COUNTY ADMINISTRATOR

10. Discussion of Fiscal Constraint County Dollars Put on March agenda and schedule a workshop to discuss what should be done with the money. Until then, put into fund balance.

Update on Board Requests

(Johnny Williams, County Administrator)

Croley to Administrator – write appropriate letter to all stake holders identified with Florida State Hospital and ask them to share in the cost of employing lobbying services. Do a letter writing campaign to the legislators. Consensus was to approve above directions.

COUNTY ATTORNEY

Deborah Minnis, County Attorney

11. Presentation on Required Re-districting Census data has not been received yet. Recommended hiring consultant to come in and look at the district lines to give an independent judgment.

Croley’s remarks – strongly encouraged that we begin an RFP process now to get ahead of the other counties to get consultant on board. Bring Supervisor of Elections into the process. Administrator directed to meet with Ms. Knight.

Update of C. W. Roberts Time Extension 3 months extension offered to his counsel; awaiting response back from them.

Update on Various Legal Issues

12. DISCUSSION ITEMS BY COMMISSIONERS

Commissioner Lamb, District 1 - Public Safety - Only one officer patrolling in District 1. That is no t adequate. Administrator directed to speak to the Sheriff before next meeting and report back.

Commissioner Croley, District 2 – Asked the commission

CRPTA report on transportation issues –filed with Clerk

Opportunities for rail resources in Gadsden County - interregional transport – rail and water - re-establish railroad stops in Gadsden County

Thanks to the constitutional officers employees for accomplishments in 2010

Named some of the accomplishments of the board over the last year.

Commissioner Holt, District 4

Medicaid Dollars in the budget - $500,000 was budgeted in 2011; asked for more info to come back to the board – need to budget earlier in the year – perhaps in the spring. Need a report on Medicaid and where the state is on auditing the bills.

Black History Parade – people told her that the their request for use of the courthouse grounds was not approved until the city of Quincy made the request.

Holt made a motion to remove the county administrator. Motion died for lack of a second.

Remark employee made earlier in the meeting about being suspended for speaking in BCC Meeting.

Horse track in coming to Gretna and bringing jobs to contractors, etc. Facility will be $12 million

Commissioner Morgan, Vice Chairman, District 3 –

Crawfish Island Project

Economic Development Opportunities at I-10 exchanges – asked the board to formally approach DOT about putting lighting at those exchanges. Directed to the administrator.

Croley – the board must make formal request to CRTPA

Have the administrator to write letter and have the attorney review it and send it forward.

Cold weather shelter.

Vision Meeting – suggestions received from employees.

EMS relocation - will be discussed with hospital board

Commissioner Taylor, Chairperson, District 5 –

Vision Meeting – more than 200 employees attended. The Sheriff will host another one in April.

Requested that televising of the BCC Meetings – want this on the agenda soon. Mr. Lawson reported that it will be back on the first meeting in March.

Joe Knight Road paving – requested it be placed on next agenda.

Profession courtesy – be mindful of how we react to one another.

13. RECESS BOCC MEETING AND RECONVENE FOR A PRIVATE ATTORNEY-CLIENT SESSION

14. Reconvene the BOCC Meeting

MOTION TO ADJOURN

RECEIPT AND FILE

15.

a. For the Record: Letter from the Clerk’s Office Regarding Cash-In-Bank Summary Report

b. For the Record: Letter from Waste Pro Regarding Franchise Agreement with the County

February Meeting(s)

- February 1, 2011, Regular Meeting, 6:00 p.m.

- February 15, 2011, Regular Meeting, 9:00 a.m.