AT A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA, ON FEBRUARY 1, 2011 AT 6:00 P.M., THE FOLLOWING PROCEEDINGS WERE HAD, VIZ:

PRESENT: Sherrie Taylor, Chair, District 5

Gene Morgan, Vice-Chair, District 3

Eugene Lamb, District 1

Doug Croley, District 2

Brenda Holt, District 4

Nicholas Thomas, Clerk of Courts

Debra Minnis, County Attorney

Johnny Williams, County Administrator

INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL

Chair Taylor called the meeting to order at 6:00 p.m. and opened the meeting with a prayer then led in pledging allegiance to the US flag.

Deputy Clerk Muriel Straughn called the roll and noted all commissioners were present.

AMENDMENTS AND APPROVAL OF THE AGENDA

Pull Item 16: Emergency Management Interlocal Agreement between Sheriff & BOCC

Add as Item 16: Approval to Pay Ron Sachs Communications, Inc. Invoice for Tourist Development Web-Site Design Design - $15,000.

Add 4A: Eugene Lamb TCC Board of Directors

ADD as Commissioners Comments: Roof for Livestock Pavillion

Objections about the agenda process voiced by Commissioner Croley.

Motion to approve the agenda as amended Croley/Lamb 5 – 0

AWARDS, PRESENTATIONS AND APPEARANCES

1.	Resolution Number 2011 – 005 Declaring February 7, 2011 as National Black HIV/AIDS Awareness Day Keith Blocker, Prevention and Training Consultant from the Gadsden County Health Department spoke to the board requesting their participation in promoting awareness, treatment and prevention of HIV/AIDS. Lamb’s Comments. Lamb/Holt: Motion to approve resolution. 5 – 0
2.	The Impact of an Ad Valorem Tax Exemption for Senior Citizens Property Appraiser Clay VanLandingham addressed the board with a presentation regarding how the Senior Citizen Tax Exemption would impact the Ad Valorem revenue to Gadsden County. Commissioners questions. Croley/Lamb motion to set up a task force to study implementing an ordinance to offer Senior Citizens Property Tax Exemption, then bring back recommendation to the board later for discussion . 5 – 0 It was suggested that Commissioner Holt serve on the Task Force
3.	Crime Report Jim Corder from Sheriff’s Office reported that they are noticing an increase in violent crimes in Gadsden County. 18 patrol deputies 12 hr. shifts patrol 516 miles in the county. Commissioners questions and comments. Directions to Sheriff’s Office: go back and crunch some numbers and come back with real numbers that it will take to have impact now.
	TCC 2011 African American History Calendar Commissioner Brenda Holt is featured on the June Calendar.
CLERK OF COURTS
4.	Presentation of County Finance and County Clerk Issues Clerk Nicholas Thomas was called away with family emergency.
CONSENT AGENDA Croley/Morgan approve 5 - 0
5.	Approval of Minutes of December 21, 2010 Regular Meeting
6.	Ratification of Approval to Pay the County Bills · Accounts Payable Dated: January 14, 20111 · January 21, 2011 · January 28, 2011 · Payroll Dated: January 27, 2011
CONSENT AGENDA ITEMS PULLED FOR DISCUSSION
CITIZENS REQUESTION TO BE HEARD
	Ms. Dorothy Lewis, 350 Hardaway Hwy. Chattahoochee, FL - Formal Complaint against EMS (widow of Robert Lewis) EMS called to her home in response to 911 call. EMS disrobed him and declined to cover him when asked to do so by the family. The administrator was instructed to meet with Mrs. Lewis at her earliest convenience. She was asked to come back if her meeting with the administrator Sam Palmer, 1225 Berry St. Quincy, FL 32351 – Redistricting of County Commission District lines There is information in the community that the county commission is interested in re-drawing district lines. He asked why this matter has surfaced. If we are going to redistrict, make sure that you are doing it for the right reasons.
PUBLIC HEARINGS
7.	Guy Race Courthouse Annex – Request to Award Bid Roof Repair to Commercial Roofing, LLC for $93,850.00 ; OMB BA# 110023 and Resolution 2011-006 Chair announced a public hearing and invited public discussion and questions. Building Official Clyde Collins reported that the roof must be replaced. Grant Slayden, 1188 Ronds Pointe Dr. E. Tallahassee, FL 32312, Second Judicial Circuit The roof has seriously deteriorated and the Clerk has confirmed that there is adequate money in the court facilities funds to pay for the new roof. Chair called for public comments. No response. Lamb/Croley Motion approve the Budget Amendment and Resolution. Lamb/? Award Bid to Commercial Roofing,LLC and authorize chairman to sign the contract.
8.	Public Hearing – Approval of Resolution 2011-006 and Budget Amendment #OMB BA# 110017 This amendment and resolution transfers $372,490.50 from the unbudgeted general fund balance into the Land account. An additional $32,509.50 will be transferred to the Land account from the Rentals & Leases account that was paying the rental on the property. Total transfer - $405,000. Chair called for public comment. No response. Commissioner’s comments. Holt – this is not a good time to buy this building. Medicaid budget was reduced; but the cost continues to exceed the budgeted amounts. More people are on Medicaid now due to the economic crisis. She fears that the county owes as much as $1.8 million in past Medicaid billing once the audits are completed. She cautioned that the county needs to get prepared for the Medicaid bills. Chair asked her to ask someone from Medicaid billing to come over and speak to the BCC. Croley/Morgan approve the budget amendment and resolution as recommended by the committee. 4 – 1 (Holt)
9.	Public Hearing – OMB BA 110022 Resolution 2011-006; Joe Knight Road Paving On April 6, 2011 the BOCC approved applying for a grant to pave Joe Knight Road – SCOP – However, it was not funded. It was brought back to the board for discussion and direction. Charles Chapman – this is a scaled down version of what was originally engineered and proposed. Chair Called Pastor Sandy Davenport, 649 South Adams St. Quincy, FL – plead for the paving. Spoke to the danger of the road which includes a blind curve and it is treacherous when it rains. All other roads in and around Joe Knight has already been paved. It was proposed for paving 30 years ago, but the ball was dropped. Virginia Moore 131 Joe Knight St. – this is an urgent matter – she suffers property damage from the water coming through her yard. Commissioners Comments: Lamb in support; Holt objected to the process, but she was in favor of the paving. The pot of money should be divided among the districts. Process must be fair to everyone. Supported a workshop to decide how the process will work. Croley – search of public records - it is a dead end street. Only two recorded homesteads. 12 parcels. Property tax = $912.10 Low tax base. Abundance of code enforcement issues. Opposed to the paving. Chair Taylor’s response to Commissioner Croley’s remarks. Point of order called for by Croley. Morgan’s comments. Must adhere to the Road Improvement Plan Holt – was originally opposed to this paving. After listening to two of the commissioners, she was proned vote to pay the road. Opposed to Croley asked to raise a question. Lamb/Holt motion to pave Joe Knight Road Croley – get the record straight. Why not consider using asphalt millings. This sets a bad precedent. Chair Taylor’s response to Croley’s remarks Vote was 3 – 2 to pave Joe Knight Road.
10.	Public Hearing - Amending Section 2.92 of the Code of Ordinances Upon reviewing the sufficiency of the bonds for constitutional offices, the appointed committee recommended to increase the bond amount for the Sheriff from $10,000 to $100,000. The Board approved the recommendation. Ordinance 2011-001 will amend Ordinance 2009-005 to reflect that change. Chair Taylor called for public comments. No response. Lamb/Holt to approve 5 – 0
11.	Appointment of a County Commissioner to Serve on the Committee to Oversee the Inmate Commissary and Welfare Funds for the County Jail In accordance with FS 951.23 the Gadsden County Sheriff Morris Young proposes to establish the Inmate Welfare Fund Committee to provide direction for the programs implemented using the inmate commissary and welfare funds. It will ensure that the inmate commissary and welfare funds designated for use are spent appropriately and that programs are implemented to assist in the rehabilitation of inmates. The committee is to be comprised of one county commissioner, one community member, jail chaplain, jail administrator and one other representative from the Sheriff’s Department. Lamb/Holt appoint Chair Taylor 5 – 0
12.	Award of Bid No. 10-26 for HVAC Services to Hodges Heating, Air Conditioning and Refrigeration for all major work, Engineered Cooling Services for Major work and back up and Howell Refrigeration for light commercial work Due to the nature and kind of work required for the county, the staff desires to contract with several vendors to use on an as needed basis depending upon the complexity of the work to be performed. There is a need to contract with vendors who can service the complicated commercial chillers and boilers. Other contract can be utilized to work on the light commercial HVAC units. Staff recommended three of the vendors who bid for the services. Awarding of the bids in this manner will guarantee that staff can secure the specific kind of expertise when needed. The use of a single vendor in the past has resulted in cost that exceeded the competitive bid limits. The funds for these services are allocated in Building Maintenance budget for equipment repair and maintenance. Questions asked of Connie McLendon regarding funding Croley – bid and narrative not well laid out. Holt/Lamb –motion to approve. 4 – 1 (Croley)
GENERAL BUSINESS AGENDA
13.	First Quarter Report for FY 2011 Croley/Lamb approved. 5 – 0
14.	EMS Grant Application to Department of Health for 2010-2011 - EMS proposes to apply for a grant to remount two ambulances at a cost of $69,925 per unit totaling approximately $140,000. The grant requires a 10% match which would be $14,000. The funds are not currently in the EMS budget making it necessary to request that the funds be taken from the budgeted Reserve for Contingency fund or the unbudgeted General Fund Balance. The final decision on the applications will be made in June of 2011. Morgan/Lamb approve 5 – 0
15.	Public Officials Bond Review Section 2 – 112 of the Gadsden County Ordinance 09-005 requires that the Board of County Commissioners review the bonds of the constitutional officers in January and June of every year to determine if they are sufficient. The Board voted on June 15, 2010 to increase the amount for the Sheriff to $100,000. The ordinance making that change was approved earlier in this meeting. Staff recommended that the current amounts of the bonds are sufficient. Croley/Lamb approve 5 – 0
16.	Interlocal Agreement with Sheriff Regarding Emergency Management and E911 Operations Even thought the Sheriff has been operating the Emergency Management and 911 programs for the county since 1991, no formal agreement was ever put into place. The attached agreement was a collaborative effort to draft an interlocal agreement to formalize the transfer of the programs to the Sheriff. Approval to Pay Ron Sachs Communications, Inc. Invoice for Tourist Development Web-Site Design - $15,000. Lisa Garcia – VP of Ron Sachs Communications, Inc. Holt’s Comments about invoice. Morgan/Holt approve payment 5 – 0
17.	County Administrator’s Agenda Interlocal Agreement with City of Quincy on Fuel purchases – meeting held with Finance Director, Administrator and City Manager. Original agreement expired on September 30, 2010. Working on new interlocal agreement. Medicaid Report – Jeff Price is working on it. Only one quarter complete.
18.	County Attorney’s Agenda No matters brought forward.
19.	DISCUSSION ITEMS BY COMMISSIONERS Commissioner Lamb, District 1 Requested BCC to look into helping the Sheriff with more patrol officers. Commissioner Holt, District 4 Livestock Pavilion Roof Livestock Pavilion roof is leaking. They may want to move to another county. Clyde Collins - Roof does leak. He has put it in the budget again and again, but not funded. It also needs French drain. Holt/Croley Motion to instruct Clyde to look at numbers and bring it back. 5 – 0 First meeting in March. Medicaid – 18-24 months for state audit to be completed. Most counties are budgeting additional money over and above what is being paid out in a year. Jeff Price – can bring back info in two weeks. Holt/Lamb Motion to get information regarding money paid out versus Medicaid rebilling that we might be responsible. Comments to Administrator – threatened an employee because he was upset with her. Must do evaluation on the administrator. Must review what we are doing. Motion to replace the administrator. Motion died for lack of second. Commissioner Croley, District 2 Policy for use of the Courthouse Grounds. FS 125.018 Rules and Regulations must be reasonable, just and - Croley/Holt Motion to review the use of courthouse grounds and other county property – put on the agenda as quickly as reasonable. Public Safety Coordinating Council - Croley/ motioned for attorney to have this item agendaed to implement FS – bring back fact finding. Fuel Bill – already addressed. Redistricting Process – need time frame – budget (need to know what it will cost) Drug Abatement Board is still on the books. We have a crime problem. Commissioner Morgan, Vice-Chair, District 3 Fuel Payments – Thanks to the administrator for getting it worked out. Consider something in the new agreement to offer incentives Organ/Croley Motion to agenda a Recap of how Gadsden County will be affected by the Governor’s budget and also get an evaluation from the Florida Association of Counties. Tax Abatement Referendum – agenda an update from the Supervisor of Elections Code Enforcement - need to move forward on issues where we are not getting compliance Dirt Road Improvement Plan – doing a disservice to the public by not following that plan. Lighting on I-10 interchange at Gretna and Chattahoochee – Would like to see a copy of that letter. Send the letter to CRTPA. This is third request to have letter sent. Commissioner Sherrie Taylor, Chair, District 5 Must reschedule June 21^st meeting because it conflicts with FAC Conference Could it be cancelled. Holt/Lamb cancel the meeting – make sure it is duly noticed. Redistricting – no decision has been made. Televising of County Commission Meetings – It will be back at the first meeting in March. Would like to find funds to give the sheriff enough money to add additional patrol officers. No motion was made. Roads - EAR report – will be on the next agenda TDC Appointments – When are new appointments to be made. Evaluation of County Administrator – will be in April Pledged her best to work with everyone and like to work in harmony.
20.	Receipt and File Agenda
a.	Aramark Contract for Uniform Services
b.	Employee Assistance Contract with Solutions EAP – Eileen McCann, LCSW, CEAP
c.	Annual Choose Life Specialty License Plate Report to DHSMV
d.	Letters to Municipalities and Surrounding Counties Requesting their Participation in the cost State Lobbying Services to Prevent the Privatizing of Florida State Hospital
	February Meetings: · February 15, 2011 at 9:00 a.m.

ADJOURNMENT

UPON MOTION BY COMMISSIONER LAMB AND THERE BEING NO OTHER BUSINESS BEFORE THE BOARD, CHAIR TAYLOR DECLARED THE MEETING ADJOURNED AT

Sherrie Taylor, Chair

ATTEST:

Muriel Straughn, Deputy Clerk