GADSDEN COUNTY BOARD OF COUNTY COMMISSIONERS

TOURIST DEVELOPMENT COUNCIL AGENDA

 

Monday, April 18, 2011

 

4:00 pm, Room 101, Edward J. Butler Governmental Complex

9 East Jefferson Street, Quincy, Florida 32352

Commission Meeting Chambers

 


  1. Call to Order – Chairman

 

  1. Roll Call

 

Present:           Jeff Dupree, Chair, Bed Tax Collector

                        Patricia Vice, West Gadsden Historical Society

                        Jim Kellum, Havana Merchant

                        Andy Gaye, City of Quincy Commissioner

                        Gene Morgan, County Commissioner

                        Lee Garner, City of Chattahoochee City Manager

 

Absent:             Hemant Patel, Bed Tax Collector

                        Jerrod Holton, City of Midway Commissioner

                        Dian Watts, Bed Tax Collector – (Moved from the vicinity – new appointment pending.

  1.    Approval of Minutes – February 28, 2011 & March 28, 2011 Garner/Kellum 6 – 0 

GENERAL BUSINESS

 

  1.    Monthly Budget Report

Anthony Matheny, TDC Administrator

Jeff Price, Senior Budget Analyst

a)      Fund Balance Report

b)      FY 2009-2010 Revenue-Expenditure Report

c)      FY 2010-2011 Revenue-Expenditure-Projection Report  

  Questions from council members 

  How do we determine if the tax is being collected properly.   Perhaps send letters to those who are supposed to be collecting and submitting.  

 

  1. TDC Chairman Updates

Jeff Dubree

a)         Ron Sachs Communication, Inc Report – Not present; Written report reviewed by council.

 

b)         Approval of New Grant Cycle  - proposed Deadline May 27, 2011 5:00 p.m.  (no action taken)

 

Strategic Plan calls for different process.  TDC can fund up to 50% of event.  Maximum is $1,000;  Bed nights have accountability – must produce number of hotel nights that the event produced.  Reimbursed at 4:1 ratio.   Grant packages will have info.     Will be awarded at the June meeting.  

 

  Andy Gay wants to reevaluate the strategic plan and the burden on the event planners.

 

Discuss guidelines at the next meeting.   Look at area TDCs as see what their guidelines are compared to ours.   How is it tracked?  Need tracking procedure in place before we require it. 

 

No grant cycle date was set.

 

 

c)         Billboard Update – Bill from Fairway Outdoor Advertising LLC.  $200 per board = $800.00   Lee Garner is opposed to the location.  It cannot be seen for the trees.   Currently have 3 in one direction and one in the other.  It was supposed to be two in each direction.   Mr. Garner said that the board coming from Jacksonville is too busy.  It needs to be changed. 

 

Mr. Kellum opposed to continuing the boards as they are currently.  

 

Kellum/Gay   - Motion to do away with the current billboards  Do not continue the month to month billboards.  Not money well spent right now.   4 – 2 (Jeff Dupree & Patricia Vice)

 

Garner  - motion find two billboard locations and place the brand on it at locations recommended by  Withderawn

 

Mrogan/Gay -  have a billboard campaign to be placed at the location recommendation of the Ron Sachs  6 – 0  Give Ron Sachs 30 days. 

 

 

d)        Part-time TDC Coordinator -  Members to present names as coordinator potential.  Contract position.  Put this on next agenda.  Jeff to email job descriptions to Lee Garner. 

 

  1.    Staff News and Updates

Anthony Matheny, TDC Administrator

 

You do a coordinator to work 12 hours per week.  Must be dedicated and be in constant contact with Ron Sachs.  The more effective TDC have coordinators.

 

What is the make up of the council?  Read statute into the record.   Not in compliance with the state statute.  Must get another tax collector.

 

  1.   Matt Thro speaking for Terri L.  Paul – Stage Construction – Havana Merchants Association  requested infrastructure grant to continue building the stage.   He asked how to proceed.   – Have council to discuss all the infrastructure needs at the council level and prioritize them.  This can be included and see where it shakes out in the priorities.  

 

Can they approach Ron Sachs to help promote a food drive for the deployed troops.  – yes.

 

Matt Thro – request for funding for advertising the upcoming Havana Days event.   – Council can look at paying Ron Sachs or others to help with the advertising costs.  Daryl Singletary and Billy Dean will be entertaining. 

 

Andy Gay in favor of assisting in their advertising effort.

 

Garner/Gaye  Motion to spend $2,000 for advertising for Havana Days with the recommendation of getting input from Ron Sachs as to how the money can be best spent most effectively.

 

   Bob Arthur –Branding by Ron Sachs – How was it chosen?

 

Garner motion to adjourn.   

 

 Public Comments (3 Minutes)

 

  1. Meeting Adjourn