AT A REGULAR MEETING OF THE BOARD OF COUNTY
COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON JUNE 6, 2011 AT 6:00
P.M., THE FOLLOWING PROCEEDINGS WERE HAD, VIZ.
Present: Sherrie
Taylor, Chair, District 5
Gene
Morgan, Vice-Chair, District 3
Eugene
Lamb, District 1
Doug
Croley, District 2
Brenda
Holt, District 5
Nicholas
Thomas, Clerk
Debra
Minnis, County Attorney
Arthur
Lawson, County Administrator
Invocation, Pledge of Allegiance and Roll Call
Amendments and Approval of the Agenda
Add: State Revenue Application for 2011-2012
Add: Additional Information for Item 18 Bid Award for Resurfacing of Fortune Blvd.
Add Item 18A: Add 14A: 12-Month Temporary Certificate of Occupancy for St. John Community Church of God in Christ
Delete Item 22: Attorney Client Session
Add 1A: Kenneth Cooper of Wayne Frier Homes
Add 1B: Henry McGill
Add 21A: Public Record Request to put on Record regarding Florida State Hospital
Croley requested items 5, 6, 7, 8, 9, 10, 11 be moved to General Business. Administrator Lawson insisted these are routine and have been approved by the board at previous meetings. Croley contended that FAC guidelines teaches that these financial matters should go on the General Business.
Motion by Croley to move Items 5 11 be moved to General
Business. Died
Add as 2A State Revenue Sharing Application.
Holt/Lamb approve agenda as amended.
4 1 (Croley opposed)
Awards, Presentations and Appearances
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1. |
Acknowledgement of Appreciation to Ms. Louise Blackburn for her Years of Service as a Gadsden County Commissioner from November 1976 to November 1988 |
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1A. |
Kenneth Cooper of Wayne Frier Mobile Homes - |
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1B. |
Presentation to Mr. Henry
McGill for his Service as a Crossing Guard |
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Clerk of Courts Agenda |
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2. |
Presentation of County Finance and County Clerk Issues State Revenue Application for 2011-2012 Croley/Lamb motion to approve 5 0 |
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Chair Taylor recognized visiting commissioners from City of Gretna |
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CONSENT
AGENDA Holt/Lamb
approve consent 3-4 Holt/Croley 5 0 Items 5
11 Pulled for discussion |
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3. |
Approval
of Minutes of April 19, 2011 |
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4. |
Ratification of Approval to Pay County Bills |
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5. |
Moved to the General Business Agenda for discussion. |
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6. |
Moved to the General Business Agenda for discussion. |
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7. |
Moved to the General Business Agenda for discussion. |
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8. |
Sublease
of the W.A. Woodham Justice Center Building to the City of Quincy Police
Department Moved to the General Business Agenda for discussion. |
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9. |
Approval of Award of Bid No. 11-002 to Gulf Atlantic Culvert Co. Inc. for asphalt coasted culvert pipes Moved to the General Business Agenda for discussion. |
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10. |
County
Incentive Grant Program Agreement (CIGP)
Resolution 2011-021 ; Project No. 429983-1-58-01 for Resurfacing of CR
159A (Dodger Ball Park Road) from CR 65 (Attapulgus Highway to CR 159 (Salem
Road) Moved to the General Business Agenda for discussion. |
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11. |
Approval of Lease-Purchase Agreement with Caterpillar Financial Services Corporation for the Lease/Purchase of a New Generator for Sheriffs Office Total $93,580.00; Payments $1,712.87 Moved to the General Business Agenda for discussion. |
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CONSENT
AGENDA ITEMS PULLED FOR DISCUSSION |
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5. |
Approval
of Maintenance Contract for E-911 System
Contract no. 11LNVNSJQMFO This is a sole source. Croley/Morgan 5 - 0 Because it is sole source and as such regular procurement policy does not apply to this equipment. |
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6. |
Approval of Resolution Number 2011-018, Budget Amendment OMB BA # 110043 and Post Approval to Accept the Award Letter from the Bureau of Justice, State Criminal Alien Assistance Program (SCAAP) Justice Benefits, INC. $6,537.00 For incarcerating undocumented criminal aliens who have committed serious crimes.
Holt/Lamb
motion to approve Items 6 & 7 5
0 |
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7. |
Approval of Resolution Number 2011-009, OMB-BA 110044, and Post Approval to Accept the Award Letter from the Bureau of Justice Grant ) Project No. 2009-SB-B9-1539 Period 03/01/2009 02/28-2013 Holt/Lamb
motion to approve Items 6 & 7 5
0 |
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8. |
Sublease of the W.A. Woodham
Justice Center Building to the City of Quincy Police Department What about the other costs dealing with the maintenance of the building wear and tear on the building. Utilites run $12,000 per month. 25% will be $4,000 per month. Croley move to have the attorney to discuss maintenance cost with City of Quincy. Morgan and Holt those costs can be worked out between the Sheriff and Chief. Lamb disappointed that discussion occurs at this meeting had the agenda for more than a week should have asked questions before the meeting time. Taylor willing to move forward it is a county building and county is responsible for the building. But do go back to make sure that there is clear language that make the city responsible for damages that they cause Croley/Morgan
2-3 motion to approve subject to
review for major maintenance responsibilities Motion failed Holt/Lamb
approve agreement as it 4 1
(Croley opposed.) |
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9. |
Approval of Award of Bid No. 11-002 to Gulf Atlantic Culvert Co. Inc. for asphalt coasted culvert pipes Croley/Lamb move to
approve 5 0 |
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10. |
County
Incentive Grant Program Agreement (CIGP)
Resolution 2011-021 ; Project No. 429983-1-58-01 for Resurfacing of CR
159A (Dodger Ball Park Road) from CR 65 (Attapulgus Highway to CR 159 (Salem
Road) Croley/Lamb
approve 5 0 |
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11. |
Approval of Lease-Purchase Agreement with Caterpillar Financial Services Corporation for the Lease/Purchase of a New Generator for Sheriffs Office SN C15-400kW Total $93,580.00; Payments $1,712.87 Croley/Morgan approve 5 0
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CITIZENS
REQUESTING TO BE HEARD ON NON AGENDA ITEMS Pastor John Battles asked who determines the zoning of a particular parcel. Anthony Matheny responded to the question. Chair Taylor asked Pastor Battles to meet with
staff to get answers. If that does not
work for him, then come back to the board. |
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PUBLIC
HEARING AGENDA |
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12. |
Applicants Request to Hold Second of Two Public Hearings Required for Gadsden County to Apply for FDCA Funding Cycle 2010 for CDBG Economic Development Grant Auburn Ford addressed the board. He covered the narrative of the grant application. Chair Taylor called for public input. No response. Commissioner Comments: Holt - Where will the lift station be located? NE corner of Mr. Harriss property. She proposed that the lift station needs to be on the west side of Mr. Harriss property. Croley/Holt approve the second hearing for the CDBG grant. 5 0
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13. |
Public
Hearing and Reading of Ordinance, Seay Comprehensive Plan Administrative
Future Land Use Map Amendment )CPA-2011-01)
Transmittal/Ordinance Adoption Taylor called for public comments. No response. Morgan/Lamb 5 0 to approve. |
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14. |
Quasi-Judicial
Public Hearing Shady Rest Senior Day Stay (SE-2011-01, SP-2011-01) Tax Parcel ID
#3-07-07-2N-2W-0000-00341-0100 Chair Taylor called for public comments no response Lamb/Morgan approve 5 0 |
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14A |
12-Month
Temporary Certificate of Occupancy for St. John Community Church of God in
Christ Ronald McCloud 108 Astor Ave, Quincy, FL - Pastor of the Church Addressed the board. Ed Freeman contractor who built the church Questions from Lamb Clyde Collins , Building Official, The building is safe he has no issues. Croley this makes good sense. Agreeable to issue CO subject to them completing the unfinished issues. Morgan needs Holt/Lamb
approve CO for 12 months with a review in 12 months for compliance to
outstanding issues identified by P&Z.
4 1. (Morgan opposed) |
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15. |
Request
to Approve Interlocal Agreement for Expenditure of Funding from State of
Florida Legislative Appropriation Florida Department of Environmental
Protection Contract # LP6721 Antonio Jefferson, City Manager of City of Gretna addressed the board. The agreement has been sent to DEP for their blessing. Debra Minnis remarks re: the contract. Clerk Thomas Commissioner Morgan Commissioner Holt Chair Taylor Minnis there is some additional language relative to liability that she would like to see in the agreement. Holt/Lamb Motion to approve contingent on
implementation of liability issues
county being held harmless, issues brought up by Connie and the
attorneys. 4 1 (Morgan opposed
because he has not seen the agreement.)
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16. |
Request for $250,000 for Construction of Wastewater Line to Serve the State Road 12 and Interstate 10 Corridor Clarence Jackson, Mayor of City of Gretna, introduced the other Gretna commissioners. Antonio Jackson made Power Point presentation Board discussion. Morgan Timeline yesterday. ASAP. Would like to dual construction of projects. Lamb Holt it is a need; we need the jobs; where do we get the money? Have staff to look at it and see if it is there. Could we apply for a CDBG for this? Croley I applaud you for your efforts. Like the guiding principles. Need to leverage the interchanges. Do we have the $250,000? What is your timeframe that you must have a commitment. Need to have the infrastructure in place by November 1st. Allow Jefferson, Knowles, Thomas, McLendon, Lawson, Summerford, VanLandingham to meet and discuss options available. Holt include abatement as an option. Morgan this county cannot do tax abatement Taylor - Have the manager, the clerk and the look and bring back options at the July meeting. |
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17. |
Approval
of Budget Amendment GA 110038 and Authorization to Purchase New Boom Mower
and Related Attachments Croley opposed to taking money from the inmate crews to make this purchase. Opposed to not taking bids. Doesnt seem quite right. Sheriffs Association Contract State contract it is not to preclude bid process, but state contracts are generally always used it is not out of ordinary. Charles Chapman DOC has said they are not engaging in new contracts. Lamb
motion to approve Item 17 Second by
Holt. Vote 4 1 (Croley opposed) |
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18. |
Approval
to Award the Fortune Boulevard Bid to Peavey & Son Construction, Inc. and Authorize the Chairperson to Execute
Documents Morgan/Lamb
approve 5 0 Approval
for Change Order #1 to the Fortune Boulevard Resurfacing Contract changes
for the laying of asphalt only on Talquin Avenue and Joe Knight Street Lamb/Holt 5 - 0 |
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19. |
Appointment
to the Quincy-Gadsden Airport Authority Motion by Lamb/Croley 5 0 reappoint the current appointment |
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20. |
Agreement with The Management Experts, LLC to Provide Emergency Management Training Next time this comes up, go out for rebid. Lamb/Morgan
motion to approve 5-0 |
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21. |
Inter-Local
Agreement with Sheriff Regarding Emergency Management and 911 Morgan/Croley remove from the agenda until all parties
present; bring back later for more discussion - look at other small counties Holt no problem with approving the agreement contingent on changes 3 2 to
have it pulled. Bring back on July
meeting. |
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21A |
Update
on Florida State Hospital Layoffs 142 people lost their jobs due to privatization The future of this facility is very bright. We can contract and expand very quickly. It isnt what happens to us, but how we respond. Copy of the update filed with the Clerk for the Record. |
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23. |
County
Administrator |
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24. |
County
Attorney Memo for the record regarding referendum to repeal the Citizens Growth Management Bill of Rights |
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25. |
Commissioners
Discussion Items |
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Commissioner Lamb |
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Commissioner Croley Review
by Staff to see if we can expedite permitting process Motion Croley/Taylor have P&Z to get
permitting expedited for job creations
4 0 (Morgan not present) |
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Agri Businesses in the State We are not doing enough to embrace our agriculture businesses. Requested staff to bring Dr. Grant in and other organizations to express appreciation to them. Motion Croley/Holt - 5 0 to bring them before us. |
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Commissioner Holt Motion
to have staff to look for grant to help with Friendship Park |
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Need to know how the summer youth were selected for employment Fire Services We need to do whatever we can do most would like some clarification Meet minimum standards for qualified fire fighters. How can we approach this to be productive? What is the appropriate manner to have these discussions? |
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Commissioner
Taylor Local National Guard being deployed to Kuwait in February 2012 |
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23a. |
Letter
to Senator Nelson and Senator Rubio
and Representative Southerland requesting support of Safe Highways and
Infrastructure Preservation Act (SHIPA) (Weight Limits on trucks) |
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23b. |
Waiver
of De Minimis Reimbursement Emergency
Management Florida Recovery Office |
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23c. |
Clerks
Cash In- Bank Summary Report dated May 16, 2011 |
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23d. |
Contract
and Services Agreement with Southerland Enterprises, Inc. for Videoing of
Commissioner Meetings |
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23e. |
Letter
from Ausley & McMullen to Jeff Gregg, Executive Director of Commission on
Review of Taxpayer Funded Hospital Districts |
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