GADSDEN COUNTY BOARD OF COUNTY COMMISSIONERS

TOURIST DEVELOPMENT COUNCIL

Monday, June 20, 2011

Minutes

 

4:00 pm, Room 101, Edward J. Butler Governmental Complex

9 East Jefferson Street, Quincy, Florida 32352

Commission Meeting Chambers

 

  1.    Call to Order – Chairman

 

  1.    Roll Call

Deputy Clerk/TDC Secretary

 

Present:

Jeff Dupree

Hemant Patel

Lee Garner

Patricia Vice

Jim Kellum

 

Absent:

            Gene Morgan

            Larry Edwards

            Jerrod Holton

            Vacant Position

 

  1.    Approval of Minutes – April 18, 2011 & May 16, 2011

Kellum/Garner 5 -0  Approve April 18, 2011

Garner/Vice 5 – 0   Approve May 16, 2011

 

 

Agenda Changes

 

Move Item 4d to 4a

 

Add Information from Chamber of Commerce

 

Garner/Patel 5 – 0 Amend agenda

 

  David Garner from Chamber of Commerce 

2012 Florida Rural Economic Development and Tourism Summit  will be held in Gadsden County at the Pat Thomas Law Enforcement Center  March 14-16

 

 

 

GENERAL BUSINESS

 

  1. TDC Chairman Updates

Jeff DuBree

 

a)         2011 – 2012 Grant Cycle Schedule

Advertise grant cycle right away – Have applications ready by July 15  August 10 – Applications due  -  Vote on funding in September Meeting.

 

Garner/Patel to approve the cycle dates  5 – 0

 

b)         2011 – 2012 Fiscal Year Budget

 

  Need to change the strategic plan – would require ordinance change

  Need to rejoin the

  Visit Florida Grants – need to apply for these

      Garner/Patel  5 – 0 Approve budget as proposed.

 

 

c)       Ron Sachs – Earned Media Public Relations Report and Future Fundraising Opportunity Recommendations. TDC Council precedence.                        

Lisa Garcia & Erica Villanueva

    Business Intelligence through American Express

Creating a fan tour plan – intensive and TDC must look it over very carefully.  It is donated. 

  Bob ? – question to    

 

 

 

d)         Part-time TDC Coordinator Position

  Check into FSU Intern position from School of Hospitality – meet with    Discuss this at greater length next month after discussion with the administrator and request additional .   Have special meeting with the county administrator re this position.  Motion by Garner/Kellum at 3:00 p.m. before next meeting.  Must be advertised as special meeting.

Discuss Sonya Burns role with TDC.  Next meeting will be July 18.

 

 

e)      Print Collateral - Resource Map Proposal

 

  Lisa Garcia

 

Motion by Patel/Garner   to approve moving forward with the design and printing of the resource map.

 

 

f)          Ron Sachs Phase III

 

Lisa Garcia explained Phase III at a cost of $5,000 per month.  

Requested to do a signature event as an annual event.

Would like to promote Family Reunions

Kellum/Patel   move forward with the renewal of the Phase III of the contract with Ron Sachs – put on July 19th BOCC agenda for renewal

 

g)      River-Fest Funding Request

 

 

h)         Gadsden Art Center - Dean Mitchell Exhibition Funding Request

Grace Malloy

 

Requested $5,000 for promoting the Dean Mitchell Exhibition

 

  Kellum/Patel approve payment of $2,000 each to  Gadsden Art Center and Chattahoochee  Riverfest  - move grant funding money to marketing   contingent upon BOCC approval  They both generate bed night.    Lee Garner had to vote because of lack of quorum.

 

  1. New Member Recruitment

 

Kellum recommended Grace Malloy and Matt Thro  - however, it must be a bed tax collector. 

 

 

 

 

 

  1. Staff News & Updates

Anthony Matheny, TDC Administrator

Sonya Burns, TDC Secretary

 

Move meetings to 3:00

 

Conference – Patel/Vice 2 members go  to the 4th Governors Conference on Tourism

 

Bob Lauther – Havana – questions regarding budgeting for events

 

 

 

 

  1. Public News & Comments (3 Minutes)

 

 

  Adjourn

 

 

 

  1. Meeting Adjourn