Board of County Commissioners

Gadsden County, Florida

 

AGENDA & MEETING NOTES

 

Regular Public Meeting

February 7, 2012

6:00 p.m.

___________________________________________________________________

 

 

 

PRESENT:             Sherrie Taylor, Chair, District 5

                                Gene Morgan, Vice-Chair, District 3

                                Eugene Lamb, District 1

                                Doug Croley, District 2

                                Brenda Holt, District 4

                                Nicholas Thomas, Clerk

                                Deborah Minnis, County Attorney

                                Arthur Lawson, Interim County Administrator

 

   INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL

 

Chair Taylor called the meeting to order at 6:00 p.m. then led in an invocation and the pledge of allegiance to the U.S. flag. 

 

The roll was called by Deputy Clerk, Beryl Wood and recorded as noted above.

 

   AMENDMENTS TO AND ADOPTION OF THE AGENDA

 

The agenda was amended as follows: Item # 14 pulled from Agenda

 

Commissioner Morgan discussed the Abatement Issue which was voted on in the last election. 

 

Chair Taylor said it was not advertised, so it would have to hear under Commissioner’s Item and motioned to be added to the Agenda at a later date.   She agreed with Commissioner Morgan it should be discussed.

 

UPON MOTION BY COMMISSIONER LAMB AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED, 5 – 0, BY VOICE VOTE TO ADOPT THE AGENDA.

 

AWARDS, PRESENTATIONS AND APPEARANCES

 

1.  

Presentation of Enhanced 011 Geographic Information Systems (GIS) Mapping Status Report for FY 2011/2012

 

Presenter:  Randy Myers of James A. Sewell Company gave presentation to the Board of County Commission. Also recognized was Captain Robert Barkley, Gadsden County Sheriff’s Office in support of the enhanced 011 Geographic Information System.

 

This agenda item gave a brief summary status report of the GIS mapping project.  The Gadsden County Sheriff’s office received grant funding for the first phase of the upgrade.  The upgrade will allow for updated GIS Mapping to serve all first responders in their calls for emergency services through the James A. Sewell Company. There is no fiscal impact to the County.

 

 

Requested Action:  Receive the report and engage discussion among the board and staff.  

Staff Recommendation:  Receive the report for the record and engage in discussion with Mr. Myers for clarification of the summary report.

 

Commissioner Croley the impact this would have on ambulance and fire service.

 

Mr. Sewell it is part of CTS and we provide data, you have to accurate information.

 

 

CLERK OF COURTS AGENDA

 

2.  

Presentation of County Finance and County Clerk Issues  (Nicholas Thomas, Clerk of Court)

 

Nicholas Thomas commented two pave road concerns: Quail Roost and Ames Barineau paved under special ordinance.

 

Auditors need to know how you will address issues . How do you intend to resolve, money owed from citizens, they were never billed. 

 

County Attorney replied the info was if you are going to special assessment, the mechanism that we used at the time, the expert said we could not proceed in that matter. She suggested they workshop.

 

Commissioner Holt said they already signed off to pay funds.

 

Attorney brought to the attention of the Board, everyone didn’t agree to pay.

 

Commissioner Croley brought the issue up many times and stated we need to deal with it.

 

Commissioner Lamb comments

 

Chair Taylor said the Board has decided to workshop (30-45) this issue and come up with Ordinance to join the 2/3 vote and Special Assessment.

 

Attorney – Special Assessment whole different arena(should include all); 2/3 for paving

 

 

 

CONSENT AGENDA    

Motion Croley / Morgan 5-0

 

 

3.

Approval of Minutes     

 

                                October 18, 2011 Regular Meeting

                                November 1, 2011, Regular Meeting

 

 

4.

Ratification of Approval to Pay County Bills

 

 

5.

Proclamation for Keeping Independent Seniors Safe (KISS) and Citizens on Patrol (COP) Volunteers Appreciation Day for February 14, 2012

 

The Gadsden County Sheriff’s Office and the Florida Department of Elder Affairs will be honoring the Keeping Independent Seniors Safe (KISS) and Citizens on Patrol (COP) Volunteers Appreciation Day on February 14, 2012.  A proclamation from the BOCC declaring February 14, 2012 as KISS and COP Volunteers Appreciation Day, will recognize these volunteers for their outstanding efforts in support of Gadsden County’s citizens.

 

6.

Department of Homeland Security Grant for Planning Training and Exercises Contract Number 12-DS-20-02-30-01 (DFDA # 97.067)  Federal Grant No. 2011-SS-00067   Grant Period October 1, 2011 – April 30, 2014

 

The above named contract is a federal funding grant agreement in the amount of $20,000 to fund Emergency Preparedness Planning, Training and Exercises for Gadsden County employees, volunteers and citizens.  This grant targets Issue #7, Functional Exercise Program ($15,000) and County Specific Training ($5,000.00). These funds will allow Emergency Management to conduct training designed to increase the level of professional competence in emergency response personnel, volunteers and citizens.  

 

7.

Signature for Medicare-Revalidation Certification Statement

 

This item requested board approval for the chairperson and the interim county administrator to sign the certification statement to re-validate the Medicare provider status for EMS.  This is required by Medicare every three years to continue to receive Medicare payments.

 

8.

Approval of New Appointment to Library Commission

 

A member of the Library Commission from District 2 recently resigned leaving a vacancy and requires a new appointment.  Library Commissioners serve in an advisory capacity in respect to all matters pertaining to public libraries and their cultural activities.   

 

Mr. Henry W. Rollins, Jr. has been proposed as the new appointment to represent District 2, but requires approval by the BOCC.

 

 

9.

Approval of Conceptual Design for Gadsden County Gateway Signage and Wildflower Plantings

 

This agenda item sought approval of a conceptual design by Wood and Partner, Inc. for the landscape architecture services associated with two Local Agency Program (LAP) grants funded through the Florida Department of Transportation (FDOT).  The subject grants are for design only services in reference to the county entrance gateway signage and wildflower beautification on state roads in Gadsden County.

 

The grants came through the efforts of the Gadsden County Tourism Development Council as one of their initiatives.  FDOT funded the rant application for design work only in August 2011 at the amount $14,286.00.  Bid no. 11-14 was awarded to Wood and Partners on December 5, 2011.   Potential funding for the construction of the gateways and landscaping is slated for 2013-2014. 

 

Requested Action:   Approval of the Gateway Designs by Wood and Partners, Inc.

 

 

10.

Appointments to the Apalachee Regional Planning Council – Transportation Disadvantage Coordinating Board

 

This agenda item sought approval of two appointments to the Transportation Disadvantaged Coordinating Board.  The appointments proposed were Chair Sherrie Taylor and Vice-Chair Gene Morgan as the alternate.  The board meets once a quarter at the William A. McGill Library in Quincy starting at 2:00 p.m. 

 

 

11.

Request by Resolution to State of Florida department of Revenue for a List of Businesses in Unincorporated Gadsden County

 

At previous board meetings, the BOCC requested the staff to pursue compiling an inventory of businesses located in the unincorporated areas of the county in the hopes that it could get businesses to register with the county for the purpose of simply knowing what is located in the county.  According to the Property Appraiser’s records, there are more than 600 uncategorized businesses, however that data is uncategorized and non-specific.  

 

The Florida Department of Revenue (DOR) can provide a list for the county, but the contents of the list must remain confidential and kept under lock and key with limited access by those who have sign the attached resolution requesting the data from the DOR. .  (Chairperson,  Clerk  of Court and Planning & Community Development Director)  By signing the document, the BOCC is acknowledging the confidential nature of the information and the penalties for violating that confidentiality. 

 

Requested Action:   The Board of County Commissioners pursuant to Section 213.053(10) of the Florida Statutes shall:

A.      Provide the Florida Department of Revenue a receipt of an authenticated copy of a resolution adopted by the governing body;

B.      Provide assurances that the governing body, its officers and employee are aware of the requirement and penalties for violating confidentiality requirements; and

C.      Describe measure that will be put into effect by the governing body to assure the requisite confidentiality requirements are followed. 

 

Staff Recommendation:   Approve and sign the Resolution for transmission to the Florida Department of Revenue.

 

 

12.

Gadsden Soil and Water Conservation District (GSWCD) Contribution Agreement for Technical Assistance (An agreement between Gadsden County and the Gadsden Soil and Water Conservation District.)

 

This item sought board approval of a contribution agreement between Gadsden County and the Gadsden Soil and Water Conservation District.

 

The GSWCD has received funding through a Contribution Agreement with the Natural Resource Conservation Service (NRCS), United States Department of Agriculture (USDA) for the purpose of making the part-time county position in the local NRCS office full-time with benefits offered by the Gadsden County Board of County Commissioners. 

 

The GSWCD wishes to enter into an agreement to convey the NRCS contribution to the County Commissioners need for the position in question to become full-time with benefits available.  The NRCS will prove 50% of the cost of work for an amount not to exceed $19,767.00 through September 30, 2012.  The total cost for the position is $39,534.00.  The overall purpose of the original Contribution Agreement between GSWCD and NRCS is to deliver the agricultural programs that are a part of the Farm Bill through conservation technical assistance and conservation cost-share programs of the natural Resources Conservation Service that are of mutual interest to the District and NRCS.

 

Term of the Agreement:  October 1, 2011 thru September 30, 2012

 

Staff Recommendation:  Approval of the Agreement  Retroactive to October 1, 2011

 

 

13.

Approval to Renew the Services Contract with Solutions EAP

 

Solutions Employee Assistance Program (EPA) has been providing EAP services to the County since 2001.  Their services consist of providing and furnishing assessment and referral services to employees of the county and members of their immediate families who have been referred to the EAP program through management or have sought such services independently.  The purpose of the program is to guide, counsel and assist employees through assessment, counseling, and when necessary and appropriate, a referral to a local provider fur future treatment. 

 

Staff has identified this program as an invaluable resource to county employees and their families.  It is a major benefit offered by the County which provides crisis intervention and general counseling on an as need basis.

 

Fiscal Impact:  The cost of the program is $4,043.00 and the funds have been budgeted in the 2011/2012 fiscal budget.

 

Staff Recommendation:  Approval of the Agreement with Solutions EAP with Eileen McCann, L.C.S.W., C.E.A.P.

 

CONSENT ITEMS PULLED FOR DISCUSSION

None

 

 

 

 

   CITIZENS REQUESTING TO BE HEARD ON NON AGENDA ITEMS

 

·         Alice Howell, 458 Leslie Lewis Rd, Havana, Fl representing Gregory Subdivision  5– Helicopter Ordinance – Spoke in support of Aircraft Ordinance.

·         Lola Murphy, 410 Leslie Lewis Rd, Havana, Fl representing Gregory Subdivision  4– Helicopter Ordinance- To submit petition Lesley Lewis and Harmony Lane, she spoke of neighbor that purchased helicopter which he flies in his backyard. She called him and discussed with issues, safety, noise, etc. Ordinance does not address private aircraft or landing issues. Within 300 ft of her home. She would for board to come up with Ordinance to address rural area with private aircraft and airport, what they can or can’t do.  She referenced Leon County adopted Ordinance.

 

Chair Taylor gave them direction to get with Administrator, before Thursday.

 

Commissioner Lamb said he was given call by Mrs. Murphy and the person who owns Aircraft.  He said give it to staff and get in contact with FAA. To get something in place, if we don’t have anything.

 

Commissioner Holt said with closeness of homes concerns.

 

Commissioner Lamb said get with FAA and see what is already in place.

 

Lola Murphy no problem with someone having aircraft, but there is a safety issue.

 

Commissioner Croley legal issue, safety manner and maybe Commercial Training being done.

 

·         Jan G. Rogers, 10622 GA, FL Hwy Havana, FL 3–  In support  of National Solar Power, the vote was loud and clear. He urged the Board to move quickly with this. Significant point of turn for Gadsden County.

·         Jack Peacock, 206 Jack Drive  2– Abatement , Gadsden County Chamber of Commerce, In support of Solar Farm moving forward. Now is the time for Gadsden County.

·         Stew Parsons, 1899 Hardaway, Chattahoochee – Solar Farms 1 – In support of Solar Farm, expedite this issue because it’s good for Gadsden County. It’s not in stone-let’s not

 

Chair Taylor stated that if items aren’t agenda we can’t fully discuss and reminded citizens there are p

 

Commissioner Morgan briefly discussed National Solar – He thanked all that expressed concern. He said they would move forward and fast track this issue. He said National Solar is excited about coming to Gadsden County. He was in support of Workshops or whatever is needed to move forward.

 

Commissioner Holt spoke in support.  The point is you have to offer incentives.

 

Chair Taylor said we will have Administrator to Agenda for the next meeting.   It would be motioned under Commissioner’s Agenda. She said that we will motion we make sure it get’s on the Agenda.

 

Commissioner Lamb reminded to be cautious and be on top of state statue.

 

 

PUBLIC HEARINGS  - None

 

 

 

 

 

GENERAL BUSINESS AGENDA

 

14.

Resolution 2012-006 Regarding Regional Workforce Board Local Control and Alternative Proposal for Transparency and Accountability

 

 

The Big Bend Jobs and Education Council was established in May 1996 to serve Leon, Gadsden and Wakulla counties.  It has served as the Workforce Development Board since that time.  An Interlocal agreement was entered into at that time.  Other similar boards were established all over Florida.

After major problems with a Central Florida workforce board, a House panel began moving forward with a bill that would lead to more state control of the regional agencies that help provide job training and other services.

The proposal, which was approved by the House Business & Consumer Affairs Subcommittee, would give the governor power to approve workforce board chairmen and executive directors. Also, it could put new limits on the number of members of the boards and includes financial-disclosure requirements.  It was revealed that Workforce Central Florida had a history of widespread problems, including the awarding of agency contracts to board members.

But, other lawmakers raised questions about expanding the state’s role.

The proposed resolution is in support of maintaining local authority and control for the regional workforce board as well as maintaining the focus established under the federal Workforce Investment Act of 1998 which promotes a locally driven system that is representative of business and community stakeholders and overseen by the Local elected officials.

 

This agenda item was first heard at the last meeting on January 17, 2012.  It was deferred to this meeting to allow time for discussion with the Florida Association of Counties (FAC) and the Florida Legislative delegation.  Subsequently staff contacted those parties and were advised as follows:

Representative Alan Williams supported it.  FAC had no official policy statement but there were opposed to the bill as filed.  FAC continues to work with the Governor’s office and the bill’s sponsor to negotiate a better bill.  Specifically, they are trying to develop alternative language that would remove the provision that the Executive Director and Board Members of WorkForce Plus to serve at the pleasure of the governor, but they could be removed for “cause.”

 

Other legislative delegates have not returned phone calls to the staff at the time this agenda was printed.

 

Presenter:

Requested Action:  Adoption of the Resolution 2012-006 and authorize the chair to execute it.

Staff Recommendation:  Adopt the resolution and authorize the chair to sign it.

Discussion point:

Action Taken: Removed for Agenda

 

15.

Justice Assistance Grant (JAG)  2012-JAGC-GADS-1-C4-162 FOR $54,515.00 for Countywide Area Drug Taskforce for period 10/01/2011 thru 09/30/2012

 

The County Commission approved the application for the above named grant and has been awarded.  The funds will be used to partially fund the Narcotics Taskforce Unit. 

 

Fiscal Impact:  None

 

Requested Action:  Approve the certificate of award and grant budgetary authority for the funds.

 

Staff Recommendation:  Approve the Certificate of Award and Request for Budgetary Authority

 

Presenter:

 

Motion: Croley/ Lamb 5-0

 

 

16. Proposed Advisory Committee(Special Area Plans)

  

Commissioner Croley concerns with special plan committee suppose to being doing. Concerns with Carlton Fields representative, would like BASF representative. He wanted names on additional two concerning mining and agricultural.

 

Mr. Matheny advised special area of Hwy 90 Corridor, Lake Talquin, Wetumpka

 

Commissioner Holt said she was in favor of one representative from each district.

 

Commissioner Morgan questioned time restraints, would it be problem to recommend to P&Z that we have someone from each district.  He asked that it go back to P&Z.

 

Commissioner Lamb

 

Motion: Croley/Morgan 5-0 to defer to later date for representation for each district that app. Resumes be provided for members.

17.   

Consideration of Fee Waiver Request for St. Matthew Missionary Baptist Church located at 1102 Ed Jones Road  Parcel No. 2-32-3N-6W-0000-00330-0000

 

The board was requested to review and make a decision as to whether to grant a waiver of site plan and building fees for the St. Matthew Missionary Baptist Church.  The written request lists only the site plan fees, however, the staff confirmed with Reverend Earnest Miller that they are requesting that all fees, including building inspection fees be waived as well. 

 

The county is frequently asked to waive site and building fees for churches.   At the meeting of January 3, 2012, the board determined that it would make the decisions regarding requests by churches. 

 

The services provided by the Building Department and the Planning Department are necessary to meet State and Local requirements and are necessary to insure that the churches have safe access and parking, are handicapped accessible, are good neighbors and do not flood them or themselves.  Building inspections insure that the churches are structurally sound and meet building and fire codes, etc.

 

The proposed church is a 4,000 square foot frame building.  The estimated building fees are as follows:

                Plan Review                                       $ 670.00

                Permit fees                                      2,660.00

                Electrical permit                                 143.00

                Mechanical Permit                             143.00

                State Surcharge                                                   135.24

                Bldg. Permit & Fees                        5,145.37

 

                TOTAL                                                   $7,785.37  (for metal building)

 

As part of the above figures, the county must pay Preble-Rish, Inc. for storm water review and it would be unreasonable to waive that portion of the fees.

 

Staff Recommendation:  Board discretion.

 

Presenter:   Anthony Matheny, Planning and Community Developer Director

 

Public Input:

 

 

Points of board discussion:

 

Commissioner Morgan how can we be consistent. What is policy.

 

Matheny – he said they haven’t had to address this issue, it’s a case by case decision.

 

Mr. Lawson replied he could not recall one.

 

Commissioner Lamb we have variances, but not waivers.  He cautioned the Board.

 

Commissioner Holt questioned she was Chairman we they came up with fees.   The fees are too high, stream line policy.  She said there should be policy in place for churches.  Opposed to case by case.  In favor of workshop.

 

Commissioner Croley one for all.  He noted payment of fees should not be waived, bad precedent.

 

Chair Taylor said comments have been well heard. We need to schedule workshop how do we address certain entities. One Policy

 

Commissioner Morgan I think it is important to have policy in place and we have made exceptions for some churches.  What can we do until policy is in place.

 

Motion to waive fees:  Commissioner Morgan- died for lack of second.

 

Commissioner Holt has no problem with them coming back after workshop.

 

Chair Taylor how soon ca we get it workshop.

 

Motion for denial: Lamb/Croley 4-1  (Morgan opposed to vote) -  Approved.

 

Commissioner Lamb -Case by case not on fees, but variances, we should not bother them until we straighten them.

 

Mr. Lawson – reschedule workshop (Fees) on which way Board would like to go. Allow Board to have discussion.

 

Commissioner Morgan  - it has been done.

 

Mr. Collins, we have waived fees for churches.  It’s up to you the Board what you would like to do.

 

Morgan – I think we should entertain.

 

18.  

Discussion of Preble Rish Engineering Services  Rendered in the Design of Attapulgus Creek Bridge and Swamp Creek Bridge

 

Statement of Issue:

 

This item provides the Board with a detailed review of the Preble Rish Inc. (PRI) design and permit work performed for Attapulgus Creek Bride and Swamp Creek Bridge.

 

Background:

 

In the spring of 2009, PRI and Gadsden County Public Works (GCPW) learned that counties may receive federal American Recovery and Reinvestment Act of 2009 funds via Florida Department of Transportation (FDOT) for shovel ready projects, but there was an interest to replace several bridges in Gadsden County.   The two (2) bridges that appear to need replacement the most (based on the FDOT bridge sufficiency ratings) were the Attapulgus Creek Bridge and the Swamp Creek Bridge on CR 159. PRI had discussions with GCPW regarding these bridges and it was decided that  PRI would conduct the survey and subsequently design the Attapulgus Creek Bridge (500033)  and the Swamp Creek Bridge (500032).  Due to the County cost constraints it was determined shortly thereafter that PRI would only survey and design the Attapulgus Creek Bridge.

 

See the attached agenda report for further details of how Preble Rish came to doing the design work for Attapulgus Creek Bridge and Swamp Creek Bridge without a task order and to get the analysis and fiscal impact to the County.

 

Points of Board  Discussion:

 

Commissioner Holt said the money needs to be paid back to the County. What legal actions can be taken.  It’s not Board’s money, it’s public money.

 

Commissioner Lamb can do two things: Funds be paid back to county or can put behind, since funds have been paved.

 

Chair Taylor asked for direction from County Attorney.

 

Attorney Minnis commented on the serious of this issue, there may be number of options available to the Board.  I would like opportunity to explore.  

 

Chair Taylor said the attorney has said let’s look at it legally and come back with legal opinion.

 

Commissioner Holt asked what can be done with plans.

 

Charles Chapman we have possession of plans.

 

Discussion only – It would be brought back with opinion on the Feb. 21, 2012 Meeting

 

 

19.  

Request for Funds to Perform Repairs at the Gadsden County Senior Citizens Center

 

This agenda item sough board approval for funds with which to repair wood rot at the Senior Citizens Center and to re-paint and re-pave and stripe the parking lot.  The building was constructed in 1989 and is in need of a facelift.  

 

Staff contacted local contractors to get price quotes for the repairs. 

 

Requested Action:  Approve funding of $30,000 from the Reserve for Contingency to cover the costs of the repairs at the Senior Citizens Center.

 

Presenter:

 

Board Discussion Points:

 

Commissioner Morgan is this critical situation.

 

Mr. Lawson said it was.

 

Commissioner Croley said parking lot should be kept in safe manner.

 

Action taken:  Motion for approval for funds for Senior Citizens Holt/Lamb 5-0(Approved)

 

 

20.  

Request for Funding for National Guard Reserve Sendoff Celebration on February 15, 2012

 

The National Guard Reserve in Quincy is being deployed to Kuwait in February, 2012.  There will be a celebration on February 15, 2012 at 1:30 pm, Corey Field, to extend best wishes to them from the community.  Chair Taylor requested that the board budget $2,000 to help defray the costs associated with the celebration.   The expenses would be paid based upon the authority of local county ordinance 2006-018. 

 

 

Chair Taylor commented they have two gentlemen here tonight.  She commented on the first deployment the county has had in Gadsden County. She said it would be 150 reservist deployed. She said county had task in planning.

 

Jerome Jordan, 707 Maine St, Havana, FL – Deployment Ceremony, that’s where we think troops for mission. We want to send them off in style.  They have

 

Captain Alexendar P. Kerr -  The governor will be presented 15 minute speak time, 15 minutes shake hand.  The deployment  has been changed to Afghanistan from Kuwait.

 

Commissioner Morgan has been asked to do welcome.

 

Chair Taylor said expenditures are allowable, based on response from Clerk’s Office. We want to let them know the County supports them.  Asked for the amount of $2,000.

 

Motion for Approval Lamb/ Croley 5-0 (Approved)

 

21.  

Approval of Appointment of an Alternate for Eugene Lamb  and a Municipal Appointment to the Apalachee Regional Planning Council (ARPC)

 

Action taken:  Only heard from one municipalityChattahoochee (no representative)

 

Commissioner Taylor I did speak with Larry Edwards, from City of Quincy.

Deloris Madison – City of Midway, current representative. (alternate)

 

Motion for Larry Edwards for appointment ,  Croley/ Lamb 5-0

Alternate – Deloris Madison

 

Lamb Alternate  Motion : Lamb/ Holt – 5-0

Morgan to be alternate for Commissioner Lamb

 

22.   

Board Direction for Financial Support for the Shuttle

 

Mr. Lawson commented on the financial support for the Shuttle, $49, 130.

 

Commissioner Lamb said people are using the shuttle for support.

 

Board Direction:

 

Motion for approval -  Lamb/ Holt for discussion

 

Commissioner Holt is interested to see what the City will do.

 

Commissioner Holt inquired about fees.

 

Commissioner Lamb said it should be discussed with the Board.

 

Commissioner Croley discussed concerns with Contingency Fund. We don’t have funds. I don’t think you are thinking ahead. What is City of Quincy doing?

 

Commissioner Morgan said they can’t afford to do it.  He said they could budget for next year.  He spoke of revenues being cut.  He said it is a worthwhile request, but this is not an emergency situation.

 

Commissioner Holt let’s find out where City of Quincy stands. Is there another area we can pull funds.  We haven’t looked at economic development. She said she had no problem waiting, but she will support.  She encouraged grant writers.

 

Commissioner Lamb inquired about item 19, where are funds coming from.

 

Mr. Lawson said it comes from Contingency.  He said he would look and see could it come out of Public Works.

 

Commissioner Lamb commented on storm, he said they requested FEMA

 

Chapman said the road Commissioner Lamb is referring to is Deer Run , he said it still under review for the 2008 storm.  He said they have not received funds.

 

Mr. Thomas, you can’t use public works money, you’ll have to reimburse.

 

Chair Taylor questioned building fund.

 

Holt/ Lamb 3-2 Pass

Motion for approval contingent on what City of Quincy provides support.

 

 

 

23.  

Review of Current Committees Appointed by the Gadsden County Board of County Commissioners

 

1)  Apalachee Regional Planning Council – Transportation Disadvantaged Board:

 

Member Terms:   Pursuant to Section 427.0157, Florida Statutes, the Apalachee Regional Planning Council (ARPC), as the Designated Official Planning Agency is required to appoint members to the local Transportation Disadvantaged Coordinating Board (TDCB).  By rule, the Chairperson must be an elected official from within the county, which would include any county elected official or any city elected official.  The appointed alternate must also be an elected official.  Board makes new appointments in December/January after receiving the request from ARPC.

Background:  The Transportation Disadvantaged Coordinating Board is responsible for ensuring that Gadsden County elderly and disabled citizens have adequate transportation access for daily activities.

 

Current Members:  Chairperson Sherrie Taylor, Vice Chairperson Gene Morgan (Alternate)

 

 

2)  Apalachee Regional Planning Council:

 

Member Terms:  The ARPC is governed by a twenty-seven member Board.  Gadsden County is entitled to have three representatives on the (ARPC).  Two of these representatives are appointed locally by the Board of County Commissioners; one must be a county-elected official and one must be a municipal-elected official.  The Governor appoints the third representative.

Background:  The ARPC is one of eleven regional planning councils in Florida.  The Apalachee Region is located in the Florida Panhandle and contains nine counties, (Calhoun, Franklin, Gadsden, Gulf, Jackson, Jefferson, Leon, Liberty and Wakulla) and twenty-eight municipalities.    The ARPC works with citizens and local governments on a wide range of issues and programs including, but not limited to:  Economic Development planning and assistance; Hazardous Waste Generator Assessments; Hurricane Loss, Mitigation, and Evaluation Studies; and Transportation Disadvantaged planning.

Current Members:  Commissioner Lamb, Commissioner Croley (Alternate), Delores Madison and Dr. Henry Grant.

3)  Florida Association of Counties – Small County Coalition:

 

Member Terms:  In accordance with the Small County Coalition Bylaws each regular member of the Small County Coalition annually appoints two Commissioner Representatives.  Each regular member is also requested to identify a county staff person to serve as the county liaison with the Coalition office.

 

Background:  The purpose of the Small County Coalition is to give increased visibility and support to issues of primary concern to small counties and rural communities.

 

Current Members:  Chairperson Sherrie Taylor, Vice Chairperson Gene Morgan and Arthur Lawson, Sr.

 

4)  Florida Association of Counties Trust (FACT) Annual Member Meeting Appointee:

 

Member Terms:  In November of each year FACT sends the County Commissioners letters inviting them to attend the Annual Member Meeting.  Also included with the invite letter is a Designation of voting representative to the meeting that year.  Although there is no set number of representatives who can attend from Gadsden County, only one representative is a voting representative.  This is assuming there is a Trustee vacancy.  If no vacancy exists, there is no vote.

Background:  This is a Designation of a voting representative to attend the meeting in December.

Current Members:  Chairperson Sherrie Taylor

 

 

5)  The Gadsden County Industrial Development Authority:

Member Terms:  The Gadsden County Chamber of Commerce is required to make nominations for members of the Gadsden County Industrial Development Authority with input from the Commissioner of the corresponding district.  These nominations must be ratified by majority vote of the County Commission.

Background: The Gadsden County Industrial Development Authority is authorized to secure bonds to acquire, construct, and install projects in Gadsden County by a pledge of revenues derived by the Authority.

Current Members:  District 1 – James Ashmore, District 2 – Nick Bert, District 3 – Calvin Dawkins, District 4 – Gene Marshall and District 5 – Barry Haber.

 

 

6)  The Gadsden County Construction Licensing Board:

 

Member Terms:  The Gadsden County Construction Licensing Board consists of seven members approved by the Board of County Commissioners.  The make-up of the Board consists of businessmen and contractors from this area.  The board shall elect officers from its membership, whose terms shall expire at the end of the calendar year in which they are elected to serve.

 

Background:  Approve Florida state registered contractors to work in Gadsden County.  State registered contractors must register with each and every county they work in.  Decide if infractions are valid and discipline contractors registered in Gadsden County for the infractions brought against them by owners who have contracted them for work.  To act as the Board of Adjustment and Appeals.

 

Current Members:  Joel Sampson, William McMillan, Michael Francis, Tony Colvin, Isaiah Cole, John Samford, Rusty Black and Clyde Collins.

 

 

7)  The Gadsden County Library Commission:

 

Member Terms:  The Gadsden County Library Commission will consist of seven members who are registered voters.  Each member of the Gadsden Board of County Commissioners will appoint one member.  The County Commission by majority vote will appoint two at large members.  Gadsden County Library Commission appointees shall serve for four years.

 

Background:  This commission shall serve in an advisory capacity to the County Library Director in respect to all matters pertaining to the Gadsden County Public Library System and Public Library Services. 

 

Current Members:  Marian Bethune, Carl Daniels, Carol Edwards, Janet Gray, Paul Mazzotta, Emily Rowan and one vacant seat.

 

 

 

 

8)  The Gadsden County Planning and Zoning Commission:

 

Member Terms:  The local planning agency shall be comprised of eleven members.  Each duly elected member of the County Commission shall have two appointments to the local planning agency.  These ten regular members shall be augmented by one at-large member who shall be appointed to the agency. 

 

Background:  The Planning Commission acts as the Local planning Agency and, in selected code referred issues, as a development review board as described in Section 2-171 of the Gadsden County Code of Ordinances.

 

Current Members:  District 1 - Ronald Butler, District 1 - David Tranchand, District 2 -Diane Sheffield, District 2 - Larry Ganus, District 3 – Frank Rowan, District 3 – Mary Vanlandingham, District 4 – Dr. Gail-Bridges-Bright, District 5 – Catherine Robinson,  District 5 – Edward Allen, At-Large Member – Regina M. Davis and School Board Representative – Isaac Simmons, Jr.

 

 

9)  Capital Region Transportation Planning Agency (CRPTA):

 

Member Terms:  As designated by the Governor of the State of Florida, and as reflected in Section 4.01(a)(1) of the May 12, 2005, Inter-local Agreement, the CRTPA shall consist of voting representatives from Leon County, the City of Tallahassee, the Leon County School Board, Gadsden County, Wakulla County, the City of Midway, the Town of Havana, and the City of Quincy, and one non-voting representative from the Department of Transportation.  The membership and terms of elected officials as voting members of the CRTPA Board shall be as prescribed in Section 339.175(3)(b), Florida Statutes, and Sections 4.01 and 4.02 of the Inter-local Agreement. Board members from participating governments which have one voting member may appoint a substitute member to serve as a member of the CRTPA Board no more frequently than once annually, unless the member leaves office

Background:  The Capital Region Transportation Planning Agency (CRTPA) is the region's metropolitan planning organization (MPO).  As such, the CRTPA is responsible for coordinating transportation planning within Florida's Capital Region.  The CRTPA includes all of Gadsden, Jefferson, Leon and Wakulla counties. 

Current Members:  Commissioner Doug Croley

 

10)  Opportunity Florida:

 

Member Terms:  County Appointed Members. [Voting status with each member receiving the equivalent of ten (10) votes]  Each of the Florida Counties of Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Liberty and Washington; each county commission shall appoint one individual to represent their county.  An amount equal to ten cents ($.10) per capita based on the most recent census data for the county.

Background:  Opportunity Florida is a nine county economic development organization that focuses on the retention and creation of jobs and businesses in the region.  They also market the counties and throughout the country and internationally, as well.  They began in 2000 as a response to an Executive Order by then Governor Jeb Bush.  Our eight original counties, Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Liberty & Washington were designated as a Rural Area of Critical Economic Concern.  Recently, Wakulla County was added to make a total of nine.

Current Members:  Charles Chapman

 

 

11)  The Gadsden Airport Authority:

 

Member Terms:  The Quincy-Gadsden Airport Authority appoints two members and the City of Quincy appoints two members and those four members appoint a fifth member.  Terms are for four years and are staggered. 

 

Background:  It is the duty of the authority to make a study of the advantages, facilities, resources, products, attractions, conditions, and all other data concerning the district that relate to the airport and air navigation needs; provide for the development, construction, operation and maintenance of the airport and related facilities.

 

Current Members:  Don Sirmons – Chairman, Clifford Hill – Vice Chair, Max Clark – Secretary/Treasurer, Manny Sousa and Troy Mullis.

 

 

12)  The Gadsden County Tourist Development Council:

 

Member Terms:  The Council shall consist of nine members, each of whom shall be electors in Gadsden County, Florida and shall be appointed by the Gadsden County Board of County Commissioners.  The terms of appointment of each member shall be staggered terms of four years.  If determined by a majority vote of the BOCC, members of the Council can be reappointed for additional terms.

 

Background:  Pursuant to Section 125.0104, Florida Statutes, known as the Local Option Tourist Act, the TDC can make recommendations to the BOCC for uses of the tourist development tax revenue and for the effective operation of special projects, meet and adopt a tourist development plan in accordance to provisions of Section 125.0104(4) (c), Florida Statutes and continuously review expenditures of revenues from the Tourist Development Trust Fund and receive, at least quarterly, expenditure reports from the BOCC or its designee.

 

Current Members:  Chairperson Sherrie Taylor, The Honorable Anglea Sapp, Alka Patel, Lee Garner, David Knight, Matt Thro, Peter Patel, Jeff Dubree and Patricia Vice.

 

 

13)  The Gadsden County Affordable Housing Advisory Committee (AHAC):

 

Member Terms:  BOCC adopted Resolution No. 2008-026 which establishes and appoints eleven members to the Affordable Housing Advisory Committee.  The term of the members shall be for three (3) years with no member service more than two consecutive terms.

 

Background:  To assist the County in developing and conducting needed neighborhood revitalization and housing rehabilitation programs using SHIP and Community Development Block Grant (CDBG) funds.

 

Current Members:  Jeff Davis, Alma Venisee, Richard Lockwood, Dr. Julius Houston, Sherry Vanlandingham, Reverend Charles Flowers, Alonza McBride, Don Vickers, Eric Hinson, Franklin Springer, Mary Mathews and Dianne Formman.

 

 

14)  The Gadsden County Development Council:

 

Member Terms:  The number of Trustees of the corporation shall be thirteen (13).  Trustees elected at the first annual meeting, and at all times thereafter, shall serve for a term of one (1) year until the annual meeting of members following the election of Trustees and until qualification of the successors in office.

Background:  The mission of the Gadsden County Development Council is to help foster community and economic development of Gadsden County, Florida by serving as a countywide forum for planning, coordination, and communications about pertinent programs, projects and issues; developing and maintaining a strategic plan designed to identify major community and economic development programs and projects, monitor their progress, and assist in the their achievement, as appropriate; promoting the development of resources needed for community and economic development; gathering and distributing data needed by community and economic development organizations; advocating a balance between community and economic development activities, recognizing that they go hand in hand in moving the county forward.

 

Current Members:  Antonio Jefferson, Bill Enfinger, Cedric Spradley, Charles Chapman, David Gardner, Frank Holcomb, Howard McKinnon, Jack McClean, Lee Garner, Max Fletcher and Dr. Henry Grant.

 

11)  The Gadsden Airport Authority:

 

Member Terms:  The Quincy-Gadsden Airport Authority appoints two members and the City of Quincy appoints two members and those four members appoint a fifth member.  Terms are for four years and are staggered. 

 

Background:  It is the duty of the authority to make a study of the advantages, facilities, resources, products, attractions, conditions, and all other data concerning the district that relate to the airport and air navigation needs; provide for the development, construction, operation and maintenance of the airport and related facilities.

 

Current Members:  Don Sirmons – Chairman, Clifford Hill – Vice Chair, Max Clark – Secretary/Treasurer, Manny Sousa and Troy Mullis.

 

 

12)  The Gadsden County Tourist Development Council:

 

Member Terms:  The Council shall consist of nine members, each of whom shall be electors in Gadsden County, Florida and shall be appointed by the Gadsden County Board of County Commissioners.  The terms of appointment of each member shall be staggered terms of four years.  If determined by a majority vote of the BOCC, members of the Council can be reappointed for additional terms.

 

Background:  Pursuant to Section 125.0104, Florida Statutes, known as the Local Option Tourist Act, the TDC can make recommendations to the BOCC for uses of the tourist development tax revenue and for the effective operation of special projects, meet and adopt a tourist development plan in accordance to provisions of Section 125.0104(4) (c), Florida Statutes and continuously review expenditures of revenues from the Tourist Development Trust Fund and receive, at least quarterly, expenditure reports from the BOCC or its designee.

 

Current Members:  Chairperson Sherrie Taylor, The Honorable Angela Sapp, Alka Patel, Lee Garner, David Knight, Matt Thro, Peter Patel, Jeff Dubree and Patricia Vice.

 

 

13)  The Gadsden County Affordable Housing Advisory Committee (AHAC):

 

Member Terms:  BOCC adopted Resolution No. 2008-026 which establishes and appoints eleven members to the Affordable Housing Advisory Committee.  The term of the members shall be for three (3) years with no member service more than two consecutive terms.

 

Background:  To assist the County in developing and conducting needed neighborhood revitalization and housing rehabilitation programs using SHIP and Community Development Block Grant (CDBG) funds.

 

Current Members:  Jeff Davis, Alma Venisee, Richard Lockwood, Dr. Julius Houston, Sherry Vanlandingham, Reverend Charles Flowers, Alonza McBride, Don Vickers, Eric Hinson, Franklin Springer, Mary Mathews and Dianne Formman.

 

 

14)  The Gadsden County Development Council:

 

Member Terms:  The number of Trustees of the corporation shall be thirteen (13).  Trustees elected at the first annual meeting, and at all times thereafter, shall serve for a term of one (1) year until the annual meeting of members following the election of Trustees and until qualification of the successors in office.

Background:  The mission of the Gadsden County Development Council is to help foster community and economic development of Gadsden County, Florida by serving as a countywide forum for planning, coordination, and communications about pertinent programs, projects and issues; developing and maintaining a strategic plan designed to identify major community and economic development programs and projects, monitor their progress, and assist in the their achievement, as appropriate; promoting the development of resources needed for community and economic development; gathering and distributing data needed by community and economic development organizations; advocating a balance between community and economic development activities, recognizing that they go hand in hand in moving the county forward.

 

Current Members:  Antonio Jefferson, Bill Enfinger, Cedric Spradley, Charles Chapman, David Gardner, Frank Holcomb, Howard McKinnon, Jack McClean, Lee Garner, Max Fletcher and Dr. Henry Grant.

 

 

15)  The Gadsden Hospital Inc. Board of Directors:

 

Member Terms:  Provides for a nine (9) member Board, with no fewer than five (5) and no more than eleven (11).  The term of each Director shall be for five (5) years, which term shall be fixed on relation to the class in which the Director is appointed.  Directors may serve consecutive terms.

 

Background:  The operation and maintenance of Gadsden County Hospital under lease to the Corporation by the Board of County Commissioners is intended to constitute a transfer of a governmental function from the County to the Corporation, which shall be construed to be “acting on behalf of” the Board of County Commissioners and as being a corporation primarily acting as an instrumentality of Gadsden County, as those terms are used in Section 768.28 Florida Statutes.

 

Current Members:  Craig McMillan, Dr. Charles Kent, Sheila Atkins, James Suber, Scott Whitehead, Senator Fred Dudley, Shaia Rene’ Beckwith-James, Herb Sheheane and Mike Glazer.

 

 

16)  The Gadsden Hospital Trust Committee:

 

Member Terms:  One person appointed by the Board of County Commissioners; one person appointed by Gadsden Hospital Inc.; and the Clerk or his Designee

 

Background:  In 1952, a Trust was established for the benefit of the hospital in Gadsden County.  The beneficiary of the Trust is the BOCC of Gadsden County acting on behalf of the County.  Investment decisions will be made by a three member committee in consultation with the Trustee. 

 

Current Members:  County Administrator, Jimmy Suber and Nicholas Thomas.

 

 

17)  Inmate Commissary and Welfare Funds Committee:

 

Member Terms:  The Gadsden County Sheriff recommends that the Inmate Welfare Fund Committee include one County Commissioner, one community member, the Jail Chaplain, the Jail Administrator and one other representative from the Sheriff’s Department. 

Background:  The Gadsden County Sheriff seeks to create a committee in accordance with Florida Statutes 951.23 – County and Municipal Detention Facilities, Definitions; Administration; Standards and Requirements, and the Florida model Jail Standards, Chapter 10 – Privileges, which establishes that if the jail operates a commissary the profits from the commissary shall be used for overall inmate welfare, and an Inmate Welfare Fund Committee shall recommend what expenditures are to be made.  Activities of the committee shall be reviewed by the Officer-in-Charge or designee, who shall have final authority on expenditures.

Current Members:  Chairperson Sherri Taylor

 

18)  Torreya State Park Advisory Group:

 

Member Terms:  Members of this advisory group shall include, at a minimum, representatives of the lead land managing agency, co-managing entities, local private property owners, the appropriate soil and water conservation district, a local conservation organization, and a local elected official. 

Background:  The advisory group process is critical in the development of a State Park management plan.

Current Members:  Robert Presnell

 

19)  Workforce Plus Board of Directors:

 

Member Terms:  Members shall be appointed for fixed terms and may service until their successors are appointed.  Terms of the Workforce members shall be three (3) years.  . 

Background:  In May 1996, the Board approved the establishment of a Jobs and Education Regional Board (Big Bend Jobs and Education Council) that would serve as the Workforce Development Board for the region.

Current Members:  Lisa Stephany

 

 

20)  The Value Adjustment Board:

 

Member Terms:  Every county shall have a Value Adjustment Board which consists of:  Two members of the governing body of the county, elected by the governing body from among its members, one of whom shall be elected as the chairperson of the Value adjustment Board; one member of the school board of the county, elected by the school board from its members; and Two citizen members.  One citizen member who owns homestead property in the county appointed by the county’s governing body; one who owns a business that occupies commercial space located within the school district appointed by the school board of the county. Appointees to the VAB serve from year to year until they resign or another appointment is made.

 

Background:  The purpose of the Value Adjustment Board (VAB) is to hear appeals regarding denied exemptions, petitions relating to assessments, and appeals concerning ad valorem tax deferrals.

 

Current Members:  Chairperson Sherrie Taylor, Vice Chairperson Gene Morgan, Emily Rowan, Bill McMillan and Charlie Frost.

 

Commissioner Holt no problem with bringing back. She asked about goals, economic development for Gadsden County. She brought to the Board attention they should know meeting dates and times.  She suggested sitting down with Boards. Bring back with results, objectives( what are we looking for from them)

 

Chair Taylor said she was glad staff has gotten Boards together (list). Appreciate Holt’s vision. She asked Commissioner Holt to work with Staff, agenda and bring back to the Board.

 

 

24.  

County Administrator’s Agenda – Update on Board Requests

 

Update – County Attorney –

·         Code Enforcement

·         Permit Process – next meeting

·         Hospital Shifting

25.

County Attorney’s Agenda – Update on Various Legal Issues 

·         Tax Abatement Referendum – Process from this point. She they were working behind scene.  There is a detailed statue, there has to be agreement in place with National Solar, it contains additional economic development options.  Continuing moving the process. We have draft Ordinance, have to publish, that’s why it was not on this meeting.  The next meeting is not scheduled until March; it must be done at evening meeting.  She welcomed comments. She reminded Board please don’t copy each other.

 

Attorney Minnis we have been in contact with their Attorney.  She noted this is a state requirement (statue) not of Gadsden County. 10 days for advertisement.

 

Commissioner Morgan are they moving forward. They should be able to move quickly.

 

Commissioner Holt said I’m not in favor of morning meetings to take care of zoning issues.

How does citizen bill of right affect this project?

Discussion followed among the Board.

 

Commissioner Lamb make sure we get copy of contract in timely manner.  Super Majority Vote – concerning Citizen Bill of Rights.

 

Commissioner Croley send letter to National Solar to let them know the process from this point.

 

Attorney Minnis I have directed staff.

 

Croley – I had concerns with Abatement process, we should have time to read Ordinance and vote on March 1, 2012 meeting and not have any delay. Citizen’s Bill of Right concern.

 

Holt – have no problem with Solar Company, if you are going to rezone land, do it fairly.

 

Minnis – first meeting in March would give adequate time.

 

Chair Taylor said the consensus is we want it here, but in a proper manner. She said please have all information to the Board in timely manner. March 1, Meeting Date. Notify National Solar of what they need to do.

 

 

26.  

RECESS FOR PRIVATE ATTORNEY-CLENT SESSION REGARDING THE PATELS VS. GADSDEN COUNTY

 

Recessed  at 8:30pm

 

 

 

 

 

27.

RECONVENE THE MEETING FOLLOWING PRIVATE SESSION  @ 9:26pm

 

 

28.

DISCUSSION ITEMS BY COMMISSIONERS

 

 

Commissioner Lamb, District 1

·         Study on Lake Yvette

Chapman we have information in office.

 

Commissioner Croley, District 2

·           CRTPA reported had to deputy clerk

·         Jail issues, building facility

·         GIS software – reminded Board they have been reminded about the go by the law.

·         Place on agenda Nuisance Abatement Ordinance Motion : Croley/Lamb 5-0

Motion to be brought back onto Agenda Ordinance regarding

·         Disclose on election   - Shall the Board of County Commissioners vote at large.

 Motion- Croley/ Morgan to be placed on Agenda on for discussion. Motioned denied to have agenda 2-3

 

Question: Commissioner Lamb there has to be reason it was done.

 

Croley/ Morgan – At Large Vote for Commissioners

Motion was denied 2-3 vote(opposed Holt, Taylor and Lamb) motioned

 

 

 

Commissioner Holt, District 4

No concerns

 

 

   Commissioner Morgan, Vice-Chair District 3

 

·         National Solar – Clear communication (next steps with dates) already agenda

 

Commissioner Taylor, Chair, District 5

·         Thanked issues for remaining confident in getting t

·         Odor Ordinance  concerns– I talked to County Extension  (horses)– residents in Chattahoochee(close to people homes ) – take a look at what was sent over.

·         Troop Deployments

 

 

 

Receipt and File Agenda

 

There were no documents filed for record.

 

 

February Meeting: 

 

 

 

Adjournment @ 9:43 pm