Board of County Commissioners

Tourist Development

Gadsden County, Florida

AGENDA & NOTES

Regular Public Meeting

October 15, 2012

3:30 p.m.

Present:

Lee Garner, Chair of TDC, City of Chattahoochee Manager and Tax Collector

Matt Thro, Vice – Chair of TDC, H & H Furniture (late)

Jeff DuBree, Sportsman’s Lodge, Bed Tax Collector Lake Talquin

Patricia Vice, West Gadsden Historical Society, Tourist Attraction

David Knight, Midway Councilman (excused absence)

Angela Sapp, City of Quincy Commission (excused absence)

Peter Patel, Bed Tax Collector (excused absence)

Alca Patel, Hotel Industry

Sherrie Taylor, BOCC Chair

Sonya Burns, TDC Administrator

Beryl Wood, Deputy Clerk

Pledge of Allegiance

Lee Garner, Chairman of TDC called the meeting to order then led in Pledge of Allegiance.

Roll Call (Beryl Wood, Deputy Clerk)

The roll was called by the Deputy Clerk and noted above.

Amendments and Approval of Agenda

Add: Havana Merchants Association – Marketing Funding Request

DuBree/Vice 5-0

1. Approval of Meeting Minutes (September 17, 2012) Lee Garner, TDC Chairman DuBree/Vice 5-0

Matt Thro arrived at this juncture of the meeting.

Mr. Garner commented that Mr. Price would not be present today, due to the death of his brother.

Mr. Garner asked that agenda items be given to Sonya a week in advance.

2. Florida WildFlower (Panhandle in Bloom) Lee Garner, TDC Chairman

Mr. DuBree gave update on Panhandle in Bloom. They discussed a meeting on October 24, 2012 a Brown Bag Lunch.

Mr. Garner commented that he would be out of town and asked would anyone be available to attend. He asked if info could be forwarded to Mr. Chapman. Consensus to try to attend was given by Mr. DuBree, Thro and Vice.

3. FADMO Florida Association of Destination Marketing Organizations (Invoice)

Mr. Garner said it was his recommendation not to fund the FADMO because Visit Florida does the same thing.

Motion: DuBree/Patel – Not to join this year 6-0

4. Tourism Coordinator Discussion & TDC Administrator Pay (Sonya’s Salary)

Thro – Committee have addressed some of the points of the amending contract.

§ Letter of Agreement (attachment)

Taylor – If you are paying a percentage for graphing, what is the $2,000 for. Looking forward to have a person, rather than a company. She asked abut the legality of it.

Thro – The point of this amendment, for the coordinating of the website keeping it updated.

Garner – Marketing Committee would have to approve. He asked that it is legal binding agreement.

Taylor – Pointed out what she thought the Coordinator position was for.

Taylor – Suggested a template is done or draft agreement and have then have it looked at for legalities. She said it needed more detail, narrow done and place in Agreement.

RFP –Thro

Taylor – bullet items

Garner – Work on and email to Council amended final copy.

Thro – suggested start points –

Social Media, Egadsden,Grants, Events

5. Bylaws Concerning a Quorum Electronically and Straw Voting

Garner – to amend bylaws need to notice

Taylor – Article 3 or 4

Garner – need to advertise within 20 day notice

Motion to authorize to propose amending bylaws for electronic phone in.

Taylor/Thro 6-0

Straw Voting – Thro

Taylor – not in agreement.

Garner – Nothing is binding without advertised meeting. Follow up requested.

6. Budget Update (Jeff Price, Budget Analyst)

He presented budget they are working with.

7. Florida Travel & Lifestyles (Lee Garner, TDC Chairman)

Garner suggested to hold or table until Coordinator is hired.

Kiosk

Garner – stated that Mr. Sewell said once the new Contract is signed with the County, he would then schedule a meeting.

Marketing and Funding Request

Havana Merchants Association – Bob Luther

Discussed the Pumpkin Fest and Lawn Mower Parade and they had not been acted on. He asked for clarification from the Board.

Dubree – He said they have put them under the Marketing, due to the bed tax requirements. He said the budget is now approved.

Garner – Money that you would get would be for advertisement outside the 150 mile radius. He said this is what is based out of the Strategic Plan.

DuBree/Vice -Motion to approve $6,000. To be looked at a later date for additional funds. 5-0

Thro abstained from voting.

Luther – said it didn’t include Lawn Mower Parade

Taylor – We have done a quite a bit for the 3 entity’s. She talked about a major event for the County, she said the Art Center, Leaf Theater and HMA would use majority of funds. She said they should tell us what they want.

Garner – I see Coordinator handling all advertisement.

Public Comments and Concerns on Non-Agenda Items (3 minutes limit)

Motion to Adjourn

Meeting (s)

-November 19, 2012 – Regular Meeting, 3:30p.m.

Other TDC Business

· TDC Financial Information

· Letter From Big Bend Habitat for Humanity (3^rd Annual Bass Fishing Tournament)

Adjournment

4:55pm