Board of
County Commissioners
Tourist Development
Gadsden County, Florida
AGENDA & NOTES
Regular Public Meeting
August 20, 2012
3:30 p.m.
Present:
Lee Garner,
Chairman of TDC, City of Chattahoochee Manager and Tax Collector
Matt Thro, Vice
– Chair of TDC, H & H Furniture
Jeff
DuBree, Sportsman’s Lodge, Bed Tax Collector Lake Talquin
Patricia
Vice, West Gadsden Historical Society, Tourist Attraction
David
Knight, Midway Councilman
Angela
Sapp, City of Quincy Commission (absent)
Peter
Patel, Bed Tax Collector
Alca Patel,
Hotel Industry (excused absence)
Sherrie
Taylor, BOCC Chair (arrived late)
Pledge of Allegiance
Jeff
DuBree, Chairman of TDC called the meeting to order then led in Pledge of
Allegiance.
Roll Call (Beryl Wood, Deputy Clerk)
The roll was called by the Deputy Clerk
and noted above.
Amendments and Approval of Agenda
1. Approval
of Meeting Minutes (July 30th
2012)
(Lee
Garner, TDC Chairman) Patel/Knight 6-0
2. Budget
Update and Finance and County Clerk Issues
(Jeff Price, OMB-Budget Analyst)
Mr.
Price discussed the Budget as presented by Mr. Jeff DuBree with the Council.
Mr. DuBree commented the Ron Sachs Contract played a big part of the
budget for last year. He said they have not done anything with the Target
Market, he thought it should remain in the budget. He added it’s only a budget, doesn’t mean the
funds have to be spent.
He discussed Administrative Salaries, $6,000; Promotion & other
areas where he made adjustments
Ms. Taylor arrived at this juncture of the meeting.
Ms. Taylor questioned the $50,000 for Target Market Funds. She
discussed having planned events.
Mr. DuBree named the 4 different areas they are attempting the market.
Discussion followed among the Board.
Mr. Knight asked would you suggest to place more funds in Event
Marketing Fund.
Ms. Taylor replied yes, planned events would be great.
Mr. Garner said once the Tourism Coordinator is in place along with
Website, then they would be able to move.
Mr. Garner said it all promotional activities.
Mr. Thro, suggested adding an additional $10,000 to Event Marketing
Fund.
Ms. Taylor suggested taking $10,000 out of Target Marketing and place
it in Event Marketing Fund. She asked
some to the $14,000 in Event Marketing Fund.
**Motion to approve
the budget for 2012-2013 Fiscal Year: Thro/Knight 6-1(Mr. DuBree opposed
motion.)
Amend motion: move
$10,000 out of Target Marketing Fund - $40,000 and move the $10,000 to Event
Marketing Fund totaling - $24,000. 6-1
3. VISITFLORIDA -2013 Official
Transportation Map Advertising Rates and Information
(Lee Garner, TDC Chairman)
Mr. DuBree
discussed the Official Transportation Map.
He said it was a first come first serve basis.
Motion: Thro/Vice
Taylor – Asked for clarification. She asked does it highlight what goes on in
our County.
Knight – Asked which where they looking
at.
Mr. Garner said it would be D ¼ Panel.
Mr. DuBree said these funds would come
out of Target Marketing Fund.
Motion: Thro/ Vice 7-0 (approved)
4. Tourism Coordinator RFP
Discussion/Selection
(Lee Garner)
Mr. Garner said they received 1 RFP
from Legacy Marketing, Inc. asking for $3,000.
Mr. DuBree said it went out of $1250
totaling $15,000.
Ms. Taylor suggested receiving help
with the advertisement and that they would have to readvertisement.
Mrs. Vice stated the amount would need
Mr. Thro suggested they meet with the
Company to see what come out of tabling. He said have committee come back with
findings.
Taylor/ Patel: Table for action until the next meeting or readvertise
RFP if no resolution is meet out of meeting. 7-0
Marketing and Funding Request
5. Quincy
Music Theater - $1000.00
Jeff
Dubree, TDC Councilman – New Season coming up. He said it would come out of
existing event marketing. He discussed
the Playbuild, early Oct. – end of April. A full page ad in book, advertise
egadsden website. 10 season tickets could use to promote on face back, etc. QMT
website linked to egadsden website.
Ms. Taylor
asked was there an application for the Quincy Music Theater.
Mr. DuBree
stated no. He said the deadline for this
one is $3,000.
Ms. Taylor
stated there is a problem voting, but they agree with the $1,000. She asked for
a letter from them indicating this is want they want.
Vice/Thro
Motion to approve, contingent upon 6-0(Ms. Taylor was not present for this
motion.)
Art Center
$2,000 per
quarter….
Sandy Beare
– last week’s event was well attended.
Public Comments and Concerns on Non-Agenda Items (3 minute limit)
Leanee Sportdon, Havana Merchants –
Pumpkin Festival, - $5,000 Lawnmower Parade - $2,000 (Out of the existing
Marketing Fund.)
Sandy Beare – stated they try to target
people from other areas.
Mr. Garner noted they would not be able
to vote for this event at this meeting.
Mr. Thro asked was there a consensus to
move toward Jeff’s principal.
This item would be agenda for the next
TDC meeting.
Mr. Thro suggested a letter suggest how
they would spend monies that are laid out in the strategic plan.
Garner - to Sonya: provide 4
organizations section out of Strategic Plan to let them know what qualifies
under Strategic Plan. (Marketing)
He asked Mrs. Sportdon to provide a
letter.
DuBree – Event Committee put together
something that can be presented.
Taylor – asked about annual events, do
we continue to fund.
Vice that is with grants and these
funds are marketing.
Taylor suggested looking at each on a
case by case basis.
DuBree – needs to be consistent with
outside150 miles.
Garner – Havana can group 3 events and they will look at based on
Strategic Plan.
Havana Merchants – Mr. DuBree said it should be linked to the Egadsden
website. He said it is not linked to TDC.
Mrs. Sportdon – said she would take all into consideration and work
together, because she is doing it know.
Beare – mentioned the
Taylor – clarification on Sonya’s salary approved $9,000 - $11,900 is
in budget. She asked for facts @ next
meeting. Where did the other monies go.
Motion to Adjourn @ 5:04pm
August Meeting(s)
-September 17, 2012 Regular Meeting, 3:30 p.m.
-October 15. 2012 Regular Meeting, 3:30 p.m.
Other TDC
Business
·
BOCC Board Meeting Agenda Items (September
4, 2012 6:00p.m.)
1.
Approval to award Bid No. 12-11 for
(SEO) Search Engine Optimization to Tallahassee Media Group of Tallahassee
Florida and Authorize Chairperson to Execute Agreement
2.
Request to Hold First Public Hearing
and Authority to Amend the TDC Strategic
Plan Funding Application Process and Fiscal
Year
·
45th Annual Governors
Conference on Tourism-Sept. 4th -7th 2012
Orlando, Florida