Chair Croley called the
meeting to order at 6:01 p.m. and asked that all cell phones be silenced and
asked if anyone wished to speak before the Board to fill out a “Speaker
Request Form”.He then asked everyone
stand for a moment of silent prayer and the pledge of allegiance to the U.S.
Flag.
AMENDMENTS AND APPROVAL OF
AGENDA
Chair Croley asked that
everyone stay focused for the meeting tonight, especially on the public
hearings.He called on the
Administrator to report on any changes to the agenda.
Mr. Presnell stated he has two recommended changes, one is the
presentation from Dr. Mohammed, Item 2 and the DEO grant.
Chair Croley stated the removal of items did not require any special
vote but any amendments would require a vote of the Commissioners.He asked if the Administrator was aware
that any amendments required 10 days advance before meeting.
Chair Croley asked the Commissioners, in hearing the procedures, was
there a motion to add the item to the Agenda.
UPON MOTION BY COMMISSIONER
HOLT AND SECOND BY COMMISSIONER TAYLOR THERE WAS DISCUSSION OF THE BOARD
BEFORE TAKING THE VOTE.
Chair asked the attorney if this required consent of the whole
commission and she stated it does require consent of the commission as a
whole, the matter may be placed on the agenda.
Chair Croley stated he had a problem with the untimely manner in
which the item was placed on the agenda.
Commissioner Hinson stated had spoken
with Mr. Presnell concerning this matter but if Chair Croley had concerns he
would not place his vote.
Commissioner Holt asked the attorney to read the procedure.She stated was something that needed to be
done.
CHAIR CROLEY CALLED FOR THE
VOTE.THE BOARD VOTED 2-2.MOTION FAILED
Chair Croley asked that this be taken up at the next meeting.
UPON MOTION BY COMMISSIONER
HOLT AND SECOND BY CHAIR CROLEY, THE BOARD VOTED 4-0 BY VOICE VOTE TO APPROVE
THE AGENDA AS AMENDED.
AWARDS, PRESENTATION AND
APPEARANCES
1.
Presentation of Resolution
Honoring the Life of Julia Monroe Woodward
Chair Croley presented a Resolution to the Woodward family.
Dr. Pat Woodward had comments
to the Commission.
2.
Proposal for Lease of the
Urgent Care Center Item removed.
3.
Presentation Introducing the
SeeClickFix Web and Mobile App for Reporting Public Concerns
Charles Chapman presented
the application that the County has for a free trial period so the residents
could use to report problems and issues that need attention.
Commissioner Holt asked the cost at the end of the trial period and
Mr. Chapman responded $390/mo.
CLERK OF COURTS
4.
Presentation of County Finance
and County Clerk Issues
Clerk Thomas stated he
understood the Commission had several questions and would like to address
their questions and concerns.
Commissioner Taylor asked questions concerning the bond for the
hospital.
Mr. Presnell mentioned there was a workshop scheduled for the 19th
concerning revenue.
Clerk Thomas asked that they develop a policy.
Concerning the auditors it does not matter who the Commission hires
to do the auditing as long as they do the job correctly.He mentioned the auditors cannot be told what
to audit, they have standards and guidelines.
Concerning the software for the e-filing, the money would have to
come from the general fund.
Concerning the jail budget, there was money that was never spent that
had been appropriated.
Commissioner Hinson asked that the presentation of the Clerk’s issues
be placed on the agenda and be reviewed.
Commissioner Hinson asked about the minutes and why they were
received several meetings after the board meeting and asked that we try to be
as efficient as possible.
Commissioner Holt stated on issue of auditor firm best to bid out and
let best rise to the top.She stated
she asked specifically about certain departments she thought they should look
at.
Chair Croley stated they appreciated all the services and the
commission would like to ask that when there are agenda items, someone be
present to address questions.
CONSENT
Commissioner Hinson pulled items
5, 6, 9, 10.
UPON MOTION OF COMMISSIONER
HOLT AND SECOND BY CHAIR CROLEY, THE BOARD VOTED 4-0 BY VOICE VOTE TO APPROVE
THE AGENDA AS AMENDED.
5.
Approval of MinutesPulled for discussion
-November 20,
2012-Regular Meeting
6.
Ratification of Approval to
Pay County Bills Pulled for discussion
7.
Approval of Contractual
Agreement between CenturyLink and Gadsden County and Authorize the Chair to
Sign (Contract No. 120200510659)
8.
Approval of “Piggy Back”
Agreement with the Management Experts, LLC to Provide Emergency Management
Training (Contract No.: 2012-GCSO-DEM-HS)
9.
Approval of Task Order
Number 2013-130 Authorizing Preble Rish Engineering to Perform Engineering
Services for the Woodward Road Resurfacing Grant Project (Task Order
2013-130)
Pulled for discussion
10.
Approval of Task Order
Number 2013-129 Authorizing Preble Rish Engineering to Perform Engineering
Services for the Flat Creek Road Resurfacing Grant Project (Task Order
2013-129)
Pulled for discussion
ITEMS PULLED FOR DISCUSSION
Item 5 meeting minutes on agenda for 11/20/12 Commissioner Hinson asked
questions concerning the delay in
minutes being placed on the agenda for approval.
UPON MOTION BY COMMISSIONER
HINSON AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 4-0 BY VOICE VOTE TO
APPROVE THE MINUTES.
Item 6Commissioner Hinson
asked if paperwork was not in the book how could they approve it.
UPON MOTION BY COMMISSIONER
HINSON AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 4-0 BY VOICE VOTE TO
APPROVE THE PAYMENT OF THE COUNTY BILLS.
Item 9 Task Order Number 2013-130 Commissioner Hinson curious about
bidding practice.Mr. Presnell stated
they were under contract.
Commissioner Taylor stated she had issues because there were 5
districts and seemed only couple of districts get work done.She stated she was not voting for it.
Commissioner Holt asked what districts was having work done on and
response was 2 and 3.
UPON MOTION BY COMMISSIONER
HINSON AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 3-1 BY VOICE VOTE TO
APPROVE ITEM 9.COMMISSIONER TAYLOR
OPPOSED THE MOTION.
Item 10-Task Order Number 2013-129 Chair Croley stated Item 10 was
same as Item 9.
UPON MOTION BY COMMISSIONER
HINSON AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 3-1 BY VOICE VOTE TO
APPROVE ITEM 10.COMMISSIONER TAYLOR
OPPOSED THE MOTION.
CITIZENS REQUESTING TO BE
HEARD ON NON-AGENDA ITEMS
There were no citizens requesting to be heard.
PUBLIC HEARINGS
11.
Public Hearing-Board Approval
of BB&T Bank’s Loan Proposal and Ordinance to Refinance the County’s
Sales Tax Revenue Refunding Bonds, Series 2010 (Gadsden Memorial Hospital
Project)
Chair Croley introduced item.
Jim Gollahon appeared before the Board and explained the bond and
recommended proceeding with the bond issue.
Chair Croley asked if there was anyone who wished to speak for or
against the bond item.
Commissioner Hinson stated he looked at the contract and asked if
same # of years with lower interest rate.Yes.
Comm. Holt wanted to make sure refinanced to get better rate.
UPON MOTION BY COMMISSIONER
HINSON AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 4-0 BY VOICE VOTE TO
APPROVE THIS ITEM.
12.
Public
Hearing-Conceptual/Preliminary Site Plan with Special Exception for the
Lynn’s Liquor Store (SE-2012-01) (Tax Parcel Identification
#3-13-2N-2W-0000-00322-0400) (quasi-judicial
hearing)
Chair Croley stated was a
quasi-judicial hearing and all witnesses must be sworn in.
Deputy Clerk Marcella Blocker swore in Mr. Matheny who appeared
before the Board.
Chair Croley called for public comments.
Joe Hughes appeared before the
board and Deputy Clerk Marcella Blocker swore him in.
Cathy Anderson, 17767 Blue
Star Highway, Quincy, asked location of Lynn’s Liquor Store.
Larry Clayton, POB 704,
Havana, FLappeared before the
board and was sworn in by Deputy Clerk Marcella Blocker and stated the liquor
store would be next door to a mobile home park.
Joe Hughes stated beer and wine was currently being sold there and
was in a rural location and mobile home park outside of ordinance requirements.
Clayton asked physical location of address.Hughes stated currently at convenience
store and partition would be placed separating the two.
Commissioner Hinson stated had concerns and was morally against
liquor stores.
Chair Croley asked if any other liquor stores between Havana and
county line and was told there were 2.Asked Matheny number of people that attended meeting.Asked about school bus stop and if would be
near building.
Comm. Taylor asked if P&Z gave approval and if the 22 people were
residents of the area.Hughes stated
50/50 for and against.Asked if this
was similar to Patel’s item and was told yes.
Attorney Minnis asked them to remember evidentiary proceedings but to
simply object store would not be enough if otherwise met codes.
Chair Taylor asked what issues were brought up by the 5 people.
Commissioner Holt stated why she kept begging for comp review.
Chair Croley asked the attorney to summarize what would take to vote
& pass.In order to deny has to be
evidence.
UPON MOTION BY COMMISSIONER
HINSON AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 4-0 BY VOICE VOTE TO
APPROVE THIS ITEM.
13.
First Public Hearing-Ordinance
to Revise Subsections 5003.B(5) and 5003.B(6) Non-Conforming Uses of the Land
Development Code
Chair Croley introduced item and
Mr. Presnell explained the item and stated would change LDC to 2 years.
Chair Croley asked if any comments from public, there was none.
Mr. Matheny stated was in comp plan and making development code to
match comp plan.
Commissioner Holt stated should be advisory only and should be 3
years because of time frames.
Commissioner Taylor asked drawback in going with 3 years instead of
2.
Mr. Matheny stated did not see problem.
Chair stated no problem with bringing the two codes in sync with each
other.
Commissioner Holt asked to clarify 3 years for non-conforming, non-residential.
Motion is 3 years non-conforming,
non-residential use.
Chair asked about non-conforming commercial use.
UPON MOTION BY COMMISSIONER HOLT
AND SECOND BY COMMISSIONER TAYLOR, THE BOARD VOTED 4-0 BY VOICE VOTE TO
APPROVE THIS ITEM AMENDING IT TO 3 YEARS NON-CONFORMING.
Mr. Matheny read the ordinance into the record.
14.
First Public Hearing-Ordinance
to Amend Subsection 2101 of the Gadsden County Land Development Code (LDC)
Clarifying Facilities Permitted as Accessory Uses
Chair Croley read the item
and Mr. Presnell summarized item and stated it was to allow bathrooms and
outbuildings.
Chair Croley called for public comments and there was none.
UPON MOTION BY COMMISSIONER TAYLOR
AND SECOND BY COMMISSIONER HOLT, BEFORE VOTE WAS TAKEN THE BOARD HAD
DISCUSSION.
Taylor/Holt
Croley have no problem with ag and commercial but problem with
residential.
UPON MOTION BY COMMISSIONER HOLT
AND SECOND BY COMMISSIONER HINSON, THE BOARD VOTED 4-0 BY VOICE VOTE TO
APPROVE THIS ITEM.
15.
First Public Hearing-Ordinance
to Revise Subsections 5605 Standards for Sidewalks, Pedways, Bicycle
Facilities of the Gadsden County Land Development Code and Add Subsection
5605.5.D Sidewalk Fee-in-Lieu Provisions
Chair Croley introduced item
and Mr. Presnell summarized item.
Chair Croley called for public comments and there was none.
Comm. Holt stated wanted to make sure the person knew was paying a
fee “in lieu of”.
Comm. Hinson stated when have development, should require sidewalks
for large commercial developments.
Matheny said to look at attachment 3 and it sets up standards and
specifications.
Hinson stated with trying to enhance community, churches should be
required to have sidewalks.
Chair Croley shared some thoughts and stated the commission is faced
often with trying to raise money for sidewalks but gas tax goes for
that.Asked that they look at this.
Commissioner Holt stated if way out, no problem
Chair stated didn’t think right to ask for churches out in boonies to
pay or put in sidewalk that goes no-where.
Commissioner Taylor asked if this was asking for development going
forward and thinks should be a case by case decision.She stated she was very appreciative to see
pro-active.
Mr. Clayton came forward and stated had trouble understanding
everything and if urbanized, business may not need or want sidewalk.He asked if he bought vacant land with no
sidewalk and businesses on either side had no sidewalk, would he be penalized
and have to put in sidewalk when other businesses would not have to.
Mr. Presnell stated if area was zoned commercial, there is no choice.
UPON MOTION BY COMMISSIONER HOLT
AND SECOND BY COMMISSIONER TAYLOR, THE BOARD VOTED 3-1 FOR APPROVAL OF OPTION
1.CHAIR CROLEY OPPOSED.
GENERAL BUSINESS
16.
Adoption of 2013 Legislative
Program
Chair Croley asked if any
discussion.
UPON MOTION BY COMMISSIONER HOLT
AND SECOND BY COMMISSIONER HINSON, THE BOARD VOTED 4-0 FOR APPROVAL.
COUNTY ADMINISTRATOR
17.
Update on Board Requests
Nothing to report.
COUNTY ATTORNEY
18.
Update on Various Legal Issues
Meeting with consultant on Thursday
concerning re-districting.
Commissioner Hinson asked the percentage needed to make changes.Attorney Minnis responded that it had to be
looked at and consider the percentage of growth.
DISCUSSION ITEMS BY
COMMISSIONERS
19.
Commissioner Morgan, District
3-District Concerns
Commissioner Holt, District
4-County Concerns
Commissioner Holt asked to
look as policy and procedure concerning absenteeism.
Chair Croley stated points are well taken and scanned the procedures
to find answers.
UPON MOTION BY COMMISSIONER HOLT
AND SECOND BY COMMISSIONER TAYLOR, THE BOARD VOTED 4-0 FOR THIS ITEM TO BE
REVIEWED IN A COUPLE OF MONTHS.
Commissioner Holt stated regarding items to the agenda, item did not
require research, when she came aboard, items had to be there by Friday and
meeting was Tuesday.
Chair Croley stated was going strictly by procedures.
Concerning regional planning, Wakulla opted out on high grade septic
tanks.
Commissioner Taylor, District
5-No Items
Stated Commissioner Holt
touched on adding items to the agenda and asked the language stated
“Commission as a whole” and thinks should be changed to “majority” and asked
that it be looked at.
UPON MOTION BY COMMISSIONER TAYLOR
AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 4-0 TO REVIEW PROVISIONS.
Also wanted to address language of “Interim Administrator” and length
of time.
UPON MOTION BY COMMISSIONER TAYLOR
AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 4-0 TO REVIEW LANGUAGE FOR
LENGTH OF TIME FOR INTERIM ADMINISTRATOR.
Commended Mr. Presnell on looking at future land use and job he was
doing and commended Commissioner Holt for her interest as well.
Stated need to look at contracts that are being put out for bids, no
cherry-picking, put them all out for bid.
Commissioner Hinson, Vice Chairman,
District 1-County Concerns
Commissioner Hinson concurred
need to bid out everything.
Commissioner Croley, Chairman,
District 2-Report and Discussion on Public Issues and Concerns Pertaining to
Commission District 2 and Gadsden County
Chair Croley thanked everyone
and wanted to encourage the commission to move forward.
Gave report on CRTPA-he introduced following roads for consideration
and mentioned several roads that were eligible.
Other issues related to municipalities and their request on getting
lighting around interchanges.FHP
contacted the Chair and expressed concern about the High Bridge Road
bridge.
Other matter concerning grant asked to have place it on the agenda.
Have gotten additional funding for next phase of by-pass.DOT now allowing contractor to take asphalt
millings to offset their costs.Attempting to enter into interlocal agreement with DOT.
RECEIPT AND FILE
20.
a.
For the Record: Community Development Block Grant (CDBG)-Crawfish
Island, Disaster Recovery
b.
For the Record: County Officials State, “Gadsden County is Open for
Improved Business in 2013”