Board of
County Commissioners
Tourist Development
Gadsden County, Florida
AGENDA & NOTES
Regular Public Meeting
February 18, 2013
3:30 p.m.
Present:
Lee Garner, Chair of TDC, City of Chattahoochee Manager and Tax
Collector
Matt Thro, Vice – Chair of TDC, H & H Furniture
Jeff DuBree, Sportsman’s Lodge, Bed Tax Collector Lake Talquin
Patricia Vice, West Gadsden Historical Society, Tourist Attraction
David Knight, Midway Councilman
Angela Sapp, City of Quincy Commissioner
Peter Patel, Bed Tax Collector (absent)
Alca Patel, Hotel Industry (absent)
Gene Morgan, BOCC
Sonya Burns, TDC Administrator
Beryl Wood, Deputy Clerk
Pledge of Allegiance and Roll Call
Pledge of
Allegiance
Roll Call
(Beryl Wood, Deputy Clerk)
Alca Patel Resignation
Mr. Garner
informed the Council he received an email from said Mrs. Alca Patel that was
stating her resignation as of today.
Jeff DuBree
recommended Hemant Patel, “he is a tax collector.”
Gene Morgan
commented Hemant is in town. He asked should the agenda be amended for this
discussion.
Sonya said they agenda should be amended, but as far as approval it
could be mentioned at the BCC meeting tomorrow, but agenda for the next BCC
meeting.
Amendments and Approval of Agenda
Ø Amend Agenda to add
vacancy on Alca Patel - DuBree/Thro A(1) 5-0
Ø Hemant Patel
nomination to TDC (District 5, Commissioner Taylor) – DuBree/Knight 5-0
Mr. Morgan asked that they at least mention to Commissioner Taylor
before tomorrow’s meeting.
1. Approval of Meeting Minutes (January 28, 2013) (Lee
Garner, TDC Chairman)
Morgan/Thro 6-0
2. Budget Update (Jeff Price, Budget Analyst)
Mr. Price gave budget update. He said they were a head of the game on the
revenue side.
Mr. DuBree mentioned the GAC/HMA.
Sonya stated it comes out of
marketing funds, but should come out of event marketing.
Mr. Price said he would make
change.
Mr. DuBree mentioned there was
nothing in budget for infrastructure.
Mr. Morgan commented on the overall
budget, is there anything in Reserve. Cash in Bank
is around $45,000.
Mr. Price stated Finance hasn’t
completed audit.
Mr. Morgan questioned promotional
activities.
Mr. Thro – we entered contract
with Ganette.
Mr. Thro – can we pull money out
of Reserve for kiosk.
Mr. DuBree responded up to 20%.
Sonya said to remove funds it
would have to be agenda for BCC approval.
3. Kiosk Discussion/Approval (Lee Garner, TDC
Vice-Chairman)
Sonya explained the difference Kiosk.
Mr. Thro asked the price of each
unit or total price of all units.
Mr. Morgan - $35,000 total for each municipality around $4,500, so if
we budget $35,000 should be accomplish.
Mr. Garner recommended giving the go ahead. He said hopefully the
Coordinator position would be filled. He asked could company provide overview
of how the Kiosk work, if she is unavailable.
Mr. DuBree suggested a company out of Tallahassee that was recommended
by Hemant Patel. He suggested looking at other options.
Mr. Garner said he would like to look at it, but didn’t want to prolong
approval.
Mr. Morgan said it could work well in conjunction with the Kiosk, he
said they all are basically the same price. They all need to look identical,
visibly seen in an area with heavy traffic.
Mr. Knight asked about sole sourcing and the additional cost.
Mrs. Sapp also asked for completed package, run through. She said they
need more research.
Mr. Garner commented the consensus was we all want it. Get information
out to Council. He asked that Gene Morgan, Jeff DuBree work together on kiosk.
Mr. DuBree concurred and asked that they approve a special amount and
approve special criteria.
Mr.
Morgan phoned (Joe Swaki) works with Stealth series Kiosk asked questions.
1.) What is involved installation and keep
up cost.
2.) Could they be hardwired in?
3.) What are prices for outdoor model?
Joe stated
it would be probably around $1,000. He asked how many outdoor units would they
like. He offered to prepare quotes. All keyboards are custom built. He also
mentioned partnering with software providers would be needed. (Site Kiosk. com)
other competitors (Siblo and Olea) to receive other bidders. Ballpark around
4-6 weeks before they could hit county (hardware). He said he would provide
quotes on 7 indoor/out kiosk. He said they don’t offer lease options.
Mr. DuBree
asked about different features.
Mr. Garner said the Committee would work with him
on this and bring info back to Council.
4. Bylaws Amendment-(Clarification) (Matt Thro, TDC Vice-Chair)
Mr.
Thro gave clarification on electronic voting and web ex (straw voting out).
Mr.
Garner said straw voting was not acceptable method, as poll voting.
5. Florida Tourism Day 2013 (Discussion and Attendance Confirmation)
Lee Garner, TDC Chairman
Mr. Knight
consented. Garner said he would be out of town of town.
Mrs. Vice asked
“are we working on goody bags.” She said she would donate pens from the West
Gadsden Historical Society.
Mrs. Sapp said the
City would see what they could provide.
Chamber of Commerce
Mr. Thro
(Chamber request) to see if the Council was acceptable for the Chamber to come
in discuss items. It was consensus they were budget for $2,500.
Mrs. Sapp Comments
Mrs. Sapp thanked
Council for working with her through job change and she is glad to be back.
Mr. Morgan’s Comments
Mr. Morgan
discussed Ziosk and being passionate about it becoming reality.
Mr. DuBree’s Comments
Mr. DuBree
suggested allowing Hemant Patel to serve on committee also.
Mr. Garner
said he was a citizen and that would be a great idea.
Marketing and
Funding Request
Mr. DuBree
also commented on the TDC Marketing Vendors, clarifying the gray areas under
Strategic Plan, to have list to give to people asking for funds from TDC.
Mr. Thro
replied if the Coordinator comes on, she would be the one to work with them on
that.
Public Comments and Concerns on Non-Agenda Items (3 minute limit) _-
None
Motion to Adjourn - 4:35pm
Meeting(s)
- March 18, 2013
- April 15, 2013
Other TDC
Business
BOCC Agenda Item – TDC
Council Reappointments - 2/19/13
Request to Amend TDC By-Laws (Voting Process)
– 3/5/13
Approval
of TDC Coordinator Contractor (Tentatively) – 3/5/13