Board of County Commissioners

Tourist Development

Gadsden County, Florida

AGENDA & NOTES

Regular Public Meeting

March 18, 2013

3:30 p.m.

Present:

Lee Garner, Chair of TDC, City of Chattahoochee Manager and Tax Collector

Matt Thro, Vice – Chair of TDC, H & H Furniture (via phone)

Jeff DuBree, Sportsman’s Lodge, Bed Tax Collector Lake Talquin

Patricia Vice, West Gadsden Historical Society, Tourist Attraction

David Knight, Midway Councilman (excused absence)

Angela Sapp, City of Quincy Commissioner (excused absence)

Peter Patel, Bed Tax Collector (arrived late)

Hemant Patel, Hotel Industry

Gene Morgan, BOCC

Sonya Burns, TDC Administrator

Beryl Wood, Deputy Clerk

Pledge of Allegiance and Roll Call

Lee Garner, Chairman of TDC called the meeting to order at 4:00pm then led in the Pledge of Allegiance. He announced there was not a quorum present at this time and could only hear items for informational purpose until they reach a quorum.

Amendments and Approval of Agenda

1. Approval of Meeting Minutes (February 18, 2013) (Lee Garner, TDC Chairman)

Morgan/DuBree 6-0 Passed

2. Welcome New Member(s) Hemant Patel (Lee Garner, TDC Chairman)

3. Budget Update (Jeff Price, Budget Analyst)

Jeff Price, Budget Analyst gave update for the budget until May 2013.

Mr. DuBree asked how 4 months compares to the last year 4 months.

Chair Garner said it’s up 6% and thanked Mr. Price for the more efficient looking budget reports.

4. Gateway Signage Project County Right-of-Ways (Charles Chapman, Public Works Department)

Jeff DuBree discussed gateway signage coming into County. His recommendation was approve funding coming from Infrastructure in the amount $4,400.

Motion: DuBree/Vice 6-0 for $4,400 for Gateway Signs (Approved)

Mr. Thro said it should be pinpointed where funds coming from.

Mr. DuBree stated he could amend his motion for approval.

Mr. Morgan said this was great for Gadsden County. Recommend that we go ahead and approve and identify the funds.

Jeff Price suggested funds come from Professional Services.

Motion: Patel/ Thro 6-0 - from the Professional Services (SEP Web Enhancements) $4,400 to Infrastructure funds.

Mr. Morgan would present this item tomorrow at the BOCC Meeting.

5. Kiosk RFP Discussion/Approval (Jeff Dubree, Gene Morgan and Hemant Patel)

Gene Morgan commented of the Kiosk RFP discussion. He said they did get response for 1 company. He said their recommendation was to send out for another bid to receive other bids for other companies. He said they are recommending 6 kiosk plus some smaller ones, to be placed in business. He asked that it be rebid, for better response.

Mr. DuBree said when they rebid, some spec should be tighten up.

Chair Garner said his recommendation to rebid to receive other bids. He also directed the committee

Marketing and Funding Request

NONE

Public Comments and Concerns on Non-Agenda Items (3 minute limit) – None

· Welcome to Jack McLean – City Manager who is sitting in for Mayor Angela Sapp.

· Sonya (TDC Coordinator position) – mentioned other item on BOCC Agenda. (Mr. Morgan said he recommended that this item is pulled if no one could be there.

· Mr. Thro would try to get in contact with Hemant Patel to see if he could represent TDC at BOCC meeting tomorrow.

· Sonya mentioned the City could pick an alternate for City position when Mayor Sapp is absent.

Motion to Adjourn @ 4:10pm

Meeting(s)

- April 15, 2013

- May 20, 2013

Other TDC Business

BOCC Agenda Item – Approval of TDC Public Relations Services Agreement

Legacy Marketing (Mary Kelly) 3/19/13

Printed Materials

List of Strategic Partners

TDC By-Laws

Florida Statute