Board of County Commissioners

Gadsden County, Florida

AGENDA

Regular Public Meeting

September 17, 2013

6:00 p.m.

Present:               Doug Croley, Chair-District 5

                                Eric Hinson, Vice-Chair- District 2

                                Gene Morgan, District 3

                                Brenda Holt, District 4

                                Sherrie Taylor, District 5 (arrived late)

                                Nicholas Thomas, Clerk of Court

                                Robert Presnell, County Administrator

                                Deborah Minnis, County Attorney

                                Marcella Blocker, Deputy Clerk

INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL   Chair Croley called the meeting to Order at 6:00 p.m.  He asked everyone to stand for the prayer and the Pledge of Allegiance.  He then encouraged everyone to join in the Pledge of Civility. A silent roll call was done by Marcella Blocker, Deputy Clerk.
AMENDMENTS AND APPROVAL OF AGENDA
	No amendments to the agenda. UPON MOTION OF COMMISSIONER HOLT AND SECOND BY COMMISSIONER HINSON, THE BOARD VOTED 4-0 BY VOICE VOTE TO APPROVE THE AGENDA AS PRINTED.
AWARDS, PRESENTATIONS AND APPEARANCES
	None
CLERK OF COURTS
1.	County Finance and County Clerk Issues  No report
CONSENT UPON MOTION OF COMMISSIONER HOLT AND SECOND BY COMMISSIONER MORGAN, THE BOARD VOTED 4-0 BY VOICE VOTE TO APPROVE THE CONSENT AGENDA.
2.	Approval of Minutes
3.	Ratification of Approval to Pay County Bills Accounts Payable Dated:              September 6^th and September 13, 2013 Payroll:                                                 September  5, 2013 Payroll Deductions:                         September 5, 2013
4.	Approval and Execution of the 2013 E-911 Rural County Grant Application for Warranty and Maintenance If awarded, the grant continues the warranty and maintenance on the E911 system and also extends the mapping system maintenance for addressing purposes.
5.	Approval of Contractual Services Agreement with the Department of Agriculture and Consumer Services (DACS) for Mosquito Control Funding Annually, Public Works must apply to DACS for matching funds according to FS, Chapter 388.
6.	Approval of Resolution #2012-021 and Carry Forward Budget Amendments for FY 2013 (Grants)
ITEMS PULLED FOR DISCUSSION
	None
CITIZENS REQUESTING TO BE HEARD ON NON-AGENDA ITEMS (3 minute limit)
	None
PUBLIC HEARINGS
7.	Public Hearing (Quasi-Judicial)-V-Stop, Douglas City, Variance Request (V-2013-01) Tax Parcel ID#3-09-2N-4W-0000-00212-0100 The applicant requests three (3) variances from the Gadsden County Land Development Code (LDC).  The variances are necessary to allow the applicant to replace and expand the existing canopy over two (2) new gasoline dispensers at their convenience store and gasoline station located at 16854 Blue Star Highway, Quincy.  Mr. Presnell introduced the above item and said Mr. Hinson was present. Chair Croley reminded everyone this was a quasi-judicial hearing and those wishing to speak would need to be sworn in. Ed Hinson, 510 Highland Avenue, Quincy, FL appeared before the Board and was sworn in by Deputy Clerk, Marcella Blocker.   He informed the Board that the new canopy, if approved, would be upgraded to allow for the higher wind loads. Chair Croley asked if there was anyone present who wished to speak for or against the item and there was no-one. UPON MOTION OF COMMISSIONER HOLT AND SECOND BY COMMISSIONER HINSON, THE BOARD VOTED 4-0 BY VOICE VOTE TO APPROVE THE ITEM.
8.	Public Hearing (Quasi-Judicial)-Florida Telecom Services, LLC 220’ Self Supporting Lattice Tower Preliminary Site Plan (SP-2013-05) With Deviations at 39 Schwall Road, Tax Parcel #2-11-3N-2W-0000-00340-0000 John L. Ruth, Managing Member of Florida Telecom Services as agent, is requesting Preliminary Site Plan approval with four (4) deviations to allow a 220-foot Self Supporting Lattice Tower to be located within a 70-foot by 50-foot leased area enclosed by a 6-foot fence and evergreen landscaping.  Mr. Presnell stated the attorney representing the Telecom company asked that this item be continued until the October 15^th meeting. Commissioner Holt stepped out at this juncture of the meeting. Chair Croley asked if there was anyone present who wished to speak regarding this item. Amy McBride, 917 Schwall Road, Havana, FL, appeared before the Board and stated she was not here to stop this from expanding but she asked them to do a survey regarding health issues concerning the radio-magnetic field and if they could tell her there were no dangers, it would be fine. Commissioner Holt returned at this juncture of the meeting. Chair Croley said the question she needed to respond to at this time was whether she agreed to the continuance or not. She did agree. Chair Croley stated there was updated info and asked her if she had received same. Jill Jeglie, Interim Planning and Community Development Director, appeared before the Board, was sworn in, and stated the updated report had been added to the Staff Report and had been posted to the County website.  She further stated the attorney and applicant will be present at the October 15^th meeting. Chair Croley added under ex-parte communications, Mr. Peavy and Mrs. McBride had contacted him regarding the matter. UPON MOTION OF COMMISSIONER HOLT AND SECOND BY COMMISSIONER HINSON, THE BOARD VOTED 4-0 BY VOICE VOTE IN FAVOR OF THE CONTINUANCE.
GENERAL BUSINESS
9.	APPROVAL OF LOCAL AGENCY  PROGRAM (LAP) AGREEMENT FOR PAVED SHOULDER IMPROVEMENTS & RESURFACING OF SHADY REST ROAD (CR-270) WITH PEAVY & SONS CONSTRUCTION  Mr. Presnell introduced the above item UPON MOTION OF COMMISSIONER HOLT AND SECOND BY COMMISSIONER HINSON, THE BOARD VOTED 4-0 BY VOICE VOTE IN FAVOR OF THE ITEM.
10.	REDIRECTION OF HALF CENT TAX AND TRUST REVENUES FROM CRMC TO MEDICAID IN ORDER TO TAKE ADVANTAGE OF FEDERAL MATCHING FUNDS This item seeks Board Approval of an Agreement between Gadsden County and the Agency for Health Care Administration (ACHA) to provide certain funds that would otherwise be sent directly to CRMC to ACHA in order to take advantage of Medicaid matching dollars.  This is a renewal of an Agreement approved and entered into for the past two years.  Mr. Presnell introduced the above item.  Michael Glazer, Esquire, Assistant County Attorney, appeared before the Board and stated under the agreement, the State allowed funds to feed to Medicaid and is matched dollar for dollar and was a no-risk for the County.  Commissioner Holt said did not vote for the item before because she did not see money coming back to the County and was the reason she had a problem with this, if money to be matched, the match didn’t show coming back to the County. Mr. Glazer – under terms of the law cannot come to County but returns to the Hospital. Ronnie Midget, CFO, CRMC, was here last year and pulled data relevant to meeting.  He explained the workings of the match fund. Commissioner Holt said she was interested in getting funds to come back to the County, she added was not saying they were not doing a good job, just wanted to see money come back to the County. Mr. Midget explained the match helped them to bring the specialty clinic to the hospital. Commissioner Morgan said this was going into the 3^rd year with CRMC and have heard different projections and asked if numbers were coming in as was projected. Mr. Midget said yes but so many resources were stand-alone and things are in-line. Commissioner Hinson asked if they could be briefed on Medicaid funding and have a workshop before any decision was made.  Chair Croley clarified that Mr. Glazer represented the Board and the Hospital and the Hospital Board was a subset of the Board of County Commissioners. Mr. Glazer said many years ago, the Board appointed members to the hospital board and the BOCC completely control the hospital Board. Clerk Thomas clarified. Mr. Glazer pointed out by approving the Agreement they would turn approximately $400,000 into approximately $900,000. Mrs. Minnis said her firm does not double-bill, Mr. Glazer is the specialist and he handles the hospital. Commissioner Hinson said they were paying twice as much because there was 2 attorneys and asked for a Medicaid workshop. Commissioner Holt pointed out this was time sensitive. Mr. Glazer agreed this was a time-sensitive matter. Commissioner Morgan said if they choose not to support this item, they were basically throwing out $475,000. Chair Croley shared there would be an opportunity when they RFP the attorney contract to discuss their billing, but they were facing a deadline with this agreement and it was time-sensitive. Commissioner Holt stated she was in support of this and she asked when the information came in from ACHA. UPON MOTION OF COMMISSIONER HINSON AND SECOND BY COMMISSIONER MORGAN, THE BOARD VOTED 4-0 BY VOICE VOTE IN FAVOR OF THE ITEM. Chair Croley asked Mr. Glazer if his time schedule permitted, to reach out to Commissioner Hinson and them discuss this matter further Commissioner Morgan stepped out at this juncture of the meeting.
11.	APPROVAL AND EXECUTION OF STATE AID GRANT AGREEMENT  Mr. Presnell introduced the above item. Commissioner Morgan returned at this juncture of the meeting. UPON MOTION OF COMMISSIONER HOLT AND SECOND BY COMMISSIONER MORGAN, THE BOARD VOTED 4-0 BY VOICE VOTE IN FAVOR OF THE ITEM.
12.	APPOINTMENT TO THE WORKFORCE PLUS BOARD OF DIRECTORS   Mr. Presnell introduced the above item. Commissioner Holt stated she would like to nominate Commissioner Hinson. Mr. Presnell informed them it was a private sector seat. UPON MOTION OF COMMISSIONER MORGAN AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 4-0 BY VOICE VOTE IN FAVOR OF THE ITEM.
COUNTY ADMINISTRATOR
13.	UPDATE ON BOARD REQUESTS  Mr. Presnell informed the Board it was the time of year for the Value Adjustment Board to convene for their organizational meeting and was time sensitive.  He informed them that Commissioner Taylor and Commissioner Morgan had agreed to serve again and needed to be re-affirmed by the Board.  Board agreed. He reminded them that on Friday between 10:00-11:30 the secretary of DOT would be there for a meet and greet. Chair Croley asked about the new ethics law regarding the meet and greets. Commissioner Taylor appeared at this juncture of the meeting.  Commissioner Holt asked that the attorney email the new ethics laws to them. Chair Croley thanked Mr. Presnell for the email regarding the county maintained boat ramps and Mr. Presnell said the only county maintained ramp was at the lake.  Mr. Presnell said they had to have ownership to maintain or use the boating funds, they maintain the roads only. Chair Croley asked about bids on landscaping and asked when that would be re-bid. Curtis Young, Public Works Director appeared before the Board and said he had contacted Shelia and asked her to advertise it again.
COUNTY ATTORNEY
14.	UPDATE ON VARIOUS LEGAL ISSUES  Mrs. Minnis said the commissioners were required to complete ethics training and classes would be available in the near future and added that 4 hours each annually were required. Chair Croley asked when the deadline was and Mrs. Minnis said there was nothing in the law concerning a deadline. Commissioner Morgan asked if there would be any web-based training available and Mrs. Minnis said she would look into that. Commissioner Taylor said she was certain FAC would have information regarding this. She informed the Board that National Solar had executed a contract. She also put on record that she would be requesting a private attorney-client meeting at the next board meeting regarding Somos Uno, Inc. lawsuit.
DISCUSSION ITEMS BY COMMISSIONERS
15.	REPORT AND DISCUSSION ON PUBLIC ISSUES AND CONCERNS PERTAINING TO COMMISSION DISTRICTS AND GADSDEN COUNTY
	COMMISIONER TAYLOR, DISTRICT 5  Commissioner Taylor said she wanted to follow up on one thing with the Administrator with regard to private roads and he met with Curtis Young last Thursday and would be presenting it to the Board in the near future.
	COMMISSIONER HOLT, DISTRICT 4  Commissioner Holt said she had one item, regarding the Economic Development Council, Small Business and Industrial Board would like to have the Administrator to look into scheduling a meeting to look into possibilities for the County.
	COMMISSIONER MORGAN, District 3  Commissioner Morgan gave tip of the hat to Code Enforcement Department and encouraged if Commissioners had not seen reports, to look into it and thought would start seeing better things. He said the public would begin to start see the first wave of county-line signs on the county roads. Commissioner Holt stepped out at this juncture of the meeting. He asked the Administrator to be prepared to discuss raises for staff at the final budget hearing, but would like to have the fiscal impact provided to the Board to have info regarding raises.
	COMMISSIONER HINSON, DISTRICT 1  Nothing.
	COMMISSIONER CROLEY, DISTRICT 2   Chair Croley said they held the CRTPA meeting yesterday and gave a brief report. Commissioner Holt returned at this juncture of the meeting. Gadsden Express to start in Greensboro and Chattahoochee. Need to get signage and landscaping in place.  He went over the spreadsheet and discussed the projects. He mentioned the rail site and wanted to reach out and see how could get rail site to improve employment in the County. Possibility of getting training on rail-line with TCC. Said had brought attention to Little River Road and need more input from Commission on how can leverage more funds. Commissioner Taylor asked if there was list prioritizing the roads to be addressed. Chair Croley said problem was in past was not as tied to CRTPA as today and we have to end up getting x number of money and have to get projects on the list and advance them to the top. She wanted to make sure they were looking at the most critical roads in the county. Commissioner Morgan asked about the lighting at the interchanges and the status.  Commissioner Hinson asked Mr. Presnell to get list of all the dirt roads in the districts. Commissioner Morgan stepped out at this juncture of the meeting. Commissioner Holt asked questions regarding railroads.  Commissioner Morgan returned at this juncture of the meeting. Mrs. Minnis said had checked website and updated on-line training would be offered regarding the ethics training.
RECEIPT AND FILE
16.
a.	FY2013 Administrative Budget Amendments
SEPTEMBER MEETING(S)                 -September 23, 2013 (Final Budget Hearing at 6:00 p.m.)
OCTOBER MEETING(S)                 -October 1, 2013 (Regular Public Meeting at 6:00 p.m.)                 -October 15, 2013 (Regular Public Meeting at 6:00 p.m.)
MOTION TO ADJOURN
	Meeting adjourned at 7:37 p.m.