Board of County Commissioners

Gadsden County, Florida

AGENDA

Regular Public Meeting

November 19, 2013

6:00 p.m.

Present:               Eric Hinson, District 1-Outgoing Vice Chairman

                                Doug Croley, District 2-Outgoing Chairman

                                Gene Morgan, District 3

                                Brenda Holt, District 4

                                Sherrie Taylor, District 5

                                Nicholas Thomas, Clerk of Court

                                Robert Presnell, County Administrator

                                Deborah Minnis, County Attorney

                                Marcella Blocker, Deputy Clerk

INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL Chair Croley called the meeting to Order at 6:01 p.m. and asked everyone to stand for the Invocation and the Pledge of Allegiance.  Marcella Blocker took a silent roll call.
AMENDMENTS AND APPROVAL OF AGENDA UPON MOTION OF COMMISSIONER MORGAN AND SECOND BY COMMISSIONER HINSON, THE BOARD VOTED 5-0 BY VOICE VOTE TO APPROVE THE AGENDA AS PRINTED.
AWARDS, PRESENTATIONS AND APPEARANCES
1.	Election of the Chairman and Vice Chairman  Mr. Presnell introduced the above item. Commissioner Holt elected Commissioner Hinson and he accepted.  Commissioner Morgan elected Commissioner Croley.  Commissioner Croley said if Commissioner Hinson wished to serve, he did not want to stand in his way and withdrew the nomination.  Commissioner Morgan seconded.  THE BOARD VOTED 5-0 BY VOICE VOTE IN FAVOR OF THE NOMINATION OF COMMISSIONER HINSON AS CHAIR. Chair Hinson then opened for floor for nominations for Vice Chair.  Commissioner Taylor nominated Commissioner Holt. Commissioner Morgan seconded. THE BOARD VOTED 5-0 BY VOICE VOTE IN FAVOR OF THE NOMINATION OF COMMISSIONER HOLT AS VICE CHAIR. Chair Hinson thanked Commissioner Croley for an outstanding job last year on his term as Chair.
CLERK OF COURTS
2.	County Finance and County Clerk Issues  Clerk Thomas said tonight he had no report but would have a recap at the next meeting.
CONSENT  Commissioner Croley asked to pull Item 5 for discussion. UPON MOTION OF COMMISSIONER MORGAN AND SECOND BY COMMISIONER HOLT, THE BOARD VOTED 5-0 TO APPROVE ITEMS 3, 4, 6-9 OF THE AGENDA.
3.	Approval of Minutes:                 -October 15, 2013 Regular Meeting                 -October 21, 2013 Value Adjustment Board Meeting
4.	Ratification of Approval to Pay County Bills
5.	Approval of the 2014 Holiday Schedule Pulled for discussion.
6.	Approval to Dispose of Surplus Property and Equipment
7.	Approval of Library Plan of Service 2013-2014
8.	Approval of an Interlocal Agreement with the City of Chattahoochee for the Paving of River Landing Road
9.	Approval to Apply for the Assistance to Firefighters Grant
ITEMS PULLED FOR DISCUSSION
5	Approval of the 2014 Holiday Schedule Commissioner Croley said It was his opinion that twelve holidays were excessive and he could live with eleven. UPON MOTION OF COMMISSIONER TAYLOR AND SECOND BY COMMISIONER HOLT, THE BOARD VOTED 4-1 TO APPROVE ITEM 5.  COMMISSIONER CROLEY OPPOSED.
CITIZENS REQUESTING TO BE HEARD ON NON-AGENDA ITEMS There were no citizens requesting to speak.
PUBLIC HEARINGS
10.	PUBIC HEARING-APPROVAL OF CLOSE-OUT BUDGET AMENDMENTS FOR FY 2013  Mr. Presnell introduced the above item and said this was for Board approval of Resolution 2013-027-Authorization for County Administrator and Finance Director to Complete and Execute the Budget Amendments necessary to close out the fiscal year 2013.  Chair Hinson asked if anyone wished to speak regarding this matter and there was no-one. UPON MOTION OF COMMISSIONER TAYLOR AND SECOND BY COMMISIONER MORGAN, THE BOARD VOTED 5-0 TO APPROVE THIS ITEM.
GENERAL BUSINESS
11.	Approval of Request for Information System Contract  Mr. Presnell introduced the above item. Commissioner Taylor had questions regarding the contract. Martha Chancey, Probation Division Manager appeared before the Board to answer questions the Commissioners had. Commissioner Morgan said in having a company come in for a presentation, the Board found they were short-changing the Probation Department by them not having everything they needed. UPON MOTION BY COMMISSIONER TAYLOR AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 5-0 BY VOICE VOTE TO APPROVE THE ABOVE ITEM.
12.	Approval of Economic Development Professional Services Contract  Mr. Presnell introduced the above item. Mr. Howard McKinnon, appeared before the Board. Commissioner Morgan had questions for Mr. McKinnon and he responded to them. Commissioner Holt had questions for Mr. Presnell. Commissioner Taylor had comments regarding the Board and added they needed to schedule a meeting to accomplish some of their goals. Mr. McKinnon introduced Ms. Beth Kirkland, 3950 Shumard Blvd., Tallahassee as the new Director and she had a few words.  Commissioner Croley had comments. Croley motion to move/Holt second.  Taylor had one request that contract be amended for more than quarterly reports, would like to see report every two months as opposed to every three. UPON MOTION BY COMMISSIONER CROLEY AND SECOND BY COMMISSIONER HOLT, BEFORE A VOTE WAS TAKEN, THERE WAS DISCUSSION. Croley not interested in amending motion because they have representative on the Board with Mr. Presnell. Commissioner Morgan said the previous group that had the contract did provide quarterly emails and reports on a timely basis.  THE BOARD VOTED 5-0 BY VOICE VOTE TO APPROVE THIS ITEM. UPON MOTION BY COMMISSIONER TAYLOR AND SECOND BY COMMISSIONER HOLT, THE BOARD VOTED 4-1 BY VOICE VOTE TO AMEND THE REPORTING PERIOD FROM QUARTERLY TO EVERY TWO MONTHS.  COMMISSIONER CROLEY OPPOSED.
13.	Accepting Existing Non-Maintained Roads into the County Road System  Mr. Presnell introduced the above item. Commissioner Taylor said this was one she asked to have on the agenda but was not fair.  There are a lot of private roads on the list and she was looking for a benefit as opposed to it being a cost issue. Commissioner Holt had comments. Commissioner Morgan said he hoped everyone was listening to the conversation because they were talking about a continuous cost for the upkeep and would be a disaster from a financial standpoint. Chair Hinson said was not endorsing Commissioner Croley or Commissioner Morgan but the county was not broke. Commissioner Holt had comments. Commissioner Holt asked how much was still owed on the road paving bond. Commissioner Taylor asked that they submit a road for them to look into to pave. Mr. Presnell said he could name roads that could be graded and maintained if they were not talking about paving.  Some would be expensive to regards of having to build up and pave. Commissioner Croley had comments. There was discussion around the Board concerning the paving of roads and the process in place. Chair Hinson asked if they wished to table the matter and Commissioner Taylor said no, the Administrator was looking for direction. Commissioner Croley asked that they look at all the private subdivisions that maintain their own roads.
14.	Randolph & Johnette Kyllonen, Parcel ID #: 2-27-3N-5W-0000-00330100/Code Enforcement  Mr. Presnell introduced the above item and asked for direction from the Board regarding correction of a code violation. Mr. Weiss explained the Code Enforcement process, said the hearing had taken place, they had not corrected the violation and asked the Board how they wished to proceed. Commissioner Morgan said his personal opinion if they did not comply, the County needed to take care of the problem and would like to see the quickest way of doing so. Commissioner Croley asked if the vehicles could be seized, sold and that money be used against the lien. Mr. Weiss said if the property was removed, the County would have to have a place to hold the items for a certain number of days, the property owner would need to have time to purchase back. Commissioner Holt asked if they wanted to make this into a commercial junkyard, what would the property owner need to do. Commissioner Morgan said not fair to other citizens, give them 10 days, if not corrected, the County would correct. Commissioner Croley pointed out language in the Court Order and had questions. Mr. Weiss cautioned them in taking property without giving them a chance. Mary Smith, 3137 Atwater Road, appeared before the Board.  She has the same problem with Code Enforcement.  She asked the Board to enforce the Codes. Commissioner Taylor asked if the property owner was present. UPON MOTION OF COMMISSIONER MORGAN AND SECOND BY COMMISSIONER CROLEY, THE BOARD VOTED 5-0 BY VOICE VOTE TO APPROVE OPTION ONE OF THE ABOVE ITEM.
15.	Approval of Agreement with The Management Experts, LLC to Provide Emergency Management Training  Mr. Presnell introduced the next ITEM UPON MOTION OF COMMISSIONER TAYLOR AND SECOND BY COMMISSIONER MORGAN, THE BOARD VOTED 5-0 BY VOICE VOTE TO APPROVE THE ABOVE ITEM.
16.	Approval to Accept the Department of Homeland Security Grant for Exercise and Courthouse Security Enhancement/Contract #14-DS-L5-02-29-01 (CFDA#97.067)  Presnell introduced the above item. UPON MOTION OF COMMISSIONER HOLT AND SECOND BY COMMISSIONER TAYLOR, THE BOARD VOTED 5-0 BY VOICE VOTE TO APPROVE THE ABOVE ITEM.
17.	Official Adoption of Resolution #2013-030 for The Amended Gadsden County Local Mitigation Strategy Plan  Mr. Presnell introduced the above item. UPON MOTION OF COMMISSIONER CROLEY AND SECOND BY COMMISSIONER MORGAN, THE BOARD VOTED 5-0 BY VOICE VOTE TO APPROVE THE ABOVE ITEM. Major Wood appeared before the Board and introduced fellow officers and new employees of the Sheriff’s Department.  Commissioner Croley asked if Major Wood was Emergency Management or if he was in Law Enforcement.
COUNTY ADMINISTRATOR
18.	Update on Board Requests Mr. Presnell reminded the Board of the upcoming Courthouse celebration and added there would be two; one for Saturday, November 23^rd at 12:30 p.m. at the Gadsden Arts Center and the one scheduled for December 6, at 3:00 p.m. would take place at the Courthouse.
COUNTY ATTORNEY
19.	Update on Various Legal Issues  Mr. Weiss had nothing to report.
DISCUSSION ITEMS BY COMMISSIONERS
20.	Report and Discussion on Public Issues and Concerns Pertaining to Commission Districts and Gadsden County
	Commissioner Taylor, District 5  Commissioner Taylor asked about the status of Town Hall Meetings. EMS Site Asked status of purchase of site.  Chair Hinson said he would bring it back up. Commissioner Holt asked why not at hospital, Commissioner Taylor said grant would cover car lot site, did not want to see anything at hospital other than hospital beds. Wants list of contributions of participating municipalities of Economic Council. Commissioner Morgan stepped out at this juncture of the meeting. Commissioner Taylor left meeting.
	Commissioner Holt, District 4  Commissioner Holt asked for local and minority hire percentages with contracts. Commissioner Morgan returned at this juncture of the meeting.
	Commissioner Morgan, District 3  Nothing to report
	Commissioner Croley, District 2  Gave brief report from CRTPA meeting.  Dredge permit application put in for St. Joe. Gadsden County remains only county without bike trail. Once designs in place for lighting at interchanges, can move forward.
	Commissioner Hinson, District 1  Said Commissioner Croley did excellent job as Chair. Chair Hinson attended conference in Daytona and updated Board.
RECEIPT AND FILE
DECEMBER MEETING(S)                 -December 3, 2013, Regular Meeting, 6:00 p.m.                 -December 17, 2013, Regular Meeting, 6:00 p.m.
MOTION TO ADJOURN   Meeting adjourned at 7:57 p.m.