Board of County Commissioners

Gadsden County, Florida

AGENDA

Regular Public Meeting

September 16, 2014

6:00 p.m.

Present:               Eric Hinson, Chair, District 1 (Telephoned in)

                                Brenda Holt, Vice-Chair, District 4

                                Doug Croley, District 2

                                Gene Morgan, District 3

                                Sherrie Taylor, District 5

                                Nicholas Thomas, Clerk of Court

                                Robert Presnell, County Administrator

                                David Weiss, County Attorney

                                Marcella Blocker, Deputy Clerk

INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL  Vice Chair Holt called meeting to order at 6:00 p.m., asked for moment of silence and led in the Pledge of Allegiance.
AMENDMENTS AND APPROVAL OF AGENDA Croley/Morgan 5-0
AWARDS, PRESENTATIONS AND APPEARANCES
1.	Gadsden Re-Entry Center Introduction and Update (Warden Walt Summers)  Mr. Presnell introduced the above item. Warden Walt Summers appeared before the Board and gave the Board an update regarding the re-entry center.  He said there was a community partnership scheduled for October 24^th.
CLERK OF COURTS  Mr. Thomas said the Board had done a great job with the Budget, but when he sees potential problems, felt the need to point some things out to them.    Second, pointed out to them regarding the administration building and asked how they planned on paying for it and said they would need to account for funds and where would come from.  He suggested they have consultant do independent report. Morgan thanked Mr. Thomas for sharing thoughts with them. Commissioner Holt agreed did not need to build administration building before adding pod.  Need to look at what can fund now. Mr. Presnell thanked the Clerk for bringing matter to Board’s attention.
CONSENT  Morgan/Croley 5-0
2.	Approval of Minutes
3.	Agreement with The Management Experts, LLC to Provide Emergency Management Training
4.	Approval and Signatures on the Fall 2014 E911 Rural County Grant Application for E911 CPE Maintenance and Evergreen Software Upgrade Maintenance
5.	Approval for Fire Brush Truck to be Declared as Surplus and Submitted for Auction
6.	Approval and Execution of State Aid Agreement
ITEMS PULLED FOR DISCUSSION None
CITIZENS REQUESTING TO BE HEARD ON NON-AGENDA ITEMS   None
PUBLIC HEARINGS
7.	PUBLIC HEARING-Board Approval of Ordinance 2014-004 and the Request of Public Safety Academy Housing, Inc. to Refinance the County’s $9,000,000 Revenue Bonds (Public Safety Academy Housing, Inc.), Series 2004 (the “2004 Bonds”) and to Issue Additional Indebtedness for Dormitory Improvements  Mr. Presnell introduced the above item. Mark Mustian, Esquire and Randy Sims, Capital City Bank, appeared before the Board.  Mr. Mustian explained the County was not on the hook for the bond. Croley/Morgan Holt had questions Hinson asked if any legal concerns-no. Holt called for the vote 5-0
GENERAL BUSINESS
8.	Approval of the City of Quincy Fire Department Interlocal Fire and Rescue Service Agreement  Mr. Presnell introduced the above item. Morgan thanked everyone for working together. Said beneficial for Gadsden County and fire services to work together.  One problem seeing is volunteer firemen aging and younger people not stepping up.  City of Quincy not same agreement as with other municipalities-Quincy has 4 year others are two year. Croley had questions. Scott Haire appeared before the Board.  Croley asked area of service agreement covers-asked how impacts Havana and Concord- They take care of their own, but Quincy would assist if needed.  Croley asked who determines automatic areas and mutual aid areas.  Chief Haire said nothing changed from previous contract. Croley requested that the agreement be reviewed and brought back to address areas that were not listed in automatic aid areas.  Wanted to make sure all of county properly covered. Croley moved that agreement be reviewed and brought back.  Commissioner Taylor said no problem with 4 year, but had problem with CPI. Croley said would agree if Item 2 reviewed.  Withdrew motion Taylor motion to approve with amendment of adjustment of coverage/Croley seconded 4-1 Morgan opposed.
9.	Approval of the City of Midway Volunteer Fire Department Interlocal Fire and Rescue Service Agreement  Mr. Presnell introduced the above item. Morgan asked that the agreement be same as City of Quincy. Holt asked how compares to other agreements Croley said appreciate terms running together, but focused on fire services.  Hinson motion to move forward/Taylor  Croley/Morgan opposed.  Motion passed.
10.	Approval OF THE 2014-2015 Mutual Aid Operations Plan Between Florida Department of Agriculture and Consumer Services, Florida Forest Service and Gadsden County Fire Departments and Acceptance of the 2013-2014 Annual Forestry Report and Operating Plan   Mr. Presnell introduced above item.  Croley/Morgan 5-0
11.	Approval of Mosquito Control Agreement with the Department of Agriculture and Consumer Services (DACS) & Annual Certified Budget  Mr. Presnell introduced above item. Croley/Morgan 5-0
12.	Approval of Interlocal Agreement with Local Municipalities and the Gadsden County School Board  Mr. Presnell introduced above item. Croley/Morgan 5-0
13.	Approval to Renew the Services Contract with Con-Techs Health & Safety to Provide Drug and Alcohol Screening and Training Services  Mr. Presnell introduced above item. Croley/ Morgan    5-0
14.	Updates to the Current County Investment Policy  Mr. Presnell introduced above item. Mr. Thomas said in 1995 the Legislature required all clerks to develop an investment policy as it related to county funds.  He added there had been a few updates through the years so the policy has been updated to comply with the Florida Statutes. Holt asked if could do workshop on investments. Hinson agreed on doing workshop. Mr. Thomas said would meet anytime, every county required to have policy. Croley asked Mr. Thomas if policy had been reviewed by auditors-yes. Morgan asked if timeline regarding issues-no.  No problem in going ahead and approving/Croley Hinson said wanted to have workshop. Holt asked if any reason use certain banks over others.  Primary depositor has to be in county. Hinson said not against it, wants workshop to make sure transparency.  Holt asked interest earned-where go-to Board of County Commissioners, but interest rates have been low last few years. 3-2 Holt/Hinson opposed.  Motion passed.
COUNTY ADMINISTRATOR
15.	Update on Various Board Requests  Mr. Presnell thanked those that attended the Safelite ribbon cutting.
COUNTY ATTORNEY
16.	Update on Various Legal Issues
	Croley said had discussion regarding letter being sent to local police department to make sure county parking lot be better policed.  Holt said would like a motion and vote.  Croley will bring up in his items.
DISCUSSION ITEMS BY COMMISSIONERS
17.	Report and Discussion on Public Issues and Concerns Pertaining to Commission Districts and Gadsden County
	COMMISSIONER TAYLOR, District 5  Nothing
	COMMISSIONER MORGAN, District 3  Morgan asked for clarification-obligated by Florida Statutes to look at redistricting every ten years and last opportunity to do that will be 2015.  Asked attorney what obligation was regarding that. Commissioner Taylor stepped out at this juncture of the meeting. Morgan suggested a workshop to make sure in compliance and asked to have item placed on agenda/Croley  Taylor returned. Hinson said not in favor. Taylor said if something the need to look at, bring bask want to make sure in compliance. Holt called for vote.  3-2 Holt/Hinson/Taylor opposed Motion failed. Croley said have obligation to look at that. Morgan said wanted to make sure that as governing body they do what need to be done. Taylor asked that whatever the attorney brings back, to have it in writing. Morgan stepped out.
	COMMISSIONER CROLEY, District 2  Asked that they agenda parking lot liability and that letter be sent to police department Croley motion to place on next agenda/Morgan  Hinson said thought administration could work on that Croley said asking for letter from attorney to police department to have them better patrol the parking lot at night. Holt called for vote.  Taylor asked attorney to check with City and have someone present at that meeting, agreed to have   5-0 Croley reported was CRTPA meeting yesterday, want them aware was motion made to move forward with sidewalk project within city of Tallahassee and part of it would be that committee made up of chair, vice-chair and member of each community and took exception and stated was not comfortable with projects being turned over to committee.  Final item-don’t want to get into issues going on with Sheriff’s office and State Attorney but issue before Court has raised issues.  In 2003, County handed reins to Sheriff as chief jailer.  Requests that review of board responsibility of jail be done by attorney and report back to board what responsible for. Croley asked if need motion for that. Holt said think should wait until after Show Cause hearing. Croley said attorney should be able to tell board if fine and if not, let them know and appropriate decision could be made. Croley said what to look at what Board is supposed to be doing.
	COMMISSIONER HOLT, Vice-Chair, District 4
	Commissioner Hinson, Chair, District 1 Said attended Law Enforcement Officer of Year luncheon and was very proud of Gadsden County. Morgan returned. Hinson asked that everyone support local sporting programs.
RECEIPT AND FILE
UPCOMING MEETINGS
18.	September 22, 2014-2^nd Public Hearing (FY2015 Budget) @ 6:00 p.m. October 7, 2014-Regular Meeting @ 6:00 p.m. October 21, 2014-Regular Meeting @ 6:00 p.m.
MOTION TO ADJOURN Adjourned at 7:41 p.m.