Board of County Commissioners

Gadsden County, Florida

AGENDA

Regular Public Meeting

October 21, 2014

6:00 p.m.

Present:               Eric Hinson, Chair, District 1

                                Brenda Holt, Vice-Chair, District 4

                                Doug Croley, District 2

                                Gene Morgan, District 3

                                Sherrie Taylor, District 5

                                Nicholas Thomas, Clerk of Court

                                Robert Presnell, County Administrator

                                David Weiss, County Attorney

                                Marcella Blocker, Deputy Clerk

INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL  Chair called meeting to order at 6:01 p.m., said the prayer and led in the Pledge of Allegiance to the U.S. Flag.  Silent roll call taken.
AMENDMENTS AND APPROVAL OF AGENDA  Add 8-A under Consent Agenda for Approval of Travel for Commissioner Hinson and Commissioner Holt to 2014 Economic Development Summit; add 8-B under Public Hearings for Adoption of Amended Procurement Policy; and 9-A under General Business Request by Property Appraiser Holt/Taylor     5-0
	ITEM REQUESTING TO BE ADDED: Adoption of Ordinance No. 2014-007, Amending the Gadsden County Board of County Commissioners Procurement Policy to provide for a local preference in bid awards, to permit the utilization of contracts of other public entities on the same terms and conditions if the contract was competitively bid, and to permit bid awards to the next lowest bidder after rescission of the low bid without a new solicitation; providing for repealer, severability, and modifications that may arise from consideration at public hearing, and providing for an effective date.
AWARDS, PRESENTATIONS AND APPEARANCES   Plaque to Croley for his service to Board and community Commissioner Croley had some words to share. The Commissioners had comments for Commissioner Croley.
1.	Update from Quincy Community Redevelopment Agency (CRA) (Regina Davis, Manager)  Regina Davis, Quincy Community Redevelopment Agency, appeared before the Board and gave an update.  She invited the Board members to their board meetings. Commissioner Taylor had questions. Commissioner Holt had comments. Commissioner Morgan had comments.  Asked if the CRA had a website-part of Quincy’s website.  Commissioner Croley asked the area that the CRA covered-any progress in securing parking lot for downtown parking. Commissioner Taylor stepped out at this juncture of the meeting. Commissioner Taylor returned at this juncture of the meeting.
2.	Discussion on the Timetables and Issues Regarding the Road Bond Refinancing and New Loan Jim Gollahon, Gollahon Financial Services, Inc. appeared before the Board to discuss the Road Bond Refinancing and new loan. Commissioner Morgan asked about the fixed road costs and overall impact. Commissioner Croley asked Mr. Presnell how much asphalt had gone up-well over $100/ton. Commissioner Holt asked about the $2.7 million-roll over- how much interest.  Asked if could borrow money and pay off loan-have to wait until April 2015.  Commissioner Croley asked current interest rate-1.64% and interest rate will be 3% Mr. Gollahon said second project-Sheriff’s building-he was asked to discuss. Chair Hinson said as Chair, he had asked that this not be discussed at this meeting. Commissioner Morgan said he was talking about timing of refinancing-trending upward. Chair Hinson asked that any presenter who comes before the Board, to have the information for the Board members to review beforehand.
CLERK OF COURTS  Nothing to report.
CONSENT  Holt/Morgan  Taylor asked regarding the placement of travel to the Consent Agenda-since concerns money, is Consent Agenda right place. Board voted 5-0
3.	Approval of Minutes a. August 5, 2014 – Regular Meeting b. August 19, 2014 – Regular Meeting
4.	Approval of Proclamation Supporting the Observance of November 2014 as Pancreatic Cancer Awareness Month in Gadsden County
5.	Approval to Apply for the 2014-2015 EMS County Award Grant with the Florida Department of Health and Resolution 2014-019
6.	Approval to Declare EMS Equipment as Surplus
7.	Approval of Signatures for Special Assessment Liens and Rehabilitation Contract-SHIP Program
8.	Approval of Commissioner Hinson & Commissioner Holt’s Travel to the 2014-2015 Florida Association of Counties Legislative Conference
ITEMS PULLED FOR DISCUSSION
CITIZENS REQUESTING TO BE HEARD
	Maurice Grant, 8701 Salem Road, Quincy, FL 5F Farm, appeared before the Board concerning events at Salem Road.  Was told complaints raised at last meeting regarding noise, restroom, parking issues.  He said the event that was held was a family event.  He said he was appalled regarding the allegations.  He said his event monies go to TMH Diabetes Camp. Chair Hinson said the county did not scrutinize his event and said he was upset because he was not invited. Commissioner Holt said she had told ones that called her, if there was a problem, learn to work together. Commissioner Morgan stepped out at this juncture. Commissioner Croley said there was a change in the Music Festival ordinance, work with neighbors
	Emily Rowan, 1200 Little Sycamore Road, Quincy, FL-Sycamore Fire Department, appeared before the Board to thank them for the funding of Volunteer Fire Department. House caught fire in September and was grateful for the assistance they received and the fire was not that bad. Commissioner Holt stepped out. Commissioner Holt returned.
	Linda Dixon, 4332 Attapulgus Highway, Quincy, FL-Annual Events-piggybacked Mr. Grant’s comments regarding the event.
PUBLIC HEARINGS
8B	Adoption of Ordinance No. 2014-007, Amending the Gadsden County Board of County Commissioners Procurement Policy to provide for a local preference in bid awards, to permit the utilization of contracts of other public entities on the same terms and conditions if the contract was competitively bid, and to permit bid awards to the next lowest bidder after rescission of the low bid without a new solicitation; providing for repealer, severability, and modifications that may arise from consideration at public hearing, and providing for an effective date.  Mr. Weiss said this was for the adoption of the procurement policy. Commissioner Morgan asked when the information was sent out, never laid eyes on it before tonight and would not vote on it. Commissioner Holt asked questions and said had no problem in voting on it, she was one that asked to have it brought back.  Commissioner Morgan said understood premise behind this, where’s fire in voting for this tonight. Chair Hinson said he wanted to make sure the Board Commissioner Croley said, like Commissioner Morgan, did not receive email regarding policy and if going to be public hearing, public should have opportunity to speak. Commissioner Holt said no problem, but very important local people get chance Taylor/Holt motion to table 5-0
GENERAL BUSINESS
9.	Small County Outreach Program-Lewis Lane Bid Award  Taylor/Croley 5-0
9A	Reinstatement of Field Appraiser Position  Holt made motion to approve Board had questions Commissioner Taylor asked if funds were in budget and funded.  Mr. Presnell explained Property Appraiser did have jobs filled and as people retired or left, never replaced them.  Now evaluating agricultural properties and need full time person to handle. Weiss said this item does impact revenue and did not think action should be taken tonight and made no real difference because nothing would happen until next meeting and then will include budget amendment. Holt withdrew motion and moved that item be tabled until next meeting/Croley. 5-0
10.	Commission Appointment/Reappointment to the Inmate Commissary and Welfare Funds Committee  Mr. Presnell introduced item. Holt motion to appoint Morgan/Croley 5-0
11.	Bid Award and Contract Approval for EMS Debt Collection Service  Mr. Presnell introduced above item. Croley/Holt Board had questions. 5-0
12.	Approval to Lease Surplus Dental Equipment to Neighborhood Medical Center  Mr. Presnell introduced above item. Taylor moved approval Hinson had comments Hinson said only one person bid and think should offer for purchase with one-time fee instead of year to year lease. Morgan-think should maintain ownership of equipment because once don’t have, will lose all options. Taylor said motion on floor/Holt second to approve agenda item.  5-0
13.	Approval to Apply for FRDAP Grant to Renovate Scottown Park  Mr. Presnell introduced item and said 30^th deadline to apply. Croley/Holt 5-0
COUNTY ADMINISTRATOR
14.	Update on Various Board Issues  Remind everyone of 10/28 BOCC/GCDC meeting at IFAS Annual report out New bus stop on east side of town at hospital. Grant approved for expanded bus service Hinson asked if BBT still servicing citizens Holt said at workshop wanted everyone to come and discuss economic development. Croley said great job done on annual report.
COUNTY ATTORNEY
15.	Update on Various Legal Issues  Nothing to report but can answer questions. Hinson asked progress with Havana Heights.  Mr. Presnell said contact was made and ball in their court.
DISCUSSION ITEMS BY COMMISSIONERS
	Commissioner Croley, District 2  Transportation issue-I-10 improvement from 90 onto Leon County line - will be making 6 lanes on Leon county side.
	Commissioner Morgan, District 3  Said they covered already the annual report and need to make sure meetings run appropriately as advertised.
	Commissioner Taylor, District 5  Nothing
	Commissioner Holt, Vice-Chairman, District 4  Still need to look at project Apalachee Regional Planning Council-tax credits- getting them but not using them Taylor asked if restricted funds or earmarked specific Holt said told no restrictions because receive them anyway
	Commissioner Hinson, Chair, District 1  Had someone EMS picked up and requested to be transported to Tallahassee CRMC and they brought her to Quincy instead.  Presnell said if short of trucks, they would do that, but he would check on that. Thanked everyone for supporting Senior Citizens. Taylor said came to her attention that Quincy
RECEIPT AND FILE
UPCOMING MEETINGS
17.	November 18, 2014 – Regular Meeting @ 6:00 p.m. December 2, 2014 – Regular Meeting @ 6:00 p.m.
MOTION TO ADJOURN Meeting adjourned 8:24 p.m.