Board of County Commissioners

Gadsden County, Florida

AGENDA AND NOTES

Regular Public Meeting

March 17, 2015

6:00 p.m.

Present:               Brenda A. Holt, Chair, District 4

                                Eric Hinson, Vice Chair, District 1

                                Dr. Anthony “Dr. V” Viegbesie, District 2

                                Gene Morgan, District 3

                                Sherrie Taylor, District 5

                                Nicholas Thomas, Clerk of Court

                                Robert Presnell, County Administrator

                                David Weiss, County Attorney

                                Marcella Blocker, Deputy Clerk

INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL  Chair Holt welcomed everyone and called meeting to order at 6:00, moment of silence and led in the Pledge of Allegiance to the U.S. Flag.
AMENDMENTS AND APPROVAL OF AGENDA  Add 13A Morgan/Hinson 5-0  Morgan/Hinson for amendment of agenda 5-0
AWARDS, PRESENTATIONS AND APPEARANCES
1.	Proclamation Honoring Mersey Mae Bell  Presentation of Proclamation Honoring Mersie Mae Bell.  Dr. V read the Proclamation aloud and then presented it to her granddaughter, Michele Hawkins. Mrs. Hawkins thanked the BOCC and said it meant a lot to her, as Mr. Edward Butler, her father, was her son.
CLERK OF COURTS
CONSENT  Morgan/V 5-0
2.	Approval of Minutes a. February 3, 2015 Minutes
ITEMS PULLED FOR DISCUSSION
CITIZENS REQUESTING TO HE HEARD ON NON-AGENDA ITEMS
PUBLIC HEARINGS
GENERAL BUSINESS
3.	Discussion of Roles and Responsibilities of the Gadsden County Industrial Development Authority  Mr. Presnell introduced above item. Calvin Dawkins, District 3, appeared before the Board.  Been on board for 4-5 years.  Said Mr. Gardner would call the meetings and discuss businesses that were interested in coming into the County. Gene Marshall, District 4, appeared before the Board.  They said they only meet once a year. Holt said interested in how could get different board to meet together and asked if they were interested in meeting more than the once a year.  Holt pointed out Industrial Board only other Board that could borrow money. Mrs. Marshal said they would share it with the rest of the board members.
4.	Discussion Regarding the Composition of the Gadsden County Planning Commission  Mr. Presnell introduced above item and said Morgan had requested item be added. Commissioner Morgan recognized Mr. Frank Rowan and said he was at all the meetings as well as most of the board meetings.   Morgan said not familiar with creation of board, assumed that 2 members they were to appoint came from their district to have fair representation throughout the county.  Not for action tonight, just wanted feed-back from everyone.  Think imperative that they able to appoint people from their own district. Mr. Weiss said no legal requirement stating to appoint from own district. Dr. V asked if any members appointed that were not from the commissioner’s district-yes. Holt said more interested in intelligence rather than address and one of her representatives was former commissioner and knows law forward and backward. Morgan asked for it to be brought back before Board to vote up or down to have representatives from Commissioners district.  David Weiss pointed put statute states nonvoting Morgan/Taylor to bring item back 4-1 Holt opposed.  Taylor asked that Mr. Ed Allen come forward to give accolades for his heart and soul he has put into his efforts. Mr. Allen said had been on board for several years and said made sense to have commissioners from their own district. Commissioner Hinson said he had the opportunity to work with him when he served on the school board.
5.	Approval of Appointments to the Gadsden County Planning Commission  Mr. Presnell introduced above item. V/Hinson  5-0
6.	Johnson William; Parcel ID No. 3212N3W0000042102200 Code Enforcement  Mr. Presnell introduced above item. Taylor/Morgan 5-0
7.	Disposal of Ashford Medical, Computer and Business Records  Mr. Presnell introduced above item. Michael Glazer, Assistant County Attorney, appeared before the Board and said when Ashford left hospital, abandoned medical and business records along with computers. Estimate to destroy was approximately $14,000.  Holt asked if statute of limitations for medical records and said not comfortable in destroying records if need down the road. Dr. V asked if considered converting into microfish- no Morgan asked if county required legally to approach to return records-no.  Any other liability for keeping or destroying-if break-in and breach-hard to convey Morgan asked if could be buried-no-staff has done everything possible to destroy records best effective way. Presnell said company looking in to x-rays for silver from them and number of options to reduce costs. Morgan asked if funds from hospital funds could be used-Clerk said agreed with Administrator funds should come from general revenue- Clerk said if county looked into industrial shredder option, could be used by Clerk’s office to get rid of retention items. Dr. V asked if announced going to destroy to provide anyone interested in Taylor felt should notify public as well as cost incurred-Motion to approve be shredded after 30 days public notice and public be made aware cost associated and Administrator to find least cost effective way to get done and funding source identified/Holt  4-1 Hinson opposed
8.	Discussion of the History, Lease and the Current Use of Space with Capital Regional Medical Center-Gadsden Memorial Campus  Mr. Presnell introduced above item Mr. Glazer made brief statement Commissioner Taylor stepped out. Mr. Glazer gave history of lease with hospital. Commissioner Taylor returned. Glazer said hospital now bringing over specialists Dr. V said one item he had looked at hard, toured building January 26, 2015, lot of shared room-77000 Glazer said space occupied was around 45,000 V asked if anything in lease that would prohibit using space for satellite office to prevent citizens from having to drive to Tallahassee.  Physicians interested in coming and paying for retrofit of space if lease agreement provided for same. Glazer said available to lease with conditions:  1) If someone came with proposal for urgent care space, have to offer to CRMC first and if turn down then can offer. V asked if doctor used space that associated with TMH and need to admit patient, would be sent to TMH Holt said Glazer was county attorney, why did he not argue against that part of the lease. Glazer said lots of points argued and BOCC agreed to terms Holt asked if BOCC Glazer referred to page 32 of lease Morgan said was under impression could do it, go to CRMC and ask if they wanted to do and if not, BOCC will-has that happened-no.  Never been given impression if want to expand services, they would hold us back. Dr. V said he had in his possession 2 packages of doctors willing to come but hospital has to give blessing for them to use it. Morgan said asking if made sense for CRMC to agree for patients to be sent to TMH V said right now upscale emergency room Hinson asked if could have workshop at hospital to be able to go through it first then hold workshop and discuss everything Morgan responded to info Dr. V shared-unfair to assume CRMC not entertain request without asking.  Said Glazer used term “unique” and asked what made him to use that word. Glazer said hospitals now opening and not allowed to have beds, this is only facility if lease ever ended could be split and revert back to county. Taylor said listening to discussion, her position is the need of great healthcare, thinks CRMC is under new leadership Morgan left. Think need to have conversation with CEO, want to see go in direct going, doing great job, have saved lives, been there and place to go, is there need for expansion, yes- don’t want to get in quagmire, growing and growing smart Morgan returned. She’s happy to know interested physicians want to come Dr. V said hoped no-one felt he said CRMC not doing great job, what we have is in-between    Physicians he’s in contact with are interested in paying rent and even looking at space in Havana they are willing to retrofit and pay rent.   Suggest continue workshop. Holt asked earliest could have workshop Taylor said concurred with workshop and would like to have CRMC there Hinson said did not want to rush, informational stage. Holt said to schedule workshop and invite CRMC Morgan felt better plan to workshop, discuss and have Mike present to CRMC later Craig McMillan appeared before the Board and said whether hospital board part of it or now, willing to lease out and use all space available.  Hospital board position to lease out space and asked if BOCC wanted them a part of this.  Made recommendation to disband GHI because holding discussions with physicians without them.  He asked if GHI involved in process or not-she said yes.  Asked Dr. V when received proposals, why not submit to GHI or Mike so can be presented to CRMC Dr. V said one was his personal doctor and before he was commissioner, he asked if interested in coming to Gadsden County and took him to Gadsden County Health, went back to dr and asked if interested in coming to hospital, said yes and was interested in retrofitting space.  If had known County hospital board to work through, would have come to them and had no problem in bringing them to the hospital board.  Craig said he wondered if Dr. V was holding two proposals right now, why not forward them on to him or Mr. Glazer. Dr. V said now have better understanding and know is advisory board, will refer them to GHI Craig said here to support BOCC in every manner and here to support people in the County Workshop scheduled for 3/31 at 6:00
9.	FDOT Grant Application Cycles  Mr. Presnell introduced item-need to pick 5 roads Taylor said staff had done due diligence and selected road from each district. Morgan agreed 5 from 5 districts and assumed Preble-Rish has ranked them. Presnell said got info in regarding Pt Milliken road and estimate in excess of $2 Million and SCOP most appropriate and if board desire to move forward, then do instead of Hardaway Highway.  Said could apply for two SCOP projects Justin Ford, Preble Rish, appeared before the board. Dr. V said goes to CRPTA meeting and half of Hardaway done with LAP and have no problem replacing Neals Temple with /hardaway Justin said process changed with what info they have to document Taylor asked about Highbridge Road-already approved along with Old Federal Justin pointed out list was not list of every road in county that needed attention Taylor motion to approve list with modifications mentioned earlier then yielded to Dr. V V motion to adopt roads presented with replacement of Hardaway with Pt. Milliken and Neals Temple with road/Morgan 5-0 V moved that resolution be approved/Morgan 5-0
10.	Approval to Confirm Appointment of Emergency Medical Services Director  Mr. Presnell introduced above item V/Morgan 5-0 Dr. V said one thing talked about in personnel development, some staff close to retirement and fortunate to have person with qualifications to step in.
11.	Approval and Signature on the Spring 2015-E911 Rural County Grant Application for MapFLEX 9-1-1 Primary & Backup PSAP Upgrade, Vender Support and Centurion Maintenance  Mr. Presnell Taylor/V 5-0
12.	Approval and Signature on the Spring E911 Rural County Grant Application for Intrado MapSAG Maintenance  Taylor/Hinson 5-0
13.	Request for Monetary Support for the Relay for Life of Gadsden-American Cancer Society  Mr. Presnell introduced above item Taylor motion to contribute $1000/Hinson Morgan said felt should make personal donations and not use county money 4-1 Morgan opposed
13A	Authorization to draft and file a motion for leave to file a brief on behalf of Gretna Racing, LLC in the First District Court ofAppeal case of Gretna Racing.  LLC v. Department of Business and Professional Racing, Division of Pari-Mutual Wagering V/Hinson 5-0
COUNTY ADMINISTRATOR
14.	Update on Various County Issues  Presnell said couple of items: Courthouse security order-meeting tomorrow with Sheriff’s department.  Chief Judge ordered that anyone who enters old courthouse be screened for weapons, explosive devices, etc., and would entail closing some of the exits. Morgan said felt needed to be discussed, read email and know Judge sent email, and said have to follow order for funding, but limiting access-have screening to go into courtroom, just not CH as whole and would like to study more before take action. Dr. V said when he goes to CH, wondered since 9/11 and every CH been to, has had screening no matter how many times exit and enter. Hinson felt should move quickly and was his recommendation to move as fast as could. Taylor pointed out the handicapped entrance. Workshop for March 31^st, Retreat scheduled for April 9^th at Creek Entertainment, Gretna @ 4:00 p.m.
COUNTY ATTORNEY
15.	Update on Various Legal Issues  Nothing Hinson asked if anything on Havana Heights and said now has put up concrete barrier and posts to prevent EMS or anyone else from having access to area. Taylor said Hinson has been talking about this over year, have great grant writer and need to seek funding and build new complex and give them competition.
DISCUSSION ITEMS BY COMMISSIONERS
16.	Report and Discussion of Public Issues and Concerns Pertaining to Commission Districts and Gadsden County
	Commissioner Gene Morgan, District 3 Nothing to report
	Commissioner Anthony “Dr. V” Viegbesie, PhD, District 2  Dr. V said number of things: 1) Saturday early, another house burned in Greenshade area and don’t know what need to do to provide closer fire service and has encouraged them to hold community meetings and have volunteer service in Dogtown area 2) Another thing, if any programs in county to provide reflective numbering for houses to make easier to locate 3) Citizen asked if road becomes so dilapidated to citizens who live on private road what can be done, asked to present to board Holt felt needed to be placed on agenda.
	Commissioner Sherrie Taylor, District 5  Recognized new appointee to P&Z and said he is interested in getting into political atmosphere, Malcolm Carter.
	Commissioner Eric Hinson, Vice Chair, District 1  Hinson asked if could have workshop with parks and recreation to see visioning and goals, travel all around county and Scottown had nice area and need to see what parks Also commended staff, very super and public works. Customer service-does not like to hear negative, one person said applied for job and staff was negative and he walked off and maybe need to get outside person to train customer service. Youth employment-whoever deals with kids need to be nice and sweet to people Job description-include
	Commissioner Brenda Holt, Chair, District 4  Thinks directors should be invited to attend FAC in June.
RECEIPT AND FILE
17.	a. Gadsden County 2014 Annexation Report Holt asked about the annexation report for Quincy at Pat Thomas b. Gadsden County Chamber of Commerce-Small Business Services Report-January 2015
UPCOMING MEETINGS
18.	April 7, 2015-Regular Meeting April 21, 2015-Regular Meeting
MOTION TO ADJOURN  Meeting adjourned 8:41 p.m.