Board of County Commissioners

Gadsden County, Florida

AGENDA AND NOTES

Regular Public Meeting

June 2, 2015

6:00 p.m.

Present:               Brenda A. Holt, Chair, District 4

                                Eric Hinson, Vice Chair, District 1-phoned in

                                Dr. Anthony “Dr. V” Viegbesie, District 2

                                Gene Morgan, District 3-absent

                                Sherrie Taylor, District 5

                                Robert Presnell, County Administrator

                                David Weiss, County Attorney

                                Marcella Blocker, Deputy Clerk

INVOCATION AND PLEDGE OF ALLEGIANCE  Chair Holt called the meeting to order at 6:00 p.m.
AMENDMENTS AND APPROVAL OF AGENDA  Mr. Presnell added to items to the agenda  V/  3-0
9a	Extension of Legal Contract
9b	9Right of Way Inter-local Agreement with the Town of Havana for Proposed 2014 CDBG Neighborhood Revitalization Grant Project
AWARDS, PRESENTATIONS AND APPEARANCES
1.	Presentation (Fracking)  Mr. Presnell introduced the above item. Amy Datz, Chair, Environmental Caucus of Florida, appeared before the Board to ask them to join in with them to say no to fracking in Florida. Commissioner Taylor appeared at this juncture of the meeting. Brian Lee, 1603 Sauls Street, Tallahassee, FL, appeared before the Board and briefly explained the dangers of fracking. Ron Saff, Tallahassee physician, appeared before the Board to express his view on the fracking ban. Diane Williams Cox, appeared before the Board to express her view to encourage Gadsden County to keep the water clean for everyone and oppose fracking. Chair Holt stated Taylor stated she had questions and asked that everyone return (they had left the meeting). Ms. Datz appeared before the Board to answer the questions. Dr. V stated what fracking could do and read from his IPad what he had found. There was more discussion concerning this matter.
CLERK OF COURTS
CONSENT
2.	Approval and Signature(s) for Satisfaction of Special Assessment Lien(s) SHIP Program  Hinson/V  4-0
ITEMS PULLED FOR DISCUSSION
CITIZENS REQUESTING TO BE HEARD ON NON-AGENDA ITEMS
PUBLIC HEARINGS
3.	PUBLIC HEARING: Adoption of the 2015-2016 Tourist Development Strategic Plan  Mr. Presnell introduced the above item. Allara Gutcher appeared before the Board to answer questions and presented Joe Burch, who helped prepare the document. Dr. V said his only concern was addressed by the Chair, attaching copy of old document to be able to view changes.  He said he saw nothing wrong with the attached document, but would like to see the old document to be able to view the changes. Commissioner Taylor asked if it was time sensitive-need it approved to work on this year’s budget. Taylor-motion to table and continue until first meeting in July-Holt asked if public comment/V 4-0
4.	PUBLIC HEARING: Adoption of Ordinance 2015-008 for the Amendment to Chapter 2, Administration, Article V, Boards, Commissions and Authorities, Division 3, Tourist Development Council; and Chapter 74, Taxation, Article I, In General, Division 3, Tourist Development Tax, of the Gadsden County Code of Ordinances  Mr. Presnell introduced the above item. Allara Gutcher appeared before the Board. Commissioner Taylor asked questions. Dr. V had questions. Commissioner Taylor stepped out at this juncture of the meeting. Commissioner Taylor returned at this juncture of the meeting. Commissioner Taylor asked if this was tabled, if there would be any impact-Mr. Weiss stated no, there was no reason to table, the old language was attached. Commissioner Hinson commended the TDC. Dr. V said personally he saw what being replaced was more clear and straightforward. Chair Holt said anything dealing with that Board should go to that Board, whether they have to approve or not, but had no problem with approving. Chair Holt asked if there were comments from the audience-there was none. V/Taylor 4-0
GENERAL BUSINESS
5.	Approval to Confirm Appointment of UF/IFAS Gadsden County Extension Director  Mr. Presnell introduced the above item. Commissioner Taylor stepped out at this juncture of the meeting. Commissioner Taylor returned. V/Holt before vote was taken Hinson had comment  4-0
6.	Public Officials Bond Reviews  Taylor/V 4-0
7.	Pat Thomas Park Dock Replacement Bid Award  Mr. Presnell introduced the above item. Arthur Lawson appeared before the Board to address questions of the Board. Dr. V said only concern was in line with Commissioner Taylor-difference in two bids-Mr. Lawson stated once contract signed, no change orders allowed. Justin Ford appeared before the Board to address concerns Commissioners had. Commissioner Taylor moved approval and suggested in future stipulations be put in place to pay in installments/V.  Justin said draw requests usually made on monthly basis, County has to approve before payment.  Taylor suggested when no bond in place, have greater amount to be paid at end of project. Hinson asked if pictures of dock, if procurement policy followed, if specialized in area 4-0
8.	Approval to Repair and Replace Electronic Locks at the Edward J. Butler Governmental Complex  Mr. Presnell introduced the above item. Clyde Collins appeared before the Board to address questions. Taylor/V   Hinson asked if advertised-called around Safetouch, Grimmel , Mr. Presnell stated it had to be security company  Mr. Lawson stated policy does not require a bid if under $5,000 & total amount was approximately $600.00.  4-0 Commissioner Hinson asked why came before the Board-monthly fee-contractual-continuous bill.
9.	Request Direction from the Board on the Process of Reviewing the Legal Services Proposals  Mr. Presnell introduced the above item. Dr. V said when first presented, he requested material, has received it, reviewed and had no problem proceeding. Mr. Presnell said procedures were qualifications in RFP that were required and then report back to commissioners. V-follow procedure of evaluation process/Taylor Hinson had questions-4-0
9a.	Extension of Legal Contract Mr. Presnell introduced V/Taylor 4-0
9b.	Right of Way Inter-local Agreement with the Town of Havana for Proposed 2014 CDBG Neighborhood Revitalization Grant Project  Mr. Presnell introduced above item. Hinson/V 4-0
COUNTY ADMINISTRATOR
10.	Update on Various Board Requests  2^nd meeting in June cancelled because of conference working individually with commissioners regarding roads Retreat-asked for direction from commissioners as to when Rutherford and Associates will start inspection of jail tomorrow
COUNTY ATTORNEY
11.	Update on Various Legal Issues  Mr. Weiss said emailed out DCA opinion regarding casino in favor of reversing denial of license for slot machines, things to still be determined Commissioner Holt said if no legislation comes forward, we are good, meeting tomorrow morning
DISCUSSION ITEMS BY COMMISSIONERS
12.	Report and Discussion of Public Issues and Concerns Pertaining to Commission Districts and Gadsden County
	COMMISSIONER SHERRIE TAYLOR, District 5   Nothing
	COMMISSIONER ANTHONY “DR. V” VIEGBESIE, PhD., District 2   Dr. V said something hot now is residents of Havana Highway and bike lane and right of way intrusiveness of property right of way and what could Board to with FDOT to consider an alternative route and if appropriate.  Could workshop be held regarding this and no-one seems to know how project came into FDOT work –plan.  Mr. Weiss said FDOT project on State road, can ask for workshop to have dialogue to alleviate concerns of citizens, not sure how DOT would respond, but sees no harm in making request Dr. V said public hearing was held on May 12^th and was packed. Looking for way to improve quality of life Holt said had been discussed among Board before and was pretty well accepted, along with by-pass.  Commissioner Taylor pointed out this was the brainchild of former Commissioner Croley and she had had conversations with eight residents along the lines of Commissioner Viegbesie’s concerns. Holt said needed to make sure both sides of views were heard. Taylor said felt needed to ne a formal request from Administrator to DOT. Mr. Presnell said didn’t think final designs have been completed, City of Quincy against bike trail and was still plenty of opportunities and has to go into five year plan Mr. Presnell said could request meeting be held in this building.
	COMMISSIONER GENE MORGAN, District 3
	COMMISSIONER ERIC HINSON, Vice Chair, District 1  Hinson thanked Administrator and Staff for super job being quick to respond Mosquitos-running people out of their communities Traffic lights in Concord-asked outcome  Justin Ford appeared before the Board to explain  Traffic safety study requested in April, application submitted and in DOT’s hands and may be few months before hears anything Board to have dialogue with Fire Department in Concord and asked that it be placed on the budget agenda Gas Line that runs through Havana Mr. Presnell said spoke with her several weeks ago and line in a non-used line and has been inspected.  Holt asked that Hinson speak one-on-one with the Administrator.
	COMMISSIONER BRENDA HOLT, Chair, District 4  Holt said would like to address attendance of commissioners and would like it addressed and a policy be written. Departments used to and need to present budget during budget workshop and hearings.
RECEIPT AND FILE
UPCOMING MEETINGS
13.	June 16^th Regular Meeting Cancelled
MOTION TO ADJOURN  Adjourned 8:00 p.m.