GADSDEN COUNTY

TOURIST DEVELOPMENT COUNCIL

AGENDA FOR

Monday, June 20, 2016

Regular Meeting: 3:30 pm

Present:

Keith Dowdell, Vice – Chair

Lee Garner

Joe Munroe

Jeff DuBree

Brenda Holt

Matt Thro

Carolyn Ford

Sonya Burns, TDC Administrative Assistant

Allara Gutcher, Director – Planning and Community Development

Attorney David Weiss

Beryl H. Wood, Deputy Clerk

Absent:

Peter Patel, Chair of TDC (excused)

Clarence Jackson

Joe Bouch, Chisano

1. Pledge of Allegiance/Roll Call

Keith Dowdell, Vice -Chairman of TDC called the meeting to order at 3:30 p.m. with a quorum present and then led in the Pledge of Allegiance.  The deputy clerk led in roll call of the Council.

2. Amendments to and Approval of the Agenda

§ Win - Win Football Camp (C)

§ Gadsden County Chamber (D)

UPON MOTION BY MR. GARNER AND MR. DUBREE, THE COUNCIL VOTED 6 – 0, BY VOICE VOTE, TO AMEND THE AGENDA TO ADD THE ABOVE C AND D.

3. General Business

a. Approval of Minutes (May 2016)

UPON MOTION BY MR. GARNER AND SECOND BY THRO, THE COUNCIL VOTED 5 – 0, BY VOICE VOTE, TO APPROVE THE MAY MINUTES.

(Mr. Munroe commented that he would abstain from voting on the minutes, since he was not present at this meeting.)

b. Florida Governors Conference on Tourism – September 7^th -9^th, 2016

          Sonya Burns, TDC Administrative Assistant spoke on the Conference and that the $2,640     

          has to be split among three.

          The Council members that volunteered where: (DuBree, Dowdell, Munroe – alt. Garner). 

 UPON MOTION BY MR. THRO AND SECOND BY MR. GARNER, THE COUNCIL VOTED 6 – 0,                      BY VOICE VOTE, TO APPROVE 3 ATTENDEES TO THE FLORIDA GOVERNORS CONFERENCE                      ON SEPTEMBER 7^TH -9^TH, 2016 ON TOURISM AND THAT THE $2640.00 BE SPLIT AMONG

         THE THREE.

                c. Win Win Football Camp – Leroy Smith   Leroy Smith, President from the Diamonds in Ruff. He said they provide mentorship,etc

                    Last year attendance was 200 participants, with 15 rooms. He said this year it should be more rooms around 25-30.

                    DuBree what type of the marketing. He said he has a marketing team to help support within the different regions and facebook and

                    Instagram.

                   Garner asked had they made the allocations for this year.

                   Ms. Burns said it is fine as long as they stay within the budget.

                   Holt asked how much the amount.

 Jeff Price said there was

                      Dowdell reminded him that this was reimbursed.

 Atty said that because the agenda was amended too add, it can’t be voted on.   Holt questioned validity of that statement.

                     Burns said it was approved

  Atty said he can do advertisement and he can be reimbursed.

 Munroe spoke in support and get everything lined up. Have everything should be a go.

 Dowdell get everything to Sonya and it will be on the July agenda.

 Atty

 Dowdell consensus it was a good event. Do advertisement and place on instragram, facebook, etc.

Holt said she felt this was a technicality and should be voted on today. Spoke in support of the event.

Ford spoke in support.  

                Holt spoke about a calendar of his famous sport friends. He said calendar could be sold for profit.

                d. Gadsden Chamber of Commerce -    David Garner spoke on being the voice of the Community and in the Business District. They

                     asked for a commitment on the Presidential Level - $5,000, which includes sponsorship on certain events. Customer Service Training

                     mentioned it was an area that the County. Updating the Community Guide.

                  Holt  arrived at this juncture of the meeting @3:41p.m.

                  Ford asked about the line item for membership.

   Burns said yes, currently the membership of the Chamber is not included. This is your budget presentation.

                Holt asked how much was given by the BOCC. He said $80,000.  She was not in favor.

                Consensus was to further discuss doing the budget process.

4. Budget Discussion Sonya asked they email her all concerns and once the review committee meets should have presented at the next meeting.

Dowdell   Total Salaries and Wages –

 Jeff DuBree – everything went up, she got a raise, more time goes to TDC.   

 Dowdell spoke on the Quincy Music Theatre

Burns said that she would have budget modified by the next meeting. She asked that they send to her and then it goes to review committee and then back to TDC for discussion.

 260,000 – Reserve as we speak

 Holt we need to look at other avenues to get word about TDC available funds for good ideas. She suggested it be placed in the marketing fund to allow to reach other people.

 Munroe spoke on the advertisements are dry, not graphic

 Ford spoke on notification that pops up. Mrs/

 Ms. Burns spoke on massive mailout to go to over 419 on people that have reached out to Mr. Bouch.

 Dowdell, Holt and Jackson – Event Committee

 Atty said it is event grant funds committee. (Event Review Committee)

 Holt      

5. Items of discussion from Council members (no vote items)  Holt – promote county and there are people coming here, how can we

accommodate them. How can we help get them organized. Please agenda item. The parking was a problem.

 Ford – FAMU Field Day direct flow of traffic (Joe Adams Road space)

 Dowdell – Business park behind National Guard Armory

 Mike Vallentine – July 20, 2016 to meet with staff (Crappie Tournament)   agenda

 Ford – 2016 Strategic Plan what is the process to change the Strategic Plan (reflect the makeup of this county). Placed on the agenda for August.

 Garner –Fireworks

 Munroe – Mainstreet $50,000 applied for grant. 

 Events Calendar (Holt)

 6.    Public Comments – Next meeting July 18, 2016

7.    Adjournment @ 5:08pm

Information only:

Expenditure Update(s)