GADSDEN COUNTY
TOURIST DEVELOPMENT COUNCIL
AGENDA
Monday, August 22, 2016
Regular Meeting: 3:30 pm
____________________________________________________________________________
Present:
Keith Dowdell, Vice – Chair
Lee Garner
Joe Munroe
Jeff DuBree
Matt Thro (via phone)
Carolyn Ford
Jerrod Holton
Sonya Burns, TDC Administrative Assistant
Joe Bouch, 78 Madison
Attorney David Weiss
Marcella Blocker, Deputy Clerk
Absent:
Peter Patel, Chair of TDC
Brenda Holt
1. Pledge of Allegiance/Roll Call
Keith Dowdell, Vice -Chairman of TDC called the meeting to order at 3:30 p.m. with a quorum present and then led in the Pledge of Allegiance. The deputy clerk led in roll call of the Council.
2. Amendments to and Approval of the Agenda
There were no amendments to the agenda.
3. General Business
a. Approval of Minutes (June 2016) – KEITH DOWDELL – TDC – VICE CHAIR
Ford/Garner 5-0
b. Welcome New Member(s) Councilman Jerrod Holton Dowdell welcomed Mr. Holton
c. Approval of Marketing Service Contract - 78 Madison Marketing & Advertising
Mrs. Burns asked for approval of Marketing Service Contract.
Mr. Dowdell said that the discussion was 1 or 2 years.
Motion: Garner/DuBree – 3years with possible 1 year extension 5-0 approval
d. 78 Madison Task Order Garner/ Holton 5-0 approved
e. Approve Funding Request Win Win Camp – Leroy Smith - $3500
Mrs. Burns reminded the Council of the request from Leroy Smith of the Win Win Camp. She said he meet all the requirements. She said he submitted copies of paid invoices.
Mr. DuBree asked about the other source of revenue. He asked about the matching funds.
Mrs. Burns said that he did have other matching funds for the amount of $1500.
Motion: Ford/Garner - Approve funding request for 3500 for Win
1. Items of Discussion from Council Members (no vote items)
· Garner – Fishing Tournament/ Native Pow – Pow/Main Street
· DuBree - Bass Masters a group involved with them with highschool students. Email blast members. Looking for $500-1000. Need to find people to come in for bednights.
Mrs. Burns said it’s time to revise the Strategic Plan. You originally took it out. You can put it back in.
Attorney Weiss commented it is out as a requirement. It is something that we consider. He said the reason that it was taking out because they wanted to fund things that did not require a bed nights.
Mrs. Ford said if they add an/or, would that take care of it.
Mrs. Ford asked about marketing vs. grant funds.
Weiss we can host the event. Grant is involved more with marketing.
Dowdell asked what they could do for this organization.
Burns they could submit as a grant. She asked that they submit application.
Weiss I wouldn’t call it a grant, but that is the avenue it would.
Dowdell said they would like welcome any credible application.
Weiss said it should be added electronically the TDC logo.
Holton asked was their application like a boiler plate. Here is something they can use.
Mrs. Burns said she would put them the in contact with Mr. Bouch.
Weiss said it something that would be great to have. Good idea.
Peter Patel entered at this juncture at 4:03p.m.
Ford – Chunky Sunday – we want people to come here if we can plan an have an organized event.
Holton – it was a city sponsored event. We are discussing ways to have a City sponsored event and kick off in the Spring.
Dowdell – announcements Red Eye Velo/ Golden Knights
Next Meeting – September 19, 2016
Information only:
Expenditure Update(s)
78 Madison Marketing Update and Report(s)