Board of County Commissioners

Gadsden County, Florida

Regular Public Meeting

October 18, 2016

6:00 p.m.

Present:               Brenda A. Holt, Chair, District 4

                                Eric Hinson, Vice Chair, District 1-arived late

                                Dr. Anthony “Dr. V” Viegbesie, District 2

                                Gene Morgan, District 3

                                Sherrie Taylor, District 5

                                Nicholas Thomas, Clerk of Court

                                Robert Presnell, County Administrator

                                David Weiss, County Attorney

                                Marcella Blocker, Deputy Clerk

INVOCATION, PLEDGE OF ALLEGIANCE   Chair called meeting to order at 6:00 p.m., then asked everyone to stand for moment of silence and led in the Pledge of Allegiance to the U.S. Flag.  Silent roll call conducted by Deputy Clerk.
AMENDMENTS AND APPROVAL OF AGENDA   Morgan/V 4-0
AWARDS, PRESENTATIONS AND APPEARANCES
1.	Recognition of Mrs. Emily Rowan for her years of service on the Library Commission   Mr. Presnell introduced the above item. Mrs. Emily Rowan appeared before the Board and Chair Holt read the Plaque aloud and presented it to Mrs. Rowan.  Mrs. Rowan had a few words to say.
2.	Recognition of Mr. Frank Rowan for his years of service on the Planning Commission  Chair Holt read aloud and presented it to Mr. Frank Rowan. Commissioner Hinson appeared at this juncture of the meeting.
CLERK OF COURTS  Mr. Thomas was present and had a few words to say.  He thanked the Chair for her words at an earlier meeting and said he took it to heart and appeared before the Legislature and spoke.  He said while they did not act on his request they did acknowledge there were changes that needed to be made.
CONSENT  Morgan/V 5-0
3.	Ratification to Pay County Bills
4.	Approval of Minutes a. August 16, 2016-Regular Meeting Minutes
ITEMS PULLED FOR DISCUSSION
CITIZENS REQUESTING TO BE HEARD ON NON-AGENDA ITEMS
	Charles Roberts, Jr. 605 Betlinet, Quincy, FL-School activities/ trade, appeared before the Board and said there was a bunch of paving projects on the agenda and wondered if while things were going on if students attending GTI could observe and learn a trade in real-life time. Mr. Presnell said they realized the need in the county and was working on it.  Chair Holt said Mr. Roberts had good ideas and he might be interested in serving.
PUBLIC HEARINGS
GENERAL BUSINESS
5.	Concord Road Traffic Signal-Bid Award  Mr. Presnell introduced the above item. Hinson/V 5-0
6.	McDonald Ave Sidewalk-Bid Award  Mr. Presnell introduced the above item. V/ David said wanted to make sure clear on what being approved-not approving execution documents attached Mr. Presnell said seeking approval David said concerned they were approving Justin Ford appeared before the board to explain.  When received bids, project over-budget; reached out to state to see if any funds available-no.  Said could issue award of bid, negotiate; if move forward, will get project moving forward Chair said approving bid David said can approve award of bid to apparent low bidder V suggested to approve notice of award to low bidder V approve notice of award of base bid to Sandco & authorize to negotiate cost saving measures/Morgan Taylor questions-since contract not detailed would it come back before them-Justin said yes. 5-0
7.	McPhaul Road Paving-Bid Award  Mr. Presnell introduced above item. Morgan/Hinson    5-0
8.	Appointment to the Gadsden County Planning Commission for an Unexpired Term in District 3  Mr. Presnell introduced above item and said Commissioner Morgan submitted Libby Henderson’s name. V/Morgan 5-0 Morgan thanked Mr. Frank Rowanfor his service on the Board and said his service was very appreciated.
9.	Appointment to the Library Commission  Mr. Presnell introduced the above item and said Ms. Jill Williams name was submitted by Commissioner Morgan.  Commissioner Morgan said both Mr. and Mrs. Rowan had made a positive impact on the board and said Mrs. Rowan had spent well over an hour with Ms. Williams and in doing so, Ms. Williams felt very comfortable in stepping into the role and would be an excellent addition. Hinson asked if each commissioner appoint or come from Board.  Presnell said each commissioner historically picks and then there is an at-large member. Tabitha Washington said typically each commissioner chooses someone from their district. Hinson said wanted to be fair Morgan motion/Hinson 5-0
10.	Approval of Non-Profit/Human Services Funding Agreement to Provide Services for Midway Seniors for FY 2016-2017  Mr. Presnell introduced the above item. Hinson/V 5-0
11.	Transportation Agreement Between Gadsden County BOCC and Big Bend Transit, Inc. to Provide the Quincy Shuttle Bus Service from October 1, 2016 through September 30, 2017  Mr. Presnell introduced the above item-did meet with City of Quincy, discussed it, did not take action and was interest in doing so but have logistic problem with shuttle service. Hinson said felt momentum in county going in right direction and moved to fund/V Morgan said felt took terrible precedence in doing this, thanked BBT for picking up services but not very good business decision and opening up can of worms to not do.  Urged them into holding off and felt should push back and City of Quincy should help fund. Hinson echoed what Morgan said but due to urgency, need to give people time along with City of Quincy and does not want to stop traffic.  Need to let people know months in advance what’s happening. Morgan said why not give 30 day extension and pay that end, give City of Quincy time and notice.  Holt said was a business and not sure about extension because of contract. Presnell said City commission had discussion about recreation and Presnell said could be applied to library services.  His recommendation was to bring it back to see if they could find funding. Morgan pointed out once enter into contract, will end discussion. Holt said concern was how could work together, if considering doing that, approving 6 month budget would not hurt V called for action on item Morgan opposed 4-1
12.	Approval of the Inter-local Agreement with the City of Chattahoochee for Animal Control Services  Mr. Presnell introduced above item. Morgan/Hinson 5-0
13.	Appointment/Reappointment to Serve as Gadsden County’s Representative on the Transportation Disadvantaged Coordinating Board  Mr. Presnell introduced above item. Hinson currently serves- V nominated Hinson/Morgan 5-0 V nominated Morgan as alternate/Hinson 4-1 Morgan opposed
14.	Renewal of the Contract with Con-Techs Health & Safety to Provide Drug and Alcohol Screening Services and Training Services  Mr. Presnell introduced above item. Hinson asked if everything legal-David said yes-extension at Board’s pleasure and able to extend Hinson/V 5-0
15.	Approval of the Position Description for a County Health Coordinator  Mr. Presnell introduced item. V said had no problem approving job description but no costs and suggested change title to Health Care and Human Services Coordinator position job description and add Administrator to assign a position number. Holt said looking at someone to gather data, inventory what have, come up with plan to do what best for county and help improve health care of county, not sure can do that and be Human Services Coordinator. V said when first discussed, he was looking at regards to description, was person to coordinate indigent care, does not thing too much for person V/Holt Taylor said not supporting tonight, did talk with Dr. Cooksey and based on conversation, she was interested in having discussion with Board to see if could be implemented through her department because she has entire health department that could help.  Sees need but asking one person to take on responsibilities of additional tasks tacked on by V, feels unattainable and next to impossible.  Said before move, let’s talk with health Department.   Charles Morris, 23201 Blue Star Highway, Quincy, FL, appeared before the Board.  Said at United Gadsden they  have series of forums to see-county said on website interested in approving quality of life and disappointed in last meeting-if don’t do something now, guarantee county will be 67^th again.  Suggested they need someone to coordinate everything.  County has total control over position. Morgan said he appreciated remarks from Pastor but disagreed no-one wanted to see health care rankings.  No issue with taking money spending in other areas and redirecting, felt something worth looking at, having all players at table to discuss this. V said very pertinent to understand this position not duplicated of what Dr. Cooksey does; she is Executive Director of health department and not employee of County and does not answer to the board.  We need to uphold our role and responsibilities to the citizens of the county.  Don’t make a political cam Hinson said interesting, when first started, asked to increase budget, was increased from $50,000 to $135,000-believe in health and believe in helping people.  BOCC puts lots of money into healthcare.  According to Presnell and Budget Director, put in $810,000 into Medicaid, Indigent Services, put in $50,000; total is $1 Million, then go with surtax, listed other expenses-total $2.4 Million-said he was champion and fought to increase. V said glad that Hinson released all services that were being provided, was not saying did not do them, no-one putting them all together and what this position would do.  Have had Florida Department of Health and still have problems and was much disproportioned and need someone to pull monies being spent and coordinate.  Motion is to approve job description, does not put someone in position.  Hoped approved by this body so can put framework in place to better improve quality of health with county. Holt felt each person concerned about health care and reason argued for position was needed coordinator to pull everything together.  All saying need one person not under any group and all asking is for one person to work with group and look above, inventory groups and report to the BOCC and have accountability.  She said Dr. Cooksey said was a lot for the Health Department to do.  Have opportunity to do something.  Get paid to be here and need to stop letting people come in here and take advantage of elderly. Hinson said went to storm emergency management meeting and found no transportation system in place and felt personally, asked if received good news regarding infant mortality and Mr. Presnell was not sure.  Hinson said if not mistaken, asked to bring back in two weeks-would rather use funding to increase transportation, not about person, need to make community aware of programs available.  Need to figure out way to market what have.  Talking about paying person $100,000 to be coordinator, once we do retreat and understand need, could put $20,000 into marketing Holt said person not giving $100,000, have to pay health care, retirement, Hinson said amount was mentioned.  She read off essential duties and responsibilities.  She said they were giving money but they were not required to show how spent.  Taylor said if put position in, eventually would fund it.  Asked Hinson to stay where he was and see how could get more involved. Hinson said lot of folks don’t know services available, personally felt great conversation, for it but thinks need to have retreat.  Holt said approve position and have retreat. Hinson said if have hiccups, need to have workshop before deciding.  V said approve health care and human services coordinator position and authorize Administrator to assign number/Holt 2-3 Morgan, Hinson Taylor opposed
16.	Approval and Signature for Satisfaction Assessment Lien Dated September 26, 2013 against Lula Mae Zanders   Mr. Presnell introduced above item. Hinson/Morgan 5-0
17.	Approval of the Florida Association of County Managers Consulting Agreement  Mr. Presnell introduced above item. V/Taylor  Morgan had questions for Administrator Asked if vacant services included that Vince Long mentioned 5-0
COUNTY ADMINISTRATOR
18.	Update on Various Board Requests  Presnell said annual report in front of them, aware of typo and will be corrected. Trunk and treat coming up at Courthouse on Sunday, October 30^th from 4:00-6:00 p.m. and they are sponsoring. V asked if Trunk and Treats-County sponsoring, does it involve them helping to pass out treats or sponsoring candy.  Presnell said Board encouraged to attend, good thing for County, City, will have fire truck and ambulance there.  V asked if somewhere to go to get candy or need motion for $300.00.  Presnell said that would be sufficient.  Asked if need to make motion.  Presnell said could be done under ordinance but would feel better if in a motion. Taylor said when spending taxpayers dollars, need to be agendaed and to go outside of that, treading on own rules they need to abide by.  Willing to contribute to children, have no problem. Morgan said he contributed money. David said ordinance does say grants or non-emergency items that impact general revenue should be agendaed.   Since involves $, tends to agree with Taylor. Sheriff has his day he walks for breast cancer and asked them to observe Courthouse, will be pink until end of month. Concerned about mural bid, awarded twice, person in Canada, has to involve INS and getting temporary work visa.  Can it be bid again.  David said if awarded to contractor recommends not to award until this resolved. Taylor asked if per contractual agreement with individual, did they agree to that portion of the contract-yes. Applying for FRDAP grants- need 5 year capital improvement elements Scottown Park rededication next week-turned out nice. Appreciated Chair and Vice Chair touring Coastal Lumber Plant. Attorney sent email dealing with lease agreement with Dr. Hart, ran into couple of bumps and referred it to David. David explained first piece was right of first refusal in favor of CRMC.  If leased proposal for unleased space, have to give to them for right of first refusal and have to competitively bid before can move forward.  Holt said should have been done.  David said was waiting.  Holt said should have been discussed earlier-David said nothing to present to CRMC and putting cart before the horse.  Presnell said problem was bid, how is that done that with no value.  David said way to advertise lease that certain services to be provided. Taylor asked what they said was clear as mud.  With agreement with CRMC, all space leased out of building, they have first right of refusal-yes.  If someone contacts county inquiring about space, do they refer them to CRMC?  David said in contact with CRMC-worked out terms with Dr. Hart on lease agreement but have to have something to take to CRMC to see if agree to terms or match. Taylor asked Administrator she asked to look at last piece of money in coffer want to build a trail and wanted to look at that.  Asked Attorney if ruling on casino yet-no. V asked administrator at September 6 meeting requested presentation for team program meeting and parents have asked for alternatives of kids going before judge and at same meeting asked consider undertaking leader control initiative campaign so people understand throwing trash out of windows creates devaluation of property.  On august 16^th meeting suggested formation of park for building and not sure of status.   Presnell said Teen Court being scheduled and trash, spoke with Public Works, roads adopted in past by churches.  With Leader control initiative Taylor stepped out Presnell asked if should mention agreement letter-yes discuss. Holt said $ coming out of CRA-see if can partnership – ask attorney to bring back sheet what CRA
COUNTY ATTORNEY
19.	Update on Various Legal Issues
DISCUSSION ITEMS BY COMMISSIONERS
20.	Report and Discussion of Public Issues
	Commissioner Brenda Holt, Chair, District 4
	Commissioner Anthony “Dr. V” Viegbesie, District 2 Asked how events organized and not seen photos of events published in newspaper and not seen anything on tv-need to publicize events so citizens will know what going on in community.  Is place in website could go to inform citizens.  Jenkins said they have that, Morgan responded he received email about event at Coastal Lumber. Holt said was on it yesterday, when click on event, nothing happening.  Jenkins said utilized Facebook.    Work with marketing guy, exchange pictures with him Hinson returned V said comment not made out of criticism, have come long way in short time he’s been in county.
	Commissioner Eric Hinson, Vice Chair, District 1  Hinson said asked to mention Fall Festival on October 29 10:00 a.m. – 2:00 p.m. on Brickyard Road V stepped out Asked for proclamation for church-having 150 anniversary Presnell asked who for and Hinson said would get info to them/Holt 3-0 Thanked Board for approving bid coming out in Concord-Presnell said after last meeting Justin contacted contractor to get idea and think on fast track.  Hinson asked if could put speed bumps-no-Presnell said rumble strips on 157. V returned Midway lights-Presnell sent him prices.  When is bid for Brickyard Road-coming out soon.  Next meeting phase 3 paving-$7.6 Million projects to be bid and open in next few months.  Hinson asked what holding back-have to be designed and go through DOT process. Asked with Housing rehab program-was it approved-yes, don’t have official paperwork yet, came over, highest ranked in state and best prepared application and will be funded. Thanked Board for approving light at Concord and will come back to see if can get $112,000 back from Board.
	Commissioner Gene Morgan, District 3  Morgan commended Administrator and Jenkins on annual report. Have gotten good feedback.  Comment ties into V’s remark-better presence-spoke to one of constitutional officers in County and might consider and felt Jenkins could help coordinate-highlight each constitutional officers for month or two with link through county page and highlight primary functions of office with them making comments of what their office does and make public aware of services they provided.
	Commissioner Sherrie Taylor, District 5
Receipt and File
21.	a. Letter from FDOT b. Proclamation Honoring Ms. Camara Phyllis Jones, MD, MPH, PhD c. Letter from FDEP
UPCOMING MEETINGS
22.	November 8, 2016-Regular Meeting
MOTION TO ADJOURN  Adjourned at 8:15 p.m.