1.

Welcome

     Chair called the meeting to order at 4:50 P.M.

2.

Invocation/Pledge of Allegiance/ Roll Call

   Chair led into the pledge of allegiance.  Clerk did roll call.

3.

Regular Meeting

3.a.

Approval of Minutes - November 12, 2025, Regular Meeting

  HARRIS MADE MOTION/WILLIAMS. 5-0 TO APPROVE.

3.b.

Discussion of Medium Four Invoice for Phase II Funding:

   Mr. Lewis presented the above item.  This item seeks council approval for remittance of payment for compensation and services due for Phase II of the TDC Marketing Services. 

  Chair asked Lewis if he wanted them to approve the $70k.

  Williams asked where the $80k is coming from, and Lewis went through the summary of costs.

  Dubree asked when the $70k is paid.  Medium4 stated it goes out upfront and they send in an expenditure report showing where it goes.

  Robinson appeared at 5: P.M.

  Harris asked when the council will receive the expenditure report and Michael Hall, Medium4 stated at the end of the year.

  Lewis asked if a quarterly update would be okay with the council, and they stated yes that works.

  Lewis asked if radio also includes a podcast.  Mr. Hall stated it could be.

  Baptiste stated Harris is correct on amending the monies from one advertisement to another source of advertisement.

  Lewis asked if the amendment has to come back before the board and Baptiste stated no it would not per the contract.

  Chair asked if there was another way to do this instead of how they are doing it now.

   DUBREE MADE A MOTION TO APPROVE/HARRIS. ROBINSON OPPOSED. 4-1 TO APPROVE.

  Baptiste asked for an amendment to the agenda to add an action summary.

HARRIS MADE MOTION TO APPROVE AMENDMENT/DUBREE. 5-0 TO APPROVE.

   Medium4 asked where it states minutes have to be signed to receive payment.  Baptiste stated that is the procedure of the clerk.

  Dubree asked how it would affect the procedures if they get the signature stating motions were made and carried but then not approve the minutes.  Baptiste stated it would be different not approving minutes versus the action taking place.

  Harris asked if they vote option 1 will that alleviate the need for minutes to be signed for Clerk to pay invoice.

  Chair asked if anyone had any further comments.

  HARRIS MADE MOTION TO APPROVE OPTION 1/ROBINSON. 5-0 TO APPROVE. 

4.

Next Scheduled Meetings

  Lewis asked about next meeting date.  He asked if the 2^nd Wednesday at 4:30 P.M. of February 2026 worked for everyone.

  Everyone agreed that date works.

  Baptiste stated he does need to note he received communications from Clerk about the Treasure Hunt.  He stated he took it to the BOCC and was granted permission to do an investigation into this issue.

  Robinson stated the board should have some commentation on this matter as it could be a mute item.

  Baptiste stated he was on zoom when this board discussed this in a prior meeting and stated he did not have a legal stance.

  Chair stated since it was approved by TDC and BOCC if something is wrong with the approval then they need to look at this.

  Harris asked if they could get a copy of what the clerk sent, and Baptiste stated he would send it to the TDC director who could get it dispersed.

5.

Adjournment

Chair adjourned meeting at 5:37 p.m.