Board
of County Commissioners
Gadsden
County, Florida
AGENDA
&
MEETING NOTES
Regular Public Meeting
August 21, 2012
9: 00 a.m.
Present: Sherrie
Taylor, District 5, Chair
Gene
Morgan, District 3, Vice - Chair
Eugene
Lamb, District 1
Doug
Croley, District 2
Brenda
Holt, District 4
Nicholas
Thomas, Clerk of Courts
Debra
Minnis, County Attorney
Arthur Lawson,
Interim County Administrator
Invocation,
Pledge of Allegiance an d Roll Call
Invocation
Pledge of Allegiance
Roll Call (Beryl W ood, Deputy Clerk)
Amendments
and Appr oval of Agenda
Amend – Auburn Ford for another CDBG Application – General
Business 18a
Motion: Lamb/Holt 5-0
Aw ards, Pr esentations
and Appear ances
Clerk of Courts
1. Presentation
of County Fina nce and County Clerk
Issues
(Nicholas T hom as, Clerk of the
Courts) – No report
Consent:
Item 8 pulled: Motion: Lamb/ Croley 5-0
2. Approval
of Minutes – March 20, 2012 – Special Meeting/Workshop
3. Ratification of Approval to Pay County Bills
4. Adoption
of Resolution Num ber 2012-022, De signating a Portion of U.S. Highway
90/State Road 10/East Jefferson Street
between State Road 12/State Road
65/Madison Street and County 159 in Gadsden County to be Designated as “Alfred L awson, Jr., Highway”
(Represen t ative Alan B. W illiam s,
Distr i c t 8)
5. Establish
New Bank Acc ount for Gadsden EMS
Medicare Electronic Paym ents
(Connie McLendon, Finance Director)
6. Approval
of the State Housing Initiati ve Partnership
(SHIP) Annual Report and
Authorization for the BOCC Chairperson
to Execute
(Phyllis Moore, SHIP Adm i nistrator/ Clyde Collins, Build in g Off i cial)
7. Approval of
Mosquito C ontrol Agreem ent with
Departm ent of Agriculture and
Consumer
Services (DACS)
and Annual Certified Budget
(Charles Chapm an,
Publ ic W orks Di rector)
8. Approval to
Accept the F i scal Year 2 012 Third Quarter Report
(Jeff Price, Senior Manage m ent and Budget Analyst) – Item pulled by Commissioner Morgan
He asked was
the report available for public viewing on the County Website.
Mr.
Chapman replied it was, but not the updated one.
Mr. Lawson
added it would be addressed.
Motion:
Morgan/Lamb 5-0
9. Fiscal Year
2012-2013 EMS County Award Grant
Funds
(Tommy Ba ker, EMS
Director)
10. Approval to
Declare Three Am bulances as Surplus
Equipm e nt and Donate to Other
Governm ent Agencies
(Tommy Ba ker, EMS
Director)
11. W rite-Off of EMS Accounts
(Tommy Ba ker, EMS
Director)
Items
Pulled for Discussion – Item 8
Citiz ens Re questing to be
Heard on Non-Age nda Items (3 minute limit) - None
Public Hea rings - None
General Bu siness
12. Request for
Funding of Florida Riparian C ounty Stakeholder Coalit ion and
Approval of
Agreem ent (Elm on Lee Garner, City Manager, C hattahoochee, Florida)
Mr. Lee Garner greeted the Board on
the request for funding of Florida Riparian County Stakeholder Coalition and
Approval of Agreement. The FRCSC (Florida Riparian County Stakeholder
Coalition) was formed in 2007 to represent the interest of the six (6) counties
bordering the Apalachicola River in Florida. He yielded to Dave McClain.
Mr. McClain addressed the Board
requesting funding in the amount of $5,000 and approval of the agreement would
allow the coalition to continue the fight to insure adequate water supply for
all those impacted by the possible loss of water from the Chattahoochee and
Flint Rivers.
Discussion followed by the Board:
Commissioner Holt asked about the
Counties that were to be included. Any counties north of here buying into
program.
Mr. McClain commented it was a total
of 6 counties with Gadsden County. He replied there would be Georgia counties
included. He added Eastern Water Law is under federal law.
Commissioner Morgan stated this
group has played a major in protecting one of our most precious resources. He
spoke in support of the group. He asked about the economy as it relates to
water supply.
Mr. McClain commented they are
impacted by both the economy and the drought.
Commissioner Croley thanked them
both for their work. He asked about the River Keepers. He asked about the
upcoming budget and asked was it possible to come out of this budget.
Mr. McClain stated they are apart
and explained. He said the request is for upcoming budget.
Chair Taylor asked about Water
Management.
Mr. McClain stated the Florida Water
Management they have no jurisdiction in Georgia, we take our needs beyond State
boundaries. He said they have an great working relationship.
Chair Taylor
Budgeting line item – 5 counties;
Gadsden County is 6 county.
Taylor – Is it already nailed down
in the other 5 counties.
McClain – Franklin, Liberty, Jackson
commitments
Taylor – Interlocal Agreement we can
go ahead.. And look at funding in upcoming budget year and workshops.
Motion:
Holt/Morgan 5-0 (Interlocal Agreement)
13. Resolution to
Approve the Gadsden County Bicycle and Pedestrian Master Plan and
Design Guideline s
(Anthony Matheny, Planning and Community Developm ent Director)
Mr. Matheny gave update on the Bicycle and Pedestrian Master
Plan.
Mr. Jon Sewell walked through process of the Bicycle and
Pedestrian Master Plan and Design Guidelines. He noted it involved at lot of
public participation.
Statement of Issue:
The Gadsden
County BOCC is requested
to review and adopt the proposed Countywide Bicycle and Pedestrian Master
Plan.
objective of the master plan, from a planning and economic
standpoint, is to identify and prioritize the location of pathways
as an optional mode of transportation. A series of public workshops were held receiving favorable feedback and support on January 12, January 23, February 23, and
May 15. 2012.
The basis of the Plan enhances
· walkability within the county; expands cycling opportunities; provides better connectivity and mobility for both cyclists and pedestrians; and promotes economic opportunity through bicycle,
pedestrian, and blueway
facilities.
Background:
On
May 27, 2009, Gadsden County
submitted an application for Transportation Enhancement Funding to the Capital
Region Transportation Planning Agency (CRTPA). Federal Transportation Act, known as SAFTEA-LU, contained funding for projects to strengthen
cultural, aesthetic and environmental value
of an existing transportation system. a result,
the County was awarded
$90,000 in funding
for the development of a Bicycle and Pedestrian Master Plan (herein referred to as the Plan ).
A
request for proposal was circulated in the county's three local newspapers
in June 2011 for consultant services to develop
the Plan. bid proposals were received. Consultants Kimley-Horn were selected through
an open and competitive bid process. Plan has been in preparation since August 201 I and vetted through a citizen participation process. adopted, its policies, goals, objectives, and projects will be incorporated into the County's Transportation Element of the Gadsden County Comprehensive Plan, and affords the County an opportunity
to better reflect its mission of multi-modalism, recreation, and eco-tourism.
Analysis:
The
is submitted in two parts:
Facilities
Master Plan
Design Guidelines. facilities contains
and objectives; and existing roadway
and cycling conditions. within the facilities master plan include:
new cycling routes,
(2) safe routes to school (such as marked cross walks and pedestrian activated signals); and (3) sidewalks connecting pedestrians to transit stops,
parks, and civic buildings.
signage for users to navigate the system would connect users of the system from one amenity
to the other.
A total of six countywide bike routes
proposed.
first route is proposed
extend
10 miles the
Arts Trail, from trailhead facilities, auto parking lots, plaza, kiosk,
and bike parking facilities in both cities.
Havana to Quincy route is the most feasible for topography and utility reasons,
but also because
the route connects the Gadsden Arts Center to Eugene Lamb, Jr. Park. In
addition, it has the greatest probability of economic impact between these two activity
and commercial centers.
The design guidelines reference three sources, the
Manual of Uniform Minimum
for Design,
Plan Preparation Manual;
and the Manual Uniform Traffic
Control Devices. These guidelines provide development trail head facilities, blueway signage, signals, surfaces, sidewalks, alternative crossings, bike lanes and transit stops. guidelines combine recommendations from the varied references shown above best suited for facilities
in Gadsden County.
Fiscal Impact:
The
development of the master plan was paid for entirely
through a $90,000
grant awarded by the Capital Region Transportation Agency. grant work was completed
by June 30,
2012. estimates for routes and trailhead facilities are included within
the Plan, as well as funding strategies.
Funding Strategies: CRTPA, Office of Greenways and Trails- Recreational Trails
Program; Small Cities Community Development Block Grant Program; Florida
Community Trust’s Florida Forever Grant Program; FDOT Enhancements; Visit
Florida Grants; US Department of Agriculture Grants and Loan Program; Bikes
Belong Coalition Grant Program; Florida Recreation and Development Assistance
Grant Program; Bike Florida Mini-Grants; Safe Routes to Schools; Land and Water
Conservation; Florida Boating Improvements Program.
Discussion by
the Board:
Commissioner Holt discussed Little River to Lake Talquin.
Mr. Sewell stated it was not included, but he could add and stated that
was a great suggestion.
Morgan – Very informative presentation.
He stated that Chattahoochee has been recognized Nationally for the
nature trail and maybe paving the trail. Signage recommendation, He said TDC
has invested dollars to brand Gadsden County. He suggested the touchscreen
kiosk in the 6 areas of the County.
Sewell – he said it was something feasible. He said using TDC dollars can
be useable.
Croley – He said they needed network to tie all municipalities together.
He commented it is a wonderful plan.
Lamb – Great Plan, needed in Gadsden County.
Taylor – Point of record, has been discussed in TDC. One area of concerns, CRTPA - all Commissioners
need to come to the table, all districts should be represented.
Motion: Approve
resolution for design Croley/Holt 5-0 for Option 1.
14. Request
Approval to Award the Bid to Replace the Chiller at the Capital Regional
Medical Center Gadsden Ca m pus
(Clyde Collins, Building
Off i cial)
Motion:
Morgan/Croley – Option 1: 5-0
Statement of
lssue:
This agenda item seeks Board approval
to award the bid to replace the chiller at the
Capital Regional
Medical Center Gadsden
Campus.
Background:
The new chiller will replace the original chiller
which was installed in the mid SO's.
Over the past few years,
the Maintenance Department has repaired problems
with the compressor failing
and fan coils leading.
repairs have been performed several times by our staff as well as outside mechanical contractors.
these circumstances, it is just a matter
of time before the chiller
stops working. The Gadsden Campus operates
twenty four (24) hours seven (7) days a week; therefore, it is deemed necessary to replace
the chiller as soon as possible.
Analysis:
Staff solicited
sealed bids from qualified providers
for the chiller
replacement project. The bid tabulation form is attached. Locke, Advanced Engineering Concepts, prepared the specifications for this project
and upon review
of the bids, recommends
Miller's Heating and Air. Copy of Advanced
Engineering Concepts letter
attached.
Fiscal Impact
Gadsden County will pay for the chiller replacement at a cost of$89,700 plus $20,000
for the optional heat reclaim
capability.
15. Authorization
to Use Loan and Insurance Proceeds for Capital Projects
(Tommy Ba ker, EMS
Director)
Statement of Issue:
This agenda item requests auth
Motion for
Option 1: Croley/Morgan 5-0
Taylor – Is there anything else we need to do.
Clerk- We don’t have any problem from Clerk’s Office.
16. Approval
to Award Bid Num ber 12-10 for Engi neering Services for the C D BG
Disaster Recovery E nhancem ent Fund and Authori ze the BOCC Chairperson to Execute the Contract
(Phyllis Moore, SHIP Adm i nistrator/ Clyde Collins, Build in g Off i cial)
Motion:
Morgan/Lamb – Option 1: 5-0 (approved)
17. Approval of
Resolution Num ber 2012-023 and Budget
Am endm ent Number 120081 to
Pay Medicaid Backlog
(Arthur Law son,
Interim County Adm i nistrator)
Motion to pay Medicaid Backlog, $134,501.74 coming from
Reserves
Holt/Morgan 5-0
Taylor – Budget hearing does this require an additional
public hearing.
Clerk - No
18. National
Solar Update
No additional updates, still moving
forward with application and potential sites .
(Deborah Minnis, County Attorney/David W eiss, Assistan t County
Attorney)
18 a.) 4th CDBG Grant
Application
Auburn Ford discussed the CDBG, they were unaware they
required another public hearing. He said they are in new grant cycle, do public hearings. Whole process must be done again.
Holt – This is the 4th and final.
Motion: Holt/Lamb for approval. 3-2 pass(Morgan/Croley
opposed)
Croley – where is background information. We need
documentation.
County
Administrator
19. Update on
Board Requests
(Arthur Law son,
Interim County Adm i nistrator)
- none
Croley -Status on Jail Lock Repair, Lighting
Lawson -Mr. Collins – Clemmons, Ruthford should be prepared
to go out. He said both are moving.
County Attorney
20. Update on
Various Legal Issues - none
(Deborah Minnis, County Attorney)
Discussion Items by C ommissioners
21. Commissioner Lamb, District
1
- School have them implement Civics back
into school
system.
Commissioner Croley, District 2
- CRTPA – Bids on Quincy Bypass is on
schedule
and
construction may start as early as in the fall.
Commissioner Holt, District 4
- Elections – try to get along; items
need to be researched
discussed
Campaigning.
Commissioner Morgan, Vice – Chairman,
District 3
- Public TDC Meeting encouraged
public to come.
Commissioner Taylor, Chair, District 5
In TDC Kiosk is moving forward; Web
design
is being developed to have more hits. Road
Adoption
Program – private dirt roads into
the County. She said she would like to have
this
agenda in the next month are 2. She
noted policy would be ready to move. She
asked for research. She spoke
of the citizens in the County who live on those private roads and give every
citizen consideration. She asked to look at procedural process.
Stripping at Senior Citizen
Parking Lot
Interlocal Local
Agreement(Riparian) – there was nothing in agreement that commented us to funding.
Attorney – Just indicated
support.
Motion to Adjourn @10:45pm
Receipt
and File
22.
a. For the
Record: Letter f rom the Gads den County Health Departm ent Regarding the
Activities and Expenditures Report/October 1, 2011-June 30,
2012
b. For the Rec ord:
Letter f rom Quincy-Gadsden Airport Author ity Regard in g Fiscal Yea r
2012/2013 Budget
Comm issioner Lam b, Di strict
1 – County Concerns
August
Meeting(s )
- August 23, 2012, Budget W orkshop,
4:00 p.m .
September Meeting(s)
- Septem ber 4,
2012, Regular Meeting, 6:00 p.m .
- Septem ber 5, 2012, 1 st Budget
Hearing, 6:00 p.m.
- Septem ber 18, 2012, Final Budget Hearing/Regular Meeting, 6:00 p.m .
AT A SPECIAL MEETING/WORKSHOP HELD IN
AND FOR GADSDEN COUNTY, FLORIDA ON
MARCH 20,
2012 AT 1:30 P.M.,THE FOLLOWING PROCEEDINGS WAS HAD, VIZ.
PRESENT: Sherrie Taylor, Chair , District 5
Gene Morgan, Vice-Chair, District 3
Doug Croley, District
Brenda Holt, District
4
David Weiss, Deputy County Attorney
Arthur Interim County Administrator
Beryl Wood, Deputy
Clerk
ABSENT: Eugene Lamb, District
1
Call to Order
Chair Taylor called the meeting to order
at 1:30 p.m. announcing that the purpose of the meeting was to discuss the contents on the proposed agreement National Solar. She then asked all parties present to
silence their cell phones for the duration the meeting.
The meeting was then turned
to Arthur Lawson,
Interim County Administrator who then turned it over to David Weiss, Deputy
County Attorney.
Mr. Weiss introduced the agreement, which was proposed
National
Solar in November, 2011 and a
workshop held in December at which time some good dialogue ensued
and some modifications
were made as a result. reported that he and Ms. Minnis had examined
agreement primarily to
substantiate that
it meets with statutory requirements. He
then requested the county propose
a term limit the ad valorem
reduction period, which they can take back to National Solar to negotiate. He informed the board that whatever changes
they propose to the agreement have to be brought back to the board at a public hearing
for adoption after they meet with them and apprise them of the proposed that result from th1s meetmg.
Chair Taylor asked for community input prior to board discussion.
Update from Chamber of Commerce
David Gardner, Executive Director the Gadsden
County Chamber of Commerce, addressed
the board. He reported the following:
"As far as National Solar
to date, they have executed
agreements in Liberty
County and Hardee County much
like the one proposed in Gadsden. They have under contract one piece of property at the corner of
267
and Highway
20,
which is known as the Bradwell Tract.
They are in the process
of doing soil tests and
surveys as well as transmission studies to determine how the load that transmission
that runs adjacent to that property and how it can handle that transmission
load.
That is the quick version of where we are. They have been in touch with Mr. VanLandingham regarding the application for tax abatement. I don't know the exact status of that to date, but I know that they are
in process. I think everything is moving along.
I certainly appreciate the diligence and hard work that thi s board has given.
You know, it is
never as fast as we all want it, but I think it is moving ahead on
their end and on our end. The result is going to be very much a success.
" Questions raised
by the board to Mr. Gardner:
Croley:
I just wanted to ask a question. You mentioned Hardee County, David , and you mentioned that this
same agreement is what they are looking at as well.
Have any of those two counties, to you knowledge,
approved this agreement?
Gardner:
Yes, to my knowledge, both counties
have
executed their agreements.
Croley:
Do we have a copy of the agreements they have executed?
Gardner:;
I may have copies.
I will have to check and see. If not, I can make sure that they are sent and they are
public record.
Croley:
Madam Chair , I
would recommend for the record that we try to obtain copies from those two respective counties of their agreements so that the attorney
and the county administrator's office clearly
understood what others
are doing so that we can evaluate
the pros and cons and add it to our information.
Gardner:
I
will be more than happy to send
it to the county manager
and the attorney. I should be able to do that no later than tomorrow for some reason , I don't have a fully executed copy.
Croley:
But, to your knowledge,
to this point in time without us seeing it, you are representing that this agreement, as written by their attorneys, was adopted by those respective counties?
Gardner:
I have seen the executed Hardee County
Agreement. I was at the Liberty
County Commission meeting when they approved their agreement.
Croley:
But it is the same agreement? is what I am asking.
Gardner:
------
---------- -
----------
There may be a little bit of tweaking.
So -Is it the exact same agreement? I would not want to represent that it is the exact same. There could be some verbiage
that has been changed. I can give you copies.
Croley:
O.K. That is fine. I am just trying to make sure that I am starting on the same basis as with everybody
else , the other counties, in other words.
Has Nationa l Solar or any of its key principals , to your knowledge , David , ever actually
constructed a solar farm?
Gardner:
Principals are Hensel Phelps, which is a major partner in National
Solar,
Croley:
They are the construction company?
Gardner:
They are also a financial partner, an operating
partner and I would consider National
Solar as basically (as James Scrivener
a bundler. They are
putting all the different pieces together. are major entities in the financial world involved in this.
I would rather that Mr. Scrivener come and address the group
as to all the particulars, which I think will be forthcoming in the near future.
ask them to do
that.
Croley:
That will suffice.
Thank you.
Morgan:
Thank you , Madam Chair.
David, thanks for coming
and being here. I know that as we move through here , there may be some
questions from concerned citizen groups and individuals , so , thanks for coming. I know you are
extreme! bus .
I agree with the question that Commissioner Croley was asking and I was aware
that the other counties
had adopted those agreements. I know that you can't stand here and say that these
are the exact same
agreements, however , was there anything that you are aware of that was a "standout?"
other words,
I
know there may be some minor differences, but was there anything that is of major concern or
something completely different for Liberty County or
Hardee County that would stand out as completely
different from this agreement that we are looking at?
Gardner:
I think all the fundamentals and basic terms are the same.
Morgan:
-------------
There may be concerns as we
move through today's
workshop where you might be able to address Say, "this came up over there."
Gardner:
There are a couple of "somethings" that did come up.
Morgan:
Thank you , Madam Chair.
Holt:
Yes. Mine will come after the citizens input.
will work out better.
Taylor:
Thank you again.
Please
remain close by.
Gardner:
I will be close by.
Taylor:
I want to thank the Property
Appraise for being here and we will hear from you with regards to your note that is on this application. You did give us some heartburn
at our last meeting as to
moving through its process. We know how important it is as it is to come up with an agreement between
the bodies. So, be prepared in just a few, O.K?
Now, I do see two community people, actually
three or four members. Do either
of you want to speak at this time? I want to give preference to you in how you want to go forward. prefer to have input from the community
at this time and let your thoughts
be our basis. That is how it is supposed to be. So, we will yield to the lady. Come on up , young lady. Give us your full name and your current address.
Las lie:
My name is Marion Laslie , 5 Dante
Court, Quincy, FL.
I actually have a hand out for each one of you all. I
went through the contract, the revised contract,
and noted all of my concerns
and things that I see as problems for the county. I think that you need to remember
that whatever agreement
you sign is going to be here for a while and you guys are not going to be the ones still here in the end, so we need to make sure that the county is protected.
So, if I can
just hand out my- it is all done by pages and
by sections. I just have a little
reference as to what my concerns
are with the language. As you
go through it, you can address my concerns.
( Pause ) Taylor:
Alright.
there any other citizens that wish to come before us and speak at
this time?
Dorian:
-------------
My name is Michael Dorian.
I live at 145 Alligator Run.
One thing, well, there are several things that I am concerned about.
Probably the first one is toward the
end of the economic agreement
it
says that anything that we say in meetings, any oral agreement
that we make, any em ails , they are negated
by the document itself. So, let's
just make sure that everything we want is in the written agreement. We haven't talked about setbacks; we haven't talked about vegetation
cover; we haven't
talked about drainage.
While in the meetings,
we did talk about imminent domain and all of that has to go into the written contract. Right now, the way I read the contract, it is kind of one-sided.
Ms. Taylor, may I ask Mr. Gardner a question?
Taylor:
Sure.
Dorian:
David , you said that there were some other counties have accepted this. They didn't
go into the fact about
setbacks?
Gardner:
Those type issues , Mike, are covered in the application for the specific property and the Planning and
Zoning
surrounding each individual parcel.
But, I think that National Solar, if it is not in the contract,
they don't have a problem with putting in appropriate setbacks, etc.
Dorian:
All that stuff, when we met before,
the things we made agreements
about, they could go into here?
Gardner:
Yes. But, depending on the situation,
it could be much greater that what the exact footprint that they have
to operate with. Those setbacks
and boundaries and covers could be greater. But, establishing some minimum setback, I know we did talk about it, but I don't think the other counties
put that in. I
will have t o check . I thin k i t is covered in th e Land Code . I will defe r t o Anthon y on that.
Taylor:
Hold on just a second. unless there is some
rule change. You were going to say something.
Morgan:
I appreciate that. I think maybe David or Michael, Mr. Dorian, a h. Our attorney
may have some input here, but it was my understanding that this is the "economic development agreement."
want to list out, obviously, what we expect
from either party.
But, when it comes to land use and those type things, setbacks, drainage
and those types of things, unless I
misunderstood, they are going to have to meet those. That is going to have to be approved
through the normal process anyway regardless of
what is in here. I don't know that it needs to be included in the actual "economic development"
agreement. I don't know that to be the case. The attorney
may have some input on that.
·-·-···---
Taylor:
Fine. Let's get some input
from the attorney.
Weiss:
I think that is right on, Commissioner Morgan, but I will tell you what I actually did. Just because I
knew and I was preparing for this meeting
today, I went back through my notes from previous workshops
and what not I made a few changes. Not substantial. I did not
disseminate this document
because it was yesterday and I didn't want to confuse things. But, I made a couple of changes and
I did specify under Section 4.1 where
"Permitting, Inspections,
and Zoning" that they do agree to comply with all applicable zoning and Comprehensive Plan statutory requirements because that was one thing that was
one thing that came from that workshop
and they are happy to do that.
they want is us to agree to
process applications in a timely fashion. They are going to comply with whatever
Growth Management sets forth and they are going to comply
with all the county's regulations regarding the site development. That is going to be on a site specific
basis. This agreement is going to cover however many sites they
ultimately end up developing. While you could probably establish
a minimum setback for any site, I
think that Growth
Management would say that it is going to depend
on the specific site as to what
appropriate setback would be and those types of things. That is just the way it is.
Dorian:
Now , that opens the question,
"If we are not going to have set regulations, will the Citizens Bill of Rights
kick in?" So, for each of the 20 farms, we will go through
a Citizens
Bill of Rights process?
Weiss:
Yes. And that was another
thing that I did add in here. I specified the Comprehensive Plan, the Land Development Code , and the Planning Bill of Rights, any applicable statutes, - I mean, I
wanted to cover all our bases. , the answer is "Yes." If the Citizens' Bill of Rights is in play , then, yes. They are not avoiding any of our normal county requirements.
Dorian:
O.K. But, now this solar farm is not your normal
While I think a lot of the questions, ah , I have met with David and I think a lot of the questions have been answered, but, one of the major things that
I am worried about is that conduit going from the solar farm to the grid. They are going
to carry a lot of electricity. just want to be sure that we have things
written about imminent domain and that a neighborhood is not going to suddenly
see high-powered transmission lines coming through
the middle of their neighborhood. this process that we are doing,
we can discuss more than just what is in here. We
can discuss setbacks.
Weiss:
I think the answer is there is not necessarily
limit to what can be addressed in
this agreement. But, it is entitled "Economic Development Agreement."
you start trying to expand it to address
every potential issue that doesn't relate to economic
development, you are changing the scope of the agreement to some extent. I will defer because , like I said , there is no limit to what can be addressed.
think that Growth Management Director
would like to speak to this if we can.
Matheny:
The process in which each of these farms will have to be approved
require
a Citizens' Bill of Rights hearing at the property,
on the property. It will have to be duly noticed and advertised. It is a special exception, a utility use , anywhere in the county on any land use district.
A special exception means that it has to go through the Planning Commission public hearing; it has to
come to this board for a public hearing.
As with any special exception,
you can deny it for whatever reason you decide that you want to deny it. If you don't like it when it comes through the process , you can deny.
Now, they will have to submit a detailed site plan with a storm water analysis and all the other things that
the gentleman referred to will be covered at that time for each site. If there is something like the
transmission lines come up and you
don't think that is a good idea and want it removed-
that is within your power to make those changes or require
those changes at that time. So, all of these items will be
covered as each farm comes up for review
and permitting.
Croley:
May I ask a question?
Taylor:
Yes, sir.
Croley:
I want to step back a minute. this idea was first brought
to us, and I thought
as a group we generally presented
that the solar farms track with some large scale agricultural land , Silva culture specifically. The AG 3 and 4 tracts
that we see on the south end of the county and on some possibly on the north side. If there were transmission lines, it might fit.
those tracts we were going to
make available some type of zoning opportunity on those tracts to fit with this "newer technology" and that by doing
that, we would be able to address any of these concerns
in the agreement, I mean that is what I recall.
I might be wrong about that.
were going to be a little bit more specific.
Now, obviously, if you got off of those Silva culture tracts and started
getting into the more AG 1 or Ag 2
or into the rural residential areas , which might trigger a whole different consideration. But, I thought that this would put us in a competitive position with Liberty County , Hardee
County or any of the other rural
counties that were looking at this. Now, it sounds like
we are back to whatever
happens on AG 3
or AG4 land is now going to
be treated with no different
process that what we were using for the more densely zoned areas. Do I understand that is what you
are talking about doing now?
Matheny:
Commissioner,
what happened was and hopefully
the administrator will recall like I did, when we brought
the item about how to expedite
the process or make it a use
by right in certain land use
districts, that it didn't get any further
because there were several commissioners who voiced their concern at the time that they did not want to give up the public hearing approval
and the oversight process and they wanted to be able to deny the project in any land use district.
So, we didn't
go any further with it.
now, it is listed in our Code and in our Comp Plan as a utility use, which requires
a special exception approval
in any land use district. fact, one of the problems that goes back to what Chairman Taylor
said this morning,
we need to have a lot of work on our Comprehensive Plan and Land
Development Code because sometimes they contradict themselves. I think in the Comprehensive
Plan it says that Utilities Uses are allowed by special exception in any land use district.
when you go to the LaRd Development Code , i t says in AG districts. So, for really practical
purposes on where they
would put the farms, they would beAG districts, most likely in AG 2 and 3
and probably 3 in overwhelming amount of times if not all of the time, they would be in AG3 districts. That is 1 house per
20 acres. So, I think that we didn't
go any further on that, Mr. Administrator, the way I remember it.
There was some disagreement on giving
up control and having it done as an internal, by right,
for lack of a better phrase , internal review.
Ya'll
wanted the final decision of whether to deny or approve.
Croley:
Well, Mr. Matheny,
I appreciate that point, because like you, I recall
some of that discussion. I was just referencing that historically that is originally how this came up. Three and four AG land on the Silva culture tracts. But, now we are getting here in this agreement,
Mr. Attorney, this is where I
am concerned. I had wanted to see this be reasonable smooth for National
Solar
to make its plans without there being a lot of hardship placed on them moving the technology forward and keeping
it away from the more populated areas and the productive areas. But, when I read in here when you are
talking about the expediting processes and all -14 days. Often times this gives the impression that this
is a done deal if they do make an application. I understand that you are shaking your head saying , "No,
it is not," but just the terminology would imply or one could infer that if they came and asked for a solar
farm on AG 2 of AG 3 land somewhere in the northern end o of the county or even closer to the more populated areas, that they would automatically get it. I think that is what the concern
was with the commissioners at the time. do
you respond to that?
Weiss:
Well, that is actually
one of the sections that I referred
to for that 4:1 that had revised
fairly substantiall y because I agree with you that it does kind of give that impression that they are going to be fast tracke d essentially, which is not what I think was the result and what everybody
understood including Nationa l Solar. I don't think anybody understood that to necessarily be
the result. I think what they wanted was and what my understanding of what the board wanted and wants or wanted at least, and you all
can tel l me if that is what you still want, but was all applicable regulations and rules were going to continue
t o apply. They just wanted an assurance that their applications were going to be processed
as quickly as possible under the current
rules and regulations. is why I took out "14
days following submission." You know. that doesn't mean anything. Basically it said, "If possible
or
provided that everything is compliant." Frankly,
I just struck that because I agree with you. I think it gives the wrong impression
at least as far as the way that this reads and my understanding of what everybody wants.
Now, I don't think, I
think that in order to change some of this, you could go back and say , "Well, yeah,
within 14 days, under certain circumstances," but there are some things that you can't change. You have
statutory notice requirements with regard to public hearings
for land use amendments and so on and so forth.
everything
is within our control.
there
are things that are within
our control, but as Anthony
just said , if you are sticking with the normal process under the Land Development Code and
the Comprehensive Plan, you either have to say , "We are going with that process," or "We are not." My understanding is that we are in which everything
is applicable. We can expedite
it and move it along as
quickly as possible and make sure that it doesn't sit in a stack on the corner, but, it is
Croley:
Well this is why I was asking what others
had done. I surely don't mean this in any disrespect to our neighboring county, but I keep telling
people , "Liberty County and what they do is not necessarily a
model to go by." I am just trying to say to
you that this is something that we need to consider
because 1 want to make it clear and I think everybody in here is in agreement
with this, we certainly want to put out a good welcome and cooperative effort and sincere
and straight forward
for Nation Solar. But, we just can't ignore
the public duties to treat them in an accountable fashion, especially since they were asking for some other things.
So, how to do that, I don't know and I am depending on you.
Taylor:
We are still at this phase of citizen input, so let's stay with that and then commissioners will then have its
dialogue. But, right now, we need to
stay focused as we
move through the process.
Dorian:
I am getting my questions answered
as you all discuss. One thing that I wanted to ask about - about the
14
days is- Could someone else come in and sue us and say , "Hey, I was
first in line and you are letting these
folks go past us." That is one of my questions.
is just one.
Let me get back to my little
list here and try to push through
it. As I said in
my introduction, I am really pro solar energy. I have 60 hours toward my solar energy certification. bleed photons. I really would like to see this thing happen here in Gadsden County. I think it would bring a lot of money.
I think it would be good for a lot of people.
The other side, though, is that I am a tax payer. Everywhere in this thing it says , "the county
will pay the fees, the county will reimburse," you would put in there, "the
tax payers will reimburse. The Taxpayers." You know, this thing- ---1 am on a fixed income. I am retired. I'l l never really be retired
because I've got some fix-up homes and I will be doing manual labor the rest of my life. I know that a lot
of people are going
to make a bunch of money on this thing, but, I
am
looking at taxpayers and wonder what the taxpayers are going to end up with?
is both sides. That
is both sides.
Let me get to one specific concern that I have. That is assignment. I don't understand it. Maybe ya'll can
help me. Let me find assignment
here. It is number 10. It says "Assignment: The owner shall
have the right to assign this agreement
in whole or in part including any applicable county incentives or state
incentive s as follows:" the n i t has an A and B. Under th e "A" i t says , "t o anothe r solar farm." Then
under "B" it says , "to REIT," a
real estate investment
trust.
I don't understand what that is , but maybe
David could answer
this question. this only be for Solar Farms or can they sell this to
another AG 3
applicant? Could they sell the incentives to a hog farm or a tomato farm? They want wells
on all their properties.
we see water bottling
plants? I don't
understand "B." there
any way that we could make "B" a little bit clearer in that the only business that is going to be on these 20 properties will be only solar farms?
I don't even know what a REIT is. I can't see us- why would we be
giving other people these incentives when it is meant for solar farms?
Taylor:
We are taking
your comments and you are saying some of the same things
that we find on Ms. Laslie's
paperwork. are going to address it, but right now we are taking public input.
we are going to address them once the public input is completed.
So, you won't
get a response now, sir. Just voice your opinions, then we will address
them as we go along.
Dorian:
O.K. Let me go through them.
Taylor:
We are waiting.
Dorian:
O.K. I already
talked
the 14 days. I have talked about the fact that it says county fees will not exceed $10,000 and then there is another place that talks
about $30,000. I have already talked about th e fact that any time you say county fees, you could say tax payer fees. I am concerned
about us being co-defendants in law suits. If this board remembers, the last
attorneys we had almost broke us. I think that the attorneys we have now have been very
reasonable. But, this thing is talking
about forever. It says that "even if this agreement
expires, the co-ownership of any lawsuits
keeps
going and going. I don't know. I may not be understanding the legalese, but I am wondering if the county could be getting involved in law suits that happen on this thing. I am pro solar. The abatements don't bother me. I think there are a lot of other counties
and the State of California
that give it all kinds of incentives. They don't bother me as much as this thing about lawsuits.
Let me see. A lot of this stuff, you have already
answered. I guess the last thing that I
want to say is imminent domain
would be addressed and that imminent domain
would be part of the contract. Progress Energy would not be able to come in and put in a large power line through a neighborhood.
That sums up my concerns
and I appreciate you all listening and I want say once again that I would
like to see this thing happen and
I know that a lot of other counties
and states have given a lot of incentives to have solar here. I think that Solar is the future and I
want to see these folks come here.
But, I
don't want to see the tax payers totally take all the responsibility.
Thank you.
Taylor:
Thank you , sir.
Are there any other public
comments on this particular item?
Pam Harrison Tribue, 628 South g'"
St., Quincy, FL
My position here today is two-fold.
here first as a mom. I have a 19
year old that enjoyed
the public schools of Gadsden County. I have nieces and nephews
and a lot of relatives
that live here and I am looking
forward to their future.
understand
that a part of that is creating a school system
that we can proud of and I am glad that we are on the mend and things are going really well. I do recognize
the impact that the solar farms and other entities
coming to the county
will have a positive impact on our school system and our overall county.
The other part of
my position here is as the program
director for the Small Business Service
Center. What we do all day every day is encourage businesses to
either stay and grow and encourage people
to move to this area. Small Businesses
can go from one employee
to 500. That is the technical name for a
small business. I am excited
about the possibilities or the doors that the solar farms will open for Gadsden County. I definitely support
them coming here. I am excited about the future
and I trust that you all will make a decision that is best for
all our Gadsden County citizens.
Taylor:
Are there any other citizens that wish to have input?
There being none,
the next step will be for us to look at this agreement and see if we can move through it
expeditiously, but still with quality.
I don't want to go by item by item. I do appreciate some of the ideas that Ms. Laslie and
Mr. Dorian
have outlined as well as Ms. Tribue. I am going to lead with some of their ideas, but as always , I
will lend
to my colleagues to go first. If we can be a bit
more pointed as to what changes we would like to see,
and of course, you are taking notes, sir as well as the manager.
The
Clerk is recording also. So, let's be pointed with our suggestions.
Mr. Vanlandingham, Let me ask you one quick question
please
just as to where we are with
the application. Is that moving
along as well as it can be expected?
Property Appraiser Clay Vanlandingham:
Yes, ma'am. I spoke with
Taylor:
Would you mind coming to the podium
so we can record your response?
Vanlandingham:
Yes, ma'am. I
corresponded with Mr. Eric Williams, the vice-president, last week on one or two issues and before then. said he would be getting that final application to me, like
I said to you all the last time, he turned in a , I don't want to call it a "Make Believe," but, I can't remember what I called
it. But,
it was a sample that he turned
in with some estimates on it.
Some numbers in some places -I had some
questions about some of those numbers.
I questioned him about those numbers and he gave me answers that I will bring up with the board when we get into the final days me approving
the application and having all of my questions answered.
Taylor:
So, we are moving
along simultaneously with the application and the agreement
and whatever else the staff
needs
to get done so
that we can get through
this with the attorney?
Vanlandingham:
Yes, ma'am.
Taylor:
Alright. Thank you for those comments.
Commissioners, Mr. Attorney, are you ready to proceed?
Is there anything
additional that you need to add to what has been said by our constituents?
are we just ready to get input
from commissioners?
Weiss:
I think we are ready
for your input.
let you know that I have been in touch with National Solar's counsel as
recently as I spoke with him on last Thursday or Friday of last week. He is aware that we are having
this workshop. He actually inquired
as to whether he or any of their representatives should come. I left it to
his discretion. I told him what this meeting pertained to and said , "You certainly
will get the results of this meeting through me and through
our negotiations. If you would like to be there for first hand or your client,
you are welcome. I think they decided
they didn't necessarily need to for this. I think in the future, if we ever want them to be present to answer questions
or anything in the future,
they are happy to do that. So, you just need to communicate that with me and I will communicate that with their counsel.
Taylor:
Alright. I appreciate that.
Morgan:
Madam Chair?
Taylor:
Yes, Commissioner.
Morgan:
Just a quick question for Mr. Weiss.
Thank you for being here. We appreciate it. You had referred to the fact that yesterday you had made a few minor changes to the agreement. That is not the copy that we are looking
at. Is there anything that you can mention now before we move forward that might help guide
us?
While he is looking at that, Madam Chair, will there be a reason in the future where we would not want to have the attorneys from National Solar at
all of these meetings?
Taylor:
I think it was more prudent that we
have this meeting with just ourselves as opposed
to having them here. This gives us a chance to catch up with the dirty laundry
and I don't want them to leave
here thinking that is the case. I think
this meeting here is going to be that "down and dirty town meeting." say that for lack of another word. I don't
want them to be here getting the impression that this is going to be monumental task. We just need to work through the fundamentals. That is all we
are trying to do
today.
Morgan:
I agree with that.
referring to as we move forward. You know, we are going to
be getting into crunch time and if they could be here to quickly
address something, it may save us time.
Taylor:
It is just this meeting
where we are trying to make sure of getting down to the best single finished
product that we can. Let's sit down here this afternoon with our attorney
this afternoon and be done with it. you are absolutely right, commissioner, in that
we should now have them in to following.
I
thought of the same thing. After we give you our product from today, and you go over it and insert the changes if there are going
to be changes , then let's have a joint meeting. I am on board with that.
O.K.? Alright.
Now , you were going to mention
some of the things that you
have already addressed. Weiss:
On Section 3.3 - Employment and job creation.
I modified
this just to comply with the statutory
requirement that they create a minimum of 10 or more new jobs. I didn't change a ton other than that. I was not specified
in 3.3 and I wanted to make sure that was specific and complied with the statutory
requirements.
3.4 Reporting Requirements- I made it clear that they have to submit the form to the Property
Appraiser as required by Statutes, which is the form that the Property Appraiser
just spoke about. Also, I added some requirements in terms reporting
requirements that are statutory requirements at the beginning of the application process. To me , it is probably desirable
to have them continue to annually
report to make sure they are in compliance with all the statutory conditions and continue
to have an annual reporting requirement, which they do. That is in 3.4. They proposed
that, but I made some of th e requirement specific
to the statutory requirements.
Croley:
Excuse me , where did you make that change?
Lawson:
You don't have that copy.
Weiss:
I am sorry , when I
was going through yesterday, because it was yesterday when I was going through it and just making preparation for this meeting, I wanted to make sure that I was fresh and had all my notes in front of me. So, what I did was I went through and for my purposes, it was easier
to do it that way that it was to make notes and reference.
Croley:
Well, when you make that adjustment, make sure that you include
not only National Solar, but all of their
special entities that they create and all of the real estate investment trusts and any and all associated subsidiaries any way possible.
That is going
to be a lot left out if you just interject
National Solar.
Weiss:
Yeah, and I think that is the change that I basically made. Yes, exactly. I think the way that they define
"Owner" , but yes , I will make sure that that everyone is required to report. Absolutely.
We already touched on 4.1. I just changed that to make sure that it was very specific
that they would comply
with all county and state regulations with regard to land development. The language is more specific than that. But, I thought that we had all kind of
decided on.
-----------------------
One thing that I wanted to note on 4.2, which I didn't
make as a change, but we
are agreeing to here is agreeing to administratively initiate and expeditiously process any required changes to the Comp Plan.
If it is an administrative change , then they don't pay any fees. I know that is a big part of what they are trying to get around- paying
any fees. Now, there is that $10,000 cap in 4.3. Now , that will be in addition to that
cap. They also have an administrative processing of the comp plan change.
just wanted to note that. is not a huge deal, it is what it is.
Croley:
Well, may I ask you a question on that one?
Weiss: Sure.
Croley:
Construction
and permitting - if I am reading this right, should
not exceed $10,000. You are saying that this only applies to the construction and permit fees that are related to the inspection
of the facilities that are being built and things of that nature.
Weiss:
Yes. I guess, depending
on how you want it. I
think that is the way that I would construe that.
Croley:
Well, don't you think you need to make that clear
in the agreement? Either it is or it isn't.
Weiss:
You mean it is to the exclusion
of
Croley:
I am just trying to say that it looks ambiguous. If we could
have a more clear understanding -either it does or it doesn't
-I don't know what is appropriate, I am just asking you. It looks like a gray area and
you ought to be able to clear that up with wording and work that out with the other side's attorney.
Weiss:
Yes, absolutely, but, I think that is something that will be a good result from this meeting. If we have a
suggestion on what we would like that to apply to - that is where I can go back and say , "O.K. this is ambiguous , we need to be specific and here
is what we would propose."
I think that is yours, in terms
of-when you get down to the finances
and the incentives
and so on and so forth, I obviously want to make sure that we are in compliance
with all statutory requirements, but, as far as the dollars , I mean , that is your call.
Croley:
That is why I am bringing it up. Somebody needs to say what you want that $10,000 to cover.
Morgan:
Mr. Weiss, David Gardner
may want to comment on this, but I thought and what I heard when they
were here before was is that they intended - they said , "Look, we are coming here with a major investment. We are asking that these permitting fees be
capped at $10,000. That was my understanding. I don't know what is complicated about that. That would include everything.
Weiss:
Well, I think what Commissioner Croley is
Morgan:
That was my perception, but, I could
be wrong. I don't know. But, I think from their side of the table, that is what they are saying.
David may have some insight on that.
was a
while back.
Weiss:
Well, I am certain
that if you asked them, they would say, "Yes, we would expect that we would not have to pay fees that in excess of $10,000. Period.
Morgan:
Yeah. But, I think when they were here , that is what they were expressing to us. I think that is how they are
reading at that point. I am not arguing with Commissioner Croley, I am saying if there is something in addition that needs to be there,
yeah , we need to
put it there because from their prospective, they
are talking about everything. I assume that would be everything. Is that right,
David? Am I incorrect on
that assumption?
Taylor:
Just a minute, Commissioner, I want to acknowledge you , but Commissioner Morgan still has the floor. You can call him up if you chose.
Gardner:
That is my understanding, but, I think the attorney
needs
to have that conversation with them to find out
with clarity.
Taylor:
No, this is our time for putting
an agreement together send to them based on what we think it should say. If the board votes for
it to stay the same , it is o.k. But, if we put forth more language because righ t now it is the direction that we want to give them in order to move forward
based
on what is already here. So ...
Gardner:
I would like a few
minutes to look through my notes just to see if I've got something
there.
Taylor:
Sure. Absolutely. You are welcome to come back. Sure. Madam Commissioner?
Holt:
-·-··- ----------
Madam Chairman, thank you.
going to say , "Turn the air down and I can get started." I
am about to freeze, and I know it is warm over there.
Croley:
She said, "Turn it down."
Lawson: Alright.
Holt:
Just stop it from blowing
on me, O.K?
On that section, I pointed an arrow towards
"administratively," and that is one that you brought up. kind
of looked at that one, too.
can it
be that causes it to
Croley:
They are not listening
to you , hang on.
Taylor:
We tried to keep that air off of you.
Holt:
Well, just put a thing on the bottom and be through
with it or just turn that one off.
Taylor:
There is a little lever that adjusts
it.
Lawson:
Yes, but it turned all the way down.
Taylor:
Well, turn it up and away from her.
Lawson:
Alright, we will work on it.
Holt:
Anyway, let's get back to the agenda and let them fix that. You might not believe it, but
I have an EPA certification in air conditioning and refrigeration. I didn't say I
could fix anything, I'm just saying that I can take tests.
O.K. the administrative part. looked in that section -4.2 and I drew an arrow to it because I wanted to know how much could be done administratively. think it would help us to know what fees have been
charged by other companies that have done that.
don't know. We don't know what permitting
fees have been. I put down here for those
other locations - are there preliminary sites that Mr. Vanlandingham was talking about.
preliminary sites are they talking about?
haven't
seen
them. We just need to see what we are talking
about. I just think that helps a lot. If we
need to move on, we can move on, but we don't have anything tangible.
It may not be this company. There may be other
companies that have done this. This is brought
to us because I asked Mr. Gardner,
"Do you have a picture of one?" is like buying a horse. And, I should say horse, but just like buying a horse, you would ask, "What
kind is it?"
Taylor:
You need to stay about from that subject.
Croley:
Yeah, you had better stay away from horses.
Holt:
1 shouldn't even say "horse", right?
I am going
to say "animals" because
I love 'em. I am
going to six ofthem. That is cute because I
love for them to attack me on this board about stuff like that.
is really cute.
no
Taylor:
No, we're not. I am not going to let nobody attack you. We are going to have good dialogue. Listen,
Holt:
No, no , no. I am not finished. I have some other things.
Taylor:
Oh, O.K. Did you hear that double negative, I said "nobody."
Holt:
On 4.4 they want to be given priority for inspection until completion.
is fine, but, it should be "when possible." If you have someone else to come in and we only have so many inspectors running back and forth, do we
let the other company wait?
What do we do and how do we handle
that?
I expect for the Tourist Development Council, the Chamber
and WorkForce Plus would be going after permits
companies
at the same time. I want this one to be fast tracked if we can do what we can
do. But, when it is possible, we want to be able to give them priority, but only when it is possible.
On this $10,000
in 4.5. Like I said , what have been some fees that have been required
to be done for these
types of businesses? If we could get some information on it, we will know whether we are within range of what we need to do. O.K? I
know some of you listen
to Jerry Clower and I used to love him, and
he said about the chandelier, they asked an elderly
lady in the church , "What do you think about this?" And she said, "I think we first need to get electricity before we can light that chandelier up." just need to know what it looks like and I want to move quickly
on it. Like I say , I talked about solar energy
to the Legislature two
or three times.
is a good number on that Section 4.5. We are going to
grant the money back at those
sites where it says , "possible location?"
Morgan:
Where are you reading from?
Holt:
4.5. You see right there the fourth line going
down in that paragraph, it says , "possible locations."
Now, are we going to do it on
the locations that they do the study on and they have the locations? Then we are going to refund the money, but you can't say "possible locations" because what if they don't
work out? Are we going to pay for those too? If they don't complete them, do we pay for them also?
Weiss:
Excuse me , I don't want to speak out of turn.
Holt:
No , no , no. You go ahead because I have some other things.
Taylor:
Would you yield to him?
Holt:
Sure.
Weiss:
Well, I think that is probably
their idea. What they are doing right now on one site is their due diligence. They have a contract and they are checking to make sure the site is going to be suitable
to do what they want to do. Yeah, I think their expectation would be that doing the due diligence on a site that doesn't work out is the same as doing their due diligence
on a site that does. I mean , you've got to do it either way. I think that is their
prospective. Yes, it would apply. From their
prospective, they are looking
to
get $30,000 back. But, they are not looking at it until they have actually
completed one site. They may
do due diligence
on three or four different sites. Hopefully not. Hopefully, they are identifying sites that are going to be appropriate without
having
to test six or seven different ones. But, they are not going to get anything back until they actually
complete the one and it is on the tax roll.
Holt:
Alright, I understand. I put notes beside the same thing. But, what is too much for us? That is where I am headed. This $30,000 cap. That is $30,000 times ten. What is too much? Let's get at least one site on
line and I am not really saying to do this, but, I am saying that it is something we need to consider. We need to have a number there.
That is why I put question the word "possible." down here "What is too much?" What is
good for us? Remember, we are not going to have that money from the tax roll. The Property Appraiser
already told us that. If they put that money out there and do the
studies and we agree to give them the money back, where are we going to pull the money from in order to give it back to them?
they going to pay the money
and then we reimburse them? Or are we
saying that we are going to pay them?
Taylor:
Do you want that questions
answered now?
Holt:
It is going to have to be.
Taylor:
That is a great question
because I have pointed to it.
Gardner, can you answer that question
about the $30,000?
Gardener:
I will be glad to.
Commissioner, these are the pictures
that you asked for if I may approach. Some of those are the Jacksonville facility. fees, and again , I will confirm this with the attorney
on his draft, but no fees are paid
until they pay.
county is never
out of any money. That was by design. There is no refund and no
compensation mad back to National
Solar
in any way that. It is a one-time rebate,
refund per solar farm. One year. One time.
they have paid the taxes.
Holt:
Question.
O.K. we are telling
them that they are going to get ten years tax free.
you are saying that they are
going to pay. Who pays the fees? They find a site and they are ready to go and how do we pay them back?
Gardner:
They don't get a refund until they start paying the taxes.
Taylor to Commissioner Croley and Interim
County Administrator: Gentlemen, gentlemen. Commissioner. Quiet please.
Gardner:
They finish this year, they are taxed and whenever
they pay the taxes, within 30 days the county will write a check after they have paid.
So the county is never out the money. The county will not front the money.
Holt:
Well, how does the tax abatement work as far as that goes?
Gardner:
Well, it is 83% on
the county tax side. So, they are still paying taxes
and I've got the spreadsheet showing what each farm will pay in
taxes. The first year, I can't remember, but maybe it is $50,000 to
$60,000.
Property Appraiser Clay Vanlandingham:
50 grand roughly
the first year.
would be the 13% to the county,
rather 17% to the county.
Taylor:
For one farm?
Vanlandingham:
.. _
March 20 , 2012 Special Meeting/Workshop -1:30 p.m.
For one farm.
Holt:
O.K. Now we are talking.
talk about just one farm. One farm and $50,000
is paid in taxes.
Morgan:
The first year.
Holt:
Well, we know that. O.K .. We then refund them back what they paid for studies
up until that farm came on
board. Alright. So now if that farm is on board and we only have $50,000
with which we can refund back to them, but at $30,000
a pop, they didn't really
do but one study. Then you have only $20,000 left
out of $50,000.
Gardner:
That is one farm.
Holt:
Right, but what I am saying is that you could only
do one study.
Gardner:
Well, they can do as many
studies as they want, but it is based upon additional farms before they get
any money back.
Holt:
I understand that.
what it says is "possible locations." So, if they did ten studies, but they only developed one farm, where do we get the money to pay them back? That is what I am asking because it
says
$30,000 per farm.
Vanlandingham:
Once the farm is on line and they pay the taxes, year two is going to come along and they build another farm.
Holt:
But, think about this. am saying they developed one farm and let's say they did four studies.
That would be $120,000 possibly that we would owe them back even though they did only one farm. It says right here, "possible locations."
Gardner:
I don't know if I can
Taylor:
I am very clear about what she is saying. The language
needs to be tightened up to indicate
that we will pay only when there is a completed farm ready to start bringing
in solar generated
electricity. If they do
20 surveys , but when that farm is completed and ready to start operations, that is the only time that we spend out that $30,000.
That does need to be tightened up. location. They can do as many as
they want to in
that one year, but we are only
going to pay for that location based upon its completion. Am I correct?
Holt:
That is where I am.
Taylor:
Is that correct? how it needs to be spelled out and be very
clear.
Vanlandingham:
You don't want them to do five studies to locate
one farm and us pay $30,000 each time.
Gardner:
In my opinion, they can do as many studies as they want, but they only get reimbursed
one time.
Vanlandingham:
Right. Up and running farms.
Taylor:
One actual location. This is it. did 15. Here is what we got. I am still not entirely
in favor of the
$30,000 to be very honest with you. My question
is -Commissioner, may I get this one question in on this-
this $30,000 include
the $10,000 for the construction permitting?
Lawson:
No.
Taylor:
It is not. So, this $30,000
is in addition to the $10,000.
Croley:
It is $40,000.
Gardner:
It is $40,000 one time.
Taylor:
$40,000 one time.
Now, you mentioned a minute ago. And Commissioner , this is my last question.
Holt:
Sure.
Taylor:
When you mentioned
the $50,000 a minute ago. Was that $50,000
after the 83% back to them? our $50,000?
Vanlandingham:
That is our 17%.
Taylor:
Now, in that 83% that we are giving them, is this $40,000
a part of that 83%?
Lawson:
No.
Holt:
No.
Taylor:
So, they are going to come and want additional out of the $50,000
that we get?
we clear?
Holt:
Sure.
Taylor:
We give them $40,000 and so atthe end of the day we come out with
$10,000?
Vanlandingham:
For the first year.
Taylor:
Alright. me a marker. will mark through this.
Weiss:
May I clarify?
Taylor:
Yeah, you need to clarify.
Weiss:
Alright. 4.3. It is a cap. It is not
them anything back.
is saying, "If
their permitting fees exceed $10,000,
the county will eat whatever in excess of
$10,000."
Taylor:
That makes it even worse.
Holt:
That is why I said we need a copy of what has been done. don't know what
has been done.
Taylor:
I know a basic home
is not as much. when you are talking about construction
this magnitude
-Clay, will you come to the podium?
Weiss:
I just want to make sure that we are
Taylor:
Mr. Matheny, I need you to come up also.
Holt:
I know one homeowner who just paid his fees and it was $8,000
and something.
Taylor:
Excuse me for just a second longer.
In the last two years,
my question to you is -I am trying
to get an example that we can kind of guide ourselves with there are so many different kind offees. In the last two years, what major
development has this county
seen? Major development? Something that cost upward of $2 million.
Vanlandingham:
The construction of the Pipeline by Florida Gas Transmission.
Taylor:
Alright. right
there.
Did the county to go in and do any conveyance or permitting etc.
Vanlandingham:
I don't if there any permitting required
They already had the rights of way.
Taylor:
That won't be a good example.
I. am trying to figure out - My question
is , Mr. Mathney, based on
development of
this side, how much above $10,000 are we going to be looking at in terms of in excess of the fees?
Matheny:
Probably quite a bit.
The $10,000 - if the county is going to pay for anything
over $10,000, the first solar farm that went in, it would far exceed $10,000 in fees. We got your advertisements, your site plan fees, building fees, you know that is based on the value of what is being built. is probably going to far exceed $10,000 on just the first site, so, you will use up the $10,000 on the first site.
Weiss:
I just want to make sure that I clarify
this.
solar is $10,000. to me like- I am just trying to
make sure that everybody understands. am not trying aggregate anything
at all. am just trying to make sure that the $10,000
applies is per farm.
are looking at it
a "Per".
farm that is built is capped at $10,000.
So, the next farm, there is another and the next one is another
$10,000.
Matheny:
O.K. But, it is still probably going to exceed the $10,000. would guess.
Clyde is not here and he is the one to answer, but the major or the bulk of the fees come in on the value of the project
built. So, if you've got a 200 acre solar farm with a millions and millions dollars, the building fees would be astronomical. From his department.
From my department, there
are all going to be similar because
it
is the cost of the advertisements to have the public hearings, it is our site plan review, our storm
review, and it may be $4,000 to
$5,000 or somewhere in that range.
But his fees are going to be astronomical. Holt:
Madam Chairman, may I?
Taylor:
Yes, ma'am.
Holt:
You are asking questions to where I was headed with
only thing that I can think of that
had is what Greta had. can't think
of anything else that we may have had.
were the permitting fees out there? poker room and the horse
track and all that?
Matheny:
That was the City of Gretna.
didn't have anything to do with the county.
Holt:
But, don't we do the inspections for them? they do theirs separate?
Matheny:
They do theirs separate.
Lawson:
They do their own.
Holt:
O.K. I was trying to think of a project
we could get some idea.
Taylor:
Yes, sir.
Vanlandingham:
I some of my discussions with National Solar and with property appraisers from some of the other counties where these other
sites are mentioned,
if they were take this 2000 acre tract and this project
was going to be considered to be phased
in, would you not do your site assessment on the entire 2,000
acres and then that would be the one-time fee they had for the whole ten farms?
would that building permit
cover that phase or is there going to be one building permit 200 acres?
Matheny:
I can't answer the building permit part.
as far as our part, we could, if
had a 2,000 acre tract of land and you were going to put in ten wOO-acred farms, we could require
a site plan review process
that covered everything that is going to happen on that 2,000 acre site. Or, they could phase it and put the other
phases that come in later, but it is really however they want to do it. They could pay it - it is probably cheaper by the dozen. am just thinking. It is going to require that their engineering work is going to be substantial, their stormwater and everything else. But, again, our fees are not the problem. It is the building
fees because it is based on the value of the project you are talking many millions
dollars there.
are the big fees.
Vanlandingham:
Does that include
tangible equipment?
Matheny:
I don't remember.
Vanlandingham:
Or does that include just the building
on the ground? what they are looking at tax wise or value wise, there is very little value attributed to
an actual constructed building. Everything else is tangible personal property.
Matheny:
You are talking about the building
official fees? lost me there.
Vanlandingham:
Yeah.
Matheny:
Well, his fees, for example. say that a church builds a building. is nothing
for a church to build
a sanctuary and that is $16,000 to $20,00
in building fees_
Vanlandingham:
Right. they go out there and build a concrete building that is 2,000square feet-
Matheny:
Well, no, there would
be a whole lot to it, but if they build- again,
I am trying to answer for the building official and I cannot. is his expertise. potentially is
a fee. if they just build a small
building and Clyde determines that the solar
panels themselves is not construction, I don't
know
how he would view that. So, I can't tell you what those fees will be.
are viewed as construction
and he assesses fees on that construction, it is going to be very high. he doesn't, it could be a much smaller assessment.
Croley:
May I ask a question?
Agricultural properties in this county are exempt
building inspection
you are putting up agriculture property up.
is why I keep asking you, "Are the solar panels going to be treated agricultural property?" If they are going to be agricultural properties, wouldn't they be exempt from the building inspection anyway?
Matheny:
My understanding right now is that the way our code reads, and again
if you want the attorney to
look into this in a deeper
manner,
will have to decide what to do , but they are not agriculture
uses, they
are utility uses. That is why it is a utility use being approved by special exception
in an agricultural district. Unless you go by the Camp Plan and it says in any district. But, they are not going to put them in anything but large tracts of land, which almost
agriculture would assume.
Croley:
I think that ought to be a legal point for you to remember to check on and determine whether not somebody claim that the solar panel.
I
put a solar panel up to operate
a dairy farm, it is a solar panel
and it is doing the same thing as their solar panel has been doing all the time.
is the same size.
Are you going to say that it is a commercial
utility or are you going to say that is agriculture.
Vanlandingham:
Commissioner, I would have a hard time calling
a solar panel an ag product.
Croley:
I am asking. I don't don't' know where your legal standings are.
Vanlandingham:
I can tell you that National Solar is looking
at them as taxable tangible
personal property on their application.
Croley:
That is fine. am not talking about
what you tax them as , I am talking about the building inspection.
Taylor:
Alright. is what we oeed to do . We need to be able to give the attorney
some directions. have quite a bit of dialogue, b.ut we need to let him put the pen to this agreement
we go through it. If we are going to agree on $10,000, not agree on $10,000,
let's just put some pencil to this agreement
and
move through it. That way, we can (inaudible)
Holt:
Madam Chair?
Taylor:
I want to go right back to definitions for a quick half a second.
it says "fulltime employees" -I see where
you have 40 hours or more, but I
don't
see any benefits. that not state statute
if you are going to work someone
for 40 hours, that benefits added?
Croley: No.
Taylor:
You don't
to add benefits?
Lawson:
No, ma'am.
Taylor:
O.K. I
just wanted to make sure.
Croley:
Not unless Obama gets it through. the court it where we have to maintain
insurance.
I think
is the only benefit
they require.
Taylor:
Alright. Page 1. Let's just look at it real quick.
sure the number offarms is limited to 20.
That is
there
it?
is all they are going to build
and there is no wiggle
room.
is what they came to us with.
Morgan:
Up
to 20.
Weiss:
Yeah. It says it somewhere here, but it isn't on page 1. I will make sure that it is spelled out.
Taylor:
Make sure that it is 20 and not to exceed 20.
Croley:
I think
what she is referring to is any other lawful business. other
this
I don't see that .on Page 1. Will you show me exactly where that was cited. ya'll, anybody
see that. Ms. Laslie may can tell me.
looked and I didn't see it. I missed it.
Taylor:
Just as the overall agreement. may be where she pointed,
but I happen
to
concur that it does not exceed 20. I
happen to agree with that.
is what agreed to when they were before us. And we need language
to make sure. that it is nothing else other than these megawatt solar farms.
Nothing else. That needs to be included and made clear. do see where the change of hands is going to come in, but that is something that we need to discuss as we go through.
Let's move with page 3. definitions are pretty clear.
heartburn on page 3?
Croley:
What about page 2.
Taylor:
Page 2 talks about the definitions and the terms that are used in this agreement. some of the things
that were brought you, Ms. Laslie, as to the purpose of some of these definitions.
let's just move through to page 3.
Croley:
Ms. Taylor, hold on
a second. I appreciate
trying to push this matter through.
Taylor:
Commissioner,
we are not going to sit here and talk all day and get nothing
is an avenue
to kill a project. Just sit and talk and talk and talk.
is an avenue to a project.
is what has happened started
this meeting at 1:30 and so far the only thing that has been changed is what he brought to the table with him.
have talked.
now need to put pencil to this and quit disagreement.
Croley:
I appreciate that.
Taylor:
So, now what do you want to talk about?
Croley:
I want us to do our job here for the citizens.
Taylor:
That is exactly
where I am going.
Croley:
I don't know what your rush is right this second,
but here is my point. am looking
at, when she is
raising the matter
the fees. of the respect
for the citizen's input, "Terms that Gadsden County does not currently employ are listed; impact fees, mobility fees, transportation proportionate
share fees, connection fees." Does all ofthat apply?
am asking.
this agreement have you
looked that?
we haven't
your revised agreement.
Weiss:
My response to that is the language including without
limitation anything that is applicable. blah, blah fees, blah, blah fees, by the county
that may be applicable to the owner's development. If they are not applicable, they are not applicable.
Croley:
O.K. I am coming back to number
"Owner other entity of being able to transfer the special purpose
entity or the real estate
investment trust.
Taylor:
You see, that is part of a section in here.
Croley:
I am aware of that, Commissioner , but do you even know what those are?
Taylor:
When we get to that we can discuss it. This is just definitions.
Croley:
It is a
definition
that is telling
you about that and the "owner party", I am asking you
-do you have any legal
concern about the ability to transfer ownership to
these other entities
when we don't
what they are?
Weiss:
One oftheir,
I remember
National Solar was here, one oftheir major concerns was that they have flexibility in having various ownership entities
for tax purposes
presumably, ways to own whatever the solar farm own.
wanted
them be able to be owned and single purpose
entities
tax purposes and liability purposes.
are two
far as whether
legal concerns, I don't
any legal concerns
necessarily. I mean, they are going to be covered if they transfer
to one of these other
entities, the other entities will not be parties to this agreement se.
Croley:
David, I think you understand why I am asking. I would encourage
you go back and look at that more closely.
Thank you.
is alii wanted to say.
Taylor:
Here is what I was saying to you and it was not
of any disrespect. , 2.5 gives us the definition.
But, we can address the issue and concern because I agree
with you. I don't
to see it just handed over. being
this business being handed over to just anybody.
that is addressed
up under number
10
under "assignment." That is where
can go in and put the language
that clearly says that
whomever this is given to, it needs to come back before this board for consideration. It clearly
states up under assignment that we don't
to come back to the board, we can choose whoever we
want to choose. don't
with that.
Croley:
Mr. Weiss
understands
I am saying and why I
brought it up. you. Taylor:
Alright.
again, this is where we can address
it
and, Commissioner, I am not trying to demean or
-I have the same avenue, but how we are going to get there from the definition where we had it spelled out
here that we can
get there to it. I didn't mean to sound aggressive.
am just trying to get us some pen and pencil to this thing. So, if I was offensive,
please accept my apology.
is not what I am trying
to do.
Croley:
Yes, ma'am.
Taylor:
Let's move forward and work together. Again, moving on through the definitions.
Now, on to the "owners' obligations and representations." Are there any hardships
with the development of
the solar farms?
Holt:
I have a question. that, like I said, I know
you said we are going to address
all the other issues because it is going to be under the Citizens' Bill of Rights
and the only questions that I
had from citizens were, "Where are these possible locations in the rural areas?"
are talking about 140
acres per solar
farm.
just wanted to know, "What is
it going to look like?" do we have any reference
point to that?
is fine if that is what we agree to, but when you look at the southern
part of the county,
what is it going to look like -140
acre patch of trees cut down? going to be looking at fields that are already
cleared? they going to go in and cut down massive numbers oftrees? It is going to be patch work at 140
acres each.
Taylor:
My understanding is that the land that they are looking
at, you don't
have to touch nature.
stays in its original form in that the panels that are going in there won't cause any damage to the habitat.
That is my understanding.
Holt:
Do we need to address that here?
Taylor:
Mr. Gardner.
is a good question.
development of
the solar farms -that should go in there.
your pen ready.
Gardner:
The properties that they have been looking at are what they call "Low
Index" properties that have maybe recently
been harvested where
the timber has been cut.
don't
property with 40 year old trees.
is not the profile
what they are looking for.
are looking for what they call "Low
Index" properties that they can buy very reasonably.
Holt:
Low density property as
far as vegetation.
Morgan:
Mr. Gardner, there may be like in this instance
where they are looking now, if they go out and have a
contract on a 2,000 acre piece or a 10,000
acre piece, that doesn't mean that they are going to use 100% of that
property. In other words, if it 2,000, they are not necessarily going to put 10 farms because
there not be the ability
to use that entire parcel
to do that.
Gardner:
You are absolutely correct.
they are finding right now in this study is that it may support lot less in
terms the number of farms that they need.
may only hold 4. So, they
are in discussion and trying to figure
out how many. will leave a lot of buffered areas.
Morgan:
This project,
as it was presented
to us when we first became aware of it before we were even selected, This is the first of its kind in the Country.
that correct?
Gardner:
In terms of utility scale and the method that they are trying to do it will be the first.
of course, the largest in the southeast. you know, they are basically in the business of building and operating utility scale solar farms.
Morgan:
In order
them to make a profit, they've to do this in the most efficient manner and it begins with them making
the best possible
deal they can on a tract of land that is suitable.
Gardner:
Yes, at every level. So, they don't
to buy the best farm land. They don't
to buy the best timber tracts.
Morgan:
And it may be that they have to make some decisions just like you just said. Rather than them being able to put 10 farms, they may initially want to put 6, but in reality, they may find that they can only put
4 to make the overall
project the future growth of
that project Correct?
Gardner:
Correct. what the studies
are showing.
Morgan:
There is nothing that
can do as a governing board to have input
into that because we just don't know. is not something
that can
address.
Gardner:
I believe they want to be good stewards
of the property.
Morgan:
Anybody that is going to come in and invest
$1.5 billion into an area, you know,
just makes common sense to me that they want to have a positive
productive working relationship. It is not just good for
them, they want it to be good for us, too.
want us to be able to go very similar
to what happened in Gretna, Commissioner Holt. had folks out of Atmore
ALto come down here telling
us what good partners they were over the past few years.
I guarantee you that later on down the road, they are going
to want people to come to Gadsden
County and say , "What
when you guys did this? What do you like about them?" They want us to have a positive experience as well.
Now, I understand that this is a bold move on their part and on ours as well.
is risk involved.
are not going to eliminate risk. Obviously, we here to discuss how to minimize
that. want to do the right thing, but we are never going to get rid of all of it. We are not going to have the answers
to all of the questions. this is providing a
just an unbelievable amount potential growth for our county in a positive
way. So, we need, and this is just my opinion, I sat here and listened for a while
this afternoon. There are a lot of good questions raised
and a lot of good concerns expressed. I really appreciate way Mr. Dorian
presented his information and Pam and Ms. Laslie as well.
don't
I heard anybody and I don't' want to put words in anybody's
mouth, but I
haven't heard Ms. Laslie, but I know I heard
Michael and Pam both
say that they want this project
come to Gadsden
County. is a positive thing. even commented on the fact that he is a tax payer and he wants to do the right thing for the tax payer, the tax payer,
the tax payer.
the tax payer -I am one, too.
can either be paying taxes into county
that is dying or one that is growing.
do you want to be spending
your tax money or do you want to be investing in a positive
place that provides
a good future?
I don't
to get off
what we are here to do today, but, we've
got to remember were chosen. were selected. This is a great thing
for Gadsden County.
though we are digging in the weeds
right now, which is what we have to do, we have an attorney is talking
to their attorneys and with whom have had time to talk
assume
that we have all called and talked to our attorney about
our input. I don't
but that is what you tried to get us to do. I
know I did.)
that we can look at the high points here and let the attorney work this out to where there
is favorable agreement not only for Gadsden County, but also for National Solar.
No business is going to come here if this thing is no t
favorable
them as well. wouldn't either.
Yeah, we are taking
a risk, but we are not trying to
put ourselves into a position
it
is going to negatively
Gadsden
County from a financial standpoint. None of us want to do that.
Holt:
Madam Chairman, if I
may, may I finish right quick?
Taylor:
Yes.
Holt:
On that section 3.1.
Ms. Laslie has here also the "20
megawatts or GREATER solar farms." So, are there
going to be 20 Megawatts on each site? are saying "or
greater." That needs to be clarified.
Is it one or the other? is that classified.
that she has that on her sheet.
Weiss:
I think that the way this reads and I think their
is to produce
as many megawatts as
possible from each
farm. think what they are agreeing
to is to construct operate
20 megawatts or greater. I mean as much as they can.
Holt:
I understand
part. does that affect property values next door. does it affect citizens
living next door? a couple of calls on that question. How does it affect
my property value? is the
only question I had from one person
who lives out in the country.
wanted to know when they decide to sell their house and property,
how will a solar farm next door affect their property value?
Does it decrease of increase it?
Morgan:
We don't know.
Holt:
I was talking
to the attorney. But the reason I was asking is because
we don't the data in front
of us. Do you know what I am saying?
to answer these questions and I don't have as many constituents, Commissioner Morgan, as you have in the southern
part of the county.
used to be in my district. I don't
as many, but I do have quite a few in the northwestern part of the county.
They are interested to
know how it affects their property value. They want the jobs and that was the
first thing the lady said to me. She wants the jobs to come, but they just want to know when they get ready
to sell their property, how will it compare.
we have any cases that we can site? know of
none. told
that I didn't have any data because
we have not done that research in other locations to find out.
I don't' know is 20 megawatts
is good, 100 don't don't
what affects your property value.
am glad to be in a workshop so that I can bring those same questions
to you that were asked
of me.
Taylor:
O.K. Those are great points,
so I think
we need to do is in this particular
as Commissioner Morgan said, there are a lot of unknowns. Commissioner Holt has also indicated
there
are some things that we do need to know.
here is what we can do on this particular item that will protect us
going forward. We will allow the Property
or some kind of language
here that the owner, I imagine
Hentz Phelps, that owner would least, Commissioner
you are close to this, have with our Property in selecting sites. He knows
the density. this area. knows where the community is. He knows what best suits this farm or he should know
the property. He should
know or should be able to have input by saying to these people
who are coming.in and identifying acres or sites, "Well, you may not want to go
here because right over those trees is a development," or "Right below this landing is wildlife that is precious
and close to extinct." That is his background his knowledge. So, in this particular
, Section
3.1, if we can just indicate that the Property will be used as resource
in identifying some areas. I am sure you are o.k. already because I understand that SR267 at SR20 is o.k. am sure you have some input on that. But, I
think that some kind of language here with him being involved
will help to protect our communities and will help give insight
to the company that is coming in to locate
and suitable parcels for the solar
farms. will help you.
Commissioner Holt. )
Holt:
I have no problems
that, but I just
want to say this right quick.
Taylor:
Yes. that o.k.?
Holt:
This is just for research
purposes. It may not be anything that can be solved anyway, but if anyone knows of any instances
or places where these have been done, we would know.
Taylor:
Right now, we don't know, so we will have to deal with what we've got.
Holt:
I want someone
to see if we can get some research
done somewhere. needs to answer these questions.
Taylor:
Right now, we need to get this agreement approved, so right now, I guess what I am trying to do is just fix the language so that the unknown won't be detrimental to this county, that we
the eyes and ears of someone
has a vested
t interest making sure that these farms are placed in areas that will be conducive to the neighborhood and the community. Who better do that than the Property Appraiser. , I would to see some language in there that will bring him in so that can have input on helping those people.
Yes, sir.
Croley:
Madam Chair, you know, in a workshop environment like this a part of all this process
is supposed to be to hear from the citizens
and bring all these ideas out.
made a very good point. You agreed with him and I do, too, that we can't exactly
come up with a perfect
document. We understand that.
you've
got to remember , too, it is our role not to advocate
necessarily for Nationa l Solar, our job is to welcome
but, not necessarily advocate strictly them.
job is to look after the public
interest a whole.
One of the ways
that we can better do that is empower our attorney, the Ausley Law Firm, to look at thi s and negotiate a lot of the details out with the other side's attorney
into consideration some o f th e concerns
that we are hearing. am agreeing with you without getting
into every little specific
today. one, we are not going to be able to think of all of those and Number
we don't
to create and adversarial impression. So, we are all on the same page at least in terms of that, or we
should be.
what I am trying to do, at
least from standpoint, and Ms. Laslie, I
do appreciate the
way that you have written your comments and some of the things that I
have seen from the county administrator's
point of interest
is how we can communicate
these back to National Solar in an effective business like way that makes it a
win/win for everybody. If you and I are going to fight,
we will fight. If not, we will move forward. But, as you said, I appreciate your comments and they are accepted
and I want to convey
back a similar harmonious tone with you, Madam Chair, but I am going to be looking
closely at the agreement to make sure that it is flexible, reasonable to both sides and that everybody wins. am counting
on the Law Firm here to negotiate a
lot of this out. think you understand what the citizens of this county
are being placed
in by some of the things that are being asked for.
Taylor:
The very first thing that the attorney said after his summary initially was, "O.K. Here is what I have done .
Now, what I need from
board is for you to give me directions and changes and input that you want me to go forward on."
is what we are doing now.
are giving him direction. We have to. He cannot go back and negotiate
anything
other than the directions that we are giving him.
is alii am
trying to get us to do.
some dialogue. is why I asked, "Is
it
o.k. for the Property Appraiser to be a source for this particular looked
at you and I am not trying
to be a dictator, but to make sure that and Commissioner
agreed,
to make sure that everyone
agreed to have the Property in place on this particular item. am not trying
to muddy it, but just as you said a
moment ago , give them directions and let him move through
it. It might something that we can do
or not do.
Yes, sir.
PA Vanlandingham:
Commissioner
Taylor, I would not mind at all being a resource to help National
Solar. I would do that anyway.
am just not sure that I want to place myself as being a tool in the process.
Taylor:
I agree.
here is what I am saying to you. They are
looking at the spots, the areas , the sites.
We need some resource
to make sure that whatever
they select, it won't have any negative impact. don't have
that ability. you. we have to be mindful it. Before they set up shop, we've got to make sure that this is
the right place for them to go into.
Yes. Weiss:
Madam Chair. I think that is the role of Growth Management when they are actually
developing the
site.
Taylor:
It doesn't matter who, but we need some language. need somebody that watches our back as well. thought of the· Property Appraiser cause you know.
if Growth Management will be a better fit, that is fine. am just trying to find an entity
go in here and make sure that what we are putting in people's back yard is acceptable.
Morgan:
Madam Chair, I understand
you are trying to get at, but I think the process
will take care of that. don't think that we want to have and I think what Clay is saying and I don't want to put words in his mouth, but I would want to be the guy in that seat that says, "Hey, yeah, they talked
to me and I
thought it was a great idea to put it here." all of sudden everybody starts raising
cane and they start pointing at that
Or, who do we know that is going to be sitting in the Property
Appraiser's seat 20 years from don't
know.
Holt:
Clay. Clay is going to be there.
Taylor:
His job would
be to give them an up or down, but provide them and information. Let
me finish this. them with and information they may need to know when they are selecting their
He would no authority to say , "Well, yeah , go over there." But he should be able to say , "Well, you know what, I don't
if you have looked two
miles down the road or I don't know if you have looked two miles east of you." alii am
asking him to do. That better
protects everybody.
Now, we
also been asked with the surveys to be ponying up. The minute
conduct, you k now, they may be out there
their
wheels conducting surveys
when they could just go to this guy and he can give
them more areas.
You sitting out there conducting survey after survey after
survey
to find the right sight while you could use this resource
and narrow the number surveys that would
be required. So, I am just trying to get to a point
we can go.
Morgan:
I understand.
Holt:
Madam chairman?
Taylor:
In a way that is productive. That is alii am trying
to do. I don't to use you as a tool, Clay, but as a
resource. said that said that clearly.
Vanlandingham: Thank you.
Holt:
Madam Chairman?
Taylor:
Yes, Commissioner.
Holt:
Thank you, Madam Chairman.
I am the one that started this argument,
I am going to jump out there.
Taylor:
It is not an argument. It's a good debate.
Holt:
No, no, no. I am teasing.
am teasing about it being an argument. This is why I like workshops
so that we can do this stuff. don't
to jump on the person that is standing at the microphone with all these questions when we can take care of it early. they come to the microphone, we can go ahead and settle but we need to settle by that
time.
The reason I asked that because
I had underlined that and I
see Ms. Laslie had it there as well.
We
kind of want to know what is going to be going on at the site. I know they want to make as much money as
possible. are trying to make money
this bad economy. But, that is something
that you kind of want know about. it is going to be 100 megawatt or 1,000 megawatt - we kind of need to know stuff like that ahead of time. agreement
says "250 megawatts or
greater." is just
something that
need to have some detail
on. we can just have a question asked about that or perhaps
the wording could be a little better.
Taylor:
We need to set a moratorium. You can have up to 20,
but not to exceed
50. This is what they are looking for.
Holt:
Well, you see, what happens
in that is that don't know what because we have nothing
to look at.
Taylor:
Well, take this. will send this to them and then they can come back and say , "Well, you know what,
50 isn't going to be enough because
we can get as much as 200. But, that will start the dialogue.
if you let it stay like this, then we are at 20
megawatts or greater. But, if we say 50 , then they will know that
we need some kind of limitation on this because of the environment. Because of
the surrounding community and the impact that it may have by generating more. don't know, but we can't expose the
county to them getting 1,000 out there.
Holt:
Another thing, too, if you are looking at set-backs, that may make a big difference. If you are out in the woods by yourself
you are in the middle
of 1,000 acres , you know, that is a big difference. That is why I
said when you are looking at setbacks
and where you want them locate at, that makes a big difference and can they buy too, and you would want to look at that.
Taylor:
One of the things she did right is that we have county input. So, there a resource
there plus
Growth Management and we just need to put some language
in there.
Holt:
Do we want to ask for it?
Vanlandingham:
You might want to take advantage of one more resource if he
will volunteer. Mr. Jack Peacock from
Talquin Electric is in the audience.
might
can tell you how big a megawatt is.
Holt:
O.K. Jack. There you go. We need to know that, too.
Jack Peacock:
These are twenty 200-acre farms. the stipulation was "up
to 20" farms or more. Unfortunately, my good friend,
Mr. VanLandingham, I am on the distribution end of it, or was until I retired. So, I really don't get into a lot regarding the generation end of it. I don't
what the City of Tallahassee' s output is
as far as megawatts So, unfortunately, I can't help you with that.
Taylor:
I appreciate honesty. would rather
you stir us straight than to stir us wrong.
Peacock:
Sure, I wish I had a power
to compare it to.
Croley:
It is 1 million watts.
insure
power plants so I
know.
Peacock:
Without getting
into too detailed
or technical discussion, but I don't
an output plant to compare
it to.
Croley:
That is 20 million.
Holt:
20 million watts, not megawatts.
Croley:
Megawatt means a million.
Holt:
Right. O.K.
, my is -Is there a certain set back required people that are living
near those lines,
the transmission lines? is my question.
Peacock:
I don't know what the county's are for an electrical substation. Those are just for ones in the county. are points in the county
where Talquin Electric
or the City of Quincy
where the transmission lines meet distribution lines. So, I don't
what existing setbacks
are for those types of facilities. That would probably be
comparable to an electric substation. But, most of the photos that I have seen there is a pretty
distance
from the highway
and fencing and that sort of thing as well.
Croley:
May I just throw
out to you?
Holt: Yes.
Croley:
Setbacks would for visual purposes to keep one from
to look at all those acres of panels.
That would
just be vegetation. You would not need a setback
for any of the other
reasons, it would be visual
primarily. Once it is converted
the power grid, it wouldn't make any difference.
Holt:
But, the question
that was asked by
a young man, I forget
he was from, but, he asked me,
"Once you generate this power,
let's say it was 100 megawatts,
was there any cancer causing agent associated with it?" got into that and I
had no answer for him.
is why I am asking , is there a setback
for people, not for the visual?
Croley:
He would
referring to the electromagnetic
radiation. There was some concern
at one time about that. Jack , you probably remember the discussion a few years ago, around
transmission lines. But, that has been pretty
disproven as a major concern.
So, I don't
you would have any real issue with
that.
Gardner:
Excuse me, but, I think
we asked the University of Florida to weigh in on that.
stand ready to work with
us going forward in
terms of going forward with any safety issues that (inaudible) is head of research at this center,
but, in terms of the intent, and I did like what Commissioner Taylor was saying about limit it at
50. What may happen in the next few years on that same 120-acre
footprint with immerging technology, while
it is producing
20 megawatts now, it could be upgraded to produce 30 or
40 megawatts. I think
what they are trying to do, at least from
I understand, is to be able to adapt
to any progress
in technology that may come along. may remain the same footprint,
but, the efficiency be better. Personally, I think it would a good idea to cap it.
Holt:
Well, you are where I am and where that young man was.
Gardner:
If they have to come back to the commission if they are going to put in a 200 megawatt facility.
Holt:
We should have some research
by then and we can say , "A", "B" or whatever.
Gardner:
I think regulatory environment, that is why they are getting right now the 20 megawatts systems.
Holt:
I think 50 is good. is as good as any other number
without my knowing
any better. Peacock:
Madam Chair , may I add just other point
I am here just briefly?
Taylor: Sure.
Peacock:
As you know, I am the Chamber
Chair this year and I just
wanted to make one thing very clear on the part of the Chamber.
me preface that by saying that having been a contracts manager
for several decades, I understand diligence. also know that haste makes waste. So, I can appreciate the manner in which we need to go about something of this magnitude
if for some reason in the worst
case scenario did not work out, then everybody
is going to want to a finger
print the pistol. But, if it does work out, then, Wow!
The Chamber has no fiduciary interest in this matter. No one; no member the all-volunteer board has any monetary benefit
this nor does David as the director. So, we are simply bringing this to the county, which is the Chamber's job. it is
the county's to say, "Yea
or Nay." Ultimately,
that decision rests with you all.
So, I
just wanted to clarify that and thank you for allowing me to speak.
Taylor:
Thank you for coming Mr. Peacock.
We are going to move through.
Holt:
Are we going to cap it at 50?
Taylor:
I am in agreement if we can just cap it at between 20
and 50 megawatts.
Croley:
Technical question.
see Mr. Gardner Mr. Matheny brought a good question
earlier or somebody think several
have. Let's just say that National Solar works out an arrangement on
the south side of the county and we all agree. We will just say 2,000 acres. If I understood
this right, the y can do 20 megawatts 120 acres currently with the present technology. think that is what you just said, Mr. Gardner.
if they are able to take that 2,000 acres and put 10 locations
or 10 of these
120-acre
on that 2,000 acres? Are we going to treat
as one site or are we going to treat that
as separate sites even though they own the full 2,000 acres?
my concern is when you start
-and like
I said before, I want to do the due diligence that Peacock spoke about and we need to ask the questions the record. at the same time, I don't want to go tying the hands of National
Solar and their operations.
I don't
a problem your
"50," but, we need to make sure from a legal standpoint that we are able to differentiate in
each of their collector
In other words, are we going to treat their one tract as one site or are we going to treat it as multiple sites? David is holding up
his hand to reflect that it is ten. So, again,
with
all due respect
to the point that you are making, think we need to have that cleared
up.
Taylor:
I heard what you just said. I
hear you. But, something you said a few minutes ago is that our responsibility is to the citizens.
Croley:
100%
Taylor:
That is who we are responsible for and responsible is a negotiation piece. We are not tying
their hands,
but we have to set a moratorium. We have to be responsible.
the event that we find out that these power
may cause some issues , at least we will have some language
in place. Now, once he takes this proposed contract
back and they have heartburn with 50 megawatts, then we need to come back and look at it and let them tell us why.
Commissioner
says , after this meeting it is
time for their now, the gentleman closer than any of us has concurred that we need to set a moratorium. We
aren't tying their
but we are protecting the citizens.
Croley:
Well Commissioner, would not a good way of wording that to address your concern to limit your 50 megawatts to "per footprint" and then maybe come up with
sort of buffering distance between them so that
on that 2,000 acre tract they could have ten footprints?
Taylor:
I am just only interested in not exceeding 50 megawatts per farm site.
can say it that way per farm site.
they do or are able to do more and we have the resources we are using through our various constitutional offices and they say , "Well, we don't see where
this is going to cause
harm for them to have more there," then I won't have any problem. But, we need to set some kind of cap in place.
Morgan:
Madam
I understand your concern.
don't we just put the issue, just like several other issues, why don't we just framework the issues then give it to the attorney
say , "Hey, here are our concerns:
size of the farms up to "x" number of megawatts."
Who is to say that 50 megawatts
is the appropriate number? may be something
else. Just say, "Here are our concerns. will you address
that concern?" Jet them come back and say, "Here is what we will put into
that might
comfortable to you."
Why do we have to put in an actual number?
number not even mean anything.
did you come up with 50?
me ask that.
Taylor:
Commissioner , i t was one that was in the middle a line. was one which I felt could
be negotiable because it is in the middle of the line there.
is the reason
that I chose 50. 20 doesn't hurt us,
then it shouldn't then certainly 50 shouldn't take us to any distance either,
but I need to have some kind of cap
in place that I can keep them at the table
me. didn't
to say 30 or 40 because I
think that would
narrowed
abilities.
to give us 50 , I have protected both the city and our interest with National
Solar. That is why.
is in the middle
the road.
Morgan:
But, why don't just say , "Here is our concern
for our citizens. kind of solution you come up with to address
it?"
if we say 50, but, in fact, 40 megawatts harmful?
have we accomplishing?
Taylor:
Then the direction to the attorney is that this number is based on the fact that it does not cause any harm exceeding the 20
megawatts maxing out at SO megawatts. That number is based on the presumption that it does not cause harm to the community. He has to put the wording there, but we need to give this some language. We need to come up with
agreement
on what they have given
us. We can't just tell them that these are our issues and go back. We've got to have some teeth in the fight,
too. So, let's just see if we can move this forward.
Morgan:
Mr. Weiss, you are today and are hearing what concerns we have. Are you capable
oftaking our general
concerns and adapting
the economic development agreement to include those without us
necessarily having to give specific
closed-in numbers limitations that may end up in the end not being very productive? Isn't there
a better way to do this?
Weiss:
Yes, I think
I can take your concerns
and draft that will be specific to those concerns
and will address those concerns. far as this particular concern, I don't the facts any better than any one of you.
have no idea what kind of harm may occur from the transmission of a set number of
megawatts. So, yeah,
I would not feel comfortable putting
any number in there, personally.
Morgan: Me either.
Weiss:
I don't any idea of what that number should be.
Morgan:
I agree with you.
Weiss:
But, I do agree with Taylor in that I don't
want to go back to them and say,
"Hey, this is a concern
we have, what do you think?" While they may be able to provide
information and I am sure they would provide
information for us , I don't know that is the best negotiation strategy because then I am leaving it all in their hands. , I think that to the extent
that we want to address thi s concern, I think_ we probably
need to do is to have some information and reliable facts. There is no reason that we have to walk out of here with the facts
we need necessarily. If that is something that
somebody can look into.
may be that there is no number
is harmful. may be no data that supports that there is any harm for any of this in which
case , we don't to touch it.
In response to your
! don't need you all to tell me specific
language here ·"This to be bracketed and go right in this area." I feel like I can take your concerns
and address them appropriately
and then circulate draft
you all to approve disapprove with specific factual items.
think that I
need to have the facts in order to address
some ofthose concerns.
Taylor: Yes, sir.
Gardner:
Thank you, Madam Chair.
Let me make a comment here. a safety concern, I got the impression from Dr. Cummerford that is really not an issue.
Michael, you were here when Dr. Cummerford
was talking. know, I don't think the number megawatts a safety concern. limiting factor is going to be what the existing
transmission lines can handle.
is the reason that they want to move all these farms around;
to spread that load.
what I am understanding, there is
no safety factor,
but more of a transmission
load factor. hear both sides here in terms of limiting the megawatts, but I think
it
will limit itself mainly by those transmission
lines.
Taylor:
We have six people that is going to be working out there in close proximity to these solar panels. Their
health going to be an issue. Any vegetation or you may be safely situated
in the middle nowhere, but
you still have people that are going to working there and we need to take their health into consideration. Since we are being pointed
them being from Gadsden County
we need to set a moratorium. That is all. the attorney in
that can framework an idea or concept, but it needs to be a little
factual
and it needs to come from this board; some actual numbers. you concurred a few minutes ago and
I appreciated that. need to be able to come to some conclusions
and let's move forward. It is not that difficult.
Gardner:
Also, let me add, when you talk about safety,
it
is heavily regulated
industry
state and federal government. That safety will be paramount. My comfort level is there. people
who work in nuclear power plants that are safe or we hope they are safe.
Taylor:
There are still a lot of unknowns
in there. are still a lot of unknowns.
don't
if generating
50 megawatts
cause harm. don't
if generating
20
will cause harm.
Gardner:
I think
is a great
question that David can take back to National Solar.
In fact,I will have that same discussion this afternoon to find out from a safety standpoint or regulatory standpoint load standpoint -there has go.t to be a number, whether it is 60 megawatts,
80 megawatts or whatever
that is in today's
world
is considered optimum. I
don't
what it is.
Taylor:
We need to put a cap on it. Gardner:
But, I think they can help us with that.
Taylor:
Alright.
you very much.
move on through this one. need to put a number
in there. We need to put a cap on it so that we can be protective of the environment and the habitat where they are going to be. Again, it is a negotiable piece. They can come back and tell us , "That is too low."
at least we will have dialogue going on. Right now, to just say , "Tell us what you think," - they have
already told us what they think.
is their agreement. is what we are trying to do now is to
address what they have put to us. They
are saying that 20 megawatts
greater. need to put
down a number.
Croley:
The solar panels electromagnetic radiation from the sun and converts
that into the electrical power. Here is what I am trying
to explain to you.
are concerned about
the electromagnetic radiation that Commissioner Holt brought
It tracks with what David Gardner was just
telling us. If you don't put a cap on how big they can be- it is predicated, like he is saying on the utilities lines. the lines can't take in the power,
then they wouldn't be able to put in less number offarms. My concern about it is that the size of the farm has more to do with other environmental considerations than aesthetics. other
how many acres of land are you going to cover over with solid panels that it is
going to rain on and you will have water running off?
you've
got other things
that you can capture
water or will the sand going to take it and all of that.
the University of Florida working
on type of grass they've
got. think to achieve what you wanting
to say is how big do we want
have i t based on the number of panels
terms of acreage
on your footprint? Is that making sense, David? That is really what the focus should be and it is
the same thing Commissioner Taylor
is saying, but it shouldn't necessarily be restricted by the number of megawatts. is not the right way to do that. think
it
should be by the acreage.
Taylor:
That is part of the language that we are dealing with.
Croley:
That is what he needs to figure out for you.
Taylor:
It is part of the language. We can't say , "20 megawatts or greater." have to put a number there to protect us. We can't' say , "or
greater."
leaves us open.
Croley:
Whatever.
Holt:
Also, right quick.
you are talking about the lines and the capacity, that could be easily answered
by Talquin or Progress Energy.
They could easily
answer that because
they know what kinds of lines they
have out there. reason that I think a number is good is because
they are going to come back and say , "Well, we will need 60 or 70 or whatever." Then we can
define a number.
Croley:
That is fine. am not going to fight you on it. I
am just saying that what you really
should be doing is
to do
by the number acres or per foot print.
Taylor:
And you are absolutely right.
is a part in there that we need- you know what?
he is saying is correct I agree. So, it is multi-faceted - the things that need to be looked at in this particular
piece as well as the megawatts and the acreage.
And it needs to be spelled out clearly.
don't want to put more than what the land can bear on so many acres. That needs to be spelled
out.
acres should not hold more than 10 of those things.
, we need to say that.
they can come back and say , "Well,
Commissioner, you don't know, but here is what we do know. can get 20 on that farm."
At that point can say , "Then show us how, but right
now, we are saying 10 .. "
so , let's
say that.
I agree with
go with 10 per 140.
go with 20 to 50 per 140.
is how we can say it and then they can come back and tell us why they can't do it that way.
at least we will have some numbers place. So, I agree with you. meeting you half way, let's move out of this one.
that as clear
as mud?
Weiss:
Yes, Commissioner, I think I can do something about it.
Taylor:
No, you have got to do exactly
what we just said. 140 acres -10 farms. farms, no more than 20-50 megawatts.
That is just numbers to start working with. they can come back and have dialogue and say to us, "Are you crazy? We can't do this and spend this kind of money."
then we will know. But that will start us talking.
Morgan:
Commissioner I appreciate you are coming from here.
happens when we make these
changes, send it out to National Solar and in return we get a letter
in the mail saying, "We
looked at this and we are no longer interested in
Gadsden County."
Taylor:
Again, our attorney is going to say , "This is based on what knowledge have, but it is just a draft for you to come in and talk to them.
want this, Mr. National Solar, but this is a draft based on the knowledge they have. You need to come in and give them more knowledge they are willing to look at these numbers
you understand?
is not etched
in stone. is just a day that we can ge t some of our thoughts in here and then have some dialogue
with them. confer that because
I don't want them to walk away.
I don't
us to take two and one half hours to sit here and be useless either.
Thank you, we
move.
3.2 love that one. ain't read it, but I love it. , let's move.
3.3
this 3.3 is hard because it has to do with employment. The only thing that I
saw is that it talks about folk, but, it does not give specifics
that we want people hired from here,
this county. It
does not keep them to the fire on that.
have wiggle room. says, "We
will hire from Gadsden County based on the availability." That is an out.
need to give a percentage of these jobs that must come from this county.
Holt:
Madam Chairman?
Taylor: Yes.
Holt:
I am in favor of that.
think a Gadsden
County preference statement could be put in there.
Another reason I will say that I want every one of them to come from Gadsden County,
but, the only real wiggle room we have in there is that we do have the facilities Gadsden
County
work in other counties.
Taylor: We do ..
Holt:
So, we don't
them to tell us, "We
don't
your people over here either." But, we do want a
Gadsden County preference.
Taylor:
You know what? have been peeping at the county
and the city commission on television from
Leon County. have watched
it. You know what, commissioners? are making it a
major project, a major mindset
that they hire locally.
is what they are doing now because
they know that that is the only way that they are going to grow their
county. So, they taking on this initiative to
start
looking more in-house. I hear what you are saying and I saw some language on that from somewhere about being mindful. If we shut out other counties, they are going to shut us out as well. So, I
just want to stick with language that we do due diligence to hire from Gadsden County.
Morgan:
What if there no qualified applicants from Gadsden County.
Taylor:
Obviously, somebody can get out there and cut grass. I
just don't they can't.
of those jobs
is maintenance. Another is just cleaning. I think the ones that require
educational
backgrounds the engineer. rest of them are lay jobs.
Croley:
Madam chair, doesn't' the agreement, just it is worded to give a preference toward utilizing
local companies and residents? Chamber
of Commerce members
might be inappropriate to
have in there, but minority opportunity preferences
vendors and contractors where it is reasonable and financially to do so.
my opinion , that is a pretty broad statement and it allows flexibility to try to give these jobs to the county
residents, but if you can't find a qualifying engineer, then they could
go elsewhere.
don't
to not appreciate
Chamber of Commerce
and Mr. Peacock and David Gardner may take exception
to this, but if we are going to single out the Chamber
of Commerce, we might need to mention some other groups as well.
So, I don't
about that one. That is the only question that I
have. don't' have a problem with the preference.
think it is well worded.
Commissioner Holt is right.
got City of Tallahassee Police officers, fire fighters, Leon County School teachers, I've got all these types,
got City of Tallahassee employees -all living in District
You've got a few, I believe, in your district well. So, I don't
getting
into too much of what is local.
Taylor:
The only reason
why I am fighting for it so , to be honest
with you, Doug,
is because we are giving up a yeoman's share of proceeds
to bring this here.
are giving up a lot of funds. We should be able to say at the end of the day , "It brought us
jobs."
is the only reason why I am fighting the strength
in the language. we give all the taxes back and all the incentives back , then
the jobs come from Tallahassee, then
I can't look my citizens
in the eye and say , "Well, you know what, at least we got the jobs." So, that
is why I need to strengthened it.
Croley:
And I agree with you.
Holt:
Madam Chairman?
Taylor:
Can I finish this?
Holt:
I am sorry.
Taylor:
I promised
I will yield. will yield.
I just need to strengthen the language. know the CDBG grant, it says that you must hire 80% and it must be in this particular am not going to that level, but if we are going to give up everything
at the end of the day, let's be able to have the jobs here.
is the only reason.
you know what?
As far as the rest of this is concerned, I
willing to move on except
for that assignment piece. You were right.
should come back to us and talk to us before they transfer ownership. Our contractual agreement is with this entity, not to whom
transfer to. were
dead on, but I just didn't
if i t should be discussed
up under definition. But, you were dead on. I am going to ride that coat tail with you when we get to that point.
As far as these jobs, I
hear you and I see you , David. Holt:
Madam Chairman, may I
put on my copy, "Gadsden County preference"
and I think it should be said like that. Gadsden County preference. Not local, because local means anywhere surrounding. want a Gadsden County preference on the 120 full time jobs.
Taylor:
Come on David.
Gardner:
I am going to agree with Commissioner on the Gadsden
County preference. I cautioned the board when we say Gadsden
County residents. don't
this agreement backfire
on Gadsden County and let it become a turf issue.
There are two other major
projects that employ a lot of Gadsden
County people. is the Family Dollar location in Jackson County. other one is
the Georgia Pacific facility in
Liberty County. employ
quite a few Gadsden County residents.
are put together with tax abatement referendums just like this one. could come back and do the same
thing those folks livelihood could potentially be
in jeopardy.
Taylor:
With all due respect to that statement that you just made, if you would go down to Jackson
County and the other county that you just mentioned, I am willing
to wager you that 60-65% of
those employees are from those counties.
Yes, we do have some, but the majority of these employees are representing the county that the abatements
in.
I am not asking for 100%, but I am asking for a majority. Now, I know about the Family Dollar because
I have gone in there and I have even gotten people jobs down there.
the majority of the people that are working there are from that county.
have to agree with that.
Gardner:
I agree. I just wanted
to make sure that the caution light is on with regard
to that discussion whatever that number is.
Thank you. Taylor:
O.K. Let's move on.
agree with this Chamber of Commerce and his comment.
Croley:
Madam Chairman, would you entertain wording?
Taylor:
What do you have?
Croley
Here is what I was going to say. "Owner
Phillips
agree to give strong preference toward utilizing Gadsden
County companies and residents
it is reasonable and financially practical to do so and to report annually these
employment contracts."
Taylor:
Is there any reason why you omitted minority?
Holt:
You've got to have that in there.
Taylor:
Minority is broad. talks about
women and different races of people, but minority
is broad, so don't get
fearful .
Croley:
I am just more interested in helping whoever that employer
is. I
believe in hiring the most qualified individual regardless oftheir race, color, creed or sexual orientation. That is the way we operate
and it has served my business
well. it will serve the economy
well. we are not talking about - We have already heard
from our school system, who is going to make every effort
to help train qualified for consideration. I am just trying to avoid putting anything in here that implies that they are being expected
to hire somebody that is not "qualified." A
lot of employers, whether people like
it
or not, take it that
way.
Taylor:
Well, they put in "minority," so
we can concur with that language. Let's just take out the Chamber of Commerce.
agree with the restofwhatyou said. Repeat
it if you will. I want to put minority
preferences back in there for women and other minorities.
Holt:
I think it has to stay especially If they are going to get any federal dollars
anyway.
Taylor:
Alright, let's move.
Holt:
Madam Chairman, I really
thought it should have been 60%,
Taylor:
60%.
Holt:
Because on each site, you are only going to have two engineers.
engineers
is two engineers. is
not near what you should hire anyway.
Croley:
I would encourage
you not to put percentages in because I keep trying to say that the more
tie a
business's hand, they cannot be flexible to respond to the economy their other
needs. I think they would the extent and if you ask for an annual report and how much contract
they
spend during this abatement period, you ought to be fair enough to allow for lot of discussion up here.
Taylor:
I appreciate
comment and I am going to stick with you on this one.
will tell you why, Commissioner Holt. could agree with a percentage, but here is what we can do. We can always tie this thing
back to the contractor that they did show we have people from this county
working and that this contract
continued in
its current state. won't put a percentage, but I
just want to make sure that folks
this county working , from Gadsden
and that will tie into the contract.
Just like with ACBAR. This is a fencing
company that did business with the City of Quincy. They got a
CDBG grant and they had specifics that they needed
to hire. were specifics. When they failed
to do so, then they were no longer given
that grant. So, I am saying that we just need to put some
language in there that this agreement
contingent upon Gadsden residents being hired.
to put a percentage in there because what if they can give us 80%.
Holt:
Oh, no, no, no. I was saying more." reason that I said that is because and it doesn't need to be in this document at
all, but the reason I brought
this up is because with 100 people, you are only talking about 60 people.
are not talking
about that many. see, you are only talking about 125 people. You are not talking
about that many people at all that you would be hiring
at 60%. But, anyway, another reason I brought
this up is because, like you said, if we are giving up everything, we should be able to get some definite
numbers. But, what is that reporting that we are going to look at?
is the preference?
What documentation are you going to show that there was no preference given? know
it is not going to be in here, but need something.
Taylor:
There is supposed
to be some kind of report. Isn't there
a part about reporting?
Holt:
About reporting,
but you didn't put whether did or you didn't. What I am saying is , "What the documentation that you will use that you went after?"
Croley:
Commissioner
I am going to share this with you.
heard today through the folks we heard
are the chronically underemployed or unemployed in the county. 2,000 that we talked about. I personally
talked and I use a lot of local people to help me in different things. had a man hauling dirt and he was complaining to
me in our role up here that he works for some of the major road contractors and I am not going to call anybody's said , "But, they've
these set-asides that they are required
federal
law-
percentages- and they hire me, but my trucks are not the same
as their trucks. got newer trucks
or whatever they send me the great distances and then pay me a small amount, but they put under the federal contracts
to meet the percentages. keep their
close by, therefore, they
get the better profit I am running a "shoe string" basis
because of my fuel cost and my truck upkeep
and all this." point to you is that
is an example of how things get manipulated. The people you intend help are often times put at a disadvantage. would much rather that a business be sincere knowing that they are going to have to stand up here in front of
the TVs and the citizens
and say , "Hey, you know, I went out there and worked
the small business entrepreneur program
the Chamber and I
helped this business by doing the right
thing and bringing
them along." rather than being forced to do something, if it can be done in good will and then publically presented, it goes down a lot better
people.
They don't like they are being
forced to swallow
something.
is just my take, but, in our society, we become overly
conscious on certain
matters pertaining to race or whatever
case may be, but if you really want to move forward,
you need to have this sincere effort on people's part to help move people forward, not just
to percentages.
makes it easy for the lawyers, but, not necessarily good business. And, I appreciate you working with on that.
Holt:
I do appreciate what you are saying and I understand it works under
contracting. But what I am saying
is this. gives them a number to work by and it gives us a number
work by.
you don't
give some
numbers in there, some people
are not going to get a chance.
Others are going to get the contracts to their and their friends
always look like them.
So, that doesn't
help anyone else that doesn't look like them.
What I am saying is , the reporting, we are going to do it and that is fine. don't have a problem with
that as long as we put Gadsden
County in there, I don't
a problem with it. So, we can move on.
Taylor:
That "Gadsden County residents" is going in there.
think that is the language.
Holt:
And the "Chamber of Commerce" coming out.
Taylor:
You did indicate
you are good with the language and the Chamber
is coming out. all concurred
to that.
O.K.
Gardner:
Ya'll did agree that the Chamber is out of the equation
in terms of our membership that supports economic development and
are a part of this community? Is that what I understand?
Taylor:
Yes. On that particular one, yes.
Holt:
Madam Chairman, May I?
Taylor: Yes.
Holt:
If we don't, we need to put in all these other organizations.
would say , "well, we do this and we do that." Then you would have to include
them also in the language. we go to one specific
group, we are in trouble.
Gardner:
Let me also just make mention that it is not just the numbers of folks that work on the solar farms. Most
of these jobs are during
the construction period and we are talking about 300-500 jobs. That is where a lot of the hiring practices will take place.
It is not just on the farms. is during
that construction period. I just want to have that clarity.
Thank you.
Taylor:
That is clear.
at some point in time, David, you might want to express
to us why you thought the
Chamber- in what area were you going to help in hiring.
don't hire.
Gardner:
No, ma'am, we don't. But, we are the conduit for a lot of businesses. With our small business program,
we are working with a lot of folks now that are trying to get their
had the conversation with Hensel Phelps and National Solar regarding a lot of those folks that we are trying
to help. are the business advocate in Gadsden County. we don't hiring, but we
work very closely with Workforce Plus,
who is our partner.
Taylor:
Alright. be honest with you, I
have no problem
the Chamber staying
in there because the
members are so diverse.
have so many businesses in there.
have people from all walks of this county that are members
there. don't have heartburn from Workforce Plus should be in there to be honest
you. They are our employment solution.
Gardner:
And, they have already
met with Solar and Hensel Phelps. Workforce
Plus.
Taylor:
Well, they should
be mentioned in this contractual agreement.
Holt:
Madam Chairman?
Taylor:
Yes.
Holt:
I think they both
be left out.
just go with it.
Taylor:
O.K. Let's just move. There is no heartburn. Let's just move. Why would want to leave out
Workforce
Holt:
No, no, no. I am saying is you may have someone who says , "I am not a member
the Chamber, but I have a business." see, you may have a whole group
out there is not a member of either of those entities. They could make an issue that they name is not mentioned here.
you name one or
two, you are going to have to name the others.
I used to say about the truck driver.
am out here
driving trucks and I am not a member
the Chamber and I don't use Workforce Plus, but I can't' get a contract because I am not a member.
Croley:
I want to appreciate
point
David is bringing up. I am trying to say to you is that I just don't' think that Workforce Plus or TCC or anybody
else should be listed here.
think what we should be doing is working out a relationship with
Solar,
which you already
have, to say , "Hey, we can add value.
members good businesses. know a lot about them and they can add value." But, that would like saying you are going to give preference to TCC graduates or FSU graduates or University of Florida graduates. know, you could go on and on with
So, if you didn't mention
one organization, you wouldn't have mention any of the others.
was my rationale. Nothing against
the Chamber.
Taylor:
Re-read the sentence
as it was given to you.
Weiss:
Owner and Hensel Phelps agree to give a strong
preference toward utilizing County companies and residents and minority opportunity preferences for vendors, contractors and employees
where it is reason and financially practical to do so.
Croley:
And give a report annually in however you word that sentence.
Weiss:
Well, the reporting requirements are in that next section.
Croley:
Well, wherever are supposed to be. Just make sure that we get a report on that.
Weiss:
That is one of the requirements in the reporting section.
is to report on
it with employment data.
Taylor:
Is it spelled
out clearly as to the number
jobs? we clear on that? it 120
jobs? is not a
potential, it is an actual.
Croley:
It says "estimates to." is not a concrete
figure.
Holt:
Yeah. It might
jobs. We might need to look at that.
Taylor:
That is heartburn.
Weiss:
The 120?
I actually did in that regard -I think I mentioned earlier that the Statutes
require 10 or more
time employees
the state.
that is for continuing. That is not the 400 jobs that are estimated for the construction phase. That is the actual job that will be continuing and what we established for full time employees.
is what I did in that regard
because that is the statutory
requirement. There is nothing
that says this has to be, I
mean, the Statutes are in the minimum.
Taylor:
So, it is a minimum of 10, but we need a guaranteed number. If we are giving up these incentives, we need a guaranteed
number that they can give us. A guaranteed
So, what is a good guaranteed
number. WE have to have that.
Holt:
Madam Chairman?
Taylor:
Because at the end of the day, we are going to give us 83% for 10 employees.
Holt:
I would
to see 120 jobs and be through
it. They are not going to be all at one time. will do them as they get the sites in.
Croley:
I think
ought to give some input on that. don't
enough.
much were they planning per site? I think
10.
Gardner:
There will be an economy scale as they tend to congregate or have these pods down in one area. personally don't have a problem with 120. am going to be very careful
on how I say this. vision, this is not an accepted
signed off vision
here, but my vision is that Gadsden
County become a hub for other
opportunities mostly as it relates to assemblage and manufacturing possibly of solar panels or somewhere in this area.
could be equipment or
modules somewhere and other opportunities. So, let me leave it at that.
I don't at this one-dimensionally in that there be a certain
number of jobs and cap it at 120. think
is a much bigger picture Also, the construction jobs start and go on regionally and most of the expertise is here in Gadsden County. whether
it is in Jackson or Liberty or
north Wakulla, Gadsden
Countians will benefit. People have said, "Well, that is only for four or five years."
if you are in the construction business and you knew you had a job possibly for four or five
years, that is pretty darn good. So, I think a lot of businesses will feed on this.
have other opportunities that are already
coming. is not just this one.
Croley:
I but for purposes
of this agreement.
Gardner:
I don't have a problem
120 jobs as a minimum.
Croley:
You would use the
word minimum?
Gardner:
Yeah, I don't a problem with that.
Holt:
There you go.
Gardner:
At total build
out.
they have to employ 10 on the first
project.
have to. Statutes
require it.
Taylor:
Now, we want to make it very clear now.
are not talking
about the construction sites. But at a minimum of
120 full time jobs.
Gardner:
Long term, full
committed jobs by whatever
statutory definitions are for full time
but there is a minimum of 10 initially.
Croley:
Wait a minute.
I am getting - and here is the
reason that I am asking the question. don't
a problem with the 120 either as a minimum. But, what I am trying to say is when they build the first solar farm foot print
we'll just say it is 20 megawatts and they are going to hire the construction people
to come in. I understand that and hopefully they will hire locally
and all the things through Chamber
members other resources. at the end, let's just say that they build that one facility
we
have agreed to the abatement on that one facility and they end up having probably maybe eight people to run that facility. How many will they have for that one 20-megawatt farm?
Gardner:
On that first farm they have to have 10. They have to have 10.
Holt: Thank you.
Croley:
O.K. 10. 10 is the statutory limit.
have to have 10 people.
what if they don't but maybe one
more farm and no more.
Gardner:
Alright.
question. you are getting on that particular of property and Clay has
already left, but you are getting $4,795 in tax revenues
that 2,000 acre parcel.
$4,800.
Now, let's just say that there are only two farms. Total tax revenue
are about million
the next 30 years not counting the jobs for those few folks.
I didn't do all this work for two farms.
Croley:
I understand and I appreciate that, but then, you can't control things.
Gardner:
I can't control whether
will build one.
Croley:
Well, what I am trying
to say is that there has to be a minimum of 10 per State Statute per foot
print, right?
Weiss:
When I modified this, that is the way that I am interpreting the Statute
is that they need to have 10 or more full time employees for the continuing operation of each solar farm.
is within the State. So,
they may people at their headquarters
Melbourne that are doing certain
leg work that are included
for operating this farm. may not all be located in Gadsden County.
Croley:
Well, see, that is
the concern that I think
we all need to be clear on. was
going to come back and ask
you when you said that about "in
the state." if we give this abatement we say the 120 and all of that is fine.
build one farm, they hire six people here, but, they count four others
at their headquarters. They meet the statutory definition. Will the county,
this board, have any leeway about enforcing the 10 full time here within County. Statute says "anywhere
the state."
Taylor:
That is just language.
need to put language in there.
Weiss:
We put language
in the contract
requires that the 10 people be in Gadsden County,
then they have to comply. they don't
with those terms, they are in default.
Croley:
And you are going to do that?
Weiss:
If that is my direction from you all. Morgan:
With one farm, they have planned six individuals per farm and you tell them that they've
to have 10. Is that what
am hearing?
Croley: Yes.
Morgan:
How are going to do that to a company.
might not can afford to employ
people there.
think that we don't know how this is going to grow.
say the example
that David Gardner just used and say that they only get to two farms total.
case scenario. may only get to one.
they will only get to two.
is not the intent, and I
think it will be much beyond
that just like David does and just like this company does because they would
be investing these kinds of dollars, but let's just say two.
two farms, whatever
the number is , produces $18 million to Gadsden
County in 30
years, where
were receiving $4,800.
Who cares what total
jobs they commit for the total
number of jobs.
Croley:
I am fine on that, Commissioner. am just saying
that it needs to be clearly
understood up front.
Morgan: Why?
Croley:
It just needs to be clear.
we are going to go by the State Statutes, I am fine with it.
Morgan:
Follow the State Statutes and let the people do business.
Croley:
I am fine with it.
Morgan:
Follow the State Statutes and let the people do business. That is all we need to do. That is all we need to do.
understand
the concern.
Croley:
But, I am hearing commissioners say something different.
Morgan:
I understand what we want to accomplish here, but you are tying the hands of these people.
Croley:
No, I am not tying them. Morgan:
I do understand the intent and I want you to know that I
hear what you are saying and we want to provide the most possible jobs for our citizens that we can do.
all of that. really do.
you I do. I think these folks will absolutely reach out in every possible
way to do that and establish positive working relationships with as many folks as they can.
if
you start putting
in too many of these requirements, we are going to defeat
the project. am sorely afraid of that.
So, that is why I am coming from that angle understanding your position. I really do.
Croley:
Commissioner,
I was not advocating in any way about it. I am saying to you and this board and all the people
that are involved this that we need to make that clear. either need to say "go by the Statute" and be statewide, which
I am fine with, or we
need to say, "It's to be in the county." saying 120 jobs. can understand 120 if it statewide.
I am just saying that a good agreement
starts with
a good understanding. You heard Mr. Peacock
and I know him. negotiated all these contracts
for Talquin Electric. I know he is a good negotiator. He would tell you that same thing.
said it earlier . need to have a good agreement
place." less slack there is in it, the less strain there is on both parties.
Morgan:
I understand agree with you on it. We
need to have a good agreement
place for both parties.
Holt:
Alright.
Taylor:
Yes, ma'am.
Holt:
Yes, ma'am. Quickly. 10 per site sounds reasonable. they are going to have the whole 2,800 acres
at one site, then it is the 120 jobs. That kind of clarifies it. If
they say, "Well, we can't do that because we have to have two in the Melbourne office and eight there." Then they will let us know that in the negotiation. They can pretty tell us what they need to do. can let them know that
these are things we are interested in discussing. The attorney takes it back and he comes back to us and
says, "State Law requires 10 per site within the state." they can tell us what they need to do. I don't want them to think we are trying to run them off because
we are not trying to run them off.
But, we are new at this.
can tell because
of the long discussion.
Weiss:
Just so that I can have an understanding, what is it that are saying. we saying that we want obviously the Statute
the minimum. Do you want to propose to them that a certain
number of those employees employed
in Gadsden County? Are we letting them do what they need to do from a business prospective?
Holt:
Madam Chair, I think
what we need to do is to let them know that we are interested in the 10 people
being from County.
they need to let us know what they require.
Weiss:
We just want some clarification on
what they anticipate.
Holt:
Yeah. Yeah.
Weiss:
O.K. I can certainly
that.
Croley:
Will that work for you, Commissioner Morgan?
Morgan:
Yes, sir.
Croley:
It seems
reasonable to me.
Holt:
They are going to tell us what they are going to do.
Taylor:
Well, what is he going to write down here.
language is he going to use.
Holt:
120
jobs with a Gadsden County
preference. That is 10 jobs per site. Then they will let us know if any of those jobs need to be in another area.
they are doing something out of the Melbourne office or not.
Taylor:
That could hurt us. If you don't a minimum
number of jobs at these site, then they can say eight out of the Melbourne office and two at your sites.
I hear Commissioner hear all three of you. You are dead on target,
but we need to set a minimum at each site.
Holt:
10
jobs.
Taylor:
No,-they had said six_ I don't
to tie their hands to 10. That is not fair.
is not enough
work out there for 10. We can say that State Statute
is 10
jobs but the county is asking for a minimum of
six at each site. they give us more, we will thank God.
the State Statute is clear. Now , this gentleman is
really saying State Statute, 10 periods.
not even saying sites.
Weiss:
It is ten. way that I interpret the Statute, a new business has to have 10
or more full time employees. The same with the expansion of an existing
business -10 or more full time employees.
either way you look at it, you are looking at 10 or more employees.
Whether you are considering each
solar farm a new business
or if you consider the second one an expansion. way, it is 10.
Now, they may come back and say , "No. No. way
the Statute, we are complying by hiring
all these people
up front the construction phase.
it is going to be a long construction phase and they will be hired for five years or whatever.
think it was just mentioned that in the construction
industry, having
guaranteed employment for five years is pretty
So, I don't know what
will
say necessarily.
think that we could propose
10 or more. the ongoing
operation would 10 or more and we could say , "which will be located in Gadsden County."
Holt:
You bring up a good point.
I hadn't thought about them saying
the other jobs would
been included in that number. So, I think
10 per site.
that would give you the 120. Then to look at that construction phase not be included
in there.
Taylor:
This might be a deal breaker, Commissioner. need to hear what you are saying. They have already told what jobs are going to be at each site.
is six of them. it should be 10, but a
minimum of six per site. need to give them some wiggle
room.
have already identified an engineer , a maintenance, and custodian,- they had six jobs there.
is what I am understanding.
Mr . Gardner, am correct
these six jobs?
Gardner:
I believe it was around six.
Taylor:
No, no, no. has to be specific.
Morgan:
Unless I
misread this, if it is at 20 farms,
they have put in that they are guaranteeing up to 120 jobs. Correct? time
jobs.
people times 20 farms is 120 full time jobs.
to.
a perfect
world , if they have 20 farms,
they will hire up to 120 full time employees. may only have two farms;
they may have six ; they may have nine.
don't know.
Gardner:
But, in their projections of all these employees, there is economies
of scale within am sure that
the first few farms as they are tweaking and trying to get all the kinks out, they are going to have more. they get to20, will be -
Morgan:
That is my point. just don't
is their and they have to do that.
Gardner:
I don't personally
an issue with saying, "You've got to have at least 10 on the first farm." If that satisfies -If they have to be Gadsden County residents, that is for you to decide.
Croley:
I don't think they have to be Gadsden
County residents, we just want a preference.
Gardner:
As for Gadsden County positions,
I don't know what can be done remotely.
Morgan:
So, what if their model calls for a certain number , and it does , it is six , and they are building
their
one, which is going to be the one with the most question marks on it. Now you are saying that they've got to commit almost double
the number of employees
at each site.
Gardner:
You would to get back to National
Solar on that.
Taylor:
Let's do this. is hitting on some great cylinders and there are some awesome
high points. Here is what we will do to protect all the way around.
think this comes from all of the commissioners. If we have State Statute
that 10 jobs , a minimum of six per site. So if they build 100,
we are good. they build 10,
we are good.
minimum of six per site.
way we are protected. If they go higher, that is even better.
Morgan:
So, what if five years down the road, they are providing however
many millions dollars
(maybe it
hasn't gotten to
that point yet) or several
hundred thousand dollars to the county,
several million dollars
to the school system and they've
a good business
going there. the economy takes another
brief downturn and their business model can't call for that number of employees.
Taylor:
Then it would
time to come back to the table and let's
talk. Because you are right. can't predict past five or ten years. The way things are turning now, we can't even predict
two years. So, we would
to come back and let's talk about this agreement again. All they have to do is come back to us and say, "Listen, we can't honor this. The economy won't support it." So, let's get back and talk so that can continue with it. If we need to go down to two
then that is what we will do so we can keep them aboard.
jobs are better than none. So, i t will just be time for re-negotiation.
But, for right now, we are safe with
you said.
we can agree on a minimum of
six jobs. We are safe there.
am uncomfortable with mandating that they do 10
because they have already clearly
identified that they will do six. But, I am very uncomfortable with them me two now that I am looking at a possible six. to have a minimum there. o w , are good. are there. again, if there is a
hardship this is not etched in stone.
is just a draft so that we could get some actual numbers. I am ready if you all are to go with a minimum of
six with a cap of ten per State Statutes.
That way, you are O.K. and they are, too.
Croley:
Excuse me. know that we can't drop below the State Statute.
Weiss:
He is right. have to have ten per solar farm.
whether those ten can be inclusive of the development and construction work, I don't know. That is probably
they will say. Quite frankly,
I thought this and drafted
language because I felt
that they would probably
back and say, "No, no, no.
are in compliance the Statute because we had all these
construction workers. They are full time
whatever
time that they are full time and we are going to have whatever need the ongoing maintenance and operation of
the individual sites." They anticipate per site.
Whether they are all here in the county or some of them are down in Melbourne , I don't
know.
Croley:
Can't you say a minimum of 10 for the initial site as Mr. Gardner said , leave that open to comply with the State Statute.
Weiss:
Oh, yeah. There
is a lot of language
that would comply State Statute. feel like I
have drafted
some, but again,
that leaves It open.
comply with the Statute,
you need ten full time
jobs created within the state. is in compliance with the Statute.
Taylor:
If we do anything different,
we are trying to rewrite the Statute. we know it, they will know it as well. Let's just have a minimum of six jobs yet sat each site.
way; we are o.k.
is pretty much what they were
asking for anyway. , we still want to have that part about the State Statute in there with minimum of six jobs per site. That's
important because I will be dog gone if we are going to give up everything and get one (inaudible) they can do that based on the language that is in here because it says, "up
to,"
we need to put a minimum. So, let's move.
Now, let me say this to you.
is the fiscal year for this company? is their
fiscal year? Weiss:
I don't know their
year.
I said in order to comply with the Statute, again, was on or before
March 1", and that is statutory in terms
of -
Taylor:
Well, it needs to be identified in
here especially with that reporting requirement. It needs to be identified as to when their fiscal year begins and ends because
our budgeting will depend on their report. So, let's get a
date in this report.
Weiss:
I have on it March 1 " because that is what coincides
their requirements under this form. So, I
have on it March 1't
Taylor:
O.K. So the language is coming.
Weiss:
Yes, I have addressed that.
Taylor:
Now, down here on that 4.2 where it says that they want to identify property up
under the Comprehensive Plan - They want to identify property
and then get it fast tracked.
need to put some specific type of property -like AG
3. I got that from the Property
as his preference to where these farms should be put in and developed. This is just my opinion, but you don't want them to
develop on just any property as
long as there is large tracts of acreage available
to them. might be a community close by. But, AG 3 is what he specifically said.
Croley:
AG 3 and 4. AG 4 is that
dark green area and 3 is just a little bit lighter. . (Pointing to the Future Land
Use Map)
Taylor:
AG 3 and 4.
that is where I got that from, so it needs to be specific
that this is where they
maintain their boundaries types of zones.
Weiss:
So, we want to limit exclusively to AG 3 and 4 properties.
Croley:
AG 3 is 1:20 and AG4 is 1:40.
Weiss:
I didn't even know we had an AG 4.
I thought it was 1, 2, and 3.
Taylor:
Clay told me 3.
Croley:
Well,. If you will look right there,
it
is heavy and it is 1:40. I've got 2,000 acres of it leased and I
know what I am talking
about.
Holt:
That is Silva
culture. That is AG3. It says AG 1, 2, 3 and Silva Culture.
Croley:
Silva Culture is 1:40.
is what it was unless you've changed
it.
Matheny:
May I make a suggestion?
Taylor:
Excuse me. the chair. Sir?
Matheny:
May I make a suggestion?
Taylor:
Yes, you may.
Matheny:
I would to limit
to AG and the Silva Culture.
Taylor:
Thank you very much, sir.
Is Silva Culture
the same thing as AG 4?
Croley:
It had been. I guess they changed
the name of it.
Taylor:
O.K.
Thank you for clarifying
are closer and we can't see that far.
Holt:
It's my glasses.
Gardner:
As long as Mr. Matheny was able to render
opinion , I would
to propose what he just proposed, but also ask you to approve
AG 2 also because there are some AG 2s that may be better property
in terms of- I
mean if you look at some of those parcels, there
are not any houses around
some of them. don't think there was a lot given to some of the zoning issues related to AG 2.
Taylor:
I think
need to get an opinion
from the property appraiser on AG 2 because he was very specific in nature
AG 3. Very specific and he even concluded that there were ample acreage
that is available for it. So, let's get an opinion 2, but we can go with 3 and Silva Culture
lands.
Gardner:
O.K.
Croley:
May I throw
out?
Taylor:
Yes.
Croley:
Mr. Gardner, that wouldn't be a problem. We can always down zone very quickly.
Gardner: Very good.
Croley:
Solves the problem.
Taylor:
But, at least you would
be looking 3 and Silva.
Weiss:
So, it would be limited
to
properties zoned AG 3 and Silva culture they may still may obtain a
Camp Plan Amendment order to down zone.
Croley: Sure.
Weiss:
So we will add that language and agree to administratively
initiate any Camp Plan Amendments?
Croley: Yes.
Weiss:
That is what they have in there that is why I pointed out earlier.
Holt:
What do you mean by that?
Weiss:
To administratively
initiate would mean that we would do the process
ourselves and we would not
require them to come in and apply for a Camp Plan Amendment.
Holt:
No, you got to do that. need to fill out something. We shouldn't just administratively do it.
You are talking
about changing zoning.
If it is possible
to downgrade from 3 to a 2, you need to have something that says that those people nearby
can have a little say-so in that. So the word
". dri)if1istril1'iveJy"n<feds to bgt J( ndUt. It may be something
very simple, but you are talking about
changing zoning.
Croley:
I thought that our objective
to try to make this as simple on the Silva Culture,
which is what we are now calling
AG 4 and 3, that were going to try and make that easy for the company to move on and if they found
a site on AG 2 land that met the kind of criteria that Mr. Gardner
just referenced. Normally,
people don't
a problem
down-zoning. They usually have a problem
an increase in density.
seems like to me that that expense
would
be burdensome the county.
Mr. Gardner, I see you are nodding your head in agreement, but would you
and express an opinion on that because that just shouldn't be that an issue.
Gardner:
There may be a couple of parcels
that currently have an AG 2 zoning that may be right and the proximity
may be in line with a transmission line that the stars line up on. There are not that many of them and that is
the only reason that I made that
comment. But, for the purposes
of moving things along, we are certainly with AG 3.
Croley:
Down-zoning is not going to be that expensive
process, is it?
Gardner:
Like I said, there may be two, three, four properties that are currently zoned 2 and yes is
the answer to your question. It
should not be a big issue.
Holt:
I don't a problem
that
I don't
a problem expediting it, but,
I do have a problem with you are going
to change the way it is going to be done in the Comprehensive Plan. And, it going to be done administratively.
Commissioner, when you were talking
about having problems
holding ponds and blah , blah , blah, when
will this trigger
that process?
Croley:
Mr. Matheny,
will you clarify
that I don't think these sites would typically have holding ponds unless
Holt:
I am just speaking about drainage, I am sorry.
Matheny:
That would a site by site issue- any kind of storm water drainage. is talking
about
"administratively" and what he is talking
is that we would do it.
Holt:
I know that.
Matheny:
But, we would
go through
the public hearings. wouldn't just be Mr. Lawson telling me to do it, we would go through
entire
hearing process.
Holt:
That public hearing
process would done before this board?
Matheny:
Correct.
we would pay for it. The county would for it.
Croley:
It will be very similar
to what you have been doing whenever
there has been an error discovered in the
Zoning Map. have had to do it for some folks in your area and all five districts.
Holt:
We have done it before
all over the county.
Croley:
Time is precious. is time to go. clock on the wall says that it is only a quarter three. has been that
for a long time.
Taylor:
(Inaudible) Laughter.
Weiss:
Write
next to the air conditioning unit.
Taylor:
Here is how we will do that. let's wrap it up and get it quicker.
We will add AG 3 and Silva Culture lands as areas potential or suitable
sites for the farms.
the event i t will down grade the zoning,
then the proper would kick in per our Growth
Management Department. So, just something to that nature. know,
we will follow the proper procedure we are just letting them know that is what we will do, but preference will be given to AG 3 and Silva Culture
lands because it was identified by
the Property Appraiser.
Moving on.
have already talked
about these fees. I don't think we need to stay at $10,000 because as was said so eloquently earlier, this thing is going to be costly.
Not to exceed $10,000 would probably
put us really down to the bottom in trying to get some compensation. do you all think?
we o.k. with that number.
you are, then I am, too.
Holt:
Madam Chairman?
Taylor: Yes.
Holt:
I am not o.k. with it because
we don't a reference
don't
anything to look at to make sure that we know what we are talking about
on that one.
Taylor:
Well then, let's
do this. do this.
go ahead with what is in front us, but put in language to the effect
that we would like to come back within three years
to readdress these numbers even
though the biggest costs will be out oft he way by then.
Holt:
I think that is a good idea.
Weiss:
May I make a suggestion?
Taylor: Yes.
Weiss:
My suggestion is that we should figure out what
typical amount of the fees would be on the construction of any one of these solar farms and based on that number, determine
whether $10,000 is a good number. What the county is doing is giving
up everything in excess
of $10,000. If that is
$3,000, then well, yeah, that
may be something that is reasonable to give up and they are getting that
incentive. If it is $20,000, it may not be reasonable to give it up.
Taylor:
With that being said , I am assuming
that you are going to do the research.
Weiss:
I can
ask Mr. Matheny and the Building
Inspector to get with me and try to develop
what rough estimate be.
Taylor:
I appreciate
you are going. way that you just projected will help, in my opinion. Once you have done your research
and the amount exceeds $20,000, then that is obviously
something we need to look into.
may need to move that line.
So, let our point
-if the fees exceed $20,000, then we
will need to readdress this amount. But, if it is less than that, then it doesn't give me heartburn. But, we do need to get some revenue
in here.
Weiss:
So, if we are giving up more than, if the tota l fees are in excess of $20,000,
Holt:
No, in
of $10,000. I am sure that this company
is not in this business
without having done this research.
So, they pretty
know what it is going to cost them to do it, but we need to do the research to know what we are talking about.
Taylor:
Are you saying in excess
of their $10,000 or an additional $10,000 above that?
Holt:
In excess of the proposed want to cap it at $10,000.
see if it is anything above
$10,000.
Taylor:
What we will set it at if it is above $10,000.
we going to absorb it or not? $10,000 is the threshold.
Croley:
We are not in a position to answer that question
now. think you need to let him research it. They are redoing the power line up in the northern part ofthe county now. don't
there any
building inspection on there.
So, there may not be any building
inspection fees or they might
minimal. I don't know, but I think need to know the answer to that before
we get into a specific
number.
Taylor:
I happen to concur.
am getting beat up with debate and I am tired.
Croley:
It is just discussion.
Taylor:
It is debate, but I like it sometimes, but not at 5:00p.m. Anyway, we will leave that in your capable
hands and I assume
that once you find out what all is involved
with the cost to the county that you will get with the county administrator and he will disseminate that information to us- not as a poll, Mr. Administrator because that is illegal,
but just in the way disseminating that information to us and then we will give him our input.
Alright, let's move.
Ms. Leslie, I
hear you over there mumbling and rocking and digging
and jumping and wanting go through the ceiling.
Laslie:
My name is Marion Laslie.
Taylor:
Leslie , Laslie -I told you I was going
to do that, didn't
Las lie:
I know who I am.
O.K. If you are going to administratively
hear and rezone
some of these properties,
the AG 2 properties, which are more complicated, National Solar needs to pay for it. This does not need to be included in the county
fees because it doesn't fit the norm for this procedure.
is my first statement.
The second one is on the county
fees. Again, you need the data.
You didn't
about the reporting requirements and you didn't talk about permitting and the inspections.
just breezed right
over that.
The lawyer has my notes, if he will incorporate them, that is fine. doesn't need to be discussed. Let's see , my notes are back there, let me get them.
Croley:
Ms. Laslie , you need to appreciate
this is still
a work in progress. got to go back and get this. You will see another of it. We are just pounding
our way through here to try to get as much done
since we have all taken our day for county
business. So, we don't
need to get frustrated with
each other because
they may not agree with some of this and we may not either. like
Commissioner
said, we've got to slug through it.
Taylor:
There will be more dialogue
on it.
la s lie:
So, the big thing is the cash grant and I didn't read my list of things because
I thought would be incorporated in the discussion. The cash grant is going to be coming
up and the $10,000 cap on the fees that they want
included this cash grant.
want that money back.
they pay the county, they want you to give it back to them.
So, just remember think you need to get your numbers
you need to make sure that they pay you enough money to be able to do our business.
Whether pay it back to them after
they pay their property
is fine.
kicker is when they pay their property taxes, then you give them back their money. So, I don't
how they are going to get any tax abatement they have an operating farm because
the property tax gets assessed on the operating farm.
don't
it
is done during
the development. They do also state that it is a four year build out for the whole project. I
am going to say this now because you may not let me come back up here.
is a four year build-out on
the total project. don't think the abatement should be for more than four years for each project.
is probably enough to think about for the moment.
Taylor:
And, we are at the point where are at the cash grant, but let me just say this to you, Marion. You did give us some great ideas, but
county commission has the job of coming
up with ideas as well. you have probably observed from sitting
there, we pretty much have gone along with what you have written here, but not 100%. I don't think that is the demeanor or behavior of any one commissioner around this board meaning
that don't
100% of we may say or indicate as desirable.
has to be a collaborative effort. So, while appreciate you and have shown you appreciation by taking into consideration what you have put here, which is quite a bit. have implemented some of them, but it won't be 100% because that is just not how it is done.
I do appreciate
you have done and the insight that you have given us on items to look at specifically. So, thank you for that, but please
don't
get heartburn if we don't
100% of it.
Now, moving on to this cash grant.
some great points
brought
-I am not in agreement
with giving them think need to come up with our own number. Two - it did indicate that they would
these dollars after the ad valorem taxes has been paid by them.
So, that is clear in
the language.
Morgan:
And that it is operational. Not just built, but it is in operation.
Taylor:
And that it is operational. Yeah. Didn't I read
that Commissioner? Yes, "in which the commercial
operation commence," Yes, it is
there. then it says , "on
which there has been constructed a
solar farm." So, i t has to be operational, it has to be after the taxes have been paid, but, again, I am not in agreement the $30,000. need to set out own numbers.
did they arrive
at $30,000? what it costs to do a survey?
anyone research that?
David Gardner:
I don't
will be spending
several hundred thousand
and I can't remember, I don't know where that figure came from.
can't remember.
Croley:
Well, that is what we are saying.
We don't know where
the $30,000 came from, but
Weiss:
That is their we have a different proposal, we should give it back to them and they will tell us if they had a reason for the $30,000
if
they need the $30,000.
Croley:
Madam Chair, for the sake of time, could we ask the staff to research
that and give their recommendation back to us. Will that be helpful, Mr. Lawson? don't
where that $30,000
came from unless you do, Commissioner Morgan.
Morgan:
No, I don't think they did mention that.
Gardner:
It is a certain percentage, maybe 10% of what they were going to have to spend.
Croley:
It would be good if the staff
would
to those folks or whatever
you need to do and you all give us.a recommendation
because we could sit here and debate 30 or 35 or whatever. I
don't But, somehow
came up with that
number. If it makes sense, I would like to hear from them objectively from people.
Holt:
Madam Chair?
Taylor:
You always underbid. You always want to go lower than what you want to pay. You don't with the amount
are willing to pay, you start out lower, then let them come back with a number
it is usually the number that you feel comfortable with.
That is how it is done.
Holt:
Madam Chairman? Gardner said he had been to the one in Jacksonville. could get some information from it calls for permitting, what
kind of permits they have to do? just want
information from somebody
by so that we can get some information. Then we can move forward. I think their fee structure is
much higher than ours and all of that, but it is permitting that they had to get done.
Gardner:
Hensel Phelps, the contractor, has done a lot of research and I am sure that would
the first step in terms of finding
out what the realistic figures
are. will be more than happy to find out. let me know what you want me to do.
Holt:
Yeah, I think that
be good. way, we will know.
Taylor:
To allow staff
the attorney to go and look at these fees. I don't
to do anything
to run them away. If $30,000 is a good solid number , then $30,000
it is. But, if it is
just a number that came out of somewhere- If they are asking
for $30,000, but they only need $15,000,
then we should negotiate it out. that is the case , then we need to be intelligent about it.
Weiss:
One way to find out that information is
to make a proposal. am not saying that you can do that in all
instances, but-
Taylor:
Let's go with $10,000.
Weiss:
They can come back and say , "No, no, no. This is why we have this number and this is where it comes
from."
Taylor:
I agree with you.
do $10,000.
offer $10,000.
me up, please.
offer $10,000 and they can come back with $15,000
or $20,000. will bet $100. am kidding
you. That is illegal.
Holt:
You mean we can't bet?
Taylor:
No. will jump on me if they don't
it. Trust me.
Let's move.
Holt:
Madam Chair, a question quick. possible location. never looked at that.
Taylor:
Yes, we did when we said they could go wherever
want in AG 3 and Silva Culture.
Holt:
No, no. Not the location itself, but
for the study for the possible location.
Taylor:
Well, again, this is supposed
to be narrowed to those areas so they won't have to do as many.
Holt:
I understand, but if they do 10, it will be $30,000 for each one.
Taylor:
No, no, no. That is not what they said.
You can do 30 , but the only one that we will pay for is the one that they will chose to build that site on. I correct?
Weiss:
No, no, no. think
this language says is whatever
they do with
to one site - whatever
is
we are going to repay for up to "x" dollars, whatever ends up being.
Holt:
But for that site. So, if they do 10 other studies, we
Weiss:
No, if they do studies for other site, that is
the possible location language. So, they may spend $50,000 or $70,000
or $100,000 on figuring out which of the 10 sites is going to be suitable
for their purposes. The studies they did on the other nine sites, the cost associated with that up to "x" dollars of the total cost - we will pay that.
is the idea. They are expending funds in order to identify a
suitable site and once they have identified it
and gotten site up and running, then we are repaying "x" dollars.
Holt:
But, once it is running, so that means that you only have one site, one study.
makes sense to me. But,
for those eight
other sites, they will have done the study, but they didn't development anything and I don't
to pay them that.
is what I am saying.
I don't to pay them for something
they didn't
develop. That is what I am saying. don't
to pay them for something didn't develop and didn't produce
electricity.
Weiss:
I think from their prospective is they were doing all the work
order to find suitable site. They will have to do the due diligence on other sites just like they have to do it on the
that was picked.
I understand you are saying.
I am happy to do
Holt:
We have to remember that this is for-profit company. are going to make money.
are not going to leave
here broke. They are going to make money.
you do 10 sites and 10 time $30,000-
Weiss:
You are capped per site. One developed
site is capped at whatever
"x" dollar figure is.
Holt:
But, my point that in trying to get that one developed site, they did four studies.
So we don't to pay for the other three only for the study for the one developed
That is what I
need to hear.
Morgan:
It is up to that certain amount
now for that site.
Weiss:
Right. that developed site. think we all understand
it
and I am trying to figure out a way to explain it.
Croley:
They want you to pay up to $30,000 for their
to find one site that will ultimately
be developed. It won't make any difference as to many sites they go through,
you are going to pay for the one final
site even if they looked at 12 different properties.
Holt:
Well, we need that in the language
then and I am through with that.
Weiss:
I will make sure, but, to me, that is what this says , but I will make sure that it is tightened up.
Holt:
Then I am ready to go to another one.
Taylor:
We are only going to pay for one, but they can do as many as they want. let's move. we going to agree to the $30,000
or do we want to do what he recommended and send them another number.
Holt:
I think $10,000 is fine. Taylor:
Alright. Let's be sure before we give them this contractual agreement tell them it is draft.
This next one, 4.6, the only thing
that I have heartburn about this is doing 20 years.
actually, it has 10 years. In 10 years,
you build this farm, 10 more years to build that farm, 10 years to build another one and 10 years when
build another
have a big problem with that. will do five. will
agree to five, but I don't like doing that.
is still 5 times 20, which is 100 years. You are going to
do 20 farms and you are giving them
abatements for five years per farm as they develop
them -Is that
right? they build two or three in one year, it is just five years from that year. They are talking
about building them for 20 years.
Morgan:
It is a certain number of years per farm.
Weiss:
It will be specific per farm.
agreement
will be a master agreement governs
the future actions, but you are going to have to adopt a resolution per farm as they come on line as well.
is going
to govern those and it will be for however
years per farm that comes on line.
Croley:
David, that is why, when we were talking about definitions, it is going to be important that you clarify what you mean by "farm."
I think you need to make sure that the agreement
that way.
2,000 acres, if they build what we will call this site and they get a five or ten year abatement,
whatever the case may be, and then they build a second 120 acre and you will have different time frames
for each of those sites.
However, if you said "farm,"
does that mean the entire
acres.
I don't think the main thing is that
we show competence and flexibility. Do you have a problem , David?
Gardner:
I did remember one thing that County
did -I think they put the agreement
10 years. So, they have to get everything done and it corresponded to an abatement time. reference to Chair Taylor's
comment, they have got to get everything
have 10 years to get those farms built.
Weiss:
That is with respect to the tax exemption
Section
5. That is where that is addressed. They have 20 years here and I have marked through all of that and put 10 years.
the Statutes,
you can't have an agreement that exceeds 10 years.
are only allowed to
grant abatements 10 years from the time of your referendum. So, that is
that. there is a farm that comes on line after the 10 years, then this agreement is no longer in effect.
Taylor:
Are you saying that instead
of 10 years every time they build a farm, it is only one set of 10 years
Gardner:
They can build five farms or four farms in Liberty County
and they have to do it within the next 10 years.
Taylor:
I am talking about the abatement period.
Gardner:
10 years.
Gadsden
County purposes, the ordinance
just been passed , in year nine, they can build a farm and still get the 10 years of abatements. What we are doing is quantifying the number of years that this agreement
for, which ties into the abatement period.
Morgan:
Is it not true, David, that have to go
back for a referendum in 10 years in order to continue to offer abatements?
Weiss: Yes.
Morgan:
O.K. Here is my question.
say that they built their Sth farm in year 5, five years from now. That means that we can agree to abate these taxes for five years on that farm because- what if we have a referendum that does not pass in 10 years.
Weiss:
The way that the Statutes
reads, even if they complete farm in the gth year, you can grant abatement for 10 years from the gth
year.
Morgan:
So, it is nothing new beyond
those 10 years.
Croley:
While we are on that subject, I noticed on Page 5, they
are saying that will commit the process
of enacting a renewal ordinance. caution about
that because I don't
that it is a good idea to have us contractually obligated.
Morgan: Where is that?
Croley:
Page 5 , the bottom of the page. I don't
that is a good thing to have. have somebody
tell you what a future board has got to do. I think that could be discussed
by the board at that time. can always consider
it and I don't think it is a good idea to try to force people.
Taylor:
Let's delete that line where
it
says that.
Weiss:
And we want 5 years. Taylor:
What about this 83%?
heartburn on
that. want to go to 75%. That is what I want from them. We need a bit more revenue
and 83% is high. should be able to ask for something a little better. Any
comments?
Holt:
You are saying 75%, but I was thinking 70%.
Morgan:
I think you will have a higher chance of them agreeing
to a lot of these other changes
that we have made if we leave in place fairly close to what they are asking for in abatements.
Taylor:
Well, I am only down by 8 points.
Morgan:
I don't know, I guess they can
always say , "no."
Taylor:
That is right. is negotiable. you O.K.?
Weiss:
So that is 75% for 5 years is your proposal?
Taylor:
And, everything is negotiable.
Assignment to another
Entity
Taylor:
You all, I will just have to be honest
with and tell you that other than this assignment, I don't have any heartburn. I think
got to the crux by the
members. The assignment, however , I cannot and will not agree with
this point for it to be turned
to any other entity without
confirmation from this board because
we do not other entities the table. that we have a signed
agreement
them, but transferring it without the
consent of this board gives me heartburn.
Croley:
I tend to agree with you.
I think that the county attorney and with the staff input and Mr. Gardner
can work through a
lot of this. J think there are _two things that I think ought to be at least touched
on. Real quickly, David, if you could outline give us a summary of item 8 , which is references to indemnity and then
Weiss:
I have struck that
already. Croley:
Then, Item 9- the release.
I figured that you had already had it stricken.
Weiss:
Item 8, I struck in its entirety.
Croley:
What about Item 9?
Weiss:
We will see what they say in regard to it, but that is proposed.
With
to a release, this is a mutual release.
Croley:
Let me tell you why I am asking.
just suppose that they build a solar farm and I
hope that all of this goes forward. You can't know how sincere I am about that. really hope that everything
works out
like it is being represented. But, let's just suppose
that they get two farms built and all of sudden thi s thing folds for some reason unexpectedly. Now, we have 240 acres of solar panels sitting out there and
we've got the land tied up and they've
all this different entities is the
county going to make sure that the land or any residual
problems
that are addressed? we are
saying that we are giving
them a release and all reasonable attorney fees, exactly what does that mean? I am not even asking
expecting you to answer that right now.
I would ask, Madam Chair, that he at least check that out for us so that as we said, we don't breach our fiduciary
responsibilities
to the public interest. We have already seen in your district the hooray
that has been going on about
site.
We don't
a repeat of that.
Taylor:
I agree with you there.
been looking at it and we definitely
need to look at those to make sure that
we get the best results
for both the county and the solar
farms.
Croley:
Then, in the end, alii am trying to say to you is that as a county commissioner and I would that everybody
is agreement
this, I am depending on the quality and professionalism of your law firm to help guide us through such an agreement this.
all due respect to the other counties, we have spent a lot of time on this, I would
for ours to be a model to go by so the other counties
would
to use our work if they.are going to put in solar farms.
Taylor:
Alright, let's move on.
that comment. Now, are you clear on this assignment,
David?
Weiss:
Yes, I am.
Taylor:
We are not in agreement this being transferred without
coming back to the county
and that the only person
to be held responsible is who we make this agreement
has to come back before county for approval.
Weiss: Fine.
Taylor:
That is it. is it.
Morgan:
I have a question on the bottom of Page 8, David. the attorney. "Governing all venue and jurisdiction," Do you have any advice as to options that we have?
Weiss:
I struck that in favor of Gadsden County.
That is what I propose.
Holt:
I may have missed this, but
right quick, Commissioner you were saying
earlier that if the farms are not successful, what
was the conclusion of that conversation?
also had that as a note.
Croley:
Well, I think we were just asking Commissioner Taylor and Commissioner either
by agreement or silence
said that we need to protect our public's interest. We don't
to be left with unsightly solar panels on 240 acres with no way of getting rid of them or whatever
that should happen.
Hopefully, that
will not happen. don't
any reason to believe that we will have that problem, but if we do, we don't
a repeat of having people come back here and say to us , "You didn't do your due diligence." So, we just asked the attorney
check into that and make sure.
Holt:
I would like to add to that.
do we get it back on the tax roll?
was thinking,
"What you do with all that
equipment if the company goes "belly-up?" What happens to the property?
Croley:
That is what we asked
him to research and come back to tell us what should
be done for the public interest.
Holt:
O.K. Thank you. Morgan:
David, was there anything that you saw in here upon your review that we did not bring
up today? Are there
things that you recommend
talk to us about?
Weiss:
I don't think so. Just generally, with regard to the release,
what you are looking at is a mutual
release. So, it is
a give and take, obviously. if you think
we would trade
the opportunity to hold them accountable for their ability to do the same , that is just the call we have to make.
way, it is
a cost benefit analysis based upon what we anticipate liability to be on either
side, but I will look into that
some more and I will talk with them about it a little bit more and then see what we think.
Croley:
Commissioner Taylor and commissioners, I want to share this with you real quick. don't think you got a
copy of it. I am sure the county administrator and the county attorney could share this with you.
know I shared
it
with Mr. Gardner.
Here is the thing.
is a study done by Kansas State
University
tax abatements economic
incentives
whether
work. they generally what they were intended
do to generate
these jobs. will let you look that over if you wish to get a copy from either of these two gentlemen.
There were two concerns in there.
an entity set up to strictly
try to make a profit
off of tax incentives or that being set up to make a profit you are using tax incentives to steer where they physically
locate the businesses, we obviously are better served ifthis business is being set up to make a profit and
we can help by a tax incentives steer them to this county into the physical locations
that we have identified. That is the ultimate goal.
that what will come out of this.
you do anything less, you are probably
to wind up having them
to survive only as long tax incentives
are in place. Then they
crash and burn and we will be left holding the bag and our citizens will be very disappointed in all of us. I see David,
you are nodding your head in agreement.
So, hopefully,
in our enthusiasm, we will do this in a proper
way and it will be a win/win and we will be the greatest
thing and we will lay the foundation for great things to come. appreciate
it.
Taylor:
Alright. Thank you all so much for your input for sticking
with us for these four and one half hours of dialogue.
Morgan:
Madam
what is the process now and timeline?
Taylor:
I want thank the citizens
for their input. has been well received
and we are moving forward on it.
Commissioners, I think you have done a yeoman's
in getting through a
very difficult agreement. But, we gave the citizens
good representation today as well as making sure that
Solar knows that
we still want this deal.
, we didn't
away from we just changed
the margin lines a little bit, but that it.
What we need now.
lot has been said and a lot of changes have been suggested and recommended. So, when you go back through
and you get us a final product, if you would
mind, make those changes that we talked about so that we can see them.
don't
do strike-throughs. Commissioners,
please have a copy of your old agreement
to make the comparison.
Strike throughs seems to be too congested. some of us, it is too much.
in blue where the changes are.
can you get that back to the board?
Weiss:
I would expect
that it would take me too long. have a little bit of work to do on a couple
of
these with
to finding out some information, but I would the beginning to the middle of next week. don't think it should take any longer than that.
Morgan:
You are asking him to make the changes and present them to their attorney? Is that what you are saying?
Then get feed-back
from them?
Taylor:
I think what we need to do is take a look at the agreement
all of the strike-thus
made and once all the research is done, we need to look at it again first.
Morgan:
O.K.
Taylor:
As soon as possible. am with you on it. If you can
get it back to us within a
week that would be great.
Morgan:
Is there any way that
be done, make the changes
and email those changes in color to us so that we can look at them. am trying to think a way that we can
get some communications going with National Solar.
They may have some things that they can
quickly agree to without a problem we can move on. , they
say , "No, this is not an issue that is non-negotiable here."
is a better
way to get a feel about where they are the next time we get together to
discuss this? spent so much
time and I think all know what we want to present to them
the most part.
I want the board to keep in mind that this is entirely
different document
than what was presented to us. We have suggested
some pretty changes
in here. So, there may be some items that they jus t aren't
willing to discuss. If there are some easy
ones that we can knock out and know that we can work out the smaller things
later on. There may be a more expeditious manner in which we can move
forward.
Taylor:
May I
make a suggestion to get to your point.
am at the same track that you are on in terms of getting it in front
them.
No disrespect, but we are putting you on a timeline. He
is right. need to get this hard copy if front of
them. , I do think commissioners need to look at it first and then give a 24-hr turnaround time to them through this administrator.
So, can we count on you getting
this back to us within a
week? Weiss:
Yes, I think that can be arranged.
Taylor:
Staff, can we do that?
make yourself comfortable because we want good information.
Weiss:
That shouldn't be a problem.
Taylor:
That shouldn't
a problem. O.K. If we get it back within a week , Commissioners , then Mr. Lawson , of all meetings
you've got, make sure that the commissioners
not just in our box or whatever.
By all means possible, make that we get to look at it then give the administrator your feedback
within 24 hours.
Sir, you said that it would then go into the next step.
Lawson will get back in touch with within
24 hours, then it goes.
It just goes. 24 hours will give us a chance to say, "Well, we didn't say this or we didn't say that." Then between you and him, don't
it back here. Please don't.
Holt:
Madam Chairman?
Taylor:
Thank you. I would
to, and I think it is a good idea, Commissioner Morgan, to get it emailed
to us so that we can look over it and see what we need to do.
do appreciate
guys having this workshop because I kept saying, "Let's have a workshop."
This is aggravating, but you get all the questions
out of the way. I really
feel, and I know that I am
tough on people when they come up here, and I feel sorry for them, I really
do because you are really dragging them out in the public
when we could take care of some of this together. Then we can come back and offer something. think it is a great idea and I am
glad we are having the workshop.
were some good ideas today and it gives them some time. But,
I do feel like that because we have done this with this company,
the first time that contract
up, we to get together, put our heads together. We just need to do it earlier.
Taylor:
We couldn't have done it any earlier.
couldn't. It having to be voted on, it having to be agendaed,
then move to the next step.
may have wasted three weeks,
but no more.
Croley:
Madam Chair?
Taylor: Yes, sir.
Croley:
Just a point of order. don't know that we can be representing anything from this workshop until National Solar has seen
this.
is a decision of the board.
I was going to suggest
and it tracks with exactly what you are saying. It is a slight difference in
procedure. He says he needs about a week, basically to get all of this together. Why can't we ask the administrator to
see that this is on the April 3'' agenda, even if we have to amend the agenda.
us make a formal
vote and authorize
them to send it on. will have been done properly. Then they should give us back a response
hopefully
the second meeting
in April. we find that we need to have another
this is a big enough
issue that I am willing to take more time.
in that we will have done this procedurally correct.
Taylor:
I don't mind, but as a point of clarity to you, sir, this is a special
meeting/workshop. So, we can actually
give direction by it being a special meeting. could vote it tonight
we have advertised it that way.
it was just a workshop,
you would be absolutely
could not give direction,
we could only put together a
concept.
by it being advertised as a special
meeting, we can give direction,
we could probably this.
Croley:
O.K. Alii am
trying to say is if he can em ailed us that and then have the final item that you are ready to mail at the April 3'' meeting, would feel better about it.
Morgan:
This is not a final document.
Taylor:
No.
are parts of it that are certainly
going to be negotiated.
Morgan:
We will have to approve
the final document. what you are saying and I
understand, but
Croley:
That is going to slow us up a bit, but whatever
you all want to do is fine.
Morgan:
Isn't that correct,
Mr. Attorney? agree with the chair that it is a special meeting. we need to take a
vote to do that? is my question.
Taylor:
We only need to vote on the actual agreement that is not yet. are still putting it together. It will be agendaed,
but not yet. There is no sense in agendaing
it now and then again. That doesn't make sense
to me and it is a waste oftime. These people can have it in front of them as early as next week. Then
we can have dialogue
on it. What we want is to see it again in two to three weeks.
Weiss:
I think
everybody is right. I think one thing that I do like about Commissioner Croley's
suggestion is that in the event that I
make these changes and regard to these changes ,
I understand that you do not like the legislative strike
thru format, but I will say that I am sure that the attorney for National Solar will expect to see it. He
doesn't want me to delete
his language without showing
that deletion is. I apologize for that, but I probably to do it that way.
Taylor:
Very well. our changes in blue.
Weiss:
O.K.
what I started to say is in the event that you all get this and say, "Hey, wait
second, that is
not what I had in mind and that is not what I had in mind."
if it is only a few things
and you all communicate that to Mr. Lawson and then there
certain
things which one of you may not have had in mind, it creates conflicts
with what the rest of you had in mind.
I can't then say that I will pick what here intention.
Taylor:
No, no, no.
Weiss:
So, that when we would probably
want to have it addressed.
Taylor:
You are right.
is what will happen. are right.
would put you in a quagmire
and it would have one commissioner agreeing with the language
and another differing. But, use your record
to clarify. he does that, too to clarify a statement or
an issue. What is said is recorded
this is what you are to go by because the longer
we drag this, the better chances we have. We
a bunch of issues that we have already changed
that they may fight us on, but I don't want to drag it. So, if there is something debatable, you will have to refer back there because that is a whole other meeting.
When we come back in here, that is a whole other two or three hours because
we talk and I appreciate that. But, in this instance, we need to move this contract
on.
Holt:
Commissioner Taylor, I agree with you except
for one thing. think the attorney is right.
there is a
problem which causes him doubt, he needs to
bring it back.
Taylor:
If it is a major problem
that he cannot clarify through the recorded record, then it needs to come back. But, if
can clarify it and he and the manager are comfortable with the clarification from what she is using
as her records then let's use that.
if he cannot,
yes, bring it back.
Holt:
If he has any questions, can meet for an hour next week. I don't
mind. Taylor:
Can we do this?
Croley:
I want to see it back with the changes
at the April 3'' meeting I don't think we will need a lot of discussion on it, maybe even no discussion
at all. It is for the formality. I
want to see it a live document,
vote on it and send it on through let's be done with
it.
Holt:
It has to be public record after we do.
Morgan:
Today is
the 20th The 27'h is when you are saying that you could have it by. The attorney is going to have it ready by the 27th and the 3'' is the following meeting, only five days later.
think that is the way to do it. really do it. You are talking 5-6 days.
Taylor:
It is done.
Meeting adjourned.
Holt:
Good job. job.
ADJOURNMENT
THERE BEING NO OTHER BUSINESS BEFORE THE BOARD, THE CHAIRMAN
DEClARED THE MEETING
ADJOURNED AT 5:20P.M.
Sherrie Taylor, Chairman
ATIEST:
Muriel Straughn, Deputy Clerk for Nicholas
Thomas, Clerk
Ci-erk of the Circuli Court
Nicholas Thomas
Co-unty Rmomduc
County Auditor
MEMORANDUM
To: Board of County Commissioners
From: Nicholas Thomas, Clerk
Subject: Ratification of Approval to Pay County Bills
Date: August 8 , 2012
Please ratify your approval for the payment
of county bills as reflected the warrants listed below:
Accounts Payables Dated: August 10, 2012
August 17 , 2012
August 24 , 2012
Payroll Dated: August 23 , 2012
Lj
Board of County Commissioners
Agenda Request
Date of Meeting: August 21,2012
Date Submitted: August 6, 2012
To: Honorable Chairperson and Members of the Board
From: Arthur Lawson,
Sr., Interim County Administrator
Representative Alan B. Williams, District
8
Subject: Adoption of Resolution No. 2012-022, designating a portion of
U.S. Highway 90/State
Road 10/East Jefferson
Street between
State Road 12/State Road 65/Madison Street and County
Road 159 in Gadsden County to be designated as "Alfred Lawson,
Jr., Highway"
Statement oflssue:
During the 2012 Legislative Session, Representative Alan Williams amended
language to add to
House Bill 7039 designating a portion of U.S. Highway 90/State Road 10/East Jefferson Street between State Road 12/State
Road 65/Madison Street
and County Road
159 in Gadsden County to be designated as "Alfred Lawson,
Jr., Highway."
Background:
Florida Statues 334.071(3) cities
and counties where the state road designation
will reside to pass a resolution of their approval of the state designation.
Analysis:
If the proposed Resolution No. 2012-022 is adopted by the Board,
staff will request
that the Florida Department Transportation erect suitable markers
designating portion of U.S. Highway
90/State Road 10/East
Jefferson Street between
State Road 12/State
Road
65/Madison Street and County Road 159 in Gadsden
County to be designated as "Alfred
Lawson, Jr., Highway."
Fiscal Impact:
None
Options:
1.
Approve and Resolution No. authorize the
Chairperson to sign.
2. and reject Resolution No. 2012-022
3.
Direction.
County Attorney's
Recommendation:
Option 1.
Attachments:
1.
Resolution No.
2012-022;
2. 334.071, Florida Statutes; and
3. 7039.
RESOLUTION NO. 2012-022
A THE OF GADSDEN
COUNTY, FLORIDA, DESIGNATING THAT PORTION OF U.S. HIGHWAY
90/STATE ROAD 10/EAST 7 JEFFERSON STREET
BETWEEN STATE ROAD
12/STATE ROAD 65/MADISON 8 STREET
AND COUNTY ROAD
159 IN GADSDEN COUNTY IS
DESIGNATED AS "ALFRED
LAWSON, JR., HIGHWAY."
WHEREAS, during language to add to House Bill 7039 designating a portion of U.S. Highway
90/State Road 10/East Jefferson
Street between State Road 12/State
Road 65/Madison Street and County Road 159 in Gadsden
County to be designated as "Alfred Lawson, Jr., Highway".
WHEREAS, Florida Statues 334.071(3) requires cities and counties where the state road
designation
will reside to pass a resolution of their approval of
the state designation.
WHEREAS, the Gadsden County Board of County Commissioners wish to honor Alfred
Lawson, Jr. and request that the Florida
Department of Transportation erect suitable markers designating a portion of U.S. Highway
90/State Road 10/East
Jefferson Street between
State Road 12/State Road 65/Madison Street and County Road 159 in Gadsden
County is designated as "Alfred Lawson,
Jr., Highway".
NOW, THEREFORE, IT RESOLVED that the Gadsden County
Board of County Commissioners hereby (l) supports and encourages the honorary designation of a portion of U.S. Highway 90/State Road 10/East
Street
between State Road 12/State Road 65/Madison
Street and County Road 159 in Gadsden
County, as the "Alfred Lawson,
Jr., Highway" pursuant to Section 334.071(3), Florida
Statutes; (2) directs
that a certified copy of this resolution be forwarded to the Florida Department
of Transportation; and (3) directs that this resolution shall become effective immediately upon its adoption by the Board of County Commissioners.
DULY PASSED
AND ADOPTED BY a vote of
-----' 2012.
to the
BOARD OF COUNTY COMMISSIONERS OF GADSDEN COUNTY, FLORIDA
By: ------
Sherrie Taylor, Chairperson
Nicholas Thomas
Clerk of the Circuit
Court
334.071 -- 2011 Florida
Statutes- The Florida Senate
Page 1 of 1
The Florida Senate
2011 Florida Statutes
TITLE XXVI CHAPTER334
PUBLIC TRANSPORTATION
TRANSPORTATION VIEW ENTIRE CHAPTER
ADMINISTRATION
334.071 Legislative designation of transportation facilities.-
(1) Designation of
a transportation facility contained in
an act of the Legislature
is for honorary or memorial purposes
or to distinguish a
particula r facility,
and unless specifically provided for, shall not be construed to require any action by a local government or private party regarding the changing of any street signs,
mailing address, or 911 emergency telephone
number system listing.
(2) The effect of such designations shall only be construed to
require the placement of markers by the department at
the termini or intersections
specified for each highway segment
or bridge designated, and authority for the department to place other markers as appropriate for the transportation facility being designated.
(3) Erection markers shall be contingent on the appropriate city or county commission passing
a resolution in support of the particular honorary
designation . If the
bridge or road segment being designated is located more than
one city or county,
resolutions supporting the designation must be
passed each affected
local government prior to the erection of
the markers.
History.-s. 44,
ch. 99-385; s. 58, ch. 2003-286.
Disclaimer: The information on this system is nnverified. The journals or printed bills of the respective chambers
should be consulted for
official purposes.
Copyright© 2000- 2012
of Florida.
http://www.flsenate.gov/laws/statutes/2011/334.071 8/2/2012
F L 0 R D
H
0 U E 0 F REPRESENTATIVES
ENROLLED
CS/HB 7039, Engrossed 2 2012 Legislature
1
2 An act relating
to transportation facility
3 designations; providing
honorary designations of
4 various transportation facilities in specified
5
counties; directing the Department of Transportation
6 to erect suitable markers;
amending ch. 2010-230,
Laws
7
of Florida;
revising designations in a specified
8
county; providing an effective date.
9
10 Be It Enacted by the Legislature of the State of Florida:
11
12 Section 1. SP4 Thomas Berry Corbin Memorial
Highway
13 designated; Department of Transportation to erect suitable
14 markers.-
15 ( 1) That portion of U.S. Highway
19/27A/98/State Road 55
16 between the Suwannee River Bridge and N.E. 592nd Street/Chavous
17 Road/Kate Green Road in Dixie County
is designated as "SP4
18 Thomas Berry Corbin Memorial
Highway."
19 ( 2) The Department of Transportation is directed to erect
20 suitable markers
designating SP4 Thomas Berry Corbin
Memorial
21 Highway as described in subsection (1) .
22 Section 2. U.S. Navy BMC Samuel Calhoun
Chavous, Jr.,
23 Memorial Highway
designated; Department of Transportation to
24 erect suitable markers.-
25 (1) That portion
of U.S. Highway 19/98/State Road 55
26 between N.E. 592nd Street/Chavous Road/Kate Green Road and N.E.
27 170th Street
in Dixie County is designated as "U.S. Navy BMC
28 Samuel Calhoun
Chavous, Jr., Memorial
Highway."
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29 (2) The Department of Transportation is directed to erect
30 suitable markers
designating U.S. Navy BMC Samuel
Calhoun
31 Chavous, Jr., Memorial Highway
as described in subsection (1).
32 Section 3. Marine Lance Corporal
Brian R. Buesing
Memorial
33 Highway designated; Department of Transportation to erect
34 suitable markers.-
35 ( 1) That portion of State Road 24 between
County Road 347
3 6 and Bridge Number 340053 in Levy County
is designated as "Marine
37 Lance Corporal
Brian R. Buesing
Memorial Highway."
38 (2) The Department of Transportation is directed to erect
39 suitable markers
designating Marine Lance Corporal Brian R.
40 Buesing Memorial
Highway as described
in subsection (1).
41 Section 4. United States Army Sergeant Karl A. Campbell
42 Memorial Highway
designated; Department of Transportation to
43 erect suitable markers.-
44 ( 1) That portion
of U.S. Highway 19/98/State Road 55/South
45 Main Street
between N.W. 1st Avenue and S.E. 2nd Avenue in Levy
46 County is designated as "United States Army Sergeant
Karl A.
4 7 Campbell Memorial Highway."
48 (2) The Department of Transportation is directed to erect
49 suitable markers
designating United States
Army Sergeant Karl A.
50 Campbell Memorial
Highway as described
in subsection (1).
51 Section 5. U.S. Army SPC James A. Page Memorial
Highway
52 designated; Department of Transportation to erect suitable
53 markers.-
54 ( 1)
That portion of U.S. Highway 27A/State Road
55 500/Hathaway Avenue
between State Road 24/Thrasher Drive and
56 Town Court
in Levy County is designated
as "U.S. Army SPC James
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57 A. Page Memorial Highway."
58 (2) The Department of Transportation is directed to erect
59 suitable markers
designating U.S. Army SPC James A. Page
60 Memorial Highway
as described in subsection (1).
61 Section 6. Alma Lee Loy Bridge designated; Department of
62 Transportation to erect suitable
markers.-
63 ( 1) Bridge
Number 880077 on State Road 656 between
State
64 Road AlA and Indian River Boulevard
in the City of Vero Beach in
65 Indian River County is designated as ''Alma Lee Loy Bridge.''
66 (2) The Department of Transportation is directed to erect
67 suitable markers
designating Alma Lee Loy Bridge
as described in
68 subsection ( 1) .
69 Section 7. Joyce
Webb Nobles Bridge
designated; Department
70 of Transportation to erect suitable
markers.-
71 (1)
The U.S. Highway 90/98, State Road lOA, East Cervantes
72 Street Bridge (Bridge Number
480198) in Escambia
County is
73 designated as "Joyce Webb Nobles Bridge."
74 (2) The Department of Transportation is directed to erect
75 suitable markers
designating Joyce Webb Nobles Bridge as
76 described in subsection (1).
77 Section 8. Corporal Michael Joseph
Roberts Memorial
78 Highway designated; Department of Transportation to erect
79 suitable markers.-
80 (1) That portion of Interstate 275 in Hillsborough County
81 between the Livingston Avenue Bridge and the intersection with
82 Interstate 75 at the Hillsborough-Pasco County line is
83 designated as ''Corporal Michael
Joseph Roberts Memorial
84 Highway."
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85 (2) The Department of Transportation is directed to erect
86 suitable markers
designating Corporal Michael
Joseph Roberts
87 Memorial Highway
as described in subsection (1).
88 Section 9. Edna S. Hargrett-Thrower Avenue designated;
89 Department of Transportation to erect suitable
markers.-
90 ( 1) That portion of Orange Blossom
Trail between W. Gore
91 Street and W. Church Street in Orange County is
designated as
92 "Edna S. Hargrett-Thrower Avenue."
93 (2) The Department of Transportation is directed to erect
94 suitable markers
designating Edna S. Hargrett-Thrower Avenue
as
95 described in subsection ( 1) .
96 Section 10. USS Stark Memorial
Drive designated;
97 Department of Transportation to erect suitable
markers.-
98 ( 1) That
portion of State Road 101/Mayport Road between
99 State Road AlA and Wonderwood Connector in Duval County is
100 designated as ''USS Stark Memorial
Drive.''
101 ( 2) The Department of Transportation is directed to erect
102 suitable markers
designating USS Stark Memorial Drive as
103 described in subsection (1).
104 Section 11. Coach Jimmy Carnes
Boulevard designated;
105 Department of Transportation to erect suitable
markers.-
106 ( 1) That portion of S.W. 23rd Street, in front of James G.
107 Pressly Stadium
and 4211 S.W. 23rd Street,
between S.W. 2nd
108 Avenue and Fraternity Row/Drive in Alachua County is designated
109 as "Coach Jimmy Carnes Boulevard."
llO (2) The Department of Transportation is directed to erect
111 suitable markers
designating Coach Jimmy
Carnes Boulevard as
112 described in subsection (1).
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113
Section 12. Harry T. and Harriette V. Moore Memorial
114 Highway designated; Department of Transportation to erect
115 suitable markers.-
116 ( 1) That portion
of State Road 46 in Brevard County
117 between U.S. Highway 1 and the Volusia County
line is designated
118 as "Harry T. and Harriette
V. Moore Memorial
Highway."
119 (2) The Department of Transportation is directed to erect
120 suitable markers
designating Harry T. and Harriette V. Moore
121 Memorial Highway
as described in subsection (1).
122 Section 13. Duval
County Law Enforcement Memorial Overpass
123 designated; Department of Transportation to erect suitable
124 markers.-
125 ( 1) The Interstate 295/State
Road 9A overpass
(Bridge
126 Numbers 720256 and 720347)
over Interstate 10/State
Road 8 in
127 Duval County
is designated as "Duval County Law Enforcement
128 Memorial Overpass."
129 ( 2) The Department of Transportation is directed to erect
130 suitable markers
designating Duval County
Law Enforcement
131 Memorial Overpass
as described in subsection (1).
132 Section 14. Whale Harbor Joe Roth, Jr., Bridge designated;
133 Department of Transportation to erect suitable
markers.-
134
( 1) Whale Harbor
Bridge (Bridge Number 900076) on U.S.
135 Highway 1/State
Road 5 in Monroe County
is designated as ''Whale
136 Harbor Joe Roth, Jr., Bridge."
137 (2) The Department of Transportation is directed to erect
138 suitable markers
designating Whale Harbor Joe Roth, Jr., Bridge
139 as described
in subsection (1).
140 Section 15. Jim Mandich Memorial
Highway designated;
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141 Department of Transportation to erect suitable
markers.-
142
I 1) That portion of State Road 826/Palmetto Expressway
143 between on-ramp
87260330 and on-ramp
87260333 in Miami-Dade
144 County is designated as "Jim Mandich
Memorial Highway."
145
12) The Department of Transportation is directed to erect
146 suitable markers
designating Jim Mandich
Memorial Highway as
147 described in subsection 11).
148 Section 16. Florida Highway Patrol Trooper
Sgt. Nicholas
149 G. Sottile
Memorial designated; Department of Transportation to
150 erect sui table markers.-
151 I 1) Milepost 22.182
on U.S. Highway 27 in Highlands County
152 is designated
as "Florida Highway
Patrol Trooper Sgt. Nicholas
153 G. Sottile
Memorial."
154 12) The Department of Transportation is directed to erect
155 suitable markers
designating Florida Highway
Patrol Trooper Sgt.
156 Nicholas G. Sottile Memorial
as described subsection 11).
157 Section 17. Captain Jim Reynolds,
Jr., USAF "Malibu" Road
158 designated; Department of Transportation to erect suitable
159 markers.-
160 I 1) That portion of State Road 44
between U.S. Highway 441
161 and State Road 44/East
Orange Avenue near the City of Eustis in
162 Lake County is designated
as "Captain Jim Reynolds, Jr., USAF
163 'Malibu' Road."
164 12) The Department of Transportation is directed to erect
165 suitable markers
designating Captain Jim Reynolds, Jr., USAF
166 "Malibu" Road as described
in subsection (1).
167 Section 18. Tanya
Martin Oubre Pekel Street designated;
168 Department of Transportation to erect suitable
markers.-
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169 (1) That portion
of State Road 932/N.E. 103rd Street
170 between N.W. 3rd Avenue and N.E. 6th Avenue in Miami-Dade County
171 is designated
as "Tanya Martin Oubre Pekel Street."
172
(2) The Department of Transportation is directed to erect
173 suitable markers
designating Tanya Martin Oubre Pekel Street as
174 described in subsection (1).
175 Section 19. Jacob Fleishman Street
designated; Department
176 of Transportation to erect suitable
markers.-
177 (1) That portion
of State Road 934/N.W. 79th Street
178 between N.W. 14th Avenue and N.W. 9th Avenue in Miami-Dade
179 County is designated as "Jacob Fleishman
Street."
180 (2) The Department of Transportation is directed to erect
181 suitable markers
designating Jacob Fleishman
Street as described
182 in subsection (1) .
183 Section 20. Margaret Haines Street
designated; Department
184 of Transportation to erect suitable
markers.-
185 (1) That portion
of N.W. 59th Street between
N.W. 27th
186 Avenue and N.W. 25th Avenue in Miami-Dade County
is designated
187 as "Mar garet Haines Street.''
188 (2) The Department of Transportation is directed to erect
189 suitable markers
designating Margaret Haines Street as described
190 in subsection (1).
191 Section 21. West Park Boulevard
designated; Department of
192 Transportation to erect suitable
markers.-
193 (1) That portion
of U.S. Highway 441/State Road 7 between
194 State Road 824/Pembroke Road and State Road 852/N.W.
215th
195 Street/County Line Road in Broward County is designated as ''West
196 Park Boulevard.''
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197
(2) The Department of Transportation is directed to erect
198 suitable markers
designating West Park Boulevard as described in
199 subsection (1).
200 Section 22. Pembroke Park Boulevard designated; Department
201 of Transportation to erect suitable
markers.-
202
( 1) That portion of State Road 858/Hallandale Beach
203 Boulevard between
Interstate 95/State Road 9 and S.W. 56th
204 Avenue in Broward County
is designated as "Pembroke Park
205 Boulevard."
206 (2) The Department of Transportation is directed to erect
207 suitable markers
designating Pembroke Park Boulevard as
208 described in subsection (1).
209 Section 23. Sheriff Stanley H. Cannon Memorial
Highway
210 designated; Department of Transportation to erect suitable
211 markers.-
212 (1) That portion
of State Road 51 between
Cooks Hammock
213 and the Lafayette-Taylor County line in Lafayette County
is
214 designated as ''Sheriff Stanley H. Cannon Memorial
Highway."
215 (2) The Department of Transportation is directed to erect
216 suitable markers
designating Sheriff Stanley
H. Cannon Memorial
217
as described in subsection (1) .
218 Section 24. Veterans Memorial Highway
designated;
219 Department of Transportation to erect suitable
markers.-
220
( 1) That portion
of State Road 19
between U.S. Highway
221 17/State Road 15 and Carriage Drive
in Putnam County
is
222 designated as ''Veterans Memorial Highway.''
223 (2) The Department of Transportation is directed to erect
224 suitable markers
designating Veterans Memorial
Highway as
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225 described in subsection (1).
226 Section 25. Santa Fe Military
Trail designated; Department
227 of Transportation to erect suitable
markers.-
228 (1) That portion of County Road 18 in Bradford, Union, and
229 Columbia Counties
between State Road 100 in Bradford County and
230 State Road 20 in Columbia County is designated as "Santa Fe
231 Military Trail.''
232 (2) The Department of Transportation is directed to erect
233 suitable markers
designating Santa Fe Military Trail as
234 described in subsection (1).
235 Section 2 6. Florencio
Pernas Avenue designated;
236 Department of Transportation to erect suitable
markers.-
237 ( 1) That
portion of State Road 953/LeJeune Road/N.E. 8th
238 Avenue between
E. 32nd Street and E. 41st Street
in Miami-Dade
239 County is designated as "Florencio 'Kiko' Pernas Avenue."
240 (2) The Department of Transportation is directed to erect
241 suitable markers
designating Florencio ''Kiko'' Pernas Avenue as
242 described in subsection ( 1) .
243 Section 27. Dr. Oscar Elias Biscet Boulevard
designated;
244 Department of Transportation to erect suitable
markers.-
245
( 1) That portion of State Road 972/S.W.
22nd Street
246 between S.W. 32nd Avenue
and S.W. 37th Avenue/Douglas Road in
247 Miami-Dade County
is designated as ''Dr. Oscar Elias Biscet
248 Boulevard."
249 (2) The Department of Transportation is directed to erect
250 suitable markers
designating Dr. Oscar Elias Biscet
Boulevard as
251 described in subsection (1) .
252 Section 28. Ivey Edward Cannon
Memorial Bridge designated;
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253 Department of Transportation to erect suitable
markers.-
254 (l) Bridge Numbers
100646 and 100647 on Paul S. Buchman
255 Highway/State Road 39 between
County Line Road and Half Mile
256 Road in Hillsborough County
are designated "Ivey Edward Cannon
257 Memorial Bridge."
258 (2) The Department of Transportation is directed to erect
259 suitable markers
designating Ivey Edward
Cannon Memorial Bridge
260 as described
in subsection (1).
261 Section 29. Samuel B. Love Memorial Highway
designated;
262 Department of Transportation to erect suitable
markers.-
263 (1) That portion
of Sunset Harbor
Road between S.E. 105th
264 Avenue and S.E. 115th Avenue in Marion County is designated as
2 65 "Samuel
B. Love Memorial Highway."
266 (2) The Department of Transportation is directed to erect
267 suitable markers
designating Samuel B. Love Memorial
Highway as
268 described in subsection (1).
269 Section 30. Ben G. Watts Highway designated; Department of
270 Transportation to erect suitable
markers.-
271 (1) That portion
of U.S. Highway 90/State Road 10 between
272 the Holmes County line and the Jackson County
line in Washington
273 County is designated as "Ben G. Watts Highway."
274 (2) The Department of Transportation is directed to erect
275 suitable markers
designating Ben G. Watts Highway
as described
276 in subsection (1).
277 Section 31. Purple Heart Memorial
Highway designated;
278 Department of Transportation to erect suitable
markers.-
279 (1) That portion
of State Road 20/John Sims Parkway (57-
280 040-000) between
State Road 85 and the Walton County line in
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281 Okaloosa County is designated as "Purple Heart
Memorial
282 Highway."
283 (2) The Department of Transportation is directed to erect
284 suitable markers
designating ''Purple Heart Memorial
Highway'' as
285 described in subsection (1).
286 Section 32. BRIGADA 2506 STREET,
Carlos Rodriguez Santana
287 designated; Department of Transportation to erect suitable
288 markers.-
289 (1) That portion
of U.S. Highway 41/State Road 90/S.W. 8th
290 Street/Tamiami Trail
between S.W. lOth Avenue and State Road
291 933/S.W. 12th Avenue in Miami-Dade County
is designated as
292 "BRIGADA 2506 STREET, Carlos
Rodriguez Santana."
293 (2) The Department of Transportation is directed to erect
294 suitable markers
designating BRIGADA 2506 STREET, Carlos
295 Rodriguez Santana
as described in subsection (1).
296
Section 33. Brett Fulton and Josh Burch Memorial Highway
297 designated; Department of Transportation to erect suitable
298 markers.-
299 (1) That portion
of U.S. Highway 41/State Road 6/State
300 Road 25 between the Madison County line and County Road 51 in
301 Hamilton County is designated
as "Brett Fulton
and Josh Burch
302 Memorial Highway."
303 (2) The Department of Transportation is directed to erect
304 suitable markers
designating Brett Fulton
and Josh Burch
305 Memorial Highway
as described in subsection (1).
306 Section 34. Deputy John C. Mecklenburg Memorial
Highway
307 designated; Department of Transportation to erect suitable
308 markers.-
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309 (1) That portion
of U.S. Highway 41/State Road 45 between
310 State Road 50 in Hernando County and State
Road 52 in Pasco
311 County is designated as "Deputy John C.
Mecklenburg Memorial
312 Highway."
313 (2) The Department of Transportation is directed to erect
314 suitable markers
designating Deputy John C. Mecklenburg Memorial
315 Highway as described in subsection (1).
316 Section 35. Hugh Anderson Boulevard designated; Department
317 of Transportation to erect suitable
markers.-
318 (1) That portion
of Biscayne Boulevard from N.E. 88th
319 Street to N.E. 105th Street in Miami Shores
Village in Miami-
320 Dade County is designated as "Hugh Anderson
Boulevard."
321 (2) The Department of Transportation is directed to erect
322 suitable markers
designating Hugh Anderson
Boulevard as
323 described in subsection (1).
324 Section 36. P.E. "Gene'' Carpenter Memorial
Highway
325 designated; Department of Transportation to erect suitable
326 markers.-
327 (1) That portion
of State Road 679/Pinellas Bayway South
328 from north of the Pedestrian Crossing
to State Road 682/Pinellas
329 Bayway South in Pinellas
County is designated as "P.E. 'Gene'
330 Carpenter Memorial
Highway."
331 (2) The Department of Transportation is directed to erect
332 suitable markers
designating the P.E. ''Gene'' Carpenter Memorial
333 Highway as described in subsection (1).
334 Section 37. Verna Bell Way designated; Department of
335 Transportation to erect suitable
markers.-
336 (1) That portion
of State Road 200 between
Lime Street and
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337 Beech Street
in the City of Fernandina Beach in Nassau
County is
338 designated as "Verna Bell Way."
339 (2) The Department of Transportation is directed to erect
340 suitable markers
designating Verna Bell Way as described in
341 subsection (1).
342 Section 38. Deputy Hal P. Croft and Deputy Ronald Jackson
343 Highway designated; Department of Transportation to erect
344 suitable markers.-
345 ( 1) That portion of State Road 100 East between the
346 Bradford County line and the Columbia
County line in Union
347 County is designated as ''Deputy Hal P. Croft and Deputy Ronald
348 Jackson Highway."
349
The Department of Transportation is directed to erect
350 suitable markers
designating Deputy Hal P. Croft and Deputy
351 Ronald Jackson
Highway as described
in subsection (1).
352 Section 39. Veterans' Parkway designated; Department of
353 Transportation to erect suitable
markers.-
354
( 1) That portion
of State Road 22 between
U.S. Highway 98
355 in the City of Springfield in Bay County
and State Road 71 in
356 the City of Wewahitchka in Gulf County is designated
as
357 ''Veterans' Parkway."
358 (2) The Department of Transportation is directed to erect
359 suitable markers
designating Veterans' Parkway
as described in
360 subsection (1).
361 Section 40. Elvin Martinez Road designated; Department of
362 Transportation to erect suitable
markers.-
363
( 1) That portion of Tampa Bay Boulevard between
Armenia
364 Avenue and Himes Avenue
in Hillsborough County
is designated as
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365 "Elvin Martinez Road.''
366
( 2) The Department of Transportation is directed to erect
367 suitable markers
designating Elvin Martinez
Road as described
in
3 68 subsectio n ( 1) .
369 Section 41. Miami Medical Team Way designated; Department
370 of Transportation to erect suitable
markers.-
371
( 1) That portion of State Road 972/S.W.
22nd Street
372 between S.W. 24th Avenue
and State Road 9/S.W. 27th Avenue ln
373 Miami-Dade County
is designated as "Miami Medical
Team Way."
374
(2) The Department of Transportation is directed to erect
375 suitable markers
designating Miami Medical
Team Way as described
3 7 6 in subsection ( 1)
377 Section 42. Benjamin Leon, Jr., Way designated; Department
378 of Transportation to erect suitable
markers.-
379
( 1) That portion
of State Road 9/27th Avenue
between U.S.
380 1/State Road 5/South Dixie Highway and U.S. 441/State
Road 7 in
381 Miami-Dade County
is designated as "Benjamin Leon, Jr., Way."
382
(2) The Department of Transportation is directed to erect
383 suitable markers
designating Benjamin Leon, Jr., Way as
384 described in subsection (1).
385 Section 43. Reverend Max Salvador
Avenue designated;
386 Department of Transportation to erect suitable
markers.-
387
( 1) That portion of State Road 9/S.W.
27th Avenue between
388 U.S. Highway
41/State Road 90/S.W.
8th Street/Tamiami Trail and
389 S.W. 13th Street in Miami-Dade County
is designated as "Reverend
3 90 Max Salvador Avenue. "
391
(2) The Department of Transportation is directed to erect
392 suitable markers
designating Reverend Max Salvador Avenue
as
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393 described in subsection (1).
394
Section 44. Aleida Leal Way designated; Department of
395 Transportation to erect suitable
markers.-
396
( 1) That portion
of State Road 968/West Flagler
Street
397 between S.W. 39th Avenue and N.W. 37th Avenue in Miami-Dade
398 County is designated as ''Aleida Leal Way."
399
(2) The Department of Transportation is directed to erect
400 suitable markers
designating Aleida Leal Way as described in
401 subsection (1).
402 Section 45. Mrs. Ann Carlton
Bridge designated; Department
403 of Transportation to erect suitable
markers.-
404
( 1) Bridge Number 870002 on U.S. Highway
1/State Road
405 5/Biscayne Boulevard between N.E. 77th Street and N.E. 78th
406 Street crossing
Little River Canal in Miami-Dade County is
407 designated as "Mrs. Ann Carl ton Bridge."
408 (2) The Department of Transportation is directed to erect
409 suitable markers
designating Mrs. Ann Carlton Bridge as
410 described in subsection (1).
411 Section 46. Amadeo Lopez-Castro, Jr., Road designated;
412 Department of Transportation to erect suitable
markers.-
413
(1) That portion of S.W. 57th Avenue/Red Road between S.W.
414 78th Street and S.W. 88th Street/Kendall Drive in Miami-Dade
415 County is designated as "Amadeo Lopez-Castro, Jr., Road."
416
(2) The Department of Transportation is directed to erect
417 suitable markers
designating Amadeo Lopez-Castro, Jr., Road as
418 described in subsection (1) .
419
Section 47.
Pastor Marvin Gochenour Way designated;
420 Department of Transportation to erect suitable
markers.-
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421
( 1) That portion
of Miller Road/S.W. 56th Street between
422 S.W. 120th Avenue and S.W. 117th Avenue in Miami-Dade County
is
423 designated as "Pastor Marvin Gochenour Way."
424 (2) The Department of Transportation is directed to erect
425 suitable markers
designating Pastor Marvin
Gochenour Way as
426 described in subsection (1).
427 Section 48. Rev. Jorge Comesanas Way designated;
428 Department of Transportation to erect suitable
markers.-
429
( 1) That portion
of S.W. 87th Avenue between
S.W. 8th
430 Street and S.W. 24th Street in Miami-Dade County
is designated
431 as ''Rev. Jorge Comesanas Way."
432
(2) The Department of Transportation is directed to erect
433 suitable markers
designating Rev. Jorge Comesanas Way as
434 described in subsection (1).
435 Section
49. Alfred Lawson, Jr., Highway designated;
436 Department of Transportation to erect suitable
markers.-
437 (1) That portion of U.S. Highway 90/State
Road 10/East
438 Jefferson Street
between State Road 12/State Road 65/Madison
439 Street and County Road 159 in Gadsden County
is designated as
440 "Alfred Lawson,
Jr., Highway."
441 (2) The Department of Transportation is directed to erect
442 suitable markers
designating Alfred Lawson,
Jr., Highway as
443 described in subsection (1).
444 Section 50. Deputy Jack A. Romeis Road designated;
445 Department of Transportation to erect suitable
markers.-
446
( 1) That portion
of State Road 26A in Alachua County
447 between West University Avenue and S.W. 25th Street
in
448 Gainesville is designated as "Deputy Jack A. Romeis
Road."
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449
(2) The Department of Transportation is directed to erect
450 suitable markers
designating Deputy Jack A. Romeis Road as
451 described in subsection (1).
452 Section 51. Creola Rutledge Parkway
designated; Department
453 of Transportation to erect suitable
markers.-
454
(1) That portion of E. Cervantes
Street/U.S. 90 in
455 Escambia County
between N. 6th Avenue and N. Davis Highway in
456 Pensacola is designated as "Creola Rutledge
Parkway."
457 (2) The Department of Transportation is directed to erect
458 suitable markers
designating Creola Rutledge
Parkway as
459 described in subsection (1).
460 Section 52. Charles
Modica, Sr., Hospitality Way
461 designated; Department of Transportation to erect suitable
462 markers.-
463 ( 1) That
section of County Road 30A between County
Road
464 283 to County Hwy 395 is designated as ''Charles Modica, Sr.,
4 65 Hospitality
Way."
466 (2) The Department of Transportation is directed to erect
467 suitable markers
designating Charles Modica,
Sr., Hospitality
468 Way as described in subsection (1).
469 Section 53. U.S. Army Sergeant
Robert Daniel Sanchez
470 Memorial Highway
designated; Department of Transportation to
471 erect suitable markers.-
472 (1) That portion
of State Road 513 between Banana River
473 Drive and Eau Gallie
Boulevard in Brevard
County is designated
474 as ''U.S. Army Sergeant Robert Daniel
Sanchez Memorial Highway.''
475 (2) The Department of Transportation is directed to erect
476 suitable markers
designating U.S. Army Sergeant Robert
Daniel
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477 Sanchez Memorial
Highway as described
in subsection (11
478
Section 54. U.S. Marine Corps
Corporal Dustin Schrage
479 Highway designated; Department of Transportation to erect
480 suitable markers.-
481 ( 1 I That portion of State Road AlA between Pinetree
Drive
482 and Eau Gallie Boulevard
in Brevard County
is designated as
483 "U.S. Marine
Corps Corporal Dustin Schrage Highway."
484 (2 I The Department of Transportation is directed to erect
485 suitable markers
designating U.S. Marine Corps Corporal
Dustin
486 Schrage Highway
as described in subsection (11.
487
Section 55.
Lourdes P. Aguila Street designated;
488 Department of Transportation to erect suitable
markers.-
489
( 1 I That portion of S.W. 12th Avenue
from Coral Way to
490 S.W. 16th Street in Miami-Dade County
is designated as "Lourdes
491 P. Aguila
Street."
492 ( 2
I The Department of Transportation is directed to erect
493 suitable markers
designating Lourdes P. Aguila
Street as
494 described in subsection (11 .
495
Section 56.
Section 24 of chapter
2010-230, Laws of
496 Florida, is amended to read:
497 Section 24. Miss Lillie Williams
Boulevard designated;
498 Department of Transportation to erect suitable
markers.-
499 (1 I That portion of N.W. 79th Street between
N.W. 6th
500 Avenue and N.W. 7th E. 12th Avenue
in Miami-Dade County
is
501 designated as "Miss Lillie Williams Boulevard."
502
(2 I
The Department of Transportation is directed to erect
503 suitable markers
designating Miss Lillie Williams Boulevard
as
504 described in subsection (11
ENROLLED
CS/HB 7039, Engrossed 2 2012 Legislature
505
Section 57. Section 45 of chapter 2010-230, Laws of
506 Florida, is amended to read:
507
Section 45. Father Gerard Jean-Juste Street designated;
508 Department of Transportation to erect suitable
markers.-
509
(1) That portion of N.W. 54th Street in Miami-Dade County
510 between N.W. 2nd Avenue
and N.E. 3rd Avenue in Little Haiti
511 is
designated "Father Gerard
Jean-Juste Street."
512
(2) The Department of Transportation is directed to erect
513 suitable markers
designating Father Gerard
Jean-Juste Street as
514 described in subsection (1).
515 Section 58. This act shall take effect
July 1, 2012.
Page 19 of 19
CODING: Words stricken
are deletions; words underlined are additions.
hb 7039-04-er
Board of County Commissioners
Agenda Request
Date of Meeting: August 21, 2012
Date Submitted: August 8 , 2012
To: Honorable Chairperson and Member of the Board
From: Connie Mclendon, Finance Director
Subject: Establish
new bank account for
Gadsden EMS Medicare Electronic Payments
Statement of Issue:
This agenda items seeks Board approval
to open a separate bank account
for Gadsden EMS to receive
Medicare electronic transfers
of funds and use the facsimile
stamp for signatures.
Background:
As previously discussed, the Finance department along with the Ambulance department has been trying to
resolve a bank name conflict with Medicare
for some time. In January of this year, we
submitted a request to utilize electronic transfer
of funds as required by Medicare. We did not receive a reply until May , notifying us that the information we sent was not enough to establish
electronic transfer of funds.
At that time we tried to comply
with all of their requests
for information. There was an issue with our bank account
name not matching
the name on IRS 147C , which
the bank tried
to resolve for us by sending a letter indicating that we were one and the same. A copy of the Florida
Statute 125.0 1 was also given to show Medicare that we have
the ability to adopt our own rules of procedure,
which would allow us to operate under a different
name than what is on the IRS 147C. We felt sure this information
would be enough
to allow the transfers to be sent to the County.
As of July 30'h, were informed that Medicare would be denying
the transfer of funds due to
the bank account not matching what is on file on our IRS 147C. (starting
the whole process over) Even with a letter from our bank , they will not accept anything
less
than a bank account
with the exact name on it.
Analysis:
The finance department has begun the process of opening an account
for the use of transfers in and transfers out. The transfer in will be coming from Medicare for the reimbursements of ambulance billings and will transfer
out to the regular Board operating account for posting.
The transfer in will be subject to the approval
of Medicare and whether they believe their requirements have been satisfied regarding our bank account.
The transfers out of the account will be generated by the Clerk's
office
Finance staff and will transfer
directly to the Board's regular account
so that EMS may record the funds received.
Note: This is just a temporary situation
due to all of the Board's bank
accounts will, at some point in
the
very near future,
have
to be changed
to match the IRS 147C.
As of this date, we still
have many checks printed with the old name and would like to make use of those until the supply is depleted.
Fiscal Impact:
Without this account,
Medicare will not approve any wire transfers
for reimbursements of ambulance
billings, leaving the cash account in the EMS fund depleted
and in need of transfer
from the General Fund until such time as the Medicare requirements have been satisfied.
Options:
1.
Approve
the opening of a new account and sign for use of facsimile
stamp for transfer
of funds.
2. Provide other direction.
Interim County Administrator's Recommendation:
Option 1
Attachment:
Resolution for machine signed signatures. Account approval to use facsimile stamp.
NEW ACCOUNT
FOLLOW-UP
08/07/12 Date-Opened
----··- Date-Thank You Note Reminder
(Date Open + 2 days)
·-----· Date-verify Printed
Checks/Card Order (Date Open + 14 days)
---- Date-Sell Additional Products (Date Open + 60 days)
Date-Financial Checkup
(Date Open + 90 days)
Reg E Opt-in Choice: E
Cif Number: G017812
Account Number:
...._.
Name(s) and Address of New Account:COUNTY OF GADSDEN
BOARD COUNTY COMMISSIONERS
PO BOX 1649
QUINCY FL 32353-1649
Signers on Signature Card:
NICHOLAS THOMAS SHERRIE D TAYLOR
Home Phone : (875) 000-0000
Business Telephone: (850) 875-8660
Product Type: COMMERCIAL BUS CKING
CSR for Account Setup: NAQUIJAD
CSR for Account Upload: NORMA A QUIJADA
RESOLUTION FOR MACHINE SIGNED SIGNATURES
CAPITAL CITY BANK
P 0 BOX 900
TALLAHASSEE, FL 32302-0900
Account#:
By: COUNTY BOARD PO BOX QUINCY
OF GADSDEN
COUNTY COMMISSIONERS
1649
FL 32353-1649
Referred to in this document as "Financial Institution" Referred to in this document
"Business Organization"
I, --·--·-····--·-· _ ---------- ·-------- ------·-----'Secretary
_ .. _
c:_o_UNTX OF GADSD.E.
---· ····----··----···- (Business Organization) do hereby
that
REG ULAR (regular, special) governing body
Organization,
duly regularly
called, office of Organization on th e
AUGUST 12
day of
--···-········· -- ...
, there quorum
of
present,
the following
resolution was unanimously passed as appears from the records of said Business
Organization and is now in
full force
effect.
RESOLVED, that
Institution, as a designated depository of Organization be and it
is hereby
requested, authoriled and directed to
drafts,
or
payment
money drawn this Business Organization's ttwse individual order of any person
thereof, when purporting to bear the
facsimile signature(s) of
the following:
State must bear one or more signatures.
RESOLVED, that
Institution shall
entitled to
honor to charge
Organization for
all such checks, drafts, or other by facsimile signature signatures thereon
may if such facsimile resemble
the facsimile specimens duly certified to with Financial
Institution by
Secretary or other of the governing body
Organization.
BE IT RESOLVED, that
resolutions heretofore adopted by governing body
this Business Organization and certified
to Financial Institution as governing the operation of this Business Organization's account(s) with it, be
and hereby continued
the same may be supplemented or modified by
the foregoing part this resolution.
IN WITNESS
I have hereunto subscribed my name as Secretary and have seal of said
Busines s Organization t o b e affixed hereunto this
day of
( Seal )
Ji·1A T AFL 13
P g; 1 o\ 1
!CAP IT AL C IT Y BA NK
;QUINCY
p 0 BOX 900
l ! 2 3 0 2 - 0 9 0------ ··--····
0WNER5-HiPCfF-AccouNr CONSUMERPURPOsE (Setael od
·------------ . I
ACCOUNT
NUMBER I
ACCOUNT QWNER(S) NAME & ADDRESS
COUNTY OF GADSDEN
initial):
BOARD
COUNTY COMMISSIONERS
[] Single-Party Account 0 ---··Multiple-Party Account
0 Multiple-Party Account · Tenancy by the Enlireties
0 Trust-Separate Agreement Dated:
.. _
PO BOX 1649
QUINCY FL 32353-1649
[] --·-· ·-· ·-------·--------·-·----- ·-·
RIGHTS one and initial):
0- --··- Single-Party
Account
.. "l
[] Single Party
Pay-on-Death
(name beneficiaries below)
[} Multiple-Part)! Accoun1 With Right of Survivorship
0 Multiple-Part'/
of Survivorship
TYPE OF ACCOUNT
IJ<J NEW
IE) CHECKING
[J MONEY MARKET
[J NOW
[J
EXISTING
lJ
SAVINGS
0 CERTIFICATE DEPOSIT
D -----------·--
Pay-on-Death Designation (nome beneficiaries below)
This is your lcheck one) :
COMMERCIAL BUS CKING
[]_- Multiple-Party Account Without Right Survivorship
P:J Permanent
0
Temporary account .
1 NAME OR NAMES OF BENEFICIARIES: -·-----··-··-·----···--
... ..... ---·----------·--·-----·-··--·--
Number of signatures required for withdrawal - 1 -----
I
_ _j
FACSIMILE SIGNATURE IS! (]:. VES
L
[]NO
]
OWNERSHIP OF ACCOUNT -BUSINESS
[J
SOLE PROPRIETORSHIP [] PARTNERSHIP
LJ CORPORATION: [.1 FOR PROFIT D NOT FOR PROFIT
[J LIMITED LIABILITY
COMPANY
SIGNATURE($)· The undersigned
certifies the accuracy of
the information
has provided and acknowledges receipt of
a completed
of this form. The undersigned
authorizes the financial institution to verity credit and employment history and/or have
a credit reporting agency preparo
a erOOit report on the undersigned, as indiv.tdvals.
The undersigned also acknowledge- the receipt
of a copy and agroe
to the 10r111s of the
following and/or disclosurels) :
IE) _ Pub]_i_s: _ Punds _
BUSINESS:
--- l!.J?._I...I FUNDS
--------------·
Terms
Conditions 0 Truth in Savings g] Funds Availability
[g] Electronic Fund Transfers IJj Privacy 129 Substitute
iRJ Common Features
!Rl
Products & Services
g lm;
vA Iil ;sEN: ADSC:=E=N-:- o =- s - ; , o ; -77i 2 FL _
AUTHORIZATION DATED:
111: L ]
r DATE OPENED
08-/_Q_ ? , _
BY NOJ<MA _1\_QUI ADA,,
NICHOLAS THOMAS
' g'T $ · 0 0 [] CASH IJ
! HOMFTELEP
ONE -- (875)- 000-0000 -- - -
::: YE;onniem -: :n -l == .. co= :---- I
I.D. # --·---··--·
D.O.B. _1_2}_10/_(55
T52062465450
121: L ]
:BUSINESS PHONE If
(850) _8:15-8.§"_§ -
Name and address of someone who will always
know your location:
= -- ; . : = - - = - - - = - = - =· =:::::=::::: - - · - · · · - -
---------··· ----------· ---
·
-- - - - - - - · -- - - - ]
-------·-------·----
BACKUP WITKHOLOING CERTIFICATIONS
131:
SHERRIE
D TAYLOR
I.D. # D.0.8. 09/26/57
T460784578460
TIN:
5_9..::..§_q_9_Q 61(5 .. --···----------
!RJ TAXPAYER 1.0. NUMBER · The Taxpayer
Identification
shown above ( TIN )
is my correct identification number.
!RJ BACKUP WITHHOLDING- I am not s11bject to backup withholding either because I
have
not been notified that I am subject to backup
a
result
of a failure to
report all interesto£ or the lotern1d
Revenue Service has notified
that I am no longer
subject to backup withholding.
D EXEMPT RECIPIENTS · I am an
recipient the Internal Revenue
Service Regulations.
SIGNATUJIE: I certify under penalties of perjury the statements chockad in
this se&tion and that I am a U.S. citizen or other U.S. person las defined in
ins1rt ctions).
I.D. #
------ ··-- D.O.B. ---------.
L ]
1.0.11 ---------- D.D.S. ·----·· -·
LJ Com,enience Account Agent
!Single-Partv Accounts Only )
L ]
Stgn!!lurr. Cmu-FL Bal\kHth Sysw .. ,s '"'
Wo!H,rS lo:.luwer f "tm";<lOI St<IVIG © l 992 ?009
MPSC-LAZ-fl 1 -:?009
P<l[!<l 1 '
GADSDEN COUNTY
BOARD OF COUNTY COMMISSIONERS
Agenda Request
Date of Meeting: August
21, 2012
Date Submitted: August 8, 2012
To: Honorable Chairperson and Members of the Board
From: Arthur L. Lawson, Sr., Interim
County Administrator
Clyde Collins, Building
Official
Phyllis R. Moore, SHIP Administrator
Subject: Approval of the State Housing Initiative Partnership (SHIP) Annual Report and Authorization for BOCC Chairman
to Execute
Statement of Issue:
' This agenda item seeks the Board of County Commissioners approval and execution
of the State Housing Initiative Partnership (SHIP) Annual Report.
Background:
Florida Statues and Florida
Administrative Code require each county and eligible municipality to submit annual reports each year of its affordable housing
programs, initiatives, as accurate his/her designee. Finance Corporation to review each local government's annual report and provide
any comments conceming the effectiveness of all local programs.
Analysis:
The
report shall be made available
by the county for public inspection and comment.
The county
shall provide notice of the availability of the proposed
report and solicit
public comment. notice must state the public place where a copy of the proposed report
can be obtained by interested
persons. of the public may submit written comments
on the report to the County and the Corporation.
Fiscal Impact:
NONE
Options:
Option 1: and authorization for Chairperson to execute the SIDP Program
Annual Report.
Option 2: not approve and authorize Chairperson to execute the SHIP Program
Annual Report.
Option 3;
to provide directions.
Recommendation:
Option 1 Approval and authorization for Chairperson to execute the SHIP Program
Annual Report.
County Administrator Recommendation (s) Option 1
Attachments:
1. Almual Report and Success
Stories-SEE ATTACHMENTS
Extranei User Site
Welcome Phyllis Moore
Logout
Account Maintenance Annual Reporting SHIP Contact Info
User Administration
R eport: ' 2009·201 o Closeout£&) ( Unsubmitted )
SHIP Annual Report
Gadsden County
Click Here for Support Contact
Information
Sav e Changes
Form 1
Form 2 Form 3
Form 4 Review
References
Click here for a printer-friendlv coov ofFom1 1
SHIP Distribution Summary
Homeowners hip
Expended Encumbered Unencumbered
Code{s \ Amount Units i-A"m:::o:::u:::n.ctc _
,u=ni:::ls:, Amount Units
12 !Purchase Assistance I I 53,867.941 6f I I I I I ;ll'.
11'::3'----- l t iR e h"'ae'biC'Iita
tio=n=="'----11 I 256,903.231 131 I I I lf--------il - 4 1 ;t :!< 1:.1
Homeownership Totals:
310,771.17 19
Rentals
There are currently Strategies to
display.
Click this symbol to add a strategy
name along with data on expenditures and encumbrances > '8
SubTotals: 310,771.17 19
Additiona l Use of Funds
Use
Expended
Administrative Homeownership Counseling Admin From Program Income
Admin
Disaster Funds
Totals: 359,771.17 19 0.00
Sou'rce of Funds
Amount
State Annual Distribution Rn! Ufida"OO!
350,000.00
Program Income ( Interest )
1,042.22
Program
Income ( Payments)
8,728.95
Recaptured Funds fblli'l: Updater
Disaster
Funds
0.00
FLHOP Disbursement
0.00
Other Funds
Carryover funds from previous year
0.00
Total Revenue (Actual
and/or Anticipated) for Local SHIP Trust Fund @
0.00
Total: 359,771.17
*Carry Forward to Next Year:
NOTE: This carry forward amount will only be accurate
when all revenue amounts
and all expended, encumbered
and unencumbered amounts
have been added to Form 1
http s :// app s .f l oridahousing . org/StandA1one/SHI P AnnualReporting/Defaul t . aspx
u
8/7/2012
F)Qrict_a ousiog
F t:t n t; :e C .:. r p-
<> r li i. o &-
Extranet User Site
Welcome Phyllis Moore
Logout
Account Maintenance
Annual Reporting
SHIP Contact Info User
Administration
Report: 2009-201 o Closeout
( Unsubmitted )
SHIP Annual Report
Gadsden County Click Here for Support Contact Information
Sav e Changes
Form 1 Form 2 Form 3 Form 4
Review References
Click here for a printer-friendly
y of Form 2
Rents
Compliance Summary
8J Rental Unit Information
B Recap of Funding
Sources for Units Produced
Source of Funds Produced through
June 30th
for Units
Amount of Funds
Expended to Date
% of Tota l Value
SHIP Funds Expended
310,771.17
28.08%
Public Moneys Expended
31,858.00
2.88%
Private Expended
761,752.79
68.83%
Owner Contribution
• ,··
2,357.47
0.21%
Total Value All
Units
1 '1 06,739.43
100.00%
I ill
B SHIP Program Compliance Summary- Home Ownership/Construction/Rehab
Compliance Category
SHIP Funds
Trust Funds
% of Trust
Fund
FL Statute
Minimum%
Homeownership
·· ···· · · 233:173 s2
... . . ........ · ............
350,000.00
66.62%
65%
Construction I Rehabilitation
289,870.03
350,000.00
82.82%
75%
I ill
a Program
Compliance- Income Set-Asides
Income Category
Funds
Expended
Funds
Encumbered
Funds
Unencumbered
Total
Funds
Tota l Available Funds% (based on
359,771.17
Total )
45.75%
Extremely Low
164,599.91
"- --·-"
164,599.91
Very Low
105,822.70
105,822.70
29.4P(o
Low
31,250.00
31,250.00
8.69%
Moderate
9,098.56
9,098.56
2.53%
Over 120%-140%
0.00
0.00%
Over 140%
0.00
0.00%
Totals
310,771.17
0.00
0.00 310,771.17
86.38%
Subtotals
from Form 1
.
310,771.17 310,771.17 86.38%
El Special Target
Groups for Funds Expended (i.e. teachers, nurses,
law enforcement, fire fighters, etc.) Set Aside
There are Currently no
Special Target Group
display.
Click this symbol to create new one >
El Program Funding for Expended Funds Only
Income Category
Total Funds Mortgages, Loans & DPL's
Mortgages,
Loans & DPL
Unit #s
Tota l Funds
Grants
Grant
Unit #s
Total
Funds
Expended
Total#
Units
Extremely Low
164,599.91
9
164,599.91
9
Very Low
105,822.70
7
105,822.70
7
Low
31,250.00
2
31,250.00
2
Moderate
9,098.56
1
9,098.56
1
Over 120%-
140%
0.00
0
Over 140%
0.00
0
Totals
310,771.17
19 0.00
0
310,771.17
19
Subtotals from Form 1
310,771.171 19
florid
oysLog
Extranet User Site
Welcome Phyllis Moore
Logout
Flr,lfn«E C<>r;:r:.t<J:t;<>_;t
Account Maintenance Annual Reporting
SHIP Contact Info
User Administration
SHIP Annual Report
Gadsden
Click Here for Supoort Contact Information
Report: 2009-201 o Closeout ;{ ) V: ( Unsubmitted ) Sav e Changes
Form 1 Form 2
Form 3
Form 4
Review References
C1iclc here for a printer-friendlv copy of Form
Household Characteristics @-.
El Number Households/Units
Produced
Over
Description
List Unincorporated and 120%- Over
Each Municipality Ell VLI
Low Mod 140% 140% Total
Totals from Form 2 9 71 2 11 0 01 191
B Characteristics/Age (Head
Household)
List Unincorporated and
6
6
7
19/
Totals:
6
6
7
19
Description Eac h MUnicipality
0-25 26-40 41-51 62+ Total
I T a tal from Form
19
B Family Size
Description
List Unincorporated and 2 4 + Each Municipality Person
People
9L 9J 1
Totals: 9 9
Total
19J;'
19
BRace (Head Household)
Total from Form 2 19
List Unincorporated and
Amer-
I
I
I
11
1s1
I
I
I
19"'
Totals:
18
19
Description Eac h Municipality White Biack Hispanic Asian Indian Other Total
I Total from I 19
B Special
(Any Member Household)
Special
Needs
Special
Needs
List Unincorporated and
Farm Devel.
!_ §!i!.I1_ L _( l?_ fi_r_J_ )_
Description Eac h Municipality Worker Disabled Homeless Elderly Total
L-----------
---------- ---- -- ---- -- BI I - 91;'
- Totals: 8 9
I ,, v "
FloriafHousing
Flnt:on<'l!
Extranet User Welcome Phyllis
Moore
Logout
Account Maintenance Annual Reporting
SHIP Contact Info
User Administration
Report: 2009-2010 Closeout
( Unsubmitted )
SHIP Annual Report
Gadsden County
Click Here for Support Contact
Information
Sav e Changes
Form 1 Form 2 Form 3 Form 4
Review References
Click here for a printer-friendlv cooy ofFonn 4
B Status of Incentive Strategies
Please provide information on the implementation status of Incentive
Strategies in your Local Housing
Incentive Plan.
Please each incentive
individually on its own line in the box below:
Incentive Strategy:
l. Affordable
Housing defintion
2. processing for permits
3. of Infrastructure capacity
en----""-- -<= ,..! ---' ---. -..._
_, -" - -- ""' ----' -- ---'!.-. ) .---
Adopting Ordinance or Resolution Number or identify
policy:
Adoption fate 01/04/94
l!!!.PIE;_ entation Schedule ( Date ) :
Schedule date 04/5/94
fj? s .. _th_e: _ _pl_an_ or s_trategy been _implemented? no, describe the
that
be taken to im_plement_the plan:
Yes, those
strategies that are applicable have been lrnplemented.
t.CitLI .. . .. ! ?tr;:>tegy - (i _the s.:t
at<:_g_y
as _intended, _i.e. (i_re the tim e frames_ b_ei_ng met, etc. ) :
Yes, as confirmed by the County
Building Official.
13 Support Services
Provide a c_o_rl_ci_ t::. E;.S rip ion .. f the:. support .seryice_s that are availableto
h rE;sidents_of affordable housing.
Support Services, Homebuyer
education and two homes are provided for temoprary relocation for residents whose homes are undergoing rehab.
El Other Accomplishments
Attach
da!a or uniqu §ffordable housing
_ac;c;()_mpl_ishmentcoll. _id_e_ - .. si9 .!fi . Y.Y?.T .. .9 ncy
.C:s Stories, news1
(see
attachments)
clippings, etc. )
ElAvailability for Public Inspection and Comments
Describe how the Annual
made available for public inspection and
comments. Attach copies all comments that were received and provide local government's reSpon.se.
lr
The Annua Report
will be available for review at 9 East Jefferson Street, Quincy, Florida 32351 until September
14, 2012. will be
placed
of its availability. {Gadsden
Count
-' 1 .. - -.-,..,.. ,-. .... r.T ,., - .. ,-,-' .. ,.0., .. -,,-.,-,l, ,.-'-,'- . - .... '1"', '-"--- -·"·-' ->,- •• 1 -,-.
El Default and Foreclosure
Include information only for households
that received SHIP purchase assistance:
Mortgage Foreclosures 7/1/2011
- 6/30/2012
A. Very low income households in foreClosure: 0
B. Low income households in foreclosure:
C. Moderate households in foreclosure: Mortgage Defaults 7/1/2011 - 6/30/2012
A.
low income households in default:
B. income households in default
C. households in default: 0
El Welfare to Work Programs
Describe how eligible
sponsor::; (if applicable) employed
personnel from welfare to work programs.
Part of appliction process.
E l Strategies and Production Costs
Strategy Averag e Cost
Purchase Assistance
Housing Rehabilitation
8,977.99"" l<
19,761.79/ )( 'Ll
El Expended Funds
Provide a list of those recipients who have received
SHIP expended funds.
EACH ANNUAL REPORT
must include a list of recipients who have fully received assistance. Provide the list by strategy
with names, addresses, zip codes and the SHIP amounts expended for each.
You may type this information (dick the symbol below to begin), or import
the data from a spreadsheet When importing, select and copy all rows and columns of data from your spreadsheet. Press the "Import" button and paste this data in the window that appears to its left. Press the "Import Data Now" button to complete the task.
Checking the "Unit Counted" column indicates that this unit has been assisted by two strategies funded by this SHIP distribution. "The expenditure for the less amount should
h3ve the "unit counted" box check, to avoid double counting
the assisted household.
Similarly, check the "unit counted" box if the house was also 8ssisted with funds from another fiscal year. In both cases, the expended funds will still be included
in the total.
Purchase
Assistance
Ebony
McKinney
260 Sand Pine
Road
Midway
32343
11 ,000.00
.......•
Purchase
Assistance
Bethany C.
Clark
83 Delores
Madison Drive
Midway
32343
2,206.56
Purchase
Assistance
Ronnette Ballard
623 Sand Pine
Drive
Midway
32343
11,000.00
Purchase
Assistance
Katrina Hopkins
290 Sand Pine
Drive
Midway
32343
9,901.14
Purchase
Ass_istance
Felicia Forest 186 N Charles
Willis Dr
Midway
32343
9,098.56
:
Purchase
Assistance
Shondedra
Edwards
7372 Bonnie Hill Chattahoochee
32324
10,661.68
·-·
Road
Rehabilitation
Aaron Darsaw
74 Louis Street
Havana
32333
38,050.00
Rehabilitation
Michael 325 Congo Chattahoochee
McCJendo l
Street
32324
7,906.23
,-"--
Rehabilitation
Sally Ramsey! I Chattahoochee
32324
12,050.00
Total Unit Count 19 Total Expended Amount:
310,771.17
Funds
Unit
Strategy
FuiiName
Address
City
Zip Code
Expended
counted
.
761 Lincoln!
Drive
Rehabilitation
Winifred Stokes
703 Eastl Quincy
Jefferson Street
32351
10,925.00
.......
Rehabilitation
Sally Todd
1217 Berry
Street
Quincy
32351
1,970.00
.•...
Rehabilitation
Roosevelt
Harvin
280 Washington
Street
Havana
32333
11,875.00
.......
Rehabl!itation
Ruthie Smith
206 South
Ward
Street
Quincy
32351
10,350.00
.
Rehabilitation
Carol Blake
271 Hanna
Mi!l
Pond
Quincy 32351
32,845.00
..
Rehabilitation
Dianne R Green
3985
Shadel Quincy 32351
Farm Road
36,750.00
.......
Rehabilitation
Earnest McGriff
1941 Concord
Road
Ha ana
32333
37,550.00
Rehabilitation
Walter Byrd
22 MLK Blvd
Chattahoochee
32324
16,736.00
Rehabilitation
Peggy Stokes
424 9th Street
Quincy 32351
19,646.00
Rehabilitation
Patricia
Robinson
643 S Adams
Street
Quincyl
32351
20,250.00
, .. , ..
,/ ) {
,/ ) I.
,/ ) I.
,/){
,/ ) I.
,/'Jf.
,/)%,
,/)%, EEEEl
Delete
A! l Rows
Summary by Strategy:
!Strategy II Amount! I unit Countl
IPURCHASEASSISTANCE:II 53,867.94116 I
!REHABILITATION: 11256,903.231113 I
,/X
,/X
,/)II ::J
a Administrative Expenditures
Administrative expenditures separately stated
the costs of the local government and any sub recipients administering the
-rg ram. f'!9_ f:_15'_§_
-<3- - -P E!. _i_ -
- ... i. - .. i.
!" - "?..1.1 y _ _g_ !!.§"_?_ .r:! .. D_
Local Government
spent $35,000.00 on Administration.
EJ Sub Recipients and Consultants
ill_!_Q_ -- e_lg_: _
There Currently no
"Sub Recipients and consultants" records display. Click this symbol to create new
> U
El Program Income
I Program Income
Funds
I loan Repayment II_
I Refinance
!Foreclosure
.. . . .. I
I sale of Property II .... I
I Interest Earned 11 1,042221
!Total: 9, 771.171
B Explanation of Recaptured funds
!Description IIAmount I
Ill I
Total: I o.ool
SHIP ARJ02-1
CERTIFICATION For Implementation of Regulator y Reform Activities Require d by S.H.I.P.
On behalf of GADSDEN COUNTY , I hereby certifY that the following information
(NAME OF LOCAL GOVERNMENT )
is true and accurate
as of the date of submission:
1) as defined in s.163.3164(7) and (8)* for affordable housing
projects are expedited
to a greater degree than other projects; and
2)
is an ongoing process for review of local policies, ordinances, regulations, and plan provisions that increase the cost of housing prior to their adoption.
3) cumulative cost per newly constructed housing
per housing unit, from these actions for
**FY 09/10
to be$ 8 977.99
.
4) cumulative
cost per rehabilitated housing per housing unit, from these actions for
**FY 09/10
estimated to be$ 761.79 .
Date
---------------- ------
Witness
-,--,-c--------:-----,------------Date Chie f Elected
Official
Sherrie Taylor, Chairperson BOCC
Sherrie Taylor, BOCC Chairperson
(Type) Name and Title
Date Witness
Or
Date
------------------· ------
Attest ( Seal )
--::c----c=---:-:----:--:-------------Date
County/City Administrator
(whichever applies )
Arthur L Lawson Sr., Interim County Administrator
(Type) Name and Title
Note: form will be utilized beginning with **FY 2003/2004
* 163.3164(7)
the Florida Statutes: order" means any order granting, denying,
or granting with conditions an application for a development
163 .3164(8) of the Florida Statutes:
includes
any building permit, zoning pennit, subdivision approval, rezoning, certification, special exception, or any other official action of local government having the effect of permitting the development of land.
On behalf of
G=a:::d::s:.:d:::e:::n::......:C:.:o:.:u:::n::..::ty.._ , I hereby certify
that
the information presented herein is true and accurate
as of the date of submission.
------- Date -- -- Date
Witness Chief Elected
Official
---- -- Date
Witness (Prin 7 t 7 )
Sherrie Taylor,
Chairperson Date _
(Type) Name and Title
Or
ATTEST
GENERAL INFORMATION
Name
of person to call regarding
the Annual Report
Form: Phyllis R. Moore, SHIP Administrator
Telephone Number:
(850) 875-8659 Fax: (850) 875-8899
Email:pmoore@gadsdencountyfl.gov
ousing
<;- f 'F :; t a f I o
Extranet User Site Welcome Phyllis
Moore
Logout
Account Maintenance Annual Reporting SHIP Contact
Info User Administration
SHIP Annual Report
Gadsden County
Click Here for SUJ2:QOrt Contact Infonnation
Report: 2011-2012 lnterim-2
(Unsubmitted) [
Save"Ci}ang(;s I
Form 1 Form 2 Form 3 Form4 Review & Submit References
Click here for a printer-friendl y C012Y.-ofFornLJ
SHIP Distribution Summary 0
Homeownership
Expended Encumbered Unencumbered
Codelsl Strategies Amount Units Amount Units Amount Units
13 !Rehabilitation I I 315,000.00J 111 1 I I I I I #' l'C t:l
Homeownership Totals: 315,000.00 11
Rentals
There are currently no Strategies to display.
Click this symbol to add a strategy
name along with d:3ta on expenditures and encumbrances > :Q
SubTotals: 315,000.00 11
Additional Use of Funds
Use Ex ended
Administrative 35,000.00
Homeownership Counseling Admin From Program Income Admin From Disaster Funds
Unencumbered
Totals: 350,000.00 11 0.00 0.00
Source of
Funds
Amount
State Annual Distribution Rl!lto Updl'te!
350,000.00
Program
Income ( Interest )
67.94
Program
Income ( Payments )
Recaptured Funds &dt..Upd.atcl
Disaster Funds
Other Funds
Carryover funds from previous year
0.00
Total Revenue (Actual and/or Anticipated) for Local SHIP Trust Fund
*Carry to Next Year: 67.94
NOTE:
This carry fof1Nard amount will only be accurate when all
Total:
350,067.94
revenue amounts and all expended, encumbered and
unencumbered amounts have been added to Form 1
https://apps.floridahousing.org/StandA!one/SHI P A1mua!Reporting/Default.aspx
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8/8/2012
Extranet User Site Welcome Phyllis
Moore
Logout
Account Maintenance Ailnual Reporting
SHIP Contact Info
User Administration
SHIP Annual Report
Gadsden County Click Hers;_1Qr Support Contact Information
(Unsubmitted) L • Save. Changes J
Form 1 Form Form 3 Form4 Review
& Submit References
Click here for apri!lter-friendly copy of Form 2
Rents and Compliance Summary
1±1 Rental Unit Information
a Recap of Funding Sources for Units Produced
Source Funds Produced through
June 30th for Units
Amount of Funds
Exnended to Date
% of Total Value
SHIP Funds Exoended
315,000.00
96.05%
Public Moneys Expended
T
12,665.56
3.86%
Private Funds Expended
'
Owner Contribution
297.00
0.09%
Total Value of
All Units
327,962.56
100.00%
I•
a SHIP Program Compliance Summary- Home Ownership/Construction/Rehab
Compliance Category
SHIP Funds
Trust Funds
%of Trust
Fund
FL Statute
Minimum%
Homeownership
.
315,000 DO
65%
.
90.00%
Construction I Rehabilitation
315,000.00
350,000.00
90.00%
75%
I•
350,000.00
a Program Compliance- Income Set-Asides
Income Cateaorv
SHIP Funds
Expended
SHIP Funds
Encumbered
SHIP Funds
Unencumbered
Total of
SHIP Funds
Total Available
Funds% (based on
350,06 ;94
Total
Extremely Low
135,275.00
135,275.00
38.64%
Very Low
95,955.00
95,955.00
27.41%
Low
83,770.00
83,770.00
23.93%
Moderate
0.00
0.00%
Totals
315,000.00
0.00
0.00
315,000.00
89.98%
Subtotals
from 1 315,000.00 315,000.00 89.98%
1±1 Special Target Groups for Funds Expended
(i.e. teachers, nurses,
law enforcement, fire fighters, etc. ) Set Aside
http s :/ I app s .f l oridahousing . org/StandA!one/SHI P Annua!Reporting/Default . aspx
a Program Funding
for Expended Funds Only
Income Category
Total Funds
Mortgages,
Loans DPL's
Mortgages, Loans & DPL Unit #s
Total Funds
SHIP Grants
SHIP Grant
Unit#s
Total SHIP
Funds
Expended
Total#
Units
Extremely Low
135,275.00
4
135,275.00
4
Very Low
95,955.00
4
95,955.00
4
Low
83,770.00
3
83,770.00
3
Moderate
0.00
0
Totals
315,000.00 11
o.oc
0
315,000.00
11
Subtotals from Form 1
315,000.001 11
https://apps.floridahousing.org/StandA!one/SHI P AnnualReporting/Default.aspx
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F,l_qrt ,
_
ousins
Extranei User Site
Welcome Phyllis Moore
Logout
F , ,.- C<:>cJ>Ort:ttio"
Account Maintenance Annua l Reporting SHIP Contact Info User Administration
Report: 2011-20121nterim-2
( Unsubmitted )
SHIP Annua l Report
Gadsden County
, Save ( ;:hanges
Form Form Form 3 Form 4 Review & Submit References
Click here for a printer-fr5s:.n_Qly copy of Form 3
Household Characteristics
a Number of Households/Units Produced
List Unincorporated and
I I 41 41
31
1
111/:o: C!
Totals:
4 4
3
11
Description Eac h Municipality Ell VLI Low Mod Total
I
Totals from Form 2 o \
a Characteristics/Age of Household)
List Unincorporated and
Description
I
Each Municipality 0-25 26-40 41-61 62+ Total
I I I 4 7 11 "'
Totals: 4 7 11
I T a tal from Farm 2 11
a Family Size
Description
List Unincorporated and 2-4 5+
Each Municipality Person People People Total
I I I 71 31 11 111/
Totals: 7 3 1 11
Total from Form 2 11
El Race (Head of Household)
List Unincorporated and
A mer·
I
I
11
101
I
I
I
I
111/
Totals:
10
11
Description Eac h Municipality White Black Hispanic Asian Indian Other. Total
I
I Total from Form 2 I 11
El Special Needs (Any Member of Household)
List Unincorporated and
Farm
Devel.
Special
Needs
'_([) - -! - - )_
Special
Needs
J f i n_e)
Description Eac h Municipality Worker Disabled Homeless Elderly Total
I
I
I
I
11
1
71
I
I
81/
Totals:
1
7
8
https://apps.floridahousing.org/StandA!one/SHI P Annua!Reporting/Default.aspx
lp-15'
8/8/2012
Florid Qusiog
F1n.:..nt: > C<:>tpt>r·!:lifb:tl
Extranet User Site
Welcome Phyllis Moore
_LoiJQut
Account Maintenance Annual Reporting
SHIP Contact Info User Administration
SHIP Annual Report
Gadsden County
Report:! 2011-20121nterim-2 :ijli! ( Unsubmitted ) Save, Changes
Form 1 Form Form
Form 4 Review & Submit References
Click here for a prints;L:friendly copy of Form 4
El Expended Funds
Provide list of those
recipients who have received SHIP expended funds. EACH ANNUAL REPORT must
include a list of recipients who
have
received assistance. Provide the list by strategy names, addresses,
zip codes the SHIP
amounts expended for each.
You may type
information {click the symbol below
begin), or import data from spreadsheet When importing, select and copy all rows and columns of
data from your
spreadsheet Press "Import"
button and paste
data in the window that appears
to its left. Press "Import Data Now" complete the task, ·
Checking the "Unit Counted" column indicates that this unit has been assisted by two strategies funded this SHIP distribution. The expenditure for the less amount should have the "unit counted" box check, avoid
counting the assisted household. Similarly, check "unit counted" box if the house also assisted funds from another fiscal year. In both the expended funds still be included
in the total.
Total Unit Count: Total Expended Amount: 315,000_00
Funds Unit
Rehabilitation
Johnny & Myra
Scott
1394 Atlanta
Street
Quincy
32351
45,465.00
Rehabilitation
Annie Morris
23 Long Branch
Road
Midway
32343
48,100.00
Rehabilitation
Pasty Swain
221 Gay Street
Havana
32333
29,000.00
Rehabilitation
Eddie Smith
808 MLK Blvd
Quincy
32351
17,175.00
Rehabilltation
Sherry
Copeland
601 Simpson
Street
Chattahoochee
32324
39,150.00
Rehabilitation
Wilma Colston
660 Peters
Road
Midway
32343
43,250.00
Rehabilitation
Lula Banks
1106 Point
Milligan Road
Quincy
32351
14_925_00
Rehabilitation
Beverly Dixon
1635 Hardin
Street
Quincy
32351
7,375.00
Rehabilitation
Jo Ann Mathis
40 Barnes
Street
Chattahoochee
32324
16,072.44
Rehabilitation
Rosa Donaldson
157 Dorsey
Smith Lane
Quincy
32351
23,557.56
..
Rehabilitation
Agnes Jackson
5507 Hill
Chattahoochee
32324
30,930.00
Strategy Full Name Address City Zip Code Expended counted
Summary by Strategy:
jstrategy Amountjjunit Countj
I REHAB! LIT A T!ON: 11315,000.00jj11
https:/ /apps.floridahousing_org/StandAlone/SHI P Annua!Reporting/Defaultaspx
/'J/;:
/'J/;:
/ ) II.
/'if.
/';I:
,/-; (
,/-; (
/'11- EEEEI
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/'II- All Rows
,/ ) II.
,/ 'JI;: tj
Lpel (p
8/8/2012
SHIP ARJ02-l
CERTIFICATION For Implementation of Regulator y Reform Activities Require d by S .H.I.P.
On behalf of GADSDEN COUNTY FLORIDA
(NAME OF LOCAL GOVERNMENT )
is true and accurate as of the date of submission:
, I hereby certify that the following
information
1) as defined in s.l63 .3164(7) and (8)* for affordable housing projects are expedited to a
greater degree than other projects;
and
2)
is an ongoing process for review of local policies,
ordinances, regulations, and plan provisions that increase the cost of housing prior to their adoption.
3) cumulative cost per newly constructed housing per housing
unit, from these actions for
**FY 09/10
estimated
to be$ 8.977.99
4) cumulative cost per rehabilitated housing per housing
unit, from these actions for
**FY 09110 estimated
to be$
--------- Date Witness
-
Chief Elected Official
Date
----- ------
Sherrie Taylor, Chairperson BOCC
Sherrie Taylor, BOCC Chairperson
(Type) N aroe and Title
----,---------Date Witness
Or
-- Date
-=---c=-:-c:--:---:-------Date _ County/City Administrator
(whichever applies )
Arthur L Lawson Sr., Interim
County Administrator
(Type) Naroe and Title
---=------· ---
Attest ( Seal )
Note: form will be utilized
beginning with **FY 2003/2004
lrl
* 163 .3164(7) the Florida
Statutes: order" means any order granting, denying,
or granting with conditions
an application for a development permit 3 .3164(8) ofthe Florida Statutes: includes
any building permit, zocing permit,
subdivision approval, rezoning,
certification, special exception, variance, or any other official
action of local govermnent having the effect
of permitting the development of land.
On behalf of
G=a:.:d::s:..:d::e::n::_..::C:..:o:..:u:::n::..::ty.._
, I hereby certify
that
the information presented
herein is true and accurate
as of the date of submission.
--------Date -- - 77 -- Date
Witness Chief Elected
Official
---- -- Date Sherrie Taylor,
Chairperson Date _
Witness (Print)
(Type) Name and Title
Or
ATTEST
GENERAL INFORMATION
Name of person
to call regarding the Annual Report Form: Phyllis R. Moore, SHIP Administrator
Telephone Number:
(850) 875-8659 Fax: (850) 875-8899
Email:pmoore@gadsdencountyfl.gov
lo -i 8
1
Board of County Commissioners
Agenda Request
Date of
Meeting: August 21, 2012
Date Submitted: August 8, 2012
To: Honorable Chairman
and Members of the Board
From: Arthur Lawson,
Interim County Administrator
Charles T. Chapman, Director,
Public Works
Subject: Approval of Mosquito Control Agreement with Department of Agriculture and Consumer Services
(DACS) & Annual Certified Budget
Statement of Issue:
Annually, the Public Works Department must apply to the Department of Agriculture and Consumer
Services (DACS) for matching funds according to Florida Statutes, Chapter 388. Attached is the Annual
Certified Budget and Agreement for control funding between
the Florida DACS and the Gadsden County Board of County Commissioners. seeks Board approval
of this agreement & budget.
Background:
The
Gadsden County Mosquito
Control program is partially
funded by the DACS (State of Florida). Annually, the County must submit an agreement for mosquito control
funding and an Annual Certified Budget. Upon submission, the DACS provides
partial funding for the
spraying of mosquitoes during the year.
Analysis:
The
attached Annual Certified
Budget and agreement
provides for the continued spraying
of mosquitoes in Gadsden
County during the next fiscal year.
Fiscal Impact:
The
proposed County match for this program
is $66,394.00, which has been requested in the 2012/13
Budget.
Options:
1. and execution of this Annual
Certified Budget and Agreement for Mosquito Control
Funding between FDACS and GCBOCC.
Recommendations:
Option 1
County Administrator's
Recommendation:
Option 1
Attachment:
Agreement for Mosquito Control
Funding (2 copies ) Annual Certified Budget
(2 copies )
ADAM H. PUTNAM
STATE OF FLORIDA
Department of Agriculture and Consumer
Services Division of Agricultural Environmental Service (850) 617-7995 Fax (850) 617-7969
Bureau of Entomology
and Pest Control
1203 Governors Square
Boulevard
Suite 300
Tallahassee, Florida 32301
ANNUAL CERTIFIED BUDGET FOR MOSQUITO CONTROL Chapter388.341, F.S.
Gadsden County Control District FISCAL YEAR OCTOBER
1,
2011 SEPTEMBER 30, 2012
Accl#
311
Ad
Stat> Grant
TOTAL =
LOCAL
-
STATE
Loans
1 Fund Salance
t Rentals
- - -
: -
- - -
- - -
- - -
- $ - -
- - -
- - -
Ace!# Unifonn 1 System· LOCAL STATE
10
20 Per -
1---':
--F. !::.eo;::e
41
1 Serv
42
43
: ----:-;
600.00 .
- -
- -
46 IRepal"' & Malnt
47
48
49 tOiiieri
51 i5ffiCe Supplies
<>ls&l
54 ;&Dues
55
100.00
- -
- -
- -
- -
+--- 1
02,: +T------- :
++----'-:--1
10 utl - -
!Principal - -
!Interest - •
13 !Aids - :
:: M: u -----tf----
-tf----- :
I$
·.··.
TOTAL URESAND
I FUND
I certify that the budget shown was adopted on this Day of SEPTEMBER
2011
SIGNED: ,DATE. 2011.
Chainnan of the Board, or Clerk of Circuit Court
SIGNED: --:-cc-----:-
--:------DATE 2011.
Bureau of Entomology and Pest Control
County of _
•.·· ...
. .....
-
I, , a Notary Public, certify the signature
of the contractor the foregoing
and the document is a true, correct,
complete and unaltered
copy of the Annual Certified
Budget.
DACS Form 13617,
Rev 9/03
Notary Public
My Commission Expires:
1-:3
Florida Department of Agriculture and ConsumEjT@ (Xi;c
#
Division of Administration
ADA M H . PUTNAM COMMISSIONER
CONTRACTUAL SERVICES AGREEMENT
018779
This AGREEMENT, made and entered
into this of 20_12._ by and between
the DEPARTMENT
OF AGRICULTURE AND CONSUMER SERVICES,
State of Florida, the Department, and Gadsden County acting for and on behalf of the Gadsden
County Mosquito Control,
the Contractor.
CONTRACT PERIOD:
1, 2012 through September
30, 2013
When state funds are involved, it
is the duty of the Department to guide, review,
approve, and coordinate the activities of all county
governments and special districts receiving state funds in furtherance of the goal of integrated
mosquito control.
The CONTRACTOR agrees
to comply with the following statutory language of Chapter 388, F.S. and
Administrative Code 5E-13.
An operational work plan on DACS form 13666 entitled "Operational Work Plan Narrative", a signed acknowledgment of notification of being subject
to Section 215.97, F.S. and a detailed work plan on DACS form
13623 entitled "Detailed Work Plan Budget" providing for the control of mosquitoes are to be filed with the
Department not later than July 15, 2012.
Following of the work plan and detailed plan budget
by the Department, two
notarized(certified) copies of the county's
or district's certified budget on form DACS form13617, entitled "Annual
Certified Budgetfor Control" shall be submitted to the Department not later than Septembe r 15, 2012. If any changes are made (i.e. local cash carry forward, etc.) to the Annual Certified
Budget for Mosquito Control after October 1st, a budget amendment on DACS form 13613 entitled "Arthropod Control Budget Amendment"
must be submitted to the Department not later than October 30, 2012.
EXCEPTIONS WILL BE MADE.
Budget amendment s on DACSform 13613, entitle d "Arthropod Control Budge t Amendment," and hereby incorporated by reference
shall be prepared
and submitted to the Department prior over-expending funds in any account or expending funds in non-budgeted accounts.
Budget amendments must be explained by accompanying
requests for approval o f changes t o be made in th e detailed budget. Department approval of th e amendment(s) must
be received before expenditures are made.
Not late r than thirty(30) day s after th e end of each month ( i.e. Octobe r reports are due by December 1st), each district
or county shall submit a
monthly financial report to the Department
on DACS Form 13663, entitled "Mosquito Control Monthly Report" for Local Funds and DACS Form 13650 entitled "Mosquito Control Monthly Report" for State Funds, hereby incorporated by reference. district
or county shall submit two(2)
copies of its September financial report to the Department not later
than sixty (60) days after close of each fiscal
year. f report s shall be signed by program
director or person responsible
for administration of th e program and funds. Any county or district withdrawing
participation in state matching funds under Chapter 388, F.S., shall continue to
submit financial reports as required
in SE-13.027(3) until
funds received under this program are exhausted.
A district or county chemical
reports accomplishments
and an inventory of chemicals, on prescribed forms DACS Form 13664 entitled "Mosquito Control Chemical
Inventory Report" and DACS Form 13652
entitled "Mosquito
Monthly
Activity Report" for pesticide hereby incorporated by reference, to the Department later than thirty
(30) days after the end of each month ( i.e. October reports are due by December
1st). If there is no in any given month, the county shall continue to submit monthly reports
of accomplishments and an inventory of chemicals, on prescribed forms to the Department
not later than thirty (30) days after the end of each month (i.e. October reports are due by December
1st) stating "NO ACTIVITY".
State be deposited funds
received. Disbursements
be made on pre-numbered checks or warrants
on the separate depository account from the local funds. Local and state funds shall be deposited
in banks designated as depositories of public
funds in accordance with provisions
of Section 659.24
F.S.
All purchases
of supplies, materials and equipment by countie s or districts shall be made in accordance
with the laws governing purchases by boards of county commissioners, except that districts special
laws relative to competitive bidding
shall make purchases
in accordance therewith.
All and services and districts
here under
shall be used in accordance with the detailed
work plan and certified budget approved by both the Department and the county or
district. The plan and budget
may be amended at any time upon prior approval the Department.
All funds, supplies, and services released
on the dollar-for-dollar matching basis shall be used exclusively for an integrated program
that provides a
combination mosquito control, source reduction measures,
public education, training and certification,
equipment, and
alerts as approved by the Department.
State funds shall be payable quarterly, in accordance with the rules of the Department, upon requisition
by the Department to the Chief Financial Officer.
The Department is authorized to furnish insecticides, chemicals, materials, equipment, vehicles, and personnel
in lieu of state funds where mass purchasing may save funds for
the state, or where it
would
be more practical and economical
to use equipment, supplies, and services between two or more counties or districts.
State and local funds budgeted
for the control of mosquitoes shall be carried
over at the end of the
county or district's fiscal year, and re-budgeted for such control measures the following fiscal year.
No State funds can be placed in a reserve
account.
All equipment purchased
under this chapter
with state funds made available
directly to the county or
district shall become the property
of the county or district unless otherwise provided, may be traded in on
other
equipment, or sold, when no longer needed by the county or district.
A record and inventory of certain property
owned by the district shall be maintained in accordance with s.
274.02 on the operational work plan on DACS form 13666 entitled "Operational Work Plan Narrative".
Surplus property
shall be disposed
of according to the provisions set forth in s. 274.05 with the following
exceptions: Serviceable equipment no longer needed by a county or district shall first be offered to any or all other counties or districts engaged
in mosquito control at
a price established by the board of commissioners owning the
DACS-{)1085 Rev 7/10
equipment. If no acceptable offer is received
two weeks, the equipment shall be offered to such other governmental units or private nonprofit
agencies as provided
in s. 27 4.05.
The alternative procedure
for disposal of surplus property, as prescribed in s. 27 4.06, shall be followed
if it has been determined no other county,
district, governmental unit, or private
nonprofit agency has need for the
equipment.
All proceeds
from the sale of any real or
tangible personal property owned by the county or
district shall be deposited the county's or district's
fund account designated by the Department.
All counties and districts
carrying out programs
for the control of mosquitoes
involving the expenditure of state funds shall set up and maintain
books and records under a method approved
by the Auditor General and be
subject to audit by same.
State funds, supplies, and services shall be made available to such county or district
by and through the Department upon release of funds the Executive
of the Governor. Following determination of funds available, if
necessary, the Department shall make an adjustment in amounts of money payable to the district
or counties in the last three(3) quarters
of the current fiscal year. or counties shall be notified of the amount of payable to them and
if necessary shall amend amounts of state funds budgeted.
The Department, upon notifying a county or
district and obtaining its approval, is authorized to transfer
equipment, materials, and personnel from one district
to another in the event of an emergency brought
about by an arthropod borne epidemic or other disaster
requiring emergency controL
Audits conducted pursuant
to Section 215.97, F.S., shall be: (1) performed annually,
and (2) conducted by independent
as stated rules of the Auditor Regardless of the amount of the state financial assistance, the provisions of Section 215.97,
F.S., do not exempt
a Nonstate entity from compliance with provisions of law relating
to maintaining records
concerning state financial assistance to such Nonstate entity or allowing access
and examination of
those
records by the state awarding
agency, the Chief Financial or the Auditor Two(2) copies of the
Notification of Section 215.97,
F.S. Memo shall be returned to the Department not later than July 15, 2012.
This Agreement shall be executed
and returned to the Department not later than October
1, 2012.
Failure to comply with chapter 388, F.S., Administrative Code 5E-13 and this Agreemen t can result in loss or termination of funds and/or state approval
certification.
Intellectual property is subject to the following additional provisions:
A Anything
it may be known, is produced
by, or developed with this contract
shall become the exclusive property
of the DEPARTMENT and may be copyrighted, patented or
otherwise restricted as provided by Florida or federal law.
Neither the
CONTRACTOR nor any individual employed
under this contract shall have any proprietary interest
in the product.
B. respect to each Deliverable that constitutes a work of
authorship within the subject
matter and scope of U.S. Copyright Law, 17 U.S.C.
Sections 102-105, such work shall be a "work for hire" as defined in 17 U.S.C.
Section 101 and all copyrights
subsisting in such work for hire shall be owned exclusively by the DEPARTMENT.
DACS-01085 Rev 7/10
C. the event
is determined a matter of law that such work not a "work for hire," CONTRACTOR shall immediately assign to the DEPARTMENT all copyrights subsisting therein for the consideration set forth in the contract
and with no additional compensation.
D. The foregoing
not apply any preexisting or other of authorship
by CONTRACTOR create a Deliverable but which as work independent of the Deliverable, unless
the preexisting software
or work was developed by Contractor
pursuant to a previous Contract with the Department or a purchase
by the Department under a State Term Contract.
The six digit Department of Management Services'
class/group code commodity
catalog control number is: 916-330
The Department will pay
the Contractor in arrears as follows:
An amount not to
exceed $18,500 payable in equal quarterly
installments upon receipt of required reports submitted to the Department within statutory deadlines.
Bills for any authorized trave l expenses shall be submitted and paid in accordance with the rates specified
in Section 112.061, Florida
Statutes, governing payments
by the State for travel expenses. travel
expenses must be specified
in the paragraph for payments
directly above.
Bills for services shall be submitted to the Department in detail sufficient
for a proper pre audit and post
audit thereof.
Section 215.422,
Florida Statutes, provides that agencies have five (5) working
days inspect and approve goods and services, unless bid specifications or the purchase order specifies
otherwise. With exception of payments
to health care providers for hospital, medical,
or other health care services,
if payment is
not available within 40 days, measured from the latter of the date the invoice is
received or the goods or services are received, inspected
and approved, a
separate interest penalty set by the Chief Financial
Officer pursuant to Section 55.03, Florida
Statutes, will be due and payable
in addition to the invoice
amount. To obtain the applicable interest rate, please contact the Agency's Fiscal Section at (850) 617-7200
or Purchasing Office at
(850)
617-
7181.
Payments to health
care providers for hospitals, medical
or other health care services,
shall be made not more than 35 days from the date eligibility for payment is determined, and the daily interest rate is
.03333 percent.
Invoices returned to a vendor due to preparation errors will result in a
payment delay. Invoice payment requirements do not start until a properly
completed invoice is provided to the agency.
A Vendor Ombudsman has been established within
the Department of Financial Services.
The duties of this
individual include acting as an advocate for vendors who may be experiencing problems
in obtaining timely payment(s) from a
State
agency. The Vendor Ombudsman may be contacted
at (850) 413-5516 or by calling
the Department of Financial Services'
Hotline, 1-877-693-5236.
The DEPARTMENT may make partial
payments to the CONTRACTOR upon partial delivery
of services when a request for such partial
payment is made by the CONTRACTOR and approved by the DEPARTMENT.
This
contract may be cancelled by either party by giving not less
than 30 days prior written notice of the
cancellation.
DACS-01085 Rev 7110
The DEPARTMENT may terminate this contract at any time in the event of the default
or failure of the CONTRACTOR to fulfill any of its obligations hereunder.
to the exercise of any remedy provided
for herein, the DEPARTMENT
shall provide (30) calendar
of default and shall the opportunity to cure such failure or default within said thirty (30) day period.
the failure
or inability to cure, the DEPARTMENT shall have all rights and remedies provided
at law or in equity, including
without limitation the following:
A. Temporarily withhold cash payments pending correction of the deficiency by the CONTRACTOR. B. Disallow all or part of the cost
of the services not in compliance.
C.
or partly suspend or terminate
this contract.
The Department shall have the right of unilateral
cancellation for refusal by the Contractor to allow public
access to all documents, papers,
letters, or other material
made or received by the Contractor in conjunction with the contract, unless
the records are exempt from s. 24(a) of Article
I of the State Constitution and s. 119.07 (1) , Florida Statutes.
Extension of a contract
for contractual services
shall be in writing for a single period only not to exceed six
(6) months and shall be subject to the same terms and conditions set forth in
the
initial contract. There shall be only one extension of a contract
unless the failure to meet the criteria
set forth in the contract
for completion of the
contract is due to events beyond the
control of the CONTRACTOR. If
initially competitively procured,
contracts for contractual services may be renewed
on a yearly basis for no more than three (3) years, or for a period no longer than the term of the original contract,
whichever period is longer.
of a contract for contractual services shall be in writing and shall be subject
to the same terms and conditions set forth in the initial contract. Renewals
shall
be contingent upon satisfactory performance evaluations by the DEPARTMENT. costs may
not be charged by the CONTRACTOR.
It is mutually understood and agreed that this contract
is:
A. Subject of Section and the State performance and obligation to pay under this contract
is contingent upon an annual appropriation
by the Legislature as provided
in Section 287.0582,
Florida Statutes.
B. Subject to the approval of the State Chief Financial Officer (Department of Financial Services ) . It is mutually understood and agreed that if this contract disburses
grants and aids appropriations, it is:
Subject to the requirements of Section 216.347, Florida Statutes, a state agency, a
water
management district, or the may not authorize or make any disbursement and aids
appropriations pursuant to a contract
or grant to any person or organization unless the terms of the grant
or contract prohibit
expenditure of funds for the purpose of lobbying Legislature, the judicial branch, or a
state
agency.
The following provisions
of A through L are not applicable to procurement contracts used to buy goods or services from vendors,
but are only applicable to a CONTRACTOR subject to the Florida
Single Audit Act.
A. There are uniform
state audit requirements for state financial
assistance provided by state
agencies to Nonstate
entities to carry out state projects in accordance with and subject to
DACS-01085 Rev 7/10
PageS of 13
requirements of Section
215.97, Florida Statutes (F.S.), which may be applicable to and binding upon Recipient. entity means
local governmental
or
for-profit
organization
receives state resources.
a Nonstate entity that receives state financial
assistance directly from a state awarding
agency.
B. In the event that the Recipient expends
a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year
of such Recipient, the Recipient must have a state single or project-specific audit for such fiscal year in accordance
Section
215.97, Florida Statutes; applicable rules of the Department of Financial Services;
and Chapters 10.550 (local
governmental
entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 1 to this agreement indicates state financial assistance awarded through this Department resource by this agreement.
In determining the state financial assistance expended in its fiscal year, the Recipient shall consider all sources of
state
financial assistance, including state financial assistance received
from this Department resource,
state agencies, and other Nonstate entities. financial
assistance does not include Federal direct or
pass-through awards and resources
received by a Nonstate entity for Federal program matching requirements.
C. Audits conducted pursuant
to Section 215.97,
F.S., shall be: (1) performed annually, and conducted by independent auditors in accordance
with auditing standards as stated in Chapters
10.550 (local
governmental entities) or 10.650 (nonprofit
and for-profit organizations), Rules of
the Auditor General.
D. Regardless of the amount of the state financial assistance, the provisions of Section 215.97, F.S.,
do not exempt
a Nonstate entity from compliance with provisions of law relating to maintaining records financial
assistance to such Nonstate
or allowing access and examination of those records
by the state awarding
agency, the Chief Financial Officer,
or the Auditor General.
E. If the Recipient
expends less than $500,000 in state financial
assistance in its fiscal year, an audit
conducted in accordance
with the provisions of Section 215.97, Florida Statutes,
is not required. If the Nonstate entity does not meet the threshold requiring
the state single audit, such Nonstate
entity
must meet terms and
conditions specified in this written
agreement with the state awarding agency. the event that the Recipient expends less than $500,000 in state financial
assistance in its fiscal year and elects to have an audit conducted in accordance with the provision
of
Section 215.97,
F.S., the cost of the audit must be paid from the Nonstate entity's
resources ( i.e., the cost of such an audit must be paid from the Recipient's resources obtained from other than state entities).
F. Each state awarding agency shall:
(1) Provide a Recipient,
by the requirements of Section 215.97, F.S.
DACS-01085 7110
(2) Require the Recipient, as a condition
of receiving state financial assistance, to allow the state
awarding agency, the Chief Financial Officer, and the Auditor General access to the Recipient's and the as
necessary for complying
with the requirements of Section 215.97,
F.S. The Recipient is required to retain sufficient records demonstrating its compliance
the terms of this
agreement for a period of three years from the date the audit report
is issued, and shall allow the Department of Agriculture and Consumer Services
or its designee, access
to such records upon request.
(3) the Recipient that Section 215.97,
F.S., does not limit the authority of the state awarding agency to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of
any state agency Inspector General, the Auditor General, or any other state official.
(4) Be provided Recipient
one copy of each reporting
package in accordance the requirements The financial means the nonstate entities'
financial statements, Schedule
of State Financial
Assistance, letter, auditee's written responses corrective
plan, on follow-up of prior and such other information determined by the Auditor
General to be necessary and consistent
of Section F.S.
Copies of the financial reporting package required by
this
agreement shall be submitted by or on behalf of
the Recipient directly to each of the following:
(a) Department of Agriculture and Consumer Services
Division of Administration
509 Mayo Building
407 South Calhoun
Street
Tallahassee, Florida 32399-0800
(b) The Auditor General's
Office at the following address: State of Florida Auditor General
Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32302-1450
(c) The Department of Agriculture and Consumer Services
Bureau of Entomology and Pest Control, Mosquito
Control Program
1203 Governors Square Blvd,
Suite 300
Magnolia Center
I Tallahassee, Florida
32301
G. Any reports,
management letters, or other information required to be submitted to the Department
of Agriculture and Consumer
Services pursuant to this agreement
shall be submitted
in accordance with Florida
Statutes, and Chapters
10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations),
Rules of the Auditor General,
as applicable.
H. The Recipient shall maintain sufficient
records demonstrating its compliance with the terms of this agreement for a
period
of five (5) years from the date the audit report is issued, and shall allow the Department of Agriculture and Consumer Services,
or its designee, Chief Financial
Officer, or Auditor. General access
to such records upon request. Recipient
shall ensure that audit
working papers are made available
to the Department, or its designee, Chief Financial Officer, or
Auditor General upon request for a period of five (5) years
the date the audit
is issued, unless extended
in writing by the Department.
DACS-0108 5 Rev 7/10
I. The Recipient
be required be in compliance with laws, rules, and regulations
applicable to expenditures of state funds, including,
but not limited to, the Reference Guide for State Expenditures (DFS).
J. The Recipient agrees
that this agreement may be charged only with allowable costs resulting
from obligations incurred
during the term of this agreement.
K. The Recipient agrees that any balances of
unobligated cash that have been advanced
or paid that is not authorized to be retained for direct program
costs in a
subsequent period must be refunded to the state.
L. In accordance with Section 215.971,
F.S., for an agency agreement that provides state financial
assistance a Recipient or Subrecipient, as those are defined in
s. 215.97, or that
provides financial assistance to a Subrecipient, as defined by applicable United
States Office of Management and Budget circulars, the agreement shall include:
a. A a scope of work
Recipient or Subrecipient is required to perform;
and
b. A provision agreement
into quantifiable units of deliverables that must be received and accepted
in writing by the agency before payment.
deliverable must be directly related
to the scope of work and must specify
the required minimum
level of service to be performed and the criteria
for evaluating the successful completion of each deliverable.
The following A through
are applicable regarding the administration of resources provided by the Department
to the Recipient of Federal
Funds.
provisions are applicable
if the Recipient is
a state or local government
or a nonprofit organization as defined in OMB Circular
A-133, as revised.
A. In the event that the Recipient expends
$500,000 or more in Federal awards in its fiscal year, the Recipient have a single in accordance with provisions of OMB Circular
A-133, as revised.
Exhibit 1 to this agreement
Federal resources through this Department
this agreement. determining
Federal awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards, including resources received from this Department.
determination of amounts of federal
expended
be in accordance
guidelines by OMB Circular
as revised. An the Recipient by the Auditor General in accordance with provisions of OMB Circular
A-133, as revised, will meet these requirements.
B. In
connection with these audit requirements, the Recipient shall fulfill the requirements relative
to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised.
C. If the Recipient
expends less than $500,000 in Federal awards
in its fiscal year, an audit
conducted in accordance with the provisions
of OMB Circular A-133, as revised,
is not required.
In the event that the Recipient
expends less than $500,000
in federal awards in its fiscal year and
elects have an audit conducted in accordance
provisions of OMB Circular
A-133, as revised, the cost of
the audit must be paid from non-federal resources (i.e., the cost of such an audit must be paid from Recipient
resources obtained from other
than Federal entities).
DACS-01085 Rev 7110
D. Copies of reporting packages
for audits conducted
in accordance with OMS Circular A-133,
as revised, and required by
this
agreement shall be
submitted when required Section
.320 (d) , OMS Circular A-133,
as revised, by or on behalf
of the Recipient directly to each of the following:
(a) The Department of Agriculture and Consumer Services
Division of Administration
509 Mayo Building
407 South Calhoun Street
Tallahassee, Florida 32399-0800
(b) The Federal Audit Clearinghouse
in OMS Circular as revised (the number of copies required
by Sections .320(d)(1) and (2), OMS Circular A-133, as
revised, should be submitted to the Federal
Audit Clearinghouse) at the following
address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 1Oth Street
Jeffersonville, IN 47132
(c) Other federal agencies
and pass-through entities
in accordance Sections
.320 (c)
and(, OMS Circular A-133, as revised.
E. Pursuant to Section .320(fj, OMS Circular A-133, as revised,
the Recipient shall submit a copy of the reporting package
described in Section
.320(c), OMS Circular
A-133, as revised, and any
management
letter issued by the Auditor,
to th e Department of Agriculture
and Consumer Services at the following address:
The Department of Agriculture and Consumer Services
509 Mayo Building
407 South Calhoun
Street
Tallahassee, Florida 32399-0800
F. Any reports,
management letters, or other information required to be submitted to the Department of Agriculture
Consumer
Services pursuant to this agreement shall be submitted timely in
accordance with OMS Circular A-133, as revised.
G. Recipients,
submitting financial reporting packages the Department of Agriculture and Consumer Services for audits done in accordance with OMS Circular
A-133, as revised, should indicate the date that the reporting package
was delivered to the Recipient in correspondence
accompanying the reporting
package.
H. The Recipient
shall maintain sufficient records demonstrating its compliance with the terms of this agreement for a
period
of five (5) years from the date the audit report
is issued, and shall allow
the Department of Agriculture and Consumer Services,
or its designee, Chief Financial
Officer, or Auditor General access
to such records
upon request. The Recipient
shall ensure that audit
working papers are made available
to the Department, or its designee, Chief Financial Officer,
or Auditor General upon request for a period of five (5) years from the date the audit report is
issued, unless extended in writing by the Department.
DACS-01085 Rev?/10
I. In accordance
with Section 215.971,
F.S., for an agency agreement that provides state financial
assistance a Recipient or Subrecipient, as those are defined in s. 215.97, or
that provides financial assistance to a Subrecipient, as defined by
applicable United States Office of Management and Budget circulars, the agreement shall include:
a. A provision specifying a scope of work that clearly establishes the tasks that the
Recipient or Subrecipient is required to perform; and
b. A provision the agreement into quantifiable units of deliverables that must be received and accepted in writing
by the agency before payment.
deliverable must be directly related
to the scope of work and must specify the required
minimum level of · service to be performed and the criteria
for evaluating the successful completion of each deliverable.
It is expressly understood and agreed that any articles that are the
subject of, or required to carry out, this
contract shall be purchased
from a nonprofit agency for the blind or for the severely
handicapped that is qualified
pursuant Chapter
413, Florida in the same manner
under
same forth in Section 413.036(1) and (2), Florida Statutes; and for purposes
of this contract the person, firm,
or other business entity carrying
out the provisions of this contract shall be deemed to be substituted for the
state agency insofar as dealings with such qualified nonprofit
agency are concerned. products, pricing and delivery information may be obtained by contacting:
of Florida, 2475 Apalachee Parkway,
Suite 205, Tallahassee, Florida
32301-4946, telephone number. (850) 877-4816 and fax number (850) 942-7832.
It is expressly understood and agreed that any articles
which are the subject of, or required
to carry out,
this contract shall be purchased
from the corporation identified under Chapter
946, Florida Statutes,
in the same manner and under the same procedures set forth in Section 946.515(2) and (4), Florida
Statutes; and for the purposes of this contract the person, firm, or other business entity carrying out the provisions of this contract
shall be deemed to be substituted for the DEPARTMENT insofar as dealings
with such corporation are concerned. The "corporation identified" is Prison Rehabilitative
and Diversified products, pricing and delivery
schedules may be
obtained by contacting: PRIDE of
Florida, 12425 28th Street, North, 3rd Floor, St. Petersburg, Florida
33716, telephone number (727) 572-1987.
The CONTRACTOR is informed that a
person
or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime
may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, not submit bids on leases of real property
to a public entity,
may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section
287.017, Florida
Statutes, for CATEGORY
TWO for a period of 36 months from the date of
being
placed on the convicted vendor list.
The CONTRACTOR shall not discriminate on the basis of race, sex, religion,
color, national origin, age or disability and shall comply with all applicable state and federal laws and regulations related thereto, including without limitation, the Americans
with Disabilities Act (42 USC 12101 et. Seq.); Section 504 of
the Rehabilitation
Act of 1973 (29 USC 795); and the Age Discrimination Act of 1975 (42 USC 6101-6107).
The CONTRACTOR
is informed that the employment of unauthorized is a violation of
Section
274A(e) of the Immigration and Nationality Act. If the Contractor knowingly
employs unauthorized aliens,
such violation be cause for unilateral
of the
be cause
unilateral cancellation of this contract.
The CONTRACTOR is informed that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of
a public building or public work, may not submit
bids on leases of real property
a
public
entity, may not award or perform work as a Contractor, supplier, subcontractor, or consultant under
contract with any public entity, and may not transact
business with any public
entity.
In the event that two or more documents
combine to form this agreement
between the parties,
including future amendments and addenda, and in are contradictory
or conflicting
or
requirements
in these documents, the provisions of
the
document(s) by the DEPARTMENT shall be
controlling.
All contracts entered
by the DEPARTMENT or any Division or Bureau thereof,
are and shall be controlled by Florida
law, contrary provisions
notwithstanding.
In the event that any clause
or requirement of this agreement is contradictory to, or confiicts with the
requirements of Florida law, including,
but not limited governmental the offending
or requirement
shall be without and effect and the requirements of the Florida
Statutes and rules promulgated thereunder on the same subject
shall substitute for that clause or requirement and be binding on all parties to this contract.
The Contract
Manager for the Department is Angela Weeks-Samanie and is located
at Bureau of Entomology and
Pest Control, Mosquito
Contro l Program, 3125 Conner Boulevard, MS C-41, Tallahassee, Florida 32399-1650.
The Contract Manager
for the Contractor is Gadsden County for Gadsden County Mosquito Contro l and is located at
Post Office Box 1799, Quincy, Florida 32353-1799 acting for and on behalf of the Gadsden County.
Signed by parties to this agreement:
Department OF AGRICULTURE AND CONSUMER SERVICES
,)) ,. )
CONTRACTOR:
Gadsden County
Signature
------------ -------------
Title
Date
County of _
I, ,, a Notary Public, certify the signature of the Contractor
on the foregoing and the document
is a true, correct,
complete and unaltered copy of The Contract
Agreement.
Notary Public
DACS 01085 Rev 7110
Page 12 of 13
EXHIBIT ·1
FEDERAL FOLLOWING:
NOTE: If the resources
awarded to the recipient
represent more than one Federal program, provide
the same information shown below for each Federal program and show total Federal resources
awarded.
Federal Program (list Federal agency,
Catalog of Federal Domestic Assistance title and number)
-
$ ( amount )
COMPLIANCE
AGREEMENT ARE AS FOLLOWS:
NOTE: If the resources the recipient represent
than one Federal
program, list applicable compliance for each Federal
program the same manner as shown below.
Federal Program:
List applicable compliance requirements as follows:
1. First applicable compliance requirement (e.g.,
what services/purposes resources must be used for).
2. Second applicable compffance requirement (e.g., eligibility requirements for recipients of the resources) .
3. Etc.
NOTE: Instead of listing the specific compliance requirements as
shown above, the State awarding
agency may elect
to use language that requires
the recipient to comply with the requirements of applicable provisions of specific laws, rules, regulations, etc. For example,
for Federal Program
1, the language may state that the recipient must comply with a specific law(s),
rule(s), or regulation(s) that pertains to how the awarded resources
must be used or
how eligibility determinations are to
be made. The State awarding agency, if practical, may want to
attach
a copy of the specific
law, rule, or
regulation referred to.
STATE RESOURCES AWARDED
TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING
RESOURCES FOR FEDERAL PROGRAMS:
NOTE: If the resources awarded to the recipient for matching
represent more than one Federal program
the same infonnation shown below for each
Federal program and show the total State resources awarded for matching.
Federal Program (list Federal agency, Catalog of Federal Domestic Assistance
title and number)
-
$(amount)
SUBJECT TO SECTION
215.97, FLORIDA STATUTES:
NOTE: If the resources awarded
to the recipient represent
more than one State project.
provide the same information shown below each State project
show total state assistance awarded that is subject to Section 215.97.
Florida Statutes.
Awarding Agency: FL Department of Agriculture and Consumer Services Title: MOSQUITO CONTROL (Arthropod Control/ Mosquito Contro l State Aid)
Project Amount: Not to exceed $18,500
CSFA#: 42003
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
NOTE: List applicable compliance
requirements in the same manner as illustrated above for Federal resources.
matching resources provided by the Department of "ABC" for Federal programs, the requirements migh t be similar to the requirements for the applicable Federal programs. to the extent that different requirements perlain to different amounts of the non-Federal resources, there may be more than one grouping (i.e., 1, 2, 3, etc.) listed under this category.
NOTE: Section .400(d)
of OMB Circular as revised, and Section 215.97(5}, Florida Statutes, require that the infonnation about Federal Programs and State Projects included
in Exhibit 1 be provided
to the recipient.
DACS-01085 7110
Page 13of13
DFS-A2-CL July 2005
Rule 691-5.006, FAC
Board of County Commissioners
Agenda Request
Date of Meeting:
August 21, 2012
Date Submitted: August 8, 2012
To: Honorable Chairperson and Members of the Board
From:
Subject:
Arthur Lawson, Sr., Interim
County
Administrator
Jeff A. Price,
Senior Management & Budget Analyst
Approval
to
Accept
the FY 2012 3'd Quarter Report
Statement
oflssue:
This item seeks acceptance of
the 3'd Quarter Report for FY 2012.
Background:
In April of 2006 the Board adopted
a comprehensive financial
management policy. Section 3.03 - Budget and Policy " ... Finally , consistent with the spirit
of this policy, the Board shall require
the County Administrator or his designated budget officer to develop during FY 2007 and thereafter regularly submit
quarterly (three month)
budget status reports
to the Board. shall include:
I. The status of major revenue collections and/or
projections.
2. status of actual departmental expenditures in comparison with budgeted expenditures.
3. of special
issues that could possibly affect the current or future financial status of the Board."
Analysis:
In summation, operating departments under the jurisdiction of the County Administrator
have expended approximately 64% (versus the County's
established benchmark of 75%)
of their allotted budgets through
the frrst nine months of the fiscal year.
data through the frrst nine months (October
1, 2011 thru June 30,
2012) provides enough
definitive data to constitute the adjustment of original budget estimates at this time. Tllis
report is a snap shot in time and does not
include nine months of all revenues or budget
amendments
or any Finance
adjustments that have not been posted.
Options:
I. Approve Acceptance of the
2012 3'd Quarter
Report
2. Direction
County Administrator's Recommendation:
Option #1
Attachments:
FY 2012 3 rd Quarter Report
GADSDEN COUNTY
TN GOD
WE TRUS1'
FY
2012 Quarterly Report
3rd Quarter
October 1, 2011 thru June 30, 2012
Prepared By:
oeffrey A. Price
Senior Management & Budget Analyst
Dept . Tide
0238
$ 144,019
$ 117,913
82%
$ 26,106
Building Inspection
1215
281,200
213,833
76%
67,367
Code Enforcement
0048
130,168
84,810
65%
45,358
County Adminstrator
0235
291,751
108,091
37%
183,660
County Attorney
0003
196,000
109,559
56%
86,441
County Commissioners
0001
401,035
301,679
75%
99,356
County Extension Services
0061
236,362
169,375
72%
66,987
County Probation
0118
253,107
175,175
69%
77,932
Emergency Ambulance
0144
2,412,993
1,461,986
61%
951,007
EMS Billing and Administration
0145
200,457
166,322
830/n
34,135
Facilities -
County Buildings
0031
763,636
415,136
-54%
348,500
Facilities - Custodial Services
0034
223,713
170,336
76%
53,377
Facilities -Jail Maintenance
0032
49,000
42,781
87%
6,219
Fire Control
0105
845,987
535,301
63%
310,686
N eig£1borhood Services
0219
314,855
113,936
36%
. 200,919
Grants Administrator
0029
175,692
87,916
50%
87,776
Information Technology.
0030
391,307
196,681
50%
194,626
Library Services -
Administration
1220
608,946
398,955
66%
209,991
Library Services -
Chattahoochee
1223
100,295
75,061
75'%
25,234
Library Services - Havana
1222
131,611
94,993
72%
36,618
Library Services - Quincy
1221
94,002
118,499
126%
(24,497)
Budget Office
0234
104,751
70,027
67%
34,724
Purchasing/Human Resources
0016
339,148
203,616
60%
135,532
Parks and Recreation
0101
198,517
130,812
66%
67,705
Planillng & Zoning
0059
434,951
315,555
73%
119,396
PW Mosquito Control
0221
64,877
47,985
74%
16,892
PW Right of Way Maintenance
0129
954,385
621,440
65%
332,945
PW Road Maintenance
0126
2,203,454
1,497,524
68%
705,930
PW Roads & Bridges
0112
516,849
301,038
58%
215,811
Tourist Development
0020
128,770
49,767
39%
79,003
Hospital Maintenance
0050
233,069
65,788
28%
167,281
Vehicle Maintenance ( PW' )
0128
562,996
440,766
78%
122,230
Fuel Mgnt System
0058
50,000
23,289
47%
26,711
Veteran 1 s Services
0057
157,403
113,888
72%
43,515
BOCC Sub-total
$ 14,195,306
$ 9,039,833
64%
$ 5,155,473
B O"' d 0 fC oun ! ) >C omm1sswners
Animal Control
Dept.#
F¥2012
Budget
Year to date
% of FY 2012
Expenses Budget
75%
Remaining
Balance
·•' !" ""··-.
Dept.
Title
Constitutional Officers
Dept.#
FY2012
Budget
75%,
Year date
2012 Remaining
Expenses Budget Balance
Clerk Court- Finance
0009
$
479,097
$
356,876
74%
$ 122,221
Clerk Court- Information Systems
0756
189,905
126,437
67%
63,468
Property Appraiser
0005
777,064
519,746
67%
257,318
Sheriff- Detention & Corrections
0116
2,635,245
2,183,727
83%
451,518
Sheriff- Law Enforcement
0115
4,426,273
3,690,924
83%
735,349
Supervisor -Holding Elections
0137
155,567
67,237
43%
88,330
Supervisor - Canvassing Board Exp.
0138
3,430
-
3,430
Supervisor of Elections
0135
385,294
295,422
77%
89,872
Tax Collector
0007
524,941
516,800
98%
8,141
Constitutional Officers Sub-total
$ 9,576,816
$ 7, 757,169
81%
$ 1,819,647
Courts - Circuit Court J u ge
1496
$ 28,250
$ 30,749
109%
$ (2,499)
Courts - Circuit Court Liasion
1484
3,986
3,986
100%
-
Courts - Circuit Court Reporters
1497
2,585
994
38%
1,591
Courts -County Court Judge
1490
3,150
1,901
60%
1,249
Courts -Court Administration
.
1491
4,260
3,368
79%
892
Courts Integrated Technology PreJ:gram
1492
7,951
7,951
100%
-
Courts -Juvenile Alternative Sanctions Co.
1493
64,505
47,329
73%
17,176
Courts - Law
Library
1494
4,000
3,851
96°/o
149
Courts -Legal Aid
1486
19,000
8,169
43%
10,831
Courts- Trial Court Marshal
1485
10,131
9,984
99%
147
Courts - User Support Analyst
1495
30,496
30,496
100%
-
Courts -Witness Mgnt
1487
9,200
4,805
52%
4,395
Courts - Guardian Ad
Litem
1489
16,750
8,456
50%
8,294
Public Defender
1498
43,000
35,088
82%
7,912
State Attorney
1499
42,000
20,214
48%
21,786
Judicial Sub-total
$ 289,264
$ 217,341
75%
$ 71,923
.
. i'
Dept. Title
Dept.#
FY2012
Budget
75 1 / 1 n
Year to date
% of FY 2012 Remaining
Expenses Budget Balance
Boys and Club
0088
$ 150,000
$ 112,500
75%
$ 37,500
Developmental Disabilities
0086
9,800
2,600
27%
7,200
Gadsden
Chamber of Com.
0024
95,000
77,563
82%
17,437
Human
Service - Apa. Mental Health
0087
136,000
90,667
67%
45,333
Human Service -Health Department
0400
49,000
46,474
95%
2,526
Human
Service - Indigent Hasp. Service
0085
98,000
84,701
86%
13,299
Human Art Ctr and N. Fl. Legal
0077
35,835
14,342
40'%
21,493
Human Service -Pauper
Burials
0091
980
-
980
Human Service- Welfare-Medicaid
0075
588,000
378,653
64%
209,347
Human - Emetg:?ncy Housi "lg_Rp
0047
24,500
14,675
60%
9,825
line Item- Apa. Reg. Planning Council
0027
5,000
5,000
100%
Line Item- Gadsden Cou Sr. Citizens
0093
50,960
26,288
52%
24,672
Line Item- Medical Examiner
0023
105,000
65,279
62%
39,721
Other Prognuns - County Auditing
0002
130,000
130,000
100%
Other
Programs - Courthouse Facilities
0521
379,706
132,644
35%
247,062
Other Programs - Courthouse Security
0525
31,000
20,865
67%
10,135
Other - Forestry Assessment
0065
21,000
3,000
14%
18,000
Other - Soil & Wtr. Cons.
0063
43,385
33,704
78%
9,681
Hospital Endowment
9661
185,857
92,299
50%
93,558
Non-Operating Sub-total
$ 2,139,023
$ 1,331,254
62%
$
807,769
Other
Other- Reserve for Contingency tJ20 9 ,405)
8001
61,600
-
61,600
Other- Interfund Transfer
9001
9,694,662
6,393,661
66%
3,301,001
Other- Fund 140- Interfund Transfer
9140
1,343,000
750,584
56%
592,416
Other
Sub-total
$ 11,099,262
$ 7,144,245
64%
$ 3,955,017
Grants:
Various
1,923,715
968,391
50%
955,324
Grants Sub-total
$ 1,923,715
$ 968,391
50%
$
955,324
Debt Service·
Hospital
203
798,437
595,453
75%
202,984
Library
207
1,016,209
44,328
4%
971,881
Public Works
212
1,085,616
820,081
76%
265,535
IT Equipment
213
118,967
118,967
100%
Debt
Service Sub-total
$ 3,019,229
$ 1,578,829
52%
$ 1,440,400
Capital Projects:
Various
3,193,285
2,188,069
69%
1,005,216
Capital Projects Sub-total
$ 3,193,285
$ 2,188,069
69%.
$ 1,005,216
Total $ 45,435,900 $ 29,332,548 65% $ 15,210,769
Major Operating Funds Fund#
FY
2012
Budget
A
Year: to date
Revenue
B
o/o of
Budget
Year date vs Revenue Expenses
Bdiv A C
%of Budget vs
Expenses Cdiv
General Fund $ 17,277,109 $ 15,287,797 88% 66% Court Facilities Fund 005 37% Fire Assessment
105 63% County Transportation Fund 112
68% Landfill & Artlu:opod Fund 15% 43% udicial Services Fund 212,862 75% Fine & Forfeiture Fund 76% 83% Librarv Services -Local Fund 24% 398,955
66%
Library Services - State Fund 361,831 89%
Tourist Development Fund
Building Inspection Fund
120 128,770 65,116 51% 49,767 39%
125 281,200 183,076 65% 213,833 76%
Property Appraiser 67% Supervisor of Elections 70% 362,659 67% Indigent Surtax
68%
750,584 56% Emergency Medical Services
Fund 1,232,013 1,628,308 62% Hospital
Endowment Fund 50%
Sub-totals
$ 37,299,671
$ 28,474,066 76% 25,489,844 68%
!Grants
1,923,715 1 1,115,1so
1
58%1 968,391 1
S0%1
IDebt Service
1 1
60'/ol 1
52%1
I Ca:eital Projects
3,193,285 1 2,162,230 1 68%1 1
69%1
Totals
45,435,900 $ 32,272,282 71% $ 29,332,548 65%
817/2012
Historical Major Analysis 3rd quarter
Fund Revenue Source
FY2008
Actual
FY2009
Actual
FY2010
Actual
FY201l
Actual
FY2012
Budget
10/1/11-
6/30/12
Actual
001
Ad Valorem (3111000)
$ 12,038,807
$ 11,817,272
$ 11,854,908
$ 11,492,601
$ 12,147,725
$ 11,233,726
001
State Revenue Sharing (3351200)
783,695
713,270
735,283
722,739
735,000
378,979
001
Local Gov. Emergency 1/2 Cent Sales Ta.. " Distribution (3351820)
1,722,299
1,452,657
1,387,098
1,360,704
1,387,744
899,105
207
1/2 Cent Sales Ta. " (3351800)
1,307,2n
1,180,698
1,075,624
1,101,693
1,069,694
675,079
001
Fiscally Constrained Distt:ib. 1/2 Cent Sales Ta.;: (3351802)
815,325
745,205
710,842
711,682
728,962
440,576
001
Fis ly Constrained Distcib. Amendment 1 (3351803)
0
496,287
1,209,007
1,257,903
1,200,000
1,321,673
112
Tier ll and III Diesel (3123001)
1,470,125
1,164,526
1,001,899
984,998
1,000,000
834,172
112
1 to 6 Cent Local Option Gas
Tax (3124101)
1,435,357
1,432,207
1,407,177
1,337,582
1,301,275
852,093
212
Constitutional2 Cent per Gallon Fuel Ta..'{ (3354903)
1,258,927
1,193,050
1,121,593
1,086,854
1,139,754
711,642
112
County Gas Ta..x (7th Cent- 3354400) (lth Cent- 3354902)
548,486
516,813
489,550
474,437
490,000
311,185
14D
Indigent Ordinance Surta..'!: (3126003)
0
0
580,853
1,366,801
1,343,000
906,811
105&112
Small County Surtax (.3126001)
2,327,062
2,107,410
2,021,577
2,006,229
2,021,577
1,007,982
Total Major Revenue Sources
$23,707,360
$22,819,395
$23,595,411
$23,904,223
$24,564,731
$19,573,023
80%
Board of County Commissioners
Agenda Request
Date of Meeting: August 21,2012
Date Submitted: August 6, 2012
To: Honorable Chairperson and Members of the Board
From: Arthur Lawson,
Sr., Interim County Administrator
Tommy Baker, EMS Director
Subject:
2012-2013 EMS County Award Grant Funds
Statement of Issue:
This agenda item requests
approval from the Board to apply for 2012-2013 EMS County Award
Grant funds from Florida Department of Health.
Background:
Gadsden County
been awarded County
Award Grant This is a cash grant
that requires no match from the County.
Analysis:
These grant funds will be used for travel
expenses to regional
and state meetings, CPR Instructor course for EMS personnel, computers,
UHF radios, medical supplies and rescue equipment
as outlined in the attached
application.
Fiscal Impact:
This is a cash
and does require match
the County.
used to improve
and expand Emergency
Medical Services.
Options:
1. of application for 2012-2013 County
Award Grant funds. Authorization for the
Chairperson to sign application, request for advanced
funding and Resolution
2012-025.
2. not approve.
3. direction.
County Administrators Recommendation:
1.
1
Attachments:
Notice of Grant Award
Department of Health
Grant Application Request for Grant Fund Distribution
Resolution
2012-025
Rick Scott
Governor
FLORIDA DEPARTMENT OF
John H. Armstrong, MD State Surgeon
General
July 18, 2012
Chairperson
Gadsden County Board
of County Commissioners
16 South Madison Street
Quincy, Florida
32351-3138
Dear Chairperson:
We are pleased to announce that you may now apply for your county's annual grant from the
state for the improvement and expansion
of your county's emergency medical services (EMS). The amount of your grant is $13,957.00. The sum is 45 percent of the funds
your county deposited into the state Emergency Medical
Services Trust Fund for traffic fine surcharges
as specified in 401.113(1), Florida Statutes, for the 12 months of July
1, 2011 through June 30,
2012.
We will process your award when we receive:
(1) the required final report from your previous county grant, and (2) the completed
forms detailed in the
following paragraph. items in
your budget must improve
and expand Emergency
Medical Services. Replacement and ongoing costs are not allowable.
We are again using the 2008 edition grant booklet and forms. If you need a copy, please contact me or obtain them online at
http://www.fl-ems.com/Forms/Forms.html.
The application forms are pages 3-5 in the grant booklet.
4 in the application form describes and requires a
current resolution from the Board of County Commissioners (BOCC).
Complete and return th e original
plus one copy of:
the application form DH Form 1684, the request for grant distribution page DH Form 1767P, and the resolution (all three documents
must be signed) to: EMS County Grant Program,
DOH Emergency Medical
Services, 4052 Bald Cypress Way, Mail
Bin C18, Tallahassee, FL 32399-1738
The deadline for us to receive completed applications is October
19, 2012, 5:00 PM, Eastern
Daylight Saving Time.
Thank you for your cooperation and support to improve
and expand quality EMS. me at telephone (850) 245-4440,
extension 2734, if you have any
questions.
Sincerely,
A( 0c-."'-- rJ_aAp-R-._
Alan Van Lewen
Health Services and Facilities Consultant
Grants Unit
cc: Tommy Baker, EMS Director
DOH Bureau of Emergency
Services
4052 Bald Cypress Way, Mall Bin Cl8 • Tallahassee, Florida 32399-1738
(850) 245-4440, Exts. 1734 2782 • Fax: (850) 245-4378 • Website: http://V>ww.fl-ems.com/Grants/Grants.html
EMS COUNTY GRANT APPLICATION
FLORIDA DEPARTMENT OF HEALTH Bureau of Emergency Medical
Services
Complete all items
ID. Code (The State
Bureau of EMS will assign the ID Code -leave this blank) C1020
1. County
Name: Gadsden County
Business Address: Post Office Box 920
Quincy, FL 32353-0920
Telephone: 850-875-8688
Federal Tax ID Number (Nine
Digit Number). 59-6000616
2. Certification: (The applicant signatory who has authority to sign contracts, grants, and other
legal documents for the county) I certify that
all information and data in this EMS county grant
application and its attachments are true and correct.
signature acknowledges and assures
that the County
shall
comply fully with the conditions outlined in the Florida EMS County
Grant Application.
Signature:
Date:
21, 2012
Printed Name: Taylor
Position Title:
Chairperson, Gadsden
County Board of County Commissioners
3. Contact Person: (The individual with direct knowledge of the project
on a day-to-day basis and has responsibility for the implementation of the grant
activities.
person is authorized to sign project
reports and may request project changes.
signer and the contact person
may be the same. )
Name: Baker
Position Title:
Director
Address:
East Jefferson Street
Quincv, FL 32351
Telephone: I Fax Number:
850-875-8687
E-mail Address: TBaker@gadsdencountyfl.gov
4. Resolution: Attach a current resolution from the Board of County Commissioners certifying the grant funds
will improve and expand the county pre-hospital EMS system and will not be used to supplant current levels of county expenditures.
5. Budget:
Complete a budget page(s)
for each organization to which you shall provide funds.
List the organization(s) below.
additional pages if necessary)
Gadsden County EMS
BUDGET PAGE
A and Benefits·
For each
position provide
amount of salary per hour, FICA
per hour, other
fringe benefits, the total number of hours. .
Amount
.
TOTAL Salaries
TOTAL FICA
Grand total Salaries FICA
B. These
travel costs the usual,
incidental expenditures by an
agency,
as, commodities and supplies of
a consumable nature excluding expenditures classified as operatinQ capital
(see next cateQory ) .
List the item and, .if applicable, the quantity
Amount
..
Travel Expenses (4 Regional & State meetings )
1,500.00
CPR Instructor Course,
&
books x 8 students @ $ 500.00 each
4,000.00
Supplies
Supervisor vehicle
418.57
TOTAL
$5,918.57
C. Vehicles, equipment, and other operating capital outlay means equipment, fixtures,
and other tangible personal property a non consumable and non expendable nature with a normal expected
life of one (1) year or more.
List the item and, if applicable, the quantity
..
Amount
2 Laptop computers
1,800.00
4 desktop
computers
4,000.00
Rescue equipment for Supervisor vehicle
1,000.00
2 UHF Portable Radio
2,600.00
TOTAL
$9,400.00
NOTE: Budget includes $1,361.57 carry over
Grand Total
$ 15,318.57
FLORIDA DEPARTMENT OF HEALTH
EMS GRANT PROGRAM
REQUEST FOR GRANT FUND DISTRIBUTION
In accordance with the provisions of Section 401.113(2)(a), F.
S., the undersigned hereby requests EMS grant fund distribution for the improvement and expansion of
pre-hospital EMS.
DOH Remit PaJlment To:
Name of Agency: Gadsden
Count)£ Board of County Commissioners
Mailing
Office
920
Quincy , 32353-0920
Federal Identification number: 59-6000616
Authorize d Official:
Signature Date
Sherri e Taylor, Chair( :)erson
Type Name and Title
Sign and return this page with your application to: Florida Department of Health
BEMS Grant Program
4052 Bald Cypress
Way, Bin C18
Tallahassee, Florida 32399-1738
Do not write below this line. For use by Bureau of Emergency Medical
Services personnel only
Grant Amount
For State To Pay: $ Grant ID:
COO
Approved By
Signature of EMS Grant Officer Date
Stat e Fisca l Year: 2011 - 2012
Organization Code
E.O.
OCA
Object Code
Category
64-4 2-1 0-00-000
05
SF005
750000
059998
Federal Tax JD : VF ---------
Grant Beginnin g Date: Grant Endin g Date:
DH 1767P, December 2008 64J-1.015, F.A.C.
3
RESOLUTION No. 2012-025
WHEREAS, Gadsden County has been
notified that the monies
are available through
the Department Health to be used
for the improvement and expansion of Gadsden
County's pre hospital Emergency Medical Services, and shall not
existing
county
budget allocations; and
WHEREAS, Gadsden County's Medical is equipment,
training, and travel funds for state and regional meetings; and
WHEREAS, The Board of County Commissioners' budget does not
sufficient funds
for these projects.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GADSDEN COUNTY, FLORIDA that the Chairperson of the Board of County
Commissioners shall be authorized
for
money, on behalf Gadsden County. be used solely to
expand Gadsden County's pre-hospital EMS, and shall not be used to supplant
the EMS budget.
Passed unanimously this 21st day of August A.D., 2012
BOARD OF COUNTY COMMISSIONS
GADSDEN COUNTY, FLORIDA
SHERRIE TAYLOR, CHAIRPERSON
Attest:
CLERK
10
Board of County Commissioners
Agenda Request
Date of Meeting: August 21, 2012
Date Submitted: August 6, 2012
To: Honorable Chairperson and Members of the Board
From: Arthur Lawson, Sr., Interim
County Administrator
Tommy Baker, EMS Director
Subject: Approval to Declare Three Ambulances as Surplus Equipment
and
Donate to Other Government Agencies
Statement of Issue:
This agenda item seeks
Board approval to declare three ambulances surplus
and donate two to Midway Fire Department
and one to Florida State Hospital Fire Department.
Background:
EMS received
two ambulance remounts
July 20, 2012 and is scheduled to receive a third unit
by the end of August.
Midway Fire Department
has requested two of the units to use as rescue/service
and Florida State Hospital has requested one unit to use as a backup ambulance for use on the grounds of the hospital.
Analysis:
Declaring these units surplus and donating
them will assist and benefit
both departments.
*County Property#
A-1009 ambulance# 3,
2005 Ford to Florida State Hospital
*
County Property# A-0970 ambulance# 5,
2003 Ford to Midway Fire Department
*County Property#
A-1032 ambulance# 7,
2006 Ford to Midway Fire Department
Fiscal Impact:
Trade in value of these units is less than $1,000.00
each and our purchases were budgeted without a trade in so there will be no adverse fiscal impact to the county budget.
Options:
1. Declare three ambulances surplus and donate two units to City of Midway Fire
Department and one unit
to Florida State Hospital Fire Department.
2. not approve.
3.
direction.
County Administrators Recommendation:
1. Option 1
f I
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
Date of Meeting:
August 21,2012
Date Submitted:
August 6, 2012
To: Honorable Chairperson and Members of the Board
From: Arthur Lawson, Sr., Interim
County Administrator
Tommy Baker, EMS Chief
Subject: Write-OffofEMS
Statement oflssue:
The County
Auditor recommends each year that bad debit
accounts are submitted
for write-off in order
to clear our books on EMS accounts,
and to assure that the billing
office is working on current
accounts that are collectable.
Background:
This EMS accounts write-off
totaling $ 474,599.63 are
patient accounts for intra-facility
transports from Capital
Regional Gadsden Campus to Capital Regional
Medical Center in Tallahassee. Under Medicare
rules and the County contract
with Capital Regional Medical Center, these accounts
are not billable. The County Auditor recommends each year that uncollectable accounts
are submitted for write-off in order to clear our EMS
books. In compliance with HIP AA requirements, account records
are on file for inspection in the EMS Billing Office with only the account
number and account
balance listed.
Analysis:
The
approval from the Board to write-off these accounts
will enable the billing office
to concentrate on current accounts
that are recoverable.
Fiscal Impact:
Approval of this write off will clear these accounts from the EMS accounts receivable resulting in a more accurate figure
for potentially collectable accounts.
Options:
1.
approval of the proposed write-off and authorize the Chairperson to sign the attached Resolution 2012-024.
2. not approve.
3.
direction.
County Administrator Recommendation:
Option I
Attachments:
1. Resolution number 2012-024
II
RESOLUTION No. 2012-024
WHEREAS, certain accounts totaling$ 474,599.63 are
owed to Gadsden County for
ambulance services furnished to the persons on the list which is made a part hereof by reference; and
WHEREAS, said accounts are uncollectable; and
WHEREAS, continuing to show these accounts
receivable as an asset of the
County results in a distorted
balance sheet.
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
GADSDEN
COUNTY, FLORIDA THAT:
The accounts on the attached
list which shall be
maintained on file at the
Billing Office for Gadsden EMS as uncollectable bad debts.
The
above designations have been solely to enable the Clerk of the Circuit Court to carry out his duties in accordance with generally accepted
accounting principles.
Gadsden County does not waive any rights it may have to collect
any ofthe above referenced accounts
receivable.
Passed unanimously by the Board of County Commissioners of Gadsden County, Florida at Quincy, Florida
on the day
BOARD OF COUNTY COMMISION
OF GADSDEN COUNTY,
FLORIDA
SHERRIE TAYLOR, CHAIRPERSON
NICHOLAS THOMAS,
CLERK
11-3
Board of County Commissioners
Agenda Request
Date of Meeting: August 21,2012
Date Submitted: August 8, 2012
To: Honorable Chairperson and Members of the Board
From: Elmon Lee Garner, City Manager, Chattahoochee, Florida
Subject: Request for Funding
of Florida Riparian
County Stakeholder Coalition
and
Approval of Agreement
Statement oflssue:
The
FRCSC (Florida Riparian
County Stakeholder Coalition) was formed in 2007 to represent the interest of the six (6) counties bordering the Apalachicola River in Florida.
Background:
Gadsden County was one of the original counties
which have funded the coalition in the past as we attempt to insure adequate
water supply to insure the livelihood of our riparian
neighbors.
Analysis:
Funding of the coalition
in the amount of$5,000.00 and approval
of the agreement would allow the
coalition to continue the fight to insure
adequate water supply for all those impacted
by the possible loss of water from the Chattahoochee and Flint Rivers
Fiscal Impact:
$5000 from the Gadsden County
Budget
Options:
Option 1 . funding in the amount of $5000 and approve and authorize the
Chairperson to sign the agreement.
Option 2 .
funding and approve
and authorize the Chairperson to sign the agreement.
Option 3. Direction
County Administrator's Recommendation
Option 3. Board Direction
Attachments:
Letter from Mr. Lee Garner
Agreement
Water Wars Update Report
liL-fU
July 5, 2012
The Honorable Sherry
Taylor, Chairman Board of County Commissioners
Gadsden County
PO Box 1799
Quincy, Florida 32353
Dear Chairman Taylor:
Attached please find a packet of information regarding the Florida
Riparian County Stakeholder Coalition which is comprised of the six (6) counties
bordering the Apalachicola River in Florida.
This organization has been active
for several years and as you can see from the attached information, much has been accomplished, but much more is required. We need the support of each county
to further this mission.
have requested action be taken by the Florida
Legislature to assist with this very important
process to insure that Florida continues to receive it's equitable share of water from the Chattahoochee River to insure the livelihood of our riparian
neighbors.
We are once again requesting that Gadsden County
contribute $5000.00 toward
this endeavor to reflect its support for all those impacted by the possible
loss of water downstream, which also causes
increased electric costs for the customers of Talquin Electric Cooperative, City of Quincy and City of Chattahoochee, in addition to three other
electric cooperatives to our east.
As a representative of Gadsden County
on the coalition, I respectfully ask that favorable consideration be granted
to this request.
Sincerely,
CITY MANAGER
AGREEMENT
Authorization for the creation
of the Apalachicola Rivers Riparian Counties COMPACT
WHEREAS, the Counties of Calhoun, Gadsden,
Gulf, Franklin, Jackson,
and Liberty, Florida share riparian authority
along the Apalachicola River; and
WHEREAS, these six counties
are increasingly concerned about the quantity and quality
of the Apalachicola River and the impact that conditions in and of the River have on the quality
of life and economic wellbeing
in their individual
county and in the six-county region as a whole;
and
WHEREAS,
the Apalachicola River is almost totally dependent
on flows from the Chattahoochee and Flint Rivers
which originate in the States of Alabama
and Georgia; and
WHEREAS,
the State of Florida, since the 1970s, has engaged
in discussions with Alabama, Georgia, and the Federal Government, through its various Agencies,
to develop programs, projects, and authorities to more
efficiently and effectively manage the River for
its maximum benefit
in all three States;
and
WHEREAS, the large and increasing demand
for the uses of water from upstream
users in the Basin for potable
water, agricultural irrigation, power generation, recreation, and real property values have substantially reduced flows in the Apalachicola River and has placed the Region in jeopardy; and
WHEREAS, all Florida interest must develop and maintain adequate
technical and financial information to document the current
and potential future damage to the Apalachicola River to justifY its need for increasing the River flows; and
WHEREAS, the six counties along the River each adopted a resolution
in 2007 stating that:
"a critical
component of Florida's
demands for an equitable share of the surface waters of the ACF Basin will always be a scientifically-verifiable
statement of Florida's water requirements."
"riparian on River
"Whereas
of are irreplaceable Florida natural resomce and a critical component
of this County's and economic backbone"; and
"WHEREAS, each of the six counties
realize that there is a critical need to work together
to present a unified and single voice to support
any and all activities needed to maintain
the River's comprehensive values to om citizens,
om counties, om state; and
WHEREAS, the creation of a Six Riparian County Compact will allow for om Counties interests on the River to be consolidated into a single position; to allow
for a single point of contact for management issues and programs
relating to the River; and to provide
a unified interest
in seeking State and Federal Funds
to conduct technical evaluations and documentation to establish and support om actual
water needs from and within the Apalachicola River.
NOW and Liberty Counties that each agree to enter into an official Compact with the other counties
to protect, support, and maintain
the values of the Apalachicola River to om counties individually and collectively.
BE
IT FURTHER RESOLVED,
that the Compact may function as a unit of local
government with the collective authority of its individual members
to develop, operate, and maintain any program
or project which is in the best interest of the Apalachicola River provided that all counties which are members
of the Compact approve the actions
of the Compact.
Adopted by:
Calhoun County Date Gadsden County Date
Gulf County Date Franklin County Date Jackson County Date Liberty County Date
Florida Riparian County
Stakeholder Coalition
Water Wars Update Report
July 2, 2012
To: Board of County Commissioners, Gadsden
County
Purpose: provide the Commissioners of the Florida Counties bordering on the Apalachicola River, Floodplain or Bay an update on actions taken on your behalf by your appointed
spokespersons through the Riparian County
Stakeholder Coalition (RCSC) and the Apalachicola Sub-Basin Caucus of the Apalachicola-Chattahoochee
Flint Stakeholders, Inc. ( ACFS ) .
Scope:
memo is both an update report and a request for your continued support.
It provides a status report on the on-going tri-State "water war'' for equitable allocation of the waters of the ACF.
doing so, we will address (1) initiatives underway on behalf of our 6 counties
bordering on the waters of the Apalachicola River, Floodplain and Bay,
(2) present a proposal for pursuing our joint interests
effectively in future,
and (3)
discuss funding implications and a budget request for the way ahead.
RCSC Initiatives: a "return on your investment":
1.
find in your folders a letter with an inclosed
RCSC plan (see attached) from Sen. Bill Montford to Sen. Gaetz (incoming Senate President) and Sen. Haridopolis to initiate the focused series of legislative actions, addressing the needs of the communities of the Apalachicola Basin, during the coming session
of the Florida Legislature.
key administration principals - Sec. Agriculture, Sec. DEP, and others,
as well as Governor Scott will be provided the same actio n plan and their active support solicited.
2. your behalf,
we have actively participated in a campaign
for private money funding for the programs
of the ACFS seeking a sustainable water management plan for an equitable
future allocation of the waters of the ACF.
program ( stil l underway) has raised over $900K in private monies on the way to our goal o f $1M for a sustainable management
Plan (see "Coordinated Plan" attached). success
of the program thus far seems to have an energizing effect on those whose interests are clearly tied to the health and productivity and availability of the waters of the ACF.
immediate
concern is with the completion of a water management contractor assessment of the In-stream flow
regime in the Apalachicola (flow levels by duration and by frequency) to preserve
the health and productivity of our River,
Floodplain and Bay.
critical
assessment is now an underfunded task needing significant additional funding to complete, thereby for the first time the scientifically valid requiremen t for natural conditions in the ACF that will sustain the health and productivity of the Apalachicola Basin resource.
3.
are short-term plans
for follow-on meetings
of RCSC representatives with Sen.Gaetz, with Sen. Montford, with Dep. Sec. FDEP for Water Policy
Munson, and with Sec. of DACS to pursue opportunities for coordinated state efforts to support of the communities of the Apalachicola Basin. particular with a coordinated effort to influence
a favorable outcome as the Corps completes its revisions to the Water Control Manual
and the Revised Interim Operations Plan.
Proposal to establish
a 6-County Inter-Governmental Compact
1.
Riparian County Stakeholder Coalition has now had 5 years experience
as an advocacy group for the Apalachicola Basin and the Florida communities
nurtured economically and environmentally by that unique,
world-class resource. have extended your reach, seeking and finding some common ground with our neighbors
to the North in the Chattahoochee and Flint River portions of the ACF Basin in the ACF Stakeholders organization (
2.
remain, however, several significant challenges and opportunities that are more Florida-centric and dictate a need for a more formal RCSC, with updated representation and support from our Florida riparian
Counties in the form of a 6-County
"Inter-governmental Compact" (see draft "Compact" also attached and in your BOCC folder today).
form of inter-governmental
agreement has been used frequently in our state and elsewhere
where the resultant organization is required to function frequently as an extension
of government in developing joint plans and soliciting necessary
operational funding to execute those joint plans.
3. is important
that members of the RCSC continue pursuing
Apalachicola
Basin/Florida
goals in the context of the ACF Stakeholder organization within the Apalachicola Sub-Basin Caucus of the ACFS. activities and commitments in that tri-state
regional organization will remain very important to our 6 Counties. the ACFS is a consensus-based decision making body, a strength and yet a constraint that is real. re
establishment
of a more formal Florida Riparian County
Stakeholder Coalition
(RCSC) separate
from, but coordinating with, the Apalachicola Sub-Basin
Caucus, ACFS where opportunities are indicated, will strengthen both and free the RCSC to act unilaterally where needed.
Budget Request and Proposed Way Ahead
1. business of pursuing the preservation and advancement of the joint interests of our 6 Counties and the communities that make them up has proven increasingly intense and demanding. active participation as your representatives, as individual stakeholders in meetings, work-groups and conferences as frequently as weekly and with travel required to places as distant as Atlanta, GA; Eufala, AL; Columbus,GA; Albany, GA; and
Washington, DC, not to mention
the coordination time spent at local meetings in Tallahassee and the Apalachicola Basin, our commitments spread us pretty thin.
this "OPS Tempo" is only on the increase
in the immediate year ahead
as we draw nearer to our equitable
allocation goal in the creation
of a Sustainable Water Management Plan. This singular
effort is simply not sustainable in our current
volunteer-based organization, despite
those volunteers' dedication
2.
year we came to you asking that you document
and support the role we play in representing fundamental interests of each of the 6 counties
by including a line in the County Budget for RCSC Coordination at the pro-rata share for each of the 6 riparian counties
of $5000 each. ask again that you repeat
the $5000 commitment to the programs
we are embarked on. Further, we ask that you commit to increased
funding of an additional $5000 funding to allow for partial compensation to RCSC representatives for extensiv e hours and out-of-pocket expenses in support
of RCSC joint goals at the increased
work pace described
above. proposed RCSC budget for the necessary expenditure of these monies will be provided
on request
3.
your approval a detailed invoice
will be sent to each County and
funding received as before, will be deposited
in the existing RCSC account
at the local Centennial Bank to the credit of the Riparian
Stakeholder Coalition Coordination Account
(Tax EID #27-4697754). time sheets and trave l records
for disbursement will be available
for review on request In all cases the monthly invoices
are approved by a second
member of the RCSC (Dan
Tonsmeire) who is familiar with the full range of RCSC activities being cited. disbursement from the RCSC Coordination account
requires both David
McLain and Dan Tonsmeire's signatures.
Many thanks for your continuing support. are a unique program.
our benefits are both short and long term in our 6 County Apalachicola River,
Floodplain and Estuary.
Thank you for your attention to our presentation today. I await your questions and decision on our request
David McLain
Coordinator
Riparian County Stakeholder Coalition
(850) 653-6454 cell
Ap,alclchicola Sub-Basin Caucus
Apalachicola-Chattahoochee-Flint (ACF) Stakeholders
January 9, 2012
Honorable Bill Montford
Florida Senate
208 Senate Office Building
404 S. Monroe
St. Tallahassee, FL 32399
Dear Senator Montford:
At your request we have prepared the attached report
identifying the curren t management issues
on the Apalachicola River and Bay.
are also providing
a request for the support
of the Florida Legislature in dealing with water flows and uses within the Apalachicola-Chattahoochee- Flint (ACF) River System.
As you know, the flows of the River at the Florida
State line have been reduced to a dangerously low volume threatening the productivity and the natural
system balance of our River, Floodplain and Bay.
entire Florida system is approaching a point at which our resources cannot be sustained; moreover, we are not aware of any comprehensive Florida
initiative to ensure an equitable
distribution of the waters of the ACF Basin. This
has special concern
for the 6 Florida riparian
counties bordering on and sustained
by the Apalachicola River and Bay - Jackson,
Gadsden, Liberty, Calhoun,
Gulf and Franklin
Counties.
Senator Montford,
this letter, with copies to our House of
Representative members in the Basin, is a request for the
Florida Legislature to evaluate the State of Florida's
position on the ACF basin. appropriate, we would
request that the legislature undertake
a special legislative study of the situation, accompanied with recommended needs for legislative action. This could be done perhaps next session.
State needs to put its best team
on the field to deal with the growing upstream
water demands.
Thanks you for your lifelong
interest in the Apalachicola River and Bay
System.
Dave Mclain, ACFS Apalachicola Caucus Coordinator
For: Apalachicola Sub-Basin Caucus Stakeholders, ACF Stakeholders
Bill McCartney, PhD., ACFS Executive
Committee
Dan Tonsmeire, ACFS Executive Committee
Betty Webb, City of Apalachicola stakeholder Chad Taylor,
Jackson County stakeholder
Jeremy Branch, Jackson
County stakeholder Homer Hirt, Jackson County stakeholder
Joe Brown, Liberty
County stakeholder
Tom Waits, Lake Seminole stakeholder
Charles McClellan, Gadsden
County stakeholder Breanne White, Calhoun County
stakeholder Ward McDaniel, Gulf County stakeholder
Shannon Hartsfield - Commercial seafood stakeholder
Lee Garner - City of Chattahoochee stakeholder
CC: Apalachicola Basin House of Representatives Members
Representative
Patronis Representative Coley Representative Drake Representative Bembry Representative Williams
Riparian County Stakeholder Coalition (RCSC) Representatives
Florida Department of Environmental Protection
Florida Department of Agriculture and Consumer Services
Northwest Florida Water
Management District
Senator Bill Montford
Apalachicola River and Bay Package
Overview
I. Florida Action Plan for Apalachicola-Chattahoochee-Flint
River Basin: Objectives 1-5 (1/4/2012)
II. Matrix of Players in ACF Management (FL, AL, GA, COE,
TVA, Georgia Farm Irrigators, Atlanta Regional Commission, etc. )
Ill. Status of Law Suit and Issues
IV. Major Florida Issues by the Apalachicola Basin Stateholders
V. ACFS Coordinated Program
of Equitable Sharing
of Interstate waters (Sustainable Water
Management Plan and lnstream Flow and Lake Level Assessment for ACF Basin)
l2- il
Basin: Objectives 1-5 ( 1/4/2012 )
Purpose -This memorandum outlines
actions by State government recommended to ensure an equitable allocation of the freshwater
flows in the Apalachicola River and Bay. flows are necessary to sustain the economies, health
and productivity of the Apalachicola and the communities those waters nurture
and support.
Scope -This memo specifies goals and objectives and the necessary
actions to accomplish each. most cases the recommended actions will be joint actions
involving potentially more than one State agency
or Departmental office.
goals and objectives
begin with priority,
scheduled committee hearings
in the State legislature.
Objectives -
Objective #1 - The initial
objective is a clear understanding of what Florida has at stake in this equitable allocation of these freshwater
flows from the Tri-State Basin that is the Apalachicola
Chattahoochee-Flint (ACF) River Basin.
Required Actions - Identify the Florida Senate and House committee(s) having
primary jurisdiction over the issue,
seek concurrence and priority scheduling by the Chairman/ Staff Director of
those committees. a list of State witnesses
to be called, to include
Secretaries of DEP and Agriculture, Director of the Northwest Florida
Water Management District,
Director Florida Fish and Wildlife
Conservation, and the Florida Attorney
General, plus a
representative
identified by the Office of the Governor
as his personal representative on this issue. the potential
exception of the Governor, principals should be sought to testify
in all cases.
Objective #2 -As necessary consequence of the legislative hearings,
seek creation of a special
Florida Task Force to be established and funded to pursue the feasibility of a non-litigation approach to equitable allocation.
Required Actions- Reconvene the hearing to get testimony
from
Apalachicola Basin stakeholders on what would constitute "success"
measure freshwater flows that correspond to health and productivity of the Apalachicola Basin. call members of the ACF Stakeholders organization to describe efforts
underway to create a "Sustainable Water Management Plan", an "In-stream Flow Assessment" of the Basin's
water needs, and a University
Collaborative (FL, GA, AL) assessment
of extant models
for "Regional Management of Shared, Interstate Waters".
Objective #3- Seek appropriate funding for specified
Task Force recommendations as supportive
of job retention and/or job creation derived from a healthy
and productive Apalachicola Basin ( for example, funds for oyster relay and shelling to renew the productivity of the Apalachicola Estuary ) .
Required Actions - Convene
an interagency workshop
including public participation to identify sources
of public/private funding
for priority projects. those that will document and validate scientifically the quantities and quality of freshwater flows necessary to sustain the health
and productivity of the Apalachicola Basin. But most particularly, identify funding for the
Florida share of an ACFS "Sustainable Water Management Plan", an"ln-stream Flows Assessment" and the "University Collaborative Assessment of Regional Management of the Waters of the ACF". Identify
line items in the State budget to support priority
projects and seek matching Federal grants as well.
Objective #4 - Identify and document the interactive relationship
between the State's on-going investment in litigation and this stakeholder-proposed, grassroots-sponsored program,
since both seek to achieve
the common objective of an equitable
allocation of the freshwater flows of the Apalachicola in the ACF Basin.
Required Actions- The key is coordinated action between litigation
and this Stakeholder sponsored initiative. must be established to ensure actions
on one initiative re-enforce actions
on the other, and not the reverse. value and advantage of a
coordinated way ahead must be accepted by State decision-makers
at all levels. legislative element
to oversee effective, on-going coordination must be identified.
1:2.·13
Objective #5 - Florida
needs to welcome and exploit
Federal interest in
and support for an equitable
allocation of the interstate, shared waters of the ACF Basin.
specifically, the State needs to focus on the US Army Corps of Engineers (USACE)
requirement to update the Water Control Manual
( WCM ) .
Required actions - a matter of deliberate inclusion, State agencies responsible for commenting on Corps proposals
for an updated WC M must reach out to Stakeholders for assistance in formulating a Stat e response
to USACE proposals. addition the State of Florida should pro-actively seek opportunities for cooperation and joint sponsorship , including funding
opportunities and enlisting
elected representative s and Federal
agencies in the equitable allocation of the freshwate r flows of the Apalachicola Basin.
Next Steps- Begin the process
outlined above by formal presentation of this Action Plan to Senator Bill Montford.
his advice on necessary challenges to this draft and develop
and execute an effective way ahead.
II. Matrix of Players
in ACF Management
Federal Agencies
• US Army Corps of Engineers:
• US Dept. of Agriculture (USDA,
NRCS )
• Tennessee Valley Authority
( TVA )
• US EPA
• USGS
• NOAA
• US Department of Interior ( DOl )
o US Fish and Wildlife Service
( FWS )
• US Department
of Energy ( DOE ) State Agencies
• ALABAMA
o Department of Environmental Management
o Soil and Water Conservation District
( SWCD )
• FLORIDA
o FDEP
o FDACS
o NWFWMD
o Soil and Water Conservation District
( SWCD )
o County Commissions 6 Florida Riparian
Counties Jackson, Gadsden,
Liberty, Calhoun, Gulf and Franklin
Counties.
• GEORGIA
o Georgia Department of Natural Resources
( GDNR )
• Georgia Environmental Protection Division ( GEPD )
• REGIONAL WATER
COUNCILS
• North Georgia Metropolitan Planning
District
• Upper and Lower Chattahoochee River Planning
District
• Lower Flint River Water Planning District
o
and Water Conservation District ( SWCD )
Overview of Major Authorities
FEDERAL
US Army Corp of Engineers
(South Atlantic Division):
Authorized by
Congress to:
• Manage 5 major reservoirs in the ACF Basin (4 of which control water on the Chattahoochee River and 1 on the Chattahoochee and Flint River
at Jim Woodruff Dam) (Mobile
District )
• Maintain authorized navigation waterways and facilities on the ACF Rivers (Mobile
District )
• Permit private and public reservoirs on ACF River Basin thru Section
404 permitting process
(Savannah District )
The Corps is currently revising
its Water Control Manual (WCM) which dictates how it manages
the reservoirs in the ACF Basin. This revision is the first since 1958 and requires
an Environmental Impact Statement ( EIS ) which is the document
the current 3-state
litigation was started over.
US Dept. of Agriculture (USDA, NRCS )- Implements national and state agriculture and silviculture policy
and programs.
Tennessee Valley Authority
(TVA)- Authorized by Congress
to develop and manage water in the Tennessee River Valley which includes Tennessee and much of north
Georgia and Alabama.
US Environmental Protection Agency (EPA)- Authorized by Congress to protect environmental resources and delegated
Section 404 permitting
process to USACOE. is allowed
to override the Corps in the Section
404 permitting process.
US Department of Interior ( DOl )
US Fish and Wildlife Service
( FWS )- Manages
national program to protect fish and wildlife,
particularly endangered species
under Endangered Species
Act (ESA). is required to consult with USFWS if there is potential impact under ESA.
US Department of Energy (DOE) -Implements national energy
programs and policy.
STATES
Alabama Dept of Environmental Management (ADEM): Responsible for protection of environmental resources statewide
Florida Dept of Environmental Protection (FDEP): Responsible for protection of environmental resources statewide
Florida Dept of Agriculture and Consumer Services
(FDACS) Division of
Aquaculture: oyster harvesting in Apalachicola Bay
Northwest Florida Water Management District
(NWFWMD): Regional Special District under Chapter
373 F.S. tasked
with management of water resources within the 16 county area of NW Florida.
Georgia Department of Natural Resources
(GDNR) - Environmental
Protection Division (GEPD): for developing the State of Georgia Water
Plan statewide
Georgia Regional Water Councils: Established by GA State Legislature to represent local areas of the state for water planning purposes. appointed.
• North Georgia Metropolitan Planning
District
• Upper and Lower Chattahoochee River Planning
District
• Lower Flint River Water Planning
District
/{ ) dl
Ill. Status of Law Suit and Issues
The ACF litigation was initiated as a National
Environmental Policy Act challenge in 1989 by the State of Alabama against
the USACOE. case basically that the Corps reallocated water
in Lake Lanier from hydropower
to water supply
without doing a proper Environmental Impact Statement intervened on the side of Alabama.
Georgia
intervened the side of the USA CO E. Over 22 years later
we appear to be no closer
than we were at the beginning of the suits even though
a tremendous amount of information
been put together all sides in
their defense.
importantly
State of Georgia allocated more and more water from within the ACF system
for various and continues to do so to this day.
Over the course
of the past 22 years some 9 different cases were filed in the state and federal courts.
2007, these cases were consolidated into one federal court in the Middle Florida
District Court in Jacksonville, Florida
under Federal Judge Paul Magnuson. split the cases into two phases, which dealt with different of the arguments.
• Phase 1 - Corps authority to allocate
water in Lake Lanier
• Phase 2- Environmental Harm and Endangered Species claims
In 2009 he ruled on Phase 1 that the Corps had exceeded its legal authority and could not reallocate (provide
water supply) without authorization from U.S. Congress.
decision was appealed
to the 11th Circuit Federal District
Court in Atlanta. 2011, the panel of three judges reversed
Magnuson's decision and gave the USACOE
year to determine the maximum of water it could allocate
for water supplies from Lake Lanier. Corps is currently
working the EIS for
the WCM revision. ruling substantially how they may manage
the federal reservoirs and the releases.
The State of Alabama has stated that it will appeal the 11th Circuit decision
to the U.S. Supreme Court and requested
an extension time from the Supreme
to file its appeal.
extension
was granted until February
2012. The State of Florida
has not stated
publically it will join the
Appeal.
It is important
to understand that the resolution of these current cases does not resolve the management of the basin waters, but only deals with the limited amounts
in Lake Lanier. a Tri-state agreement
for an equitable allocation of the waters of the ACF, an original action filed in the U.S. Supreme Court by one state suing another over the use of the interstate waters is required
to resolve the overall management and use of water
in the basin. has been speculated by some attorneys
that the resolution of the current and subsequent original
action may require more than
a decade to run its course thru the
U. S. Supreme Court.
IV.
Florida Issues by the Apalachicola Basin Stakeholders
A Flows (spring and early summer)
at Florida State line (Jim Woodruff
Dam) are currently
30-38% lower than pre-dam flows during the dry and drought years.
can be 1 ,500- 3000 cfs lower than normal.
Current flows for December 2011 are
5000 CFS as compared to the annual
median flow of approximately 12,000 CFS.
B. Low Flows in the Apalachicola River are resulting
in:
1. Lower flows do not provide nutrient
to support productivity in
Bay
2. Much higher salinities in the lower River and Bay
3. Drying up of River sloughs, wetlands,
floodplain resulting in loss of hundreds of miles of fish habitat
in the floodplain
4. Loss of 4 million trees in the Apalachicola Floodplain
5. Depletion of shell fish and many finfish species
that require a more dependable saltwater/freshwater relationship to support estuarine production and avoid destructive infestations of Red Tide
algae blooms such as have closed Texas oyster beds.
6. Reduction in productivity of Tupelo honey industry.
C. Georgia irrigation demands are basically
unregulated. Currently
there are over 30,000 center pivot systems
across the state line and greatly impact flows on the spring-fed Flint River
D. The ACF system is currently in an extended
drought situation.
Droughts are a recurring natural
event but their frequency and duration are directly attributable to human actions
or failures to act.
E. There is no water allocation/budget for the river system accepted
by the 3 States.
F. There are 18 dams on the ACF System.
(5) form large lake reservoirs (Sidney Lanier, West Point, Walter
F. George, George Andrews, Seminole) managed by the USACOE.
communities
are actively seeking
that the Corps maintain high reservoir levels
for water use, recreation, and property values, all of which translate
understandably to economic
advantage in Georgia
and Alabama.
Some dams are not in the USCOE system.
companies
also have critical
interest in sustainable reservoir levels and river flows.
G. Alabama and Georgia have no comparable
water management structure to Florida. the NWFWMD has not recently
been a significant proponent for defending the Apalachicola River needs against ever-increasing upstream diversions.
H. Florida needs a flow regime that is comparable to the predam flows in its timing,
and variability. minimum
of 6,500- 8,000 CFS at
the stat e line during low flow conditions (July- November) has been requested by the Florida
Fish and Wildlife Conservation Commission.
A scientifically sound "lnstream Flow Assessment" is needed to establish sustainable minimum flows and levels on the Apalachicola
River.
I. has not implemented comprehensive water conservation or alternative water supply programs
to mitigate water demands.
J. With the large number
of organizations, agencies, interests in the ACF River system each of which have their own special
interests, there is a growing need for a comprehensive -single authority approach to system management.
which can deal with five major river management issues
which are:
1. Defining actual water needs by type and amount
2. Documenting interaction between ground and surface waters
3. Redefining state and Federal agency responsibilities
4. Identifying overall
water availability and potential demand
reduction
5. Balancing human
and natural system
needs.
K. Twenty percent
of water available
in GA is controlled by the Tennessee Valley Authority and is discharged
to the Tennessee River to the north.
V. Coordinated Program
for an Equitable Sharing of Interstate
Waters (October 12, 2011)
Purpose -This memorandum documents
the essential components of the ACFS program for equitable allocation of the freshwater
flows of the Apalachicola-Chattahoochee-Flint (ACF) River Basin.
Scope -There are three interrelated projects
that together comprise
the ACF Stakeholders (ACFS) coordinated program for sharing
the waters of the ACF Basin, an interstate waterway
of concern to the 3 riparian
states of Georgia, Alabama, and Florida.
projects
address discrete, but inter dependent aspects of regional
water management. will be executed with separate
contractor resources but funded by the ACFS Governing Board and overseen and coordinated by the Executive
Committee of the ACFS. approved by the Governing
Board of the ACFS, the three essential component tasks are:
• SWMP- (Sustainable Water Management Plan) Develop a sustainable water management plan. a series of iterative steps,
tailor collaboratively developed
models based on Stakeholder proposed
performance indicators/metrics of
water needs.
the resultant automated
model(s) to examine alternative options
for the management of ACF waters to meet Stakeholder needs and achieve
an equitable allocation of the shared
ACF resource. peer review, present
these options to the ACFS Governing Board for a consensus-based
approval.
• IFLLA - (In-stream Flow and Lake Levels Assessment) Assess In-stream Flow and Lake Level requirements of the ACF Basin for
a healthy and productive interstate water resource.
Evaluate existing IFLLA data for the entire ACF Basin,
taking
inventory of existing,
available information and identifying data gaps, i.e. unavailable data necessary to develop an IFLLA. Importantly, the Apalachicola River has been studied for years and
data for the basin may be adequate
to complete a preliminary IFLLA that addresses
minimum instream flow requirements for downstream habitat, target species,
vegetation
communities,
recreation, or other (e.g. industry,
agriculture ) uses. resultant data compilation will lead to a critical
measurement of resource carrying
capacity and will directly feed into the ACFS Governing Board's
Sustainable Water Management options decision.
• IOBM (Institutional Organizational Basin-wide Management ) Document
and evaluate institutional, organizational alternatives for basin-wide water resource
planning and management.
Specifically, identify and assess existing
precedents for Regional planning and management of shared, interstate water resources as they are currently practiced
in other river basins - what works, what doesn't
work, and why. particular, what
are the strengths
of these water management organizations
that might have application in the ACF Basin, and what are the pitfalls to be avoided.
Compile and present
data in support of all conclusions for ACFS Governing
Board consideration in the consensus-based management option decision.
Funding - Each of the interrelated projects listed above are undertaken
based on the availability of necessary funding to cover contracted costs. ACFS-wide solicitation of potential funding
is underway and has been
sufficiently successful to underwrite a phase 1 approach in the first two cases.
has been projected
that early return of substantive work from phase
1 efforts will greatly assist
in an expanded funding opportunity.
(NOTE: excess of $600K of private monies has been donated to underwrite these efforts to date )
Next Steps - Each of the 4 Sub-Basin Caucuses
that comprise the ACFS need
to accept organizational and personal responsibility for identifying potential funding for subsequent
phases. Sub-Basin Caucus-wide
commitment to publication and outreach needs to be established, including
renewed initiatives for seeking State and Federal funds for this coordinated
program.
THE FLORIDA SENATE
TaHahassee. Florida
32399-1100
COMMITTEES:
Budge! · SubUJrnrnfaee on Educatio-n Pre+(
j:
Appropriatlons, ViGt1
Chair
Agricu!lure
Budget
Budget Subcomrmtlee on Higher
Educattofl
Appropriation Commerce <lnd Tourism Ed1JCBiimfPce-H- 12
Governmenta l Ovefsight and Accmmlabllily
Heaoportionmctil
SENATOR BILL MONTFORD
Democratic Whip
6th 01strlct
JOINT COMMITIEE:
A.dminis:traHire Procedures
April 30, 2012
The Honorable Haridopolos. President
Florida Senate
40g
The Capitol
404 South Monroe
Street
Tallahassee. FL
323gg-1100
Dear President Haridopolos:
I am concerned
the State of Florida's actions
and activities relative
to the Apalachicola River and Bay. As you
know, we sl1are this valuable freshwater resource
the states of Georgia and Alabama and for some time now, the three states have been in a legal standstill relating
to any resolution of the many management issues
confronting
river system.
Florida has long understood
value of the Apalachicola River and Bay. We have designated the resource as: An Outstanding Florida Water, An Aquatic Preserve, a Shellfish Harvesting Area, an Estuarine
Research and earlier, an Area of Critical State Concern.
river Flood Plain and Apalachicola Bay are critically important the
production of Oysters and Shrimp
in the Bay, as the Estuarine Nursery
for much of the Fin Fish Production in the Eastern
Gulf of Mexico and for the production
of Estuarine Nutrients and Tupelo Honey
in tim periodically fiooded upstream Flood Plain. Today, the Apalachicola River is being allowed to flow at approximately
cubic feet per second (cfs) wl1ich, over an extended
period, is inadequate to support its sustainable production
I have recently
met with several River and Bay experts
in my District and they have expressed fallowing concerns:
II is unclear
what the State of
Florida's activities are relating to current litigation between the three states,
2. It is abundantly clem that water use in Georgia for the Atlanta
Metro Area, Agriculture Irrigation and maintaining reservoir levels is limiting
traditional flows into Florida,
3. feel that the real need to support
the Apalachicola River and Bay production is approximately
12,000 cfs and not the 5,000 cfseurrenlly IJeing
released, and
4. are numerous Federal, State ami Private
Stakeholders which have interests in the Apalachicola,
Chattahoochee, and Flint (ACF) Basrn.
This is a Florida significant and nationally complex
issue which we, in the Florida Senate,
need to address.
As such, I would specifically request
you authorize appropriate Senate Staff to evaluate and report on this issue
REPLY TO:
0 208
Senate Omce Bullding. 404
South Monroe StreeL
Ta1Ja!1<1ssee.
f londa 32399-1 '100 (850)
487-500,<
0 56 Malket Stre,;t, Apslaehic.o!a, 32320 (1'\50) B53-2G5$
r1 2H6G Madison StrBet, lallatmssee. Marlann3, Flmitl;;;
324M(850) 7HH)10 1
MIKE HARIDOPOLOS President of the Senate
MICHAELS. "MIKE" BENNETT President Pro Tempore
President Mike Haridopolos April30,
Page 2
this summer, hold committee meetings
this fall to determine the adequacy of Florida's position
in dealing with the
upstream states and establish a special task force to l1old hearings in the six Riparian counties
along the River.
I look forward to discussing this important issue with you at your convenience.
Sincerely,
(:i:;ei?J?fr
/} Bill Montford' l <J" Florida Senate
t; " ,oistric! 6
BJM/mam
cc: Don Gaetz, Flonda Senate President-Elect
Florida Riparian County
Stakeholder Coalition ( RCSC )
Progress Report and Update
July 2, 2012
Purpose: This Progress Report
provides key decision-makers in
State government with an update from representatives appointed by the 6 Counties
directly bordering on the Apalachicola River, Floodplain and Bay. It also proposes
an Action Plan for the way ahead
to secure an equitable share
of the waters of the Apalachicola-Chattahoochee Flint (ACF) river basin, advocating for active state involvement in that Action Plan.
Scope: To achieve maximum
unity of effort between State
and local actions
this Progress Report
includes a number of attachments providing essential background
and detailed information. include
(1) a Legislative initiative in the form of a proposed Action Plan, sponsored by Senator Bill Montford (2) a report to the 6 sponsoring
Riparian County Boards
of County Commissioners including a proposal
for the
establishment
of an Intergovernmental Compact, together
with a budget request to each of the Counties,
and finally (3) a brief discussion of the coordinated program underway by the Apalachicola-Chattahoochee-Flint Stakeholders (ACFS) to create a Sustainable
Water Management for the shared
waters of the ACF Basin
Recent Events: First, a summary of recent events directly relevant
to the health of our Apalachicola and to the peoples and communities supported
economically and environmentally by our River, Floodplain, and Bay.
Litigation -After 22 years of negotiation, mediation and litigation, the US Supreme
Court in June of this year refused
to hear the Florida/Alabama request
to overturn
an earlier ruling
by the 11 1
Circuit Court affirming that Buford Dam
and Lake Lanier
had an "original use" for water supply to the greater Atlanta area .
US Army Corps
of Engineers (USAGE)
then issued its finding that the maximum
use of Lanier for water supply will be 190 million gallons
per day. This finding will be analyzed
and documented in the updated Water Control
Manual (WCM). "original action" appeal to the US Supreme Court seems very
unlikely at this time.
Drought - Since 2007, the communities of the
ACF Basin, including our 6 Florida counties, have been suffering from an extended
lack of rainfall. recent brief exception of Tropical Storm Debby was inadequate to cure the historical rain deficit in any long term way.
drought is a recurring event in Nature, the severity and duration of extended drought
are always attributable to the actions o f
Man, or Man's failures to act.
current USAGE Revised
Interim Operating
Plan (RIOP) provides
direction to dam and reservoir
operators that reduces
flows recorded at the Woodruff
Dam in Chattahoochee, FL to below what has ever been experienced
"Exceptional Drought Operations" mandated
flow must be maintained till all upstream
reservoirs are re-filled, regardless of rare, rain events
RESTORE - With the bi-partisan passage of the Transportation Bill recently in Congress, there has been approval of an Act to re-direct
fines levied on BP for their massive
oil spill in the Gulf to restore the economies
and environment of the Florida
Counties bordering on the Gulf of Mexico. Florida law, two of the principal "disadvantaged counties" in Florida are in the Riparian County
Coalition, Gulf and Franklin counties. on the distribution of fine monies locally
will be made by local county by Boards based on local priorities.
Requested Action:
All recipients of this special Progress Report are asked to become personally involved
in the Action Plan contained
herein.
challenge of the protection and preservation of the world-class Florida resource that is the Apalachicola are significant, but the unprecedented opportunities for joint State and local action
are very real. representatives of the Riparian
County Stakeholder Coalition
(RCSC) we look forward to working with you in meeting the challenge and seizing the opportunities described herein.
David Mclain
Coordinator
Riparian County Stakeholder Coalition ( RCSC ) (850) 653-6454
cell
Inclosures:
1. Montford Legislative Initiative w. letter
2.
of County Commissioners Report
3. 6-County Intergovernmental Compact
4. ACFS Sustainable Water Management Plan
/
. Gadsden County Board of County Commissioners
Agenda Request
Date of Meeting: August 21, 2012
Date Submitted: August 8, 2012
To: Honorable Chairperson and Members of the Board
From: Arthur Lawson,
Interim County Administrator
Anthony Matheny, Planning & Community Development Director
Subject:
Resolution to Approve the Gadsden County Bicycle and Pedestrian Master
Plan & Design Guidelines
Statement of Issue:
The Gadsden
County BOCC is requested
to review and adopt the proposed Countywide Bicycle and Pedestrian Master
Plan.
objective of the master plan, from a planning and economic
standpoint, is to identify and prioritize the location of pathways
as an optional mode of transportation. A series of public workshops were held receiving favorable feedback and support on January 12, January 23, February 23, and
May 15. 2012.
The basis of the Plan enhances
· walkability within the county; expands cycling opportunities; provides better connectivity and mobility for both cyclists and pedestrians; and promotes economic opportunity through bicycle,
pedestrian, and blueway
facilities.
Background:
On
May 27, 2009, Gadsden County
submitted an application for Transportation Enhancement Funding to the Capital
Region Transportation Planning Agency (CRTPA). Federal Transportation Act, known as SAFTEA-LU, contained funding for projects to strengthen
cultural, aesthetic and environmental value
of an existing transportation system. a result,
the County was awarded
$90,000 in funding
for the development of a Bicycle and Pegestrian Master Plan (herein referred to as the Plan ).
A
request for proposal was circulated in the county's three local newspapers
in June 2011 for consultant services to develop
the Plan. bid proposals were received. Consultants Kimley-Hom were selected through
an open and competitive bid process. Plan has been in preparation since August 201 I and vetted through a citizen participation process. adopted, its policies, goals, objectives, and projects will be incorporated into the County's Transportation Element of the Gadsden County Comprehensive Plan, and affords the County an opportunity
to better reflect its mission ofmulti-modalism, recreation, and ceo-tourism.
Analysis:
The
is submitted in two parts:
Facilities
Master Plan
Design Guidelines. facilities contains
and objectives; and existing roadway
and cycling conditions. within the facilities master plan include:
new cycling routes,
(2) safe routes to school (such as marked cross walks and pedestrian activated signals); and (3) sidewalks pedestrians to transit stops,
parks, and civic buildings.
signage
for users to navigate the system would connect users of the system from one amenity
to the other.
A total of six countywide bike routes
proposed.
first route is proposed
extend
10 miles the
Arts Trail, from trailhead facilities, auto parking lots, plaza, kiosk,
and bike parking facilities in both cities.
Havana to Quincy route is the most feasible for topography and utility reasons,
but also because
the route connects the Gadsden Arts Center to Eugene Lamb, Jr. Park. In
addition, it has the greatest probability of economic impact between these two activity
and commercial centers.
The design guidelines reference three sources, the
Manual of Uniform Minimum
for Design,
Plan Preparation Manual;
and the Manual Uniform Traffic
Control Devices. These guidelines provide development trail head facilities, blueway signage, signals, surfaces, sidewalks, alternative crossings, bike lanes and transit stops. guidelines combine recommendations from the varied references shown above best suited for facilities
in Gadsden County.
Fiscal Impact:
The
development of the master plan was paid for entirely
through a $90,000
grant awarded by the Capital Region Transportation Agency. grant work was completed
by June 30,
2012. estimates for routes and trailhead facilities are included within
the Plan, as well as funding strategies.
BOCC
Options:
1.
#2012-026 , Master Facilities Plan, and Design as proposed with a finding
that the Florida
Arts Trail along SR-12 between
Havana and Quincy is chosen
as the #1 ranking priority
route to begin the first phase of development;
2. County Design
Guidelines and the Florida Arts Trail as the # 1 ranking priority
route;
3. Discretion.
County Administrator Recommendation: Option#1
Attachments:
I. Bicycle and Pedestrian Master Plan Resolution in Support of the Florida Arts Bicycle
Trail
2. County Bicycle and Pedestrian Facilities Plan
3. County Design Guidelines
C:\Users\wbrown\Documents\BOCC Agenda Request\BOCC Agenda Request 7 17-12 Bike-Ped Master Plan . doc
ATTACHMENT#_\ _
RESOLUTION NUMBER #2012-026
GADSDEN COUNTY
BOARD OF COUNTY COMMISSIONERS
IN
SUPPORT OF THE FLORIDA ARTS BICYCLE TRAIL
WHEREAS,
people
of Gadsden County have expressed an interest and support for nature based tourism
including shared use path facilities
for transportation infrastructure and recreation, such as walking,
biking, and nature observation; and
WHEREAS,
people
of Gadsden have expressed a strong interest
and support for heritage based tourism cultural, archaeological
historical preservation; and through proper
interpretation facilities along the trail,
will help preserve
and educate citizens and visitors of the rich history and environment of the area; and
WHEREAS, the Gadsden
County Board of Commission
the designation
SR 12 as the Florida
Arts Trail in House Bill 419; and
WHEREAS,
multi-use
trails vision adopted
by the Office of Greenways
and Trails has been integrated into the Florida's State Bicycle Facility
Study; and
WHEREAS, the Vision Statement
of the Capital Regional Transportation Plarming Association (CRTPA)
is to: "Create integrated regional multimodal transportation that provides the most options
for moving people and goods economically, effectively and safely while protecting
the environment, promoting
economic development maintaining a high quality
of life with sustainable development patterns"; and
WHEREAS,
10-mile "Florida
Bicycle
Trail" trail corridor,
beginning
Havana
continuing through to Quincy in Gadsden County
has been proposed and is in the process of becoming a recreational trail project through Gadsden County;
and
WHEREAS,
connecting the community infrastructure of the County with the "Florida Arts Bicycle Trail"
corridor bicycle tourism
will increase which will serve as an economic development tool for small
businesses and create many sustainable jobs for Gadsden
County; and
WHEREAS,
"Florida Arts Bicycle corridor, when complete, be the only trail
its type in Gadsden creating
a destination to our county
and region in concert and coordination with similar initiatives such as the Florida Arts Center and the Florida Arts Trail, which have received strong
public support associations, businesses, and government
agencies; and
WHEREAS, prospective home-buyers consider
trails to be the most important amenity
when choosing a place to live. (National
Association of Homebuilders, 2008); and
WHEREAS, that end, it is appropriate Parties
to solicit federal,
11nd
local agency assistance and funding in the creation
of the "Florida Arts Bicycle
Trail"; and '
WHEREAS,
is a formal expression of interest to work together
.and coordinate efforts in developing the Trail, and encourages the citizens, organizations, institutions, businesses and government agencies
of Gadsden County and the Big Bend to support and participate actively
in this effort, but it shall not be construed
as an obligation by any Party to expend funds or resources
on the "Florida Arts Bicycle
Trail".
NOW
THEREFORE, be it Resolved, that the Gadsden County Board of County Conunissioners supports
_
the concept
of the creation of the "Florida Arts Bicycle Trail" corridor in Gadsden County and requests
the National Forest
Service to update the environmental impact statement for the proposed
trail corridor in Gadsden County.
PASSED AND ADOPTED BY THE BOARD OF COUNTY
COMMISSIONERS, GADSDE N COUNTY , FLORIDA , ON
GADSDEN COUNTY
BOARD OF COUNTY COMMISSIONERS SHERRIE TAYLOR, Chairperson
ATTEST: APPROVE AS TO FORM:
PLEASE NOTE:
Attachment 2 and Attachment 3 exceeds 1 00 pages. These documents
are on file in the County Administrator's Office.
If./.
Board of County Commissioners
Agenda Request
Date of Meeting: August 21,2012
Date Submitted: August 8, 2012
To: Honorable Chairperson and Members of the Board
From: Arthur Lawson, Sr., Interim County Administrator
Clyde Collins, Building Official
Subject: Request Approval to A ward the Bid to Replace
the Chiller at the
Capital Regional Medical
Center Gadsden Campus
Statement oflssue:
This agenda item seeks Board approval
to award the bid to replace the chiller at the
Capital Regional
Medical Center Gadsden
Campus.
Background:
The new chiller will replace the original chiller
which was installed in the mid SO's.
Over the past few years,
the Maintenance Department has repaired problems
with the compressor failing
and fan coils lealdng.
repairs have been performed several times by our staff as well as outside mechanical contractors.
these circumstances, it is just a matter
of time before the chiller
stops working. The Gadsden Campus operates
twenty four (24) hours seven (7) days a week; therefore, it is deemed necessary to replace
the chiller as soon as possible.
Analysis:
Staff solicited
sealed bids from qualified providers
for the chiller
replacement project. The bid tabulation form is attached. Locke, Advanced Engineering Concepts, prepared the specifications for this project
and upon review
of the bids, recommends
Miller's Heating and Air. Copy of Advanced
Engineering Concepts letter
attached.
Fiscal Impact
Gadsden County will pay for the chiller replacement at a cost of$89,700 plus $20,000
for the optional heat reclaim
capability.
Options:
1. award of bid to Miller's
Heating and Air for the chiller replacement
and installation.
2. not approve bid award.
3.
Direction
Conntv Administrator's Recommendation
Option I:
Attachment:
Bid Tabulation Form
Advanced Engineering Concepts
Letter
BID TITLE: Chiller Replacement
BID NUMBER: 12-09
OPENING DATE: 7-20-12
TIME OF OPENING: 10:00 a.m.
OPENED BY: Shelia Faircloth
TABULATED BY: Shelia Faircloth
VERIFIED BY: Arthur Lawson , Sr. Page 1
VENDOR LIST
BID AMOUNT
MET SPECS
NOTES
Hodges Heating & Air
509 Big Richard Road
Tallahassee, FL 32310
$96,990.00
Optiona l heat reclaim capabilities, add
$19,080.00
Air Ideal, Inc.
324 Grey Owl Run
Chuluota, FL 32766
$149,000.00
Benson's Heating and Air
5402 Tower Road
Tallahassee, FL 32303
$98,990.00
Air Mechanical & Service Corp.
3119 Louise Street
Tallahassee, FL 32304
$79,184.00
Miller's Plumbing & Mechanical
2411 Fleischmann Road
Tallahassee, FL 32308
89,700.00
Optiona l heat reclaim
capabilities, add
$20,000.00
W W Gay Mechanical, Inc.
524 Stockton Street
Jacksonville, FL 32204
$98,571.00
Optional heat reclaim capabilities, add
$22,000.00
Keith Lawson Company,
Inc. P 0 Box 37309
Tallahassee, FL 32315
$119,500.00
Optiona l heat reclaim capabilities, add
$23,000.00
Adjourned @ 10:10 a.m.
BID TITLE: Chiller Replacement
BID NUMBER: 12-09
OPENING DATE: 7-20-12
TIME OF OPENING: 10:00 a.m.
OPENED BY: Shelia Faircloth
TABULATED BY: Shelia Faircloth
VERIFIED BY: Arthur Lawson,
Sr.
Page 1
VENDOR LIST BID AMOUNT MET SPECS NOTES
Hodges Heating
& Air
509
Big Richard Road c(b '11u
u J
Tallahassee, FL 32310 ' v 'T /'1 i&::; -J
Air Ideal, Inc.
324 Grey Owl Run /7 9 v ·) c /{ ) C"'<. )
Chuluota, FL 32766 ,.:Jo; t
1 'i'
Benson's Heating and Air
5402 Tower Road 9i'J90"''
Tallahassee, FL 32303 ,\,/;;.' c;;·'l
Air Mechanical & Service Corp.
3119 Louise Street
79, /If'/".}
Tallahassee, FL
/JV ,;/1·/
Miller's Plumbing & Mechanical
2411 Fleischmann Road J9, 7ti0 ° 0
z_cCYt:lo J
Tallahassee, FL 32308 .,!;':;) C'/!J
W W Gay Mechanical , Inc.
524 Stockton Street 9?f7!JJ
Jacksonville, FL 32204
Keith Lawson Company, Inc.
Tallahassee, FL 32315
tz ou-o "'"'
c/1-
i-ft-Yd .· ·
P 0 Box 37309
/If 5t:<J '''"'
.t/ .._2-? ,;, P, )
A.._ct-vanccct CEnginccring Concepts Consultin g Engineering & Indoor Environmental Air Quality Professionals P.O. Bo x 1229, Bainbridge, Georgia
39818-1229
Telephone (229) 248-0105
25 July 2012
Robert Collins
Buildin g Official Gadsden
County , Florida
RE:
County Hospital Chiller
Replacement
Mr. Collins,
At your request
we have reviewed the recent bid list and amounts based on chiller replacement at Gadsden County Hospital.
Understanding the importance of reliability ofboth
product and installing
contractor, as well as qualified
on call service representative and experience with past successful
projects Gadsden County hereby
recommend following
order:
!.Miller's Heating and Air
$89,700.00
optional heat reclaim
capability add of $20,000.00
2. Hodges
Heating and Air
$96,990.00 plus optional heat reclaim of capability add of $19,080.00
3.W.W.Gay Mechanical, Inc.
$98,57 ' 1.00 plus optional
heat reclaim of capability add of $22,000.00
4. Keith Lawson Company,
Inc.
$119,500.00
optional
heat reclaim of capability add of $23,000.00
The other firms submitting bids failed to include optional
heat reclaim from vendor and are hereby listed as follows:
!.Air Mechanical & Service Cor p ................................................................ $79,184.00
2. Benson's and Air. .................................................................... $98,990.00
3. Air Deal, In c .................................................................................... $149,000.00
Please products specifications.
Sincerely,
Advanced Engineering Concepts
'3(), & ..!.ode, CSI-CIAQP-M.SAME
Principal - President
"'''- · Pt U> HC
.;_'-'<><'"t"'=""""'"'' '
AEC
COMMISSIONERS: EUGENE
JR.
District 1
DOUGLAS M. CROLEY
District2
GENE MORGAN
GADSDEN COUNTY
Board of County Commissioners
District 3
BRENDA A. HOLT
District 4
SHERRIE D. TAYLOR
District 5
EDWARD j. BUTlER
GADSDEN COUNTY GOVERNMENTAL COMPLEX DEPARTMENT Of MANAGEMENT SERVICES
ARTHUR LAWSON,
Assistant County Administrator
June 20, 2012
RE: Bid No. 12-09; Chiller Replacement at the Gadsden
Memorial Campus
Dear Vendor: Invitation to Bid
The Gadsden County
Board of County
Commissioners is seeking sealed bids from qualified providers for the above
mentioned bid.
Please visit our website at www.gadsdencountyfl.gov to view the bid in its entirety.
The bidder will be responsible for obtaining
addendum issued on this bid. It is also the bidder's responsibility to insure the bid is
delivered time to the Management Services Department at
5-B E. Jefferson Street,
Quincy, FL 32351on the day designated in the invitation to
bid. If you have any questions you may contact
me at 850-875-7243.
Sincerely,
Shelia P. Faircloth
Administrative Assistant II
5-B East Jefferson Street • P.O. Box 920 • Quincy, Florida • (850) 875-8660 • (850) 875-8652 FAX
www.gadsdencountyfl.gov
Invitation to Bid
Bid No. 12-09
The Gadsden
County Board of County Commissioners is seeking sealed
bids to replace the chiller
at the Gadsden Memorial Campus
located at 23186 Blue Star Highway, Quincy,
FL
32351.
will be received
untillO:OO a.m., Friday,
July 20,2012 the Management
Services Department, 5-B E. Jefferson Street,
Quincy, FL 32351 and opened
immediately thereafter in the County
Administrator's Conference Room, 9-B E. Jefferson Street, Quincy, FL 32351.
Specifications may be obtained from the Management Services Department at 5-B E. Jefferson Street, Quincy, FL or by dialing 850-875-8660.
document is available on our website
at www.gadsdencountyfl.gov .
Questions concerning
the specifications should
be directed to Clyde
Collins at 850-875-8665. not be valid if not sealed in an envelope
marked "SEALED BID" and identified by the name of the firm, bid number and time of opening. The Gadsden
County Board of County Commissioners reserves the right to reject any one bid or all bids, any
part of any bid, to waive any informality in any bid, and to award the purchase in the best interest
of the County. EEO/AA
Date issued: 6-21-2012
l d !I
INFORMATION FOR BIDDERS
Bids will be received
by the Gadsden County Board of County Commissioners (herein
called the "Owner"), the Management
Services Department, Room 204, 5 B East Jefferson Street, Quincy , FL 32351 until!O:OO a.m. (ET) on Friday, July 20,2012 and will be opened and read aloud immediately thereafter in the County Administrator's Conference Room at 9 B East Jefferson Street,
Quincy, FL 32351.
Sealed bids, proposals, or replies received
by an agency pursuant to a competitive solicitation are exempt
from public record until such time as the agency provides notice of an intended decision
or until30 days after opening,
whichever occurs first, FS 119.07l ( l )(b)2.
Each bid must be submitted
in a sealed envelope addressed to the Management
Services Department, Room 204, 5 BEast Jefferson Street,
Quincy, FL 32351. Each sealed envelope containing a BID must be plainly
marked on the outside as SEALED BID for Chiller Replacement at the Gadsden
Memorial Campus. The envelope should bear on the outside
the BIDDER's name, address
and license number
if applicable. If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope
addressed to the Owner at 5
BEast
Jefferson Street, Quincy,
FL 32351.
Each BIDDER
must include in their BID a valid copy of Contractual License.
The Owner may waive any informalities or minor defects
or reject any and all BIDS. Any BID may be withdrawn
prior to the above scheduled time for the opening of BIDS or authorized postponement thereof.
Any BID received after the time and date specified
shall not be
considered. No BIDDER may withdraw a BID within 60 days after the actual date of the opening thereof. Should there be reasons why the contract
caunot be awarded
within the specified
period, the time may be extended by mutual agreement between the Owner and Bidder.
The NOTICE TO PROCEED shall be issued within
ten (10) days of the execution of the
AGREEMENT by the Owner. Should
there be reasons
why the NOTICE TO PROCEED
cannot
be issued within
such period, the time may be extended
by mutual agreement the Owner and the Contractor. If the NOTICE TO PROCEED
has not been issued within the ten (10) day period or within the period mutually
agreed upon, the Contractor may terminate the AGREEMENT without further liability
on the part of either party.
The owner may make such investigations as deemed necessary
to determine the ability of each BIDDER
to perform the work, and each BIDDER
shall furnish to the Owner all such information and data for this purpose as the Owner may request.
The Owner reserves
the right to reject any
bid if the evidence
submitted by, or investigation
such BIDDER fails to satisfY the Owner that such BIDDER
is properly qualified
to carry out the obligations of the AGREEMENT
and to complete the work contemplated therein.
Each BIDDER
is responsible for inspecting the site and for reading and being thoroughly familia r with the project location
and scope of work. The failure or omission of any BIDDER
to do any of the forgoing shall in no way relieve
any BIDDER from any obligation in respect to its BID.
CHILLER REPLACEMENT SPECIFICATIONS
1.1 SUMMARY:
A.
Basic "Scope Work" consists removal and replacement of existing Carrier
106 ton liquid air-cooled outside
chiller with new matching product.
Effort shall further
include larger
lines,
electrical wiring, starter, and building management system controls (Siemens)
shall be included for a complete "Turnkey" effort.
B.
Mechanical Specifications this section and on construction documents
in conjunction to other specifications documents; conflict
occurs those noted in bid documents
or specifications the most restrictive compliance is required.
C.
WARNING: design system. Any modifications, deletions, additions or substitutions, of or to any specifications(s) or construction document
could result in failure of systems designed property damage, and even death, and requires
a full review of the entire system
by a licensed professional
Any unauthorized modification this document may constitute a felony as set forth by state law.
D.
The use of used or counterfeit equipment not allowed.
It shall be the responsibility of the contractor to provide verification the equipment is genuine. The contractor
shall as
a minimum, take the following to ensure that equipment used on the job meets the proper standards.
1. all equipment on this job shall be supplied through
an authorized channel
(authorized dealer)
of the equipment supplier being used
2.
equipment not be procured
over the internet
without
approval of the engineer or architect; material
available over the internet at very low prices is often counterfeit
3.
all equipment supplied in the original
manufacturer's packaging
with the proper documentation
D.
Any employees of contractor or sub-contractor this project that cannot speak
English shall be supplied with a translator
in order to lessen the communication barrier
that would otherwise exist.
1.2 QUALITY ASSURANCE:
A.
The order distribution, or materials
the installation ofHVAC systems or plumbing materials considering requirements for piping, light fixtures, ceiling systems,
floor systems, foundations, and/or structures.
B. During the construction document phase Engineer has attempted
to obtain all the data necessary for
adequate design of facility
mechanical, HVAC, plumbing, piping systems, etc. However, some of the required
floor plans, elevations, civil-site data, wall details, construction sections, building framing systems
and fire rated
information were not available. Therefore, it is the expressed requirement that no systems
be fabricated, ordered, installed or
manufactured until site has been visited and sufficient clearances are field verified for satisfactory installation. Any individual or
firm not exercising this effort will place complete financial responsibility on
themselves or others with
no reimbursable expense or approved change orders for said action.
C. Drawings are diagrammatic and indicative of work to be furnished and installed under this contract; to architectural, structural, civil and foundations documents for all dimensions.
D. The terms "provide" and "install" shall be considered synonymous with "furnish" and
"install".
E. All work shall be installed in a workmanlike manner by experienced tradesmen with at least 5 years experience in
this type project.
F. The submission of a bid or proposal will construed as evidence that the Contractor has familiarized himself/herself with the plans, specifications and building site. made subsequent to the proposal for materials and or labor due to difficulties encountered
will not be recognized, unless difficulties could not have been foreseen
even though proper examination had
been
made.
G. Equipment, fixtures,
ductwork, dampers, louvers,
grilles, registers, diffusers,
piping and/or other items noted shall conform to the latest editions of
the following:
I. ASHRAE 55-2004,
ASHRAE 62.1-2007 & ASHRAE
90.1-2007
2. ASHRAE Fundamentals
3.
2010 Florida Mechanical Code
4. SMACNA
5. NFiPA-101, NFiPA-90A,
& NFiPA-90B
6.
AMCA Standard Handbook 99
7. Air Diffusion Council Test Code 1062R3
8.
ANSI
9.
ASME guidelines & ASME-B 16.22
10. ASPE with
referenced data design manuals & guides
II.
ASTM-B88, ACI-318, ASTM-B828, ASTM-E53-02, & ASTM-B88-03
12. AGA
13. UL Fire Resistance Directory
14. 2010 Florida Plumbing
Code
15. Governing Health
Department Regulations
16. Environmental Regulations
17. BOCA Codes
18. Any Local Governing
Regulations
ILI-II
H. Deviation
from materials, methods
and procedures set forth herein must be approved in writing by the Engineer.
Approval will not be given unless the Engineer is satisfied that the proposed
systems is superior
in performance, durability, longevity, and reliability to that specified.
I. Approvals of equipment
or systems, by the Engineer, be in written
form no less than ten (10) working
days prior to project bid date.
contractor, sub-contractor,
manufacturer or representative wishing to bid equal products must comply with this mandatory requirement. to get pre-approval of systems or products
prior to this date will result in immediate "NOT
APPROVED" signature from Engineer
during shop drawing review phase.
J. Systems on schedules, specifications and construction documents
are basis for design only; other systems and manufacturers MUST be approved
at review by Engineer.
K. Contractor
with
Engineer bidding
project. Qualifications will be reviewed based on contractors/sub-contractors experience
with systems proposed,
type of facility, time in trade,
quality of workmanship, and experience with the Engineer.
L. If required,
the project designer
or engineer maybe requested to either visit site or review digital photos of project
while under construction.
effort is merely an attempt
to verifY that certain items and requirements set forth under these construction documents have been followed or applied. This in no way shall be used as quality
control for said contractor and/or related subs. To assure that noted items have been resolved,
modified, corrected, contractor in on company
letterhead with copy sent to engineer for approval.
to comply with this request will automatically be assumed that items were not
addressed automatically resulting in additional effort design
at normal billable
hourly rate structure
payable by related contractor or subs.
M. Contractor shall be aware of the procedures and tolerances required on this project and must exercise
due care to achieve these requirements.
N. The contractor responsible for the quality
their work and
shall coordinate and comply
with the Owner's
testing agency, threshold
inspectors, general contractor's third party control inspectors, architect reports, engineer
observations or written statements and the recommendations provided to reduce water and mold intrusion.
1.3 GUARANTEE/WARRANTY:
A. All work and materials
shall be guaranteed/warranted (parts and labor) for a period of one year from date of FINAL acceptance by Owner. additional warranty
(parts only ) shall
be included for a period
of four (4) years on all compressors.
1.4 SUBMITTALS/PROJECT MANUALS:
' I ,,
, 1- +· 1 .
A. Contractor shall supply, to the Engineer, five (5) sets of submittals (in three binder
form )
for approval
on the following:
I. Air Conditioning equipment chiller
B. All APPROVED, in writing, the
contractor ordering or project delivery.
C.
Contractor required
to provide complete and accurate
submittals
contract documents to allow for review and approval by engineer to ensure a timely start of work on site; review
engineer for general design concept;
marking or comments
by engineer shall not be construed as relieving the contractor from compliance
specifications, the contractor remains
responsible for details
and accuracy for conforming and correlating all quantities and dimensions, for selecting fabrication processes, for techniques assembly and for performing his/her
work in a safe manner.
D.
If the contractor employees
the services of a third party sub-contractor then this sub shall be daily supervised by original project
contractor to assure
quality assurance; contractor's
superintendent
also attend control
meetings and shall cooperate with third party firm for quality assurances during the entire implementation of said work and shall attend each site observation project engineer-architect.
E.
Contractor provide complete
of reproducible
"as-built" of all equipment,
distribution, be provided the completion the project
on daily recorded to Owner acceptance. include
the location of all cleanouts, shut off valves,
balancing valves, dampers,
extractors, etc. with the dimensional of all exterior conjunction, project
detailed
color camera video for inside area of all underground sanitary
sewer and/or storm drain systems in DVD format.
Failure comply with item will result
in Architects/Engineers completing Marked-up
blueprints
this specification.
F. Operation Instructions/Manuals:
a) work to the Owner minimum
of four complete operation maintenance of
all equipment products
installed. Information
shall also include
equipment input and output
capacities with vendor required maintenance requirements.
b) forty-eight ( 48) of training
task for Owner personnel on operation and basic maintenance systems installed; period
shall not be less than one (I) eight work day.
c) Manufacturer's
advertising for operating and maintenance manuals.
d) Operation and Maintenance Manuals
shall include:
1. maintenance and operating for all equipment products installed at this job
2. characteristics and curves of all equipment
3.
date on all the equipment and products installed
to include item,
make, model, capacity, electrical characteristics, etc.
4.
name, address
and telephone number of service
agent
G. A complete narrative
of how each system is intended to operate shall be included
with owner's manuals; DVD or videos shall also be provided
in available from vendor.
H. Owner supplied
manuals shall include
HV AC system control maintenance and calibration
information, including wiring diagrams, schematics, and control sequence
descriptions. Desired or field determined set points must be permanently recorded on control drawings, at 90.1-2007 and 2010
Florida Energy Code.
1.5 TEST AND BALANCE:
A. A complete
certified test and balance report shall supplied
by an independent certified
test and balance agency per AABC Test and Balance
Report Manual (latest edition); this action must take effect prior to Owners final acceptance of the facility.
This agency shall actually be an active
member, with at least 5 years membership, certified and in good
standing with AABC or NEBB national organizations. Licensed professional engineer (PE) working as certified firm agent will not be approved as qualification for this effort.
B. Testing shall be
for chiller hydronic
connections and chiller
controls.
C. Certified Test and Balance
agency shall be approved by the Engineer,
prior to bidding project.
1.6
CHILLER LIQUID CHILLER:
Carrier Model Number:
30RB110
Part 1 - General
1.0 l
SYSTEM DESCRIPTION
Microprocessor controlled, air-cooled utilizing
scroll compressors and low
sound fans.
1.02 QUALITY ASSURANCE
A. Unit shall be rated in accordance with AHRI Standard
550/590, latest edition (U.S.A.)
and all units
shall be ASHRAE
90.1 compliant.
B.
construction comply
ASHRAE Safety Code, latest edition,
ASME applicable codes (U.S.A. codes ).
C.
manufactured I :2000 Manufacturing
Quality Standard.
D.
shall be full load run tested at the factory.
1.03 DELIVERY,
STORAGE AND HANDLING
A.
controls shall be capable
withstanding (66 C) storage
temperatures the control
compartment.
B. Unit shall be stored and handled
per unit manufacturer's recommendations.
Part 2 -Products
2.01 EQUIPMENT A. General:
Factory liquid
chiller. Contained
cabinet
be all factory controls, refrigerant charge (R-41 OA), and special
features required prior to field start-up.
B. Unit Cabinet:
I.
shall be of heavy-gage, painted
galvanized steel.
2. shall be galvanized casing
with a baked enamel powder
or pre-painted fmish.
3. shall be capable withstanding
salt spray test in accordance with
the ASTM (U.S.A.)
B-117 standard. C. Fans:
1.
reinforced
polymer construction,
and shall be statically
dynamically balanced with inherent corrosion resistance.
2. shall be discharged vertically upward.
3. shall be protected by coated steel wire safety guards. D. Compressor/Compressor Assembly:
I. Fully hermetic
scroll type compressors.
2. drive,
3500 rpm (60 Hz), protected motor temperature sensors,
suction gas cooled
motor.
3. vibration isolation rubber-in-shear.
4. compressor shall be equipped
with crankcase heaters
to minimize oil dilution. E.
Cooler:
I. Shell-and-tube type, direct expansion.
2.
shall be internally enhanced seamless-copper type rolled into tube sheets.
3.
be equipped with Victaulic-type water connections.
4. (19-mm) a maximum K factor of 0.28.
5. minimum 2 independent direct-expansion refrigerant
circuits.
6. shall be tested
and stamped in accordance with ASME Code for a refrigerant
working side pressure of 445 psig (3068 kPa).
Cooler shall have a maximum water
side pressure of 300 psig (2068 kPa ).
7. shall be provided
with a factory-installed flow switch. F. Condenser:
1.
shall be air-cooled Novation® heat exchanger technology with microchannel (MCHX) coils and shall have a series of flat tubes containing a series of multiple,
parallel flow microchannels layered between the refrigerant manifolds.
Coils shall consist of a two-pass arrangement. Coil construction shall consist of aluminum alloys for
fins, tubes, and manifolds in combination with a corrosion-resistant coating.
2. shall be
cleaned, dehydrated, and sealed.
3.
condenser
coils shall be leak tested and pressure
tested at 656 psig (4522 kPa ).
G. Components:
Refrigerant circuit components shall include replaceable-core filter drier, moisture
indicating sight glass,
electronic expansion device,
discharge service valve and liquid line service
1 OA
oil.
H. Safeties, and Diagnostics:
1.
controls shall include the following minimum
components:
a.
with non-volatile memory.
Battery backup system shall not be accepted.
b. terminal
block for power and controls.
c. transformer to serve all controllers, relays, and control components. d. control
switch.
e. solid-state controllers.
f. Pressure sensors shall be
to measure suction
and discharge pressure.
Thermistors
shall be installed to measure
cooler entering and leaving fluid temperatures as well as optional heat reclaim condenser entering and leaving fluid
temperatures, and refrigerant pump down pressure
and temperature.
2.
controls shall include
the following functions:
a. circuit lead/lag.
b. scroll compressors free and
an auto
adaptive control that minimizes compressor wear.
c.
control based on leaving chilled fluid temperature and compensated by rate
of change of return-fluid temperature with temperature set point accuracy
to
0.1 o F (0.06°
C ).
d. the chilled fluid temperature pulldown
rate at start-up to an adjustable range of 0.2° F to 2° F (0.11 ° C to 1.1° C) per minute to prevent excessive
demand spikes at start-up.
e. time schedule.
f. Leaving air temperature.
g. water pump and optional heat reclaim condenser
water pump start/stop
control and primary/standby sequencing to ensure equal pump run time.
h.
chiller control for parallel chiller
applications without addition of hardware modules and control panels (additional thermistors and wells are required ).
1. Timed
maintenance and user-defmed maintenance activities.
J.
Low ambient protection to energize cooler and optional
heat reclaim or hydronic
system heaters.
k. pump start to ensure pump seals are properly maintained during off
season periods.
I. Single step demand limit control activated by remote
contact closure.
'•' ,!- (jp
m. Generation of
0 to 10 vdc signal to control 3-way valve position when optional heat reclaim is
employed.
n. sound mode to reduce the sound of the machine
by a user-defined
schedule.
3.
a.
control panel shall include,
as standard, a scrolling marquee
display capable
of
indicating the safety lockout condition
by displaying a code for which an
explanation may be scrolled at
the display with time and date stamp.
b. Information included for display shall be:
I) Compressor lockout.
2) Loss of
charge.
3)
fluid
flow.
4) Cooler coil and optional heat reclaim coil freeze protection.
5) Cooler set point.
6) Optional heat reclaim set point.
7) Chilled water reset
parameters.
8) Thermistor and transducer malfunction.
9) Entering and leaving- fluid temperature.
1 0) Evaporator and condenser pressure.
11) System refrigerant temperatures.
12) Chiller run hours.
13) Compressor run hours.
14) Compressor number of
starts.
15) Time of day:
a)
module, in conjunction with the microprocessor, must also be capable of displaying the output (results)
of a service test. Service test
shall verifY operation of every switch,
thermistor, fan, and compressor
before chiller is
started.
b) Diagnostics shall include the ability to
review a list of the 30 most recent
alarms with clear language descriptions of
the alarm event. Display of alarm
codes without the ability for clear language
descriptions shall be
prohibited.
c) An alarm history buffer shall allow the user to
store no less than 30 alarm
events with clear language
descriptions, time and date stamp event entry.
d) The chiller
controller shall include multiple connection ports for communicating with the local equipment
network, the Carrier
Comfort Network® (CCN) system and access to chiller
control functions from any
point on the chiller.
e)
control system shall allow software
upgrade without the need for new hardware modules.
16) Crankcase heater failure.
4.
a.
shall with and components in
conjunction with the system
to the unit with the
protections:
1) Loss of
refrigerant charge.
2) Reverse rotation.
3)
chilled fluid temperature.
4) Thermal overload.
5)
pressure.
6) overload.
7)
of phase.
8)
heat reclaim leaving
fluid temperature.
b.
Condenser
external overcurrent
protection.
I. Operating Characteristics:
I. shall be
capable of starting
and running at outdoor ambient
temperatures from 32
F
to 125 F (0° to 52 C)
for
all sizes.
2. be capable of starting up with 95 F (35 C) entering fluid temperature to the cooler.
J. Motors:
Condenser-fan
permanently lubricated bearings and Class F insulation.
K. Electrical Requirements:
1. primary electrical power supply shall enter the unit at a single location
(some chiller voltage/size combinations require 2 power supplies ).
2.
shall operate on 3-phase power at the voltage shown in the equipment schedule.
3. points
shall be accessed through terminal
block.
4. shall be
shipped with factory
control and power wiring installed.
L. Chilled Water Circuit:
I.
water circuit shall be rated for 300 psig (2068 k:Pa). Units with optional pump
package are rated for 150 psig (1034 kPa) working pressure.
2.
dispersion proof of flow switch shall
be factory installed and wired. a)
casing
shall be of class 30 cast
iron.
M. Special Features:
Certain features when designated by * are
specified.
amending
Carrier
representative.
* I. Low Ambient Head Pressure Control:
Unit shall be capable
of running at outdoor ambient
temperatures down to -20
(-29
C) with the of in the cooler
circuit, wind and field
installed or factory-installed solid-state head pressure control with condenser coil minimum step capacity temperature sensor.
2.
Non-Fused Disconnect:
Unit shall be supplied
with factory-installed, non- fused electrical
disconnect for main power supply.
3.
Condenser Coil Materials:
c.
aluminum-fin coils:
Coil shall have a durable
epoxy-phenolic coating to provide protection in mildly corrosive coastal
environments. Coating shall be applied
to the aluminum prior to the fin stamping
process to create an inert barrier
between the aluminum fm and copper
tube. Epoxy-phenolic barrier shall minimize
galvanic action between
dissimilar metals.
8. Load Control:
Unit shall be equipped
with factory (or field) installed, microprocessor-controlled,
minimum load control that shall permit
unit operation down to a minimum of 15%
capacity (varies with unit size ).
9.
Management Control Module:
reset or demand limit control; 2-step demand limit control (from 0% to 100%) activated by a remote contact
closure; and discrete
input for "Ice
Done" indication for ice storage
system interface.
10. Condenser
Coil Trim Panels
and Security Grilles:
Unit shall be supplied
with factory or field-installed coil covers and painted grilles to protect
the condenser coil and internal
chiller components from physical damage.
13. Full End Screen:
Unit shall be equipped
with a factory-installed option consisting of louvered panels that cover the machine
ends from top to bottom
and firmly fasten
to the machine frame.
18.
Touch Pilot™ Display:
Unit shall be supplied
with a remote mount touch screen
display for network attachment to the chiller.
19.
Compressor Suction Service Valve:
Standard refrigerant discharge isolation and liquid valves shall enable service personnel to store the refrigerant charge in the cooler or condenser during servicing. This factory-installed option (one valve per refrigerant circuit)
shall allow for further
isolation of the compressor from the cooler vessel.
20. Suction Line Insulation: Insulation shall be tubular
closed-cell insulation. This option shall be required
with the medium temperature brine option and recommended
for areas of high dewpoints where condensation may be a concern.
21.
Freeze Protection Cooler Heaters:
Cooler heaters shall provide
protection from cooler freeze-up to -20 (-29 C ).
25. Low-Sound Compressor Enclosures:
Shall provide sound
reduction for the scroll
compressors.
27. Dual Chiller Accessory
Kit:
For
dual chiller applications, unit shall be provided with the additional hardware
(thermistors, wells, connectors) required for proper system
operation.
K. Materials and products specified
shall be listed by the Underwriters Laboratories (UL) or
National Electrical
Manufacturer's Association (NEMA).
L. Locate
operated and/or
based on manufacturer recommendations, code requirements, or as so indicated in drawings. Contractor shall review equipment vendor installation instructions for compliance and guidelines to assure proper air movement, component replacement,
etc. Doors for access
to components shall have disconnect switch
to as door is opened.
all doors/panels in accordance with local codes and manufacturer's recommendations for each control valve, control, damper, motor, or other
device requiring service.
1. 7 CHILLED WATER PIPING:
A. All piping sizes shown are clear net inside dimensions.
B. Chilled
the manufacturer's recommendations. piping is not indicated
on drawing documents
then
recommendations.
C. Thoroughly clean
pipe and fittings
before assembly.
joints are to be made by
certified welder. No acid flux shall be used on any joint or pipe.
D. All chilled water piping materials shall be of the following:
!. Chilled Water Piping
a.
schedule 40 black iron steel
2.
Insulation
a.
2" thick foam glass or Armacell AP
elastomeric closed cell
foam;
provide with aluminum jacket and Zeston plastic fitting covers
3. Pipe Hangers-Supports
a. pipe
hanger or support
spacing and sizing shall be in accordance with Section 308 of the 20!0 Florida Plumbing Code; hanger strap or bands will not be permitted
E. All chilled
water piping shall be tested at a minimum of !50 PSI for 2 hours, with no
leaks, prior to insulation or connections to local utilities; of test shall
be by Engineer or local utility official.
!.8 PIPING SPECIALTIES:
A. Unions: Class !50 low pressure service
and class 250 for high pressure service; hexagonal stock,
with ball-and-socket joints, metal-to-metal bronze
seating surfaces; female threaded ends.
B. Dielectric Unions:
dielectric unions with appropriate end connections for pipe materials in which installed
(screwed, soldered, or flanged), which effectively isolate dissimilar metals,
to prevent galvanic
action, and stop corrosion.
C. Dielectric Waterway Fittings: Electroplated steel or brass nipple, with an inert and non
corrosive, thermoplastic lining.
D. Y- Type Strainers:
strainers full line size of connecting
piping, ends matching piping system materials. Screens shall be Type 304 stainless steel,
with 3/64" perforations at 233 per square
inch.
!.9 SPECIAL PROJECT
NOTES:
A. Installation of replacement liquid air cooled chiller unit shall comply
with ASHRAE
90.1-2007, 2010 Florida Model Energy Code and/or 2009 International Energy
Code Council; verify with local and state
building officials prior to effort to assure compliance with proper requirements.
B. Contractor shall be aware that the facility
and redundant remaining chiller will remain in operation
during replacement effort; the Owner will make reasonable efforts to assist the
arrangements with Owner's
designated representative prior
to replacement or shut-down.
C. During the entire chiller replacement phase of project
HVAC contractor shall make every effort to maintain a clean chilled
water system. This action shall include, but not
to, completely capping each pipe. Failure to comply
with this requirement will result in complete
chilled water system
cleaning, flushing and inspection by engineer
approved certified agents with associated cost paid by project HVAC-mechanical
contractor. The purpose of this effort is to assure overall system performance.
D. New
start-up.
This be performed by equipment wholesaler or similar agent unless approved
by Engineer. Start up will include complete
data logging, warranty
required analysis, and other necessary effort for installation, sizing, application, service
area, etc. Failure
to comply with this
item will demand
complete cost and time spent by Engineer
to be due and payable from project HVAC contractor including any additional cost associated for such action.
E. existing pipe supports and isolation valves
with associated temperature gauges or piping control components shall remain as installed; if items are not functional and in acceptable
working order then parts shall be changed with new like components or as approved
by owner-engineer.
F. Existing chiller being removed shall have chilled
water line openings
capped with unit delivered to owner designated site; effort shall be to maintain unit quality during replacement action
to allow unit salvage value or component harvesting for
remaining older matching
Carrier I 06 ton chiller.
G. As stated previously in specs existing
chiller concrete pad for replacement chiller is not adequately sized; contractor shall provide new concrete pad as so indicated allowing
pad to be 6"
above finished grade and/or existing
gravel bed; current site water drainage is routed by this unit and increasing
pad height will eliminate those issues based on FEMA floor level requirements.
H. controlled by Building Management
System (BMS) installed and maintained by Siemens
controls. shall
be made during chiller replacement to coordinate re connection of new chiller
as required. additional
components, parts, or relays necessary for this effort shall be with owner's
BMS vendor for complete turnkey project.
J. To replace
existing chiller will demand crane service
in lieu of fence removal.
Contractor shall pay special attention to obstructions, electrical or utility service, existing pavement, earth work, etc to assure quality
of existing is maintained. Any damages incurred
will be at full replacement value by bidding
contractor. Strongly recommend
site visit prior to bid date to fully understand
scope of work and requirements.
1.10 APPROVED MANUFACTURERS
A. The
I. LIQUID AIR-COOLED CHILLER
a)
Carrier, Trane, or McQuay
1.11 IDENTIFICATION:
A. Equipment and piping identification marking shall be black stenciled
3/4" high letters
applied over finished
painting and shall comply with ANSI specifications, local codes or as herein described. Identification must include unit number, area served, flow direction (air, water, refrigerant, gas, etc.) and material type (supply air, return air, exhaust air, chilled water supply, chilled
water return, etc.). All valve tags are to be applied to valves controlling main, risers and branches.
tags shall be plastic not less than 7-112"
wide with 3/4" high stamped
numbers and coded lettering.
B. All equipment
and piping shall be properly
identified and labeled for easy understanding of systems and flows.
C. Water piping shall be labeled
with painted color
stencils (minimum 1"
high) indicated material type (hot, cold, discharge,
liquid, etc.) with flow direction.
1.12 ELECTRICAL/CONTROLS:
A. All controls, wiring, relays, transformers, starters,
disconnects and accessories for chiller shall be under this contractor for a unit replacement.
B. Control wiring
in walls and exposed locations
shall be installed in EMT per latest edition of the National Electrical Code, with correct
turns and pull-boxes.
C. Motor starters shall be supplied
by HVAC Contractor
and installed by licensed Electrical
Contractor for turnkey
effort;
starters must be approved with automatic controls
capable of making
frequent starts as device demands;
rating each starter
shall not be less than the motor it controls;
starter shall be equipped with a TwinBreak
type contact for each ungrounded line to motor.
D. External electrical disconnects for all equipment shall
be installed in compliance with latest edition of the National Electrical Code 11 0-26; this demand will require minimum
3
foot front clearance, 30 inch width in front of disconnect with 6 ft head room height;
verifY actual failure of said
electrical items or equipment
at contractor's expense.
1.13 PIPING INSTALLATIONS:
A. Ream ends of pipes and tubes, and remove burrs.
Bevel plain ends of steel pipe.
B. Remove scale, slag and dirt for
inside and outside
of piping and fittings before assembly.
insulation applications.
D. Install exposed piping at right angles or parallel to building walls. runs are not permitted, unless expressly
indicated on the construction documents.
E. Locate groups of pipes parallel
to each other, spaced to permit applying
full insulation and servicing of valves.
F.
Install drains
at low points in mains,
risers and branch
lines consisting of a tee fitting,
3/4" ball valve,
and a short 3/4" threaded nipple and cap.
G.
Use pipe fittings for all
changes in directions and all branch connections.
H. Remake leaking joints using new materials.
I. Install strainers on the supply
side of each piping control
valve, pressure reducing
or regulating valve;
solenoid valve, and elsewhere
as required.
J.
Install flanges
in piping 2-112" and larger, adjacent to each valve, at the fmal connections.
K. Install dielectric
unions to connect
piping materials of dissimilar metals
in dry and wet
piping systems (water, steam, gas, compressed air, vacuum ).
1.14 SEQUENCE
OF OPERATIONS FOR HV AC SYSTEMS:
A. Chiller
sequence of operation
to be determined by facility BMS vendor and owner;
verify effort prior to start-up.
1.15 OPERATIONS
& MAINTENANCE:
A. The
all mechanical and ventilation systems
installed and/or renovated at this facility.
The ventilation systems
shall be operated
and maintained at a minimum
in accordance with the
provisions of noted
standard. Scope of work for project shall include complete
one year maintenance effort based on equipment
requirements, as well as items noted in this section. to comply with this concern may result in complete replacement of said equipment based on Engineer
analysis of damaged
or non-functioning product.
B.
a.
either or be
developed and maintained on site or in
a centrally accessible location for working life of the applicable mechanical and ventilation systems.
manual shall be updated as necessary. The manual
shall include, at a minimum, the operation and
schedules and made thereto, and and
frequencies detailed in ASHRAE 62.1-2007.
C. Mechanical systems
shall be operated
and maintained in a manner
consistent with the Operations
and Maintenance Manual or as required by Table 8-1 "Minimum Maintenance Activity and Frequency" per ASHRAE 62.1-2007.
D. T he
equipment repairs and inspections.
E. Chiller
shall be visually
inspected once a year to assure original
design performance.
Items not functioning properly shall be recalibrated or replaced to maintain compliance.
1.16 EXECUTION:
A.
Contractor shall permits, certificates,
connection fees, systems charges and license fees in connection with his/her work.
PUBLIC ENTITY CRIMES (For Information Purposes Only )
Section 287.133,
Florida Statutes, was by deleting
requirement for vendors to file a public entity crime
statement. The
paragraph contains
statement informing persons the
paragraph (2)(a) of Section 287.133,
Florida Statutes:
A person has the convicted following conviction
public entity crime may not submit
bid on a contract to provide
any goods or services to a public
entity, may not submit
bid on a contract with a public
the construction or repair of
a public building public work, may not submit
on leases of real
property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant contract with any
entity, and not transact business
any
entity in excess of the threshold amount provided in Section for CATEGORY TWO for a period
of36
months from the date of being placed
on the convicted vendor list.
The
bidder by submission this bid, that neither it nor its principals is presently debarred,
suspended, proposed debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any State or Federal
department/agency.
DRUG-FREE WORKPLACE CERTIFICATION
The
that
Hodges Heating
& Air does:
Name of Business
1. a statement that the unlawful possession, or use of a controlled substance is prohibited in the workplace and speci:tying the actions
that will be taken against
employees for violations of such prohibition.
2.
employees about the dangers of drug abuse
in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance program,
and the penalties that may be imposed
upon employees for drug abuse violations.
3.
each employee engaged
in providing the commodities or contractual services
that are under bid a copy of the statement
specified in subsection (1).
4.
the statement
specified in subsection (1), noti:ty the employees that, as a condition of working on the commodities or contractual services
that are under bid, the employee will abide by the terms of the statement and will noti:ty the
employer of any conviction of, or plea of guilty or nolo contendere to, any violation
of chapter 893 or of any controlled substance law of the United States
or any state, for a violation of chapter 893 or of any controlled
substance law of the United States or any state, for a violation occurring
in the workplace no later than five (5) days after such conviction.
5.
a sanction on, or require
the satisfactory participation in a drug abuse assistance or rehabilitation program
if such is available in the employee's community, by any employee who is so convicted.
6.
faith of this section.
As the person authorized to sign the statement, I certi:ty that this firm complies
fully with the above
requirement.
Com"'"y N=e Hodge• HeeUog
' AiJ<edm'< Si, Wre
Must be executed
and returned attached at time of bid opening
to be considered.
Gadsden County BOCC ITB
12-09
22
SIGNATURE FORM
HODGES HEATING
&
AIR CONDITIONING
Name of Company
509 BIG RICHARD RD, TALLAHASSEE, FL 32310
Mailing Address
TALLAHASSEE, FLORIDA
32310
City State Zip
GLENN HODGES
M<GRM/OWNER
Authorized Signature, Title
7/2/12
Name (Typed
or Printed) Date
(850) 576-14-1
Phone Number (Including Area Code )
(850) 576-5278
Fax Number (Including Area Code )
7/2/12
Website/Email Address
Date
GAY
MECHANICAL CONTRACTOR, INC.
524 Street· Jacksonville.
FL 32204·25oo.
MECHANICAL-CMC-008140
PLUMBING-CFC-019184
w.w.
July 19, 2012
Gadsden County Board of Commissioners
5 BEast Street,
Room 204
Quincy, Florida 32351
Attention: Clyde Collins
Re:
Gadsden Memorial
Chiller Replacement
Gentlemen:
We are pleased to quote the following
scope of work:
• Demolition
of existing chiller
• Form and pour new concrete pad per FEMA directive
• Furnish and install new chiller
• Piping for new chiller
• Insulation
• Electrical service
• Siemens DDC controls
• Test & balance
• AHCA coordination if required
Total Cost - $ 98, 7 / . ..:...:.. //e /?c. .. ;,; . ....,
We
appreciate the opportunity to quote you on this project. Sincerely,
W. W. GAY MECHANICAL
CONTRACTOR, INC.
Michael Yuhas
Project Manager
W.W. Gay Mechanical Contractor, Inc. CC: File
c.., ;:,..6: I.· r 7 / ;;;;, 000. -
Gadsden County BOCC ITB 12-09
22
SIGNATURE FORM
Miller's Plumbing and Mechanical Inc.
Name of Company
2411 Fleischmann Road
Mailing Address
Tallahassee, FL
32308
Authorized Signature, Title
Bill Bice, VP 7/19112
Name
or Printed) Date
850-386-4622
Phone Number (lncludmg Area Code )
850-385-9772
Fax Number
(lncludmg Area Code )
Website: www.millersplumbing.com Email: Austin@millersplumbing Bill@millersplumbing Heath@millersplumbing
Webstte/Ematl Address
7119/2012
Date
7/19/2012
Miller's & Mechanical, Inc.
2411 Fleischmann Road
Tallahassee,
Florida 32308
(850) 386-4622
385-9772
Gadsden Memorial Hospital
Chiller Replacement
7/20/2012
Scop e o f Work
Furnish and Install
a Carrier Model #30RBX11 065 Chiller, complete with new 6"
thick concrete pad. Reconnect to existing Electrical, Controls and Chilled
Water Piping System, repair insulation damaged during construction.
Remove existing Chiller
and cap connections, transport to owners designated storage yard in Quincy.
Chiller will be started by Factory Start-Up
Tech. and T&B
will be performed by an independent T&B
contractor. Owner will be trained in Operation
and Maintenance of New Chiller.
ALTERNATE
Specifications allude
to the New Chiller being equipped with Reclaim
capability, if this is required please
ADD $20,000.00 to our Bid
Pric e ••
Total Bid Price for this Work is •···••••••••••••••••••••·•••·
Scheduling
Chiller has an 8 week lead time from release and an additional 1 week for delivery. Work should be able to start approximately 1 0 weeks after the chiller is released for manufacturing. And can be completed in10 work days.
Gadsden Mem. Hospital
Chiller Replacement BidScope
$89,700.00
H<3o
1 of 2
AquaSnaprM Air-Cooled Scroll Chiller
Unit Information Tag Name:
Model Number: Quantity:
Manufacturing Source:
Refrigerant:
ACWC-1
30RB110
1
Charlotte, NC USA R410A
Performance Information
Heat Recovery Mode Heating Capacity:
Cooling Capacity:
Total Compressor Power:
136.7 Tons
109.6 Tons
100.3 kW
Independent Refrigerant Circuits: Shipping Weight:
Operating Weight: Unit Length:
Unit \Nidth: Unit Height:
Evaporator Information
2
6693 lb
7133 lb
142 in
89 in
90 in
Total Unit Power (without
pump):
Heating Efficiency (without
pump): Cooling Efficiency (without
pump): A-Weighted Sound Power Level:
Air Cooled Mode
Cooling Capacity:
Total Compressor Power:
Total Fan Motor Power:
100.3 kW
16.35 EER
13.11 EER
96 dbA
101.9 Tons
114.8 kW
15.4 kW
Fluid Type:
Fresh Water
Total Unit Power
(without pump):
130.1
kW
Fouling Factor:
0.00010
(hr-sqft-F)/BTU
Efficiency
(without pump):
9.40
EER
Heat Recovery Mode
Leaving Temperature:
44.0
OF
A-Weighted
Sound Power Level:
87
dbA
Entering Temperature:
54.7
OF
Accessories and Installed Options
Fluid Flow:
243.8
gpm
Freeze Protection
Pressure Drop:
8.3
ft
Suction Line Insulation
Air Cooled Mode
Leaving Temperature:
44.0
OF
Suction Service Valves
Non-Fused Disconnect
Entering Temperature:
54.0
OF
Energy Management Module
Fluid Flow:
243.8
gpm
Heat Recovery
Pressure Drop:
8.3
ft
Micro Channel, E-Coat
Ultra Low Sound Option
Condenser Information
Heat Recovery Mode
Fluid Type: Fresh Water
Fouling Factor: 0.00025 (hr-sqft-F)/BTU
Leaving Temperature: 95.0 OF
Entering Temperature: 85.0 OF Fluid Flow: 329.9 gpm
Pressure Drop: 21.7 ft
Air Cooled Mode
Low Ambient Head Pressure Control
Minimum Load Control
Single Point
BACnet Translator Control
Coil Trim Panels,
Grilles, Full End Screens
Dual Chiller Accessory Kit
Touch Pilot Remote Mount Display
Electrical Information
Altitude:
0
ft
Unit Voltage:
460-3-60
V-Ph-Hz
Number of Fans:
6
Connection Type:
Single Point
Total Condenser Fan Air Flow:
74400
CFM
Minimum Voltage:
414
Volts
Entering Air Temperature:
95.0
OF
Maximum Voltage:
506
Volts
Integrated Pump Information
No Pump Selected
Electrical Electrical Jd , . 31
Amps Circuit 1 Circuit 2 r.IM C A -------,-- 22 4 .1 -,-- --
jMOCP 250.0
Certified in accordance with the AHRI Air-Cooled Chilling
Packages
Vapor Compression Cycle Certification Program, which is based on AHRI Standard
550/590 (1-P). Certified units may be found in the AHRI Directory at www.ahridirectory.org. Soun d power measured
accordance
with ANSIIAHRI Standard
370-2001.
Packaged Chiller
Builder NACO Page 2 of2
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NACO 3.39k Page 1 of 1
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY
LICENSING BOARD
1940 NORTH MONROE STREET TALLAHASSEE FL 32399-0783
(850) 487-1395
MILLER, HEATH HUNTER
MILLER'S PLUMBING AND MECHANICAL INCORPORATED
2411 FLEISCHMANN RD TALLAHASSEE FL 32308
Congratulations! With this license you become one of the nearly one million Floridians by the Department of Business and Professional Regulation.
Our professionals and businesses range from architects to yacht brokers,
from
STATE OF FLORIDA
DEPARTMENT
OF PROFESSIO;<:J\L
AC# t,
I. t, t , 8 I. BUSINESS AND REGULATION
boxers to barbeque
restaurants, and they keep Florida's
economy strong.
Every day we work to improve the way we do business
in order to serve you better. For information about our services, please
log onto www.myfloridalicense.com.
There you can find more information about our divisions
and the regulations that impact subscribe
to department newsletters learn more about the Department's initiatives.
Our mission at the Department is: License Efficiently, Regulate Fairly. We constantly
to serve you better so that you can serve your customers.
Thank you for doing business
in Florida, and congratulations
your new license!
CMC1249795 <)5/10./1
CERTIFIED C ICALCONTRACTOR
:itt :SH t MECHANICAL
IS CERTIFIED under provisions of
489 FS
Expiration date• AUG 31, Ll2051001092
DETACH HERE
ll!IS OOCUMENT HAS A COLORE D BACKGROUN D • MJCRDPAINTJNG • LINEMARK'" PATENTEP PAPER
C# 6124481 STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY
LICENSING BOARD SEQ# Ll2051001092
CONTRACTOR Named below IS CERTIFIED
Under the provisions of Chapter 89,.F$,
Expiration date: AUG 31, 2014
MILLER, HEATH HUNTER
MILLER'S PLUMBING
AND MECHANICAL
2411 FLEISCHMANN RD TALLAHASSEE FL 32308
RICK SCOTT GOVERNOR
DISPLAY AS REQUIRED
BY LAW
KEN LAWSON I . I
2 Li
SECRETARY . "-1 .. :,.,l-T
Bid No. 12-09
Gadsden County Board of County Commissioners
Management Services Department
5-B E. Jefferson Street
Room 204
Quincy, FL 32351
Sealed Bid: Replace Chiller at Gadsden Memorial Campus Located at 23186 Blue Star Highway, Quincy, FL 32351
Bid Date: July 20 , 2012
Bid Time: 10:00 a.m., Friday,
Location: Management Services Department, 5-B E. Jefferson Street, Quincy, FL 32351
Inclusions:
The following list outlines the specifications for this project:
• Provide submittals and operation & maintenance manuals as describe in bid package .
) >
=;·
( " )
0
3
3
" a ' .
" 5" '
Q.
c
( " )
• Provide all permit s .
• Isolate the chiller and drain system .
• Remove insulation and steel piping
from chiller .
• Remove and reinstall
electrical and controls
wiring from chiller .
• Provide crane for equipment
removal and instillatio n .
• Removal of existing
Carrier 106 ton air cooled chiller .
0
a
"in
• Remove existing equipment
housekeeping pad.
• Provide a new concrete pad as so indicated allowing
pad to be 6" above finished grade and/or existing
gravel bed.
• Existing chiller being removed shall have chilled
water line openings
capped with unit delivered to owner
designated site; effort
shall be to maintain unit quality during replacement action to allow possible unit salvage value or component harvesting for remaining older matching Carrier 106 ton chiller.
• Provide and install a New Carrier Model Number: 30RB110 as describe in bid package .
Attach with bid is
the Equipment Submittal.
• Reconnect steel piping from chiller to existing chilled
water piping .
• Insulate new piping to match existing
and cover with aluminum jacketing as describe in
the bid package .
D 4311 W. Ida Street
Tampa, Florida 33614
Phone (813) 875-0782
Fax (813) 873-2275
. 311"7 l...cu\s.e S+re ""f l Tallahassee, 3230'/ Phone 329-7366
Fax (850) 329-7615
D
325 Rd. D 2700 Avenue of the Amencas
Casselberry, Florida
Englewood, Flonda
34224 ) 1 _L jf )
Phone (407) Phone (941) 475-3715 1 •
Fax (407) 699-0690 Fax
(941) 475-3725
• Provide A complete
certified test and balance report shall supplied by an independent certified test and balance agency per AABC Test and Balance Report
Manual ( latest edition); Please see
attach Test and Balance Submittal.
• Provide equipment and piping labels as describe in bid package.
• Special Features: Low Ambient Head Pressure Control,
Unit-Mounted Non-Fused Disconnect,
Optional Coil Materials,
Minimum Load Control, Energy Management
Control Module, Condenser Coil Trim Panels and Security
Grilles, Full En d Screen, Touch
Pilot'" Display, Compressor Suction
Service Valve, Suction Line Insulation, Freeze Protection Cooler Heaters,
Low-Sound Compressor Enclosures, Dual Chiller Accessory
Kit:
• Flush and Clean system per bid documents
• New liquid air cooled chiller
shall have factory start-up
• Chiller shall be visually
inspected once a year to assure original
design performance.
Items not functioning properly be recalibrated or replaced
to maintain compliance.
• All work and materials
be guaranteed/warranted (parts and labor) for a period of one year from date of FINAL acceptance by Owner. An additional warranty
only) shall
be included for a period
offour (4) years on all compressors.
Base Bid: $79,184.00
(SEVENTY NINE THOUSAND ONE HUNDRED
FOUR DOLLARS WITH NO CENTS) Company: Air Mechanical & Service Corp
Address: 3119 Louise Street, Tallahassee, Florida 32304
Phone: 850-329-7366 FM.· 50-329
Authorized Signature:l. "- J.r=-· ·_l_ +--+----
(} -
Print Name: Jason Johnson
Title: Branch Manager
Date: _]-J- -'---15'"---. _. _"L_d_r-==2=------
Company Seal
Gadsden County BOCC ITB 12-09
22
SIGNATURE FORM
Air Mechanical & Service Corp
Name of Company
3119 Louise Street
Mailing Address
Tallahassee 32304
State Zip
Branch Manager
Jason Johnson 7-18-2012
Name (Typed or Printed) Date
850-329-7366
Phone Number (Including Area Code )
850-329-7615
Fax Number (Including Area Code )
www.amsco-ac.com jjohnson@amsco-ac.com
Website/Email Address
7-18-2012
Date
DRUG-FREE WORKPLACE CERTIFICATION
The
that
Air Mechanical & Service Corp does:
Name of Business
I. Publish a statement notifying
employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2.
employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace,
any available drug counseling,
rehabilitation, and employee assistance
program, and the penalties that may be imposed upon employees
for drug abuse violations.
3.
each employee
engaged in providing
the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4.
the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services
that are under bid, the employee will abide
by the terms of the statement and will notify the employer of any conviction of, or plea of
guilty or nolo contendere to, any violation
of chapter 893 or of any controlled substance law of the United States or any state, for a violation of chapter 893 or of any controlled substance law of the United States
or any state, for a violation occurring in
the workplace no later
than five ( 5) days after such conviction.
5.
a sanction on, or require the satisfactory participation in a drug
abuse assistance or rehabilitation program if such is available in the employee's community, by
any employee who is so convicted.
6.
Make a good faith effort to continue to maintain
a drug-free workplace
through implementation of this section.
As the person authorized to sign the statement, I certify that this firm complies fully ith the above requirement. '
PUBLIC ENTITY
CRIMES (For Information Purposes Only )
Section 287.133,
Florida was revised by deleting
requirement for
vendors to file a public entity crime statement. The paragraph contains statement informing persons the paragraph (2)(a) of Section 287.133,
Florida Statutes:
A
person affiliate
has
placed the convicted following a conviction
for public entity crime may not submit a bid on a contract provide any goods or services to a public entity, may not submit bid on a contract
a public entity
for the construction or a public building public work, may not submit bids on leases of real property to a public entity,
may not be awarded perform
work as a contractor, supplier, subcontractor, or consultant under contract
any public entity,
and may not transact business with any public
entity in excess of the threshold
in Section 287.017,
for CATEGORY TWO for a period of36 months from the date of being placed on the convicted
vendor list.
The bidder certifies by submission of this bid, that neither
it nor its principals presently
debarred, suspended, proposed
for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State or Federal department/agency.
. (
®
ACORD CERTIFICATE OF LIABILITY INSURANCE
THl - CERTIFICATE IS ISSUED
AS A MATTER Of AND CONFERS NO RIGHTS UPON THE Lt::.K!IdLAit: HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY NEGATIVELY
EXTEND COVERAGE
BY POLICIES
BELOW. CERTIFICATE OF INSURANCE
CONSTITUTE ISSUING AUTHORIZED
li F1or'a
REPRESENTATIVE
OR PRODUCER, AND THE CERTIRCATE HOLDER.
,, I! the 'holder is an AUU< < <0NAL I the i J'' -, must be If SUbKU<>A< IUN IS WAIVED, suhjecttO the terms and
_ "--· .&o - :_ policy , ce-rtain. i may require an endorsement A statement on this certificate does not confer
rights to the certificate 1 ueu
y_l
u ,.;11
PRODUCER
George Eidson Agency Inc dba Eidson Insurance (407}
.com
lNSURED
Air Mechanical &
Service
Corp.
3119 Louise St
NAIC#
& - 137877
13269
Tallahassee FL 32304
'"""·• AM I Mmm>=o·
IS _ IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED
BELOW HAVE _ B:e: TO !_:!E_t ':u_ NAMED ABOVE FOR THE POLICY PERIOD
!NDlCATED. ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT
OR OTHER DOCUMENT VV1TH RESPECT TO VVHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED
BY THE POUC!ES DESCRIBED HEREIN
IS SUBJECT TO Al l THE TERMS Vr1 CONDITIONS OF SUCH POUCJES.LIMITS SHOWN MAY HAVE BEEN PAI D CLAJMS. '
!' TYPE• POL LIMITS
1--
MMERCJA L GENERAL LJABIUTY
A _ J CLAIMS-MADE ( i] OCCUR
---------
s
1,ooo,ooc
1 S 100,000
' " .ocewrocl S,OOC
s
1,000,00C
, 2,ooO:OOC
, 2,ooo,ooc
s
ANY AUTO
B _ ALL OWNED AUTOS
_ SCHEDULED AUTOS
_ HIRED
AUTOS
_ NON-0\r\'NEO AUTOS
/1/2012
"fL ( 20L,
! I u•
s
1
(""' r=oc)
I s
s
I,
' s
1,000,000
X UMBREllA LIAB l!.l OCCUR
- EXCESSUAB I I 0.
c x --:::::-- DEDUCTIBLE
,
;EACH•
' 3,000,000
I , 3, ooo. ooo
! s
D KERS' 'UABIUlY
10,000
YIN
IEL s
'" I E.L."SEASE-EAI s
I EL p" iCY
LIMIT s
500.000
_,00
000
500.000
A
A Tn
/l
>1 .;, Float
r
I OF<
I HOLDER
1/1/2012
Umil
Umlt
300,000
650,000
SHOULD ANY OF TilE ABOVE DESCRIBED POUCIE$ BE CANCELlED BEFORE THE DATE THEREOF, NOTICE WILL IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
L
J Mariany
CPC U / GGD
ACORD 26 (2009/09) ©1988-2009 ACORD
CORPORATION. All rights reserved.
riNSil25JZOOOD21 d 'th t p Thg ACORD name •nd IO<tO
"'registered
marks of ACORD
t"Ur '" e<one WI p ac ory ro
version orracrory.com
AquaSnaprM Air-Cooled Scroll Chiller
Unit Information
Tag Name: ACWC-1
Model Number: .. 30RB11 0
Quantity: 1
Manufacturing Source: _ _ _Charlotte, NC
USA Refrigerant: R410A Independent Refrigerant _ 2
Shipping Weight: Weight: Length: Width: .. 89
in Unit Height: in
Evaporator Information
Performance Information Heat Recovery Mode Heating Capacity:
Total Compressor Power:
Total Unit Power (without pump): Heating Efficiency (without pump): Cooling Efficiency (without pump): A-Weighted
Level: Air Cooled Mode
Cooling Capacity:
Total Compressor Power:
Total Fan Motor Power:
136.7 Tons
.. 109.6 Tons
.100.3 kW
.. 100.3 kW
16.35 EER
13.11 EER
96 dbA
101.9 Tons
..... 114.8 kW
Fluid Type:
... Fresh Water
Total Unit Power (without pump):
.130.1
kW
Fouling Factor:
. 0.00010
( hr-sqft-F ) /BTU
Efficiency (without pump):
9.40
EER
Heat Recovery Mode
A-Weighted Sound Power Level:
87
dbA
Leaving Temperature:
-- _44.0
°F
15.4
kW
Entering Temperature:
Fluid Flow: Pressure Drop : Ai r Cooled Mode
Leaving Temperature: ........................ . Entering
Fluid Flow:
Pressure Drop:
Condenser Information
Heat Recovery Mode
54.7 "F
. 243.8
8.3 It
44.0 "F
..54.0 "F
243.8 gpm
8.3 It
Accessories and Installed Options
Freeze Protection
Suction
Insulation Suction Valves Non-Fused Disconnect
Energy Management Module
Heat Recovery
Micro Channel, E-Coat
Ultra Low Sound Option
Low Ambient Pressure
Control
Minimum
Control
Fluid Type: Foulin g Factor: Leaving Temperature: Enterin g Temperature:
Flui d Flow:
Pressure Drop:
Altitude:
0
ft
Unit Voltage:.
460-3-60
V-Ph-Hz
Number Fans:
6
Connection Type:
Single Point
Total Condenser Fan Air
Flow:
74400
CFM
Minimum Voltage:
414
Volts
Entering Temperature:
95.0
"F
Maximum Voltage:_
506
Volts
Integrated Pump Information
Electrical
Electri
al
No Pump Selecied
Amps
Circuit 1
Circui t
2
Air Cooled Mode
Fresh Water
0.00025 ( hr-sqft-F ) /BTU
- 95.0 °F
.85.0 "F
329.9
21.7 It
Single Point
BACnet Control
Coil Trim Panels,
Grilles, Full End Screens
Dual Chiller Accessory
Touch Pilot Remote Mount Display
Electrical Information
c
MCA
224.1
---
MOCP
250.0
ICF
432.1
--
Certified in accordance the AHRI Water Packages
Vapor Cycle Certification Program,
which is based on AHRI Standard 550/590
(1-P).
Certified units may be found in the AHRI Directory at www.ahridirectory.org. Soun d power measured
in accordance with ANSI/AHRI Standard
370-2001.
Packaged Chiller
Builder NACO Page 2 of 2
Unit Information Tag Name:
Model Number:
Condenser Type:
Compressor Type:
Nameplate Voltage:
Quantity:
Manufacturing Source:
Refrigerant:
Capacity Control Steps:
...... ACWC-1
.......................... 30RB110
Air Cooled
.Scroll
····················· . 460-3-60
1
. Charlotte, NC USA
R410A
5
V-Ph-Hz
Minimum Capacity: Shipping Weight Operating Weight: Unit Length:
Unit Width:
Unit Height:
Minimum Outdoor
Operating Temp:.
18.0 %
6693
7133
142 in
89
in
90 in
-20 "F
Performance Information Heat Recovery Mode Heating Capacity:
Cooling Capacity:
Total Compressor Power:
Total Unit Power (without pump) :
Heating Efficiency (without
pump) : Cooling Efficiency (without pump): Air Cooled Mode
136.7
109.6
100.3 kW
.100.3 kW
16.35
13.11
Cooling Capacity: 101.9
Total Compressor Power: _114.8
kW
Total Fan Motor Power:
.................... 15.4
kW
Total Unit Power (without pump) :
130.1
kW
Efficiency (without pump) :
......... 9.40
EER
Acoustics Information
A-Weighted Sound Power Level:
Evaporator
Information
.96 dbA
Fluid Type:
Fouling Factor.
Heat Recovery
Mode Leaving Temperature: Entering Temperature:
. Fresh Water
0.00010
_44.0 °F
.........
"F
Fluid Flow:
Pressure Drop:
Air Cooled Mode
243.8
8.3
gpm
ft
Leaving Temperature:
Entering Temperature:_ Fluid Flow:
Pressure Drop:
Condenser Information Heat
Recovery Mode Fluid Type:
Fouling
Leaving Temperature: Entering Temperature: Fluid Flow: .
Pressure Drop:
Air Cooled Mode
Altitude:
Number of Fans:
44.0 "F
54.0 "F
.. 243.8
.... ft
Fresh Water
......................... . 0.00025 hr-sqft-F )/BTU
. 95.0
. 85.0 "F
329.9
21.7 ft
0
ft
6
Packaged Chiller Builder NACO
Page 1 of3
1 ·4L{
Total Condenser Air Flow: _
74400
CFM
Entering
Temperature:
. 95.0
"F
Electrical Information
Unit Voltage: Connection Type: Minimum Voltage: Maximum Voltage:
460-3-60
V-Ph-Hz
............................. Single Point
. 414 Volts
.. Volts
Electrical Electrical
MCA
224.1
MOCP
250.0
ICF
432.1
Integrated
Information
No Pump Selected
Accessories and Installed Options
Freeze Protection Suction Line Insulation Suction Service Valves Non-Fused D'1sconnect
Energy Management Module
Heat Recovery
Micro Channel, E-Coat
Ultra Low Sound Option
Low Ambient Pressure
Control
Minimum
Control
Single Point
BACnet Translator Control
Coil Trim Panels,
Grilles, Full End Screens
Dual Chiller Kit
Touch Pilot Remote
Display
Integrated Part Load Value ( ARI )
IPLV: 13.48 EER
Unit Performance
Percent
of Full Load Capacity,
%
100
75
50
25
Percent
Full Load Power,
%
100.0
56.8
32.8
16.3
Unloading Sequence
B
B
B
B
Cooling Capacity, Tons
101.9
76.4
51.0
25.5
Total Unit Power,
kW
130.1
73.9
42.7
21.2
Efficiency, EER
9.40
12.42
14.31
14.44
Evaporator Data
Fluid Entering
Temperature, "F
54.0
51.5
49.0
46.5
Fluid Leaving Temperature, "F
44.0
44.0
44.0
44.0
Fluid Flow Rate,
gpm
244.6
244.6
244,6
244.6
Fouling ( hr-sqft-F ) /BTU
0.0001
0.0001
0.0001
0.0001
Condenser Data
Entering
Temperature, "F
95.0
80.0
65.0
55.0
Packaged NACO
Page 2 of 3
NPLV
NPLV: 13.48 EER
Unit Performance
Percent of Full Load Capacity, %
100
75
50
25
Percent of Full Load Power, %
100.0
56.8
32.8
16.3
Unloading Seauence
8
8
8
8
Capacity, Tons
101.9
76.4
51.0
25.5
Total Unit Power,
kW
130.1
73.9
42.7
21.2
Efficiency, EER
9.40
12.42
14.31
14.44
Evaporator Data
Fluid Enterina "F
54.0
51.5
49.0
46.5
Fluid Leavina
44.0
44.0
44.0
44.0
Fluid Flow Rate,
gpm
243.8
243.8
243.8
243.8
Fouling Factor, ( hr-sqft-F ) /BTU
0.00010
0.00010
0.00010
0.00010
Condenser Data
Entering Air Temperature, .,F
95.0
80.0
65.0
55.0
Certified in accordance with the AHRI Air-Cooled Water Chilling Packages
Using Vapor Compression Cycle Certification Program,
which is based on AHRI Standard
550/590 (1-P). Certified may be found in the AHRI Directory
at www.ahridirectory.org.
Soun d power measured in accordance with ANSI/AHRI 370-2001.
Packaged NACO
Page 3 of3
, _Jlj n
i ij'-,f#
Unit Parameters Tag Name: Model Number:
Condenser Type: Compressor Type:
Chiller Voltage: Quantity:
Manufacturing Source:
Refrigerant Shipping Weight:
Operating Weight: Unit Length:
.ACWC-1
30RB110
Air
Cooled
Scroll
460-3-60 V -Ph-Hz
1
Charlotte, NC USA R410A
6693 lb
7133 lb
142 in
Unit Width:
Unit Height:
Accessories and Installed Options
Freeze Protection Suction Insulation
Suction
Valves Non-Fused Disconnect
Energy Management Module
Heat Recovery
Micro Channel, E-Coat
Ultra Low Sound Option
Acoustic Information (Full Load)
89 in
90 in
1 -Chiller Height Above
Ground
2- Horizontal Distance Froni
Chiller to Receiver
3 - Receiver Height
Above Ground
Low Ambient Head Pressure Control
Minimum Load Control
Single Point
BACnet Translator Control
Coli Trim Panels,
Grilles, Full End Screens
OOEFN900044000A
33CNTPILOT-01-R
Octave Band Center Frequency, Hz
31
63
125
250
500
1k
2k
4k
Sk
Total
Sound specified distance in a free field, dB
53
57
63
60
60
60
55
52
45
68
A-Weighted Sound Level,
dBA
14
31
47
52
57
60
56
53
44
64
Sound at Chiller Acoustic Center, dB
86
89
95
93
92
92
87
84
77
100
A-Weighted Sound Power, dBA
46
63
79
84
89
92
88
85
76
96
Notes
1 -Chiller Height Above Ground = 0.0 ft
2- Horizontal Distance From Chiller
to Receiver= 50.0 ft
3 - Receiver Height Above Ground = 0.0 ft
Estimated Sound Power levels
- dB re: 1 picowatt
Estimated Sound Pressure levels- dB re: 20 micropascal
Estimated sound levels given above are assumed to originate
the acoustic center of the chiller.
Sound pressure
data used to develop this program was determined in
accordance with AHRI Standard
575 for water chillers in a free field and ANSI/AHRI
370 for air cooled chillers.
Calculation methods used in this program
patterned after the ASHRAE Guide;
other ASH RAE Publications
the AHRI Acoustica l Standards.
a very significant effort has been made insure the technical accuracy
of this program, it
is assumed that the user is knowledgeable in the art of system sound
estimation is aware of the tolerances involved
in real world acoustical estimation.
This program
makes certain assumptions as
to the dominant
sources sound paths which may not always be appropriate to the real system being estimated. this, no assurances be offered that this software
always generate an
accurate
prediction
user supplied input data. in doubt about the estimation
expected
sound levels in a space,
an Acoustical Engineer a person with sound prediction consulted.
Packaged Chiller Builder NACO
Page 1 of 1
Project: -Untitled3
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cuuu:o Ci-I!LLER
00Df:N5000C3000A
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Page 1 of 1
BENSON'S
HEATIN G & AIR CONDITIONING
Retter Because It's Rensm1
PROPOSAL
July 19, 2012
The Gadsden County
Board Of Commissioners
Management Services Department Room 204, 5-B East Jefferson Street Quincy Florida
32351
Re: Bid Number
12-09 Chiller Replacement at
the Gadsden Memorial
Campus
We are pleased to provide
a quotation for invitation to bid# 12-09 which is the Chiller Replacement located at the
Gadsden Memorial Campus
per the invitation to bid and the specifications
provided.
Included will be a new Carrier chiller see attached quote along with its specified
accessories, of the existing chiller, capping
its lines and transporting to your storage
yard, forming and pouring a new concrete
pad provided by CSI Contracting located in Quincy, installing the new chiller
after the concrete
has set up, extending and
reconnecting to the existing
chiller water lines, insulating new piping connections ,flushing our new connections with clean water, installing a new fused disconnect fused at the required maximum
over current protection which is
250 amps. (existing
breaker is 400 amp) and connecting to the chiller,
controls will be provided and started up by
Siemens, warranty will include Carrier
one year parts and labor warranty with 2-5th year compressor parts only. Total
$ 98,990.00
Si : !Zt ::;;?
wesleyM;Q Vice President
Bensons Heating and Air Conditioning
Inc.
5402 Tower Road * Tallahassee, Florida
32303 * PH: 850-562-3132 * Fax: 850-562-6546
572 Azalea 107
Mobile,AL
(P) 251.661.9215
Job Name: Job
Location:
Memorial Campus AONC
uu11ncv. FL
Quote Date: Quote
Number:
07/20/2012
2012-RR0127
at Carrier are pleased to quote the following equipment
for the above referenced project
in accordance with attached terms and conditions.
+ Freeze Protection
• Suction Line Insulation
• SucUon Service Valves
• Non--Fused Disconnect
+ Energy Management Module
• Micro Channel, E·Coat
• Ultra Low Soun d Option
• Low Ambient
Head Pressure Control
• Minimum Load Control
• Single Point
• BACnet Translator Control
Cooling
-- ---- -
QUOTATION NOTES:' LEAD TIMES:
• Air Cooled Water Chiller: 6 - 8 Weeks
Lead times are from receipt of approved submittals and purchase order.
Lead limes are subject to
change
and DO NOT include truck travel time.
• 1st year parts only warranty (one (1) year from start-up or eighteen (18) months from date
of shipment, whichever comes first)
unless specified otherwise
in this proposal.
The following items are NOT Included with the equipment identified above:
• Installation, rigging , carting.
• Equipment base/pad and anchor
bolts.
• Any piping or accessories except
as noted elsewhere in this
proposal.
• Electrical work including power and control wiring
except as noted elsewhere in this proposal.
• All instrumentation mounted in field piping.
G&ctsen Memoria.f Campus
ACWC
This quote is subject to
attached terms and conditions Page 1 of 3
. --- ---··-----------····--·-···--·-·······--··"'"···----
Z/
-::r-
I otzoztzt ,l o ;}o;9Bli:6,9_932'·- fdlco
j , , . . .
· l.Jildr -,the p v'liilions
of :ch4 er 489 FS. ·
-'c 'RLIE 'qRIST
··
· :GOVE.RNOR.
§ ,, .
... ! ·::.
AS REQUIRED • BY LAW . · ··.
Gadsden County BOCC
ITB 12-09
22
SIGNATURE FORM
Name of Company
3:2'-f 6r Owf. KLLYL---
;1, y State Zip
_1 w /le_nd.tj{
' Authorized Signature, Title
rf);JCh Wnk.touh , J1d1f 1. 2012..
Phone Number (Including Area Code )
Lj{)] \ 3(a fo 25tv 0
Fax
Number (Including Area Code )
NvvVJ. OlrtdcoJwc ,t.Q/Yl mi-lch G OtndetJt/Jc. ccwz
Website/Email Address
15td 'Poce :
!I /1-191 000. 00
Gadsden County BOCC ITB 12-09
19
JJJ:Wl.'-J<'.KEE WORKPLACE CERTUlCATlUN
The vendor, in accordance that
a!(\
PclwJ l J! Y1 c., does:
Name of Business
l. i'ubl!sh a statement notttymg
employees that the unlawtul manu!acture, dtstnbutmn, dispensing, possession, or
use of a controlled substance is
prohibited in the workplace and specifYing the actions that will be taken against employees
for violations of such prohibition.
2.
employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a - free any drug rehabilitation, and
employee assistance program,
and the penalties that may be imposed
upon employees for drug
abuse violations.
3.
each employee engaged in providing the commodities or
contractual services that are under
bid a copy of the statement specified in subsection (1 ) .
-+. m me statement specmea suosecnon ll J,
me employees mat, as a conamon or working on the commodities or contractual services
that are under bid, the employee will abide by the terms
of the statement and will notizy the employer of any conviction of, or plea
ot gmlty or nolo contendere to, any vmlatmn ot
chapter YJ or ot any controlled substance law of the United States or any state, for a violation of chapter
893 or of any controlled substance law of the United States
or any state, for a violation occurring in
the workplace no later than five (
days after such conviction.
5.
a sanction on, or require the satisfactory participation in
a drug abuse assistance or rehabilitation program if such is available
in the employee's community, by any employee who is so convicted.
6.
Make a good faith effort
to continue to maintain a drug-free workplace through implementation of this section.
As the person authorized to sign the statement, I certizy that this firm complies fully with the above requirement.
Company Name rLr ( }dJcJ (kndor's SignatureYU/k-
Must be executed and returned with attached bid at time of bid opening to be considered.
Gadsden County BOCC ITB 12-09
20
PUBLIC ENTITY CRIMES (For
Information Purposes Only )
Section 287.133,
Florida Statutes, was revised by deleting the requirement
vendors
to file a public entity crime
paragraph contains statement the paragraph (2)(a) of Section 287.133,
Florida Statutes:
A person has the following public entity crime may not submit
a bid on a contract provide any goods or services to a public entity, may not submit bid on a contract
a public entity
for the construction or repair a public building or public work, may not submit bids on leases of real property
to a public entity, may not be awarded
perform
work as a contractor, supplier, subcontractor, or consultant under a contract
any public entity,
and may not transact business with any public entity
excess of the threshold amount in Section 287.017,
for CATEGORY TWO for a period of 36 months from the date
of being placed on the convicted
vendor list.
The bidder certifies
by submission of this bid, that neither
it nor its principals is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
this transaction
any State or Federal department/agency.
AMKRAUT, MITCHELL
STUART AIR IDEAL,
INC.
324 GREY OWL RUN
CHULUOTA FL
32766
Congratulations! this license you become one of the nearly one ml!lion Floridians licensed by the Department of Business Professiona l Regulation. Our professionals and businesses range from architects to yacht brokers, from boxers to barbeque restaurants, and they keep Florida's economy
strong.
Every day we work to improve the way we do business
in order to serve you better., For information about our services, please log onto www.myfloridalicense.com.
There you can find more information about our divisions the regulations that impact you, subscribe
to department newsletters and learn more about the Department's initiatives.
Our mission at the Department
is: License Efficiently, Regulate Fairly. We constantly strive
to serve you better so that you can serve your customers.
Thank you for doing business
in Florida, and congratulations on your new license!
STATEOFFLOR·I·O. A. AC# b 15? 2%
DEPARTMENT OF BUSINESS liND
PROFESSION.
REGULATION
CMC1250l24
CERTIFIED AMKRAUT, AIR IDEAL,
I:S CERTIFIED 'l).lldlll;- the provisiots of Ch.489 FS
hpiration date< AUG 31, t.12060S00989
DETACH HERE
AC#6157294 STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY
LICENSING BOARD SEQ#Ll:ZOSOSOOSSS
The MECHANICAL
CONTRACTOR Named below IS CERTIFIED
Under the provisions of Chapter;;
Expiration date: AUG 31, 2014 ·· •·· .··t··•
AMKRAUT, MITCHELL
STUART AIR IDEAL, INC.
324 GREY OWL RUN
CHULUOTA FL 32766
RICK SCOTT GOVERNOR
DISPLAY AS REQUIRED
BY LAW
KEN LAWSON SECRETARY
AMKRAUT, MITCHELL STUART AIR IDEAL
INC
324 GREY OWL RUN
CHULUOTA FL 32766
Congratulations! With this license you become one of the nearly one million
Our professionals
businesses
range from architects yacht brokers, from
. STATEOFFLORIO.A AC# b I. 5? u?
PROFESSIO REGULATION
Floridians licensed by the Department Business Professional Regulation.
r DEPARTMENT OF BVSINESS AND
boxers to barbeque
restaurants, and they keep Florida's economy strong.
Every day we work to improve the way we do business
in order to serve you better.! For information about our services, please log onto www.myfloridalicense.com. · There you can find more information about our divisions
and the regulations that impact
you, subscribe to department newsletters and learn more about
the Department's initiatives.
CGC1512802
CERTIFIED.' .. . . . . ,· • . L' .... . C . .. Q ..
CTOR AMKRAUT, l(:):l1;Cbl.L .STUART
AIR IDEAL :E:NC 1 J., .. tirr
Our mission at the Department isr License Efficiently, Regulate Fairly. We constantly strive to serve you better so that you can serve your customers.
Thank you for doing business in Florida, and congratulations on your new license!
IS under the px:ovieione of Ch. 489 FS
Expiration datet AUG 31, L12060800812
DETACH HERE
AC# 6157117 STATE OF FLORIDA
DEPARTMENT OF BUSINESS
AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY
LICENSING BOARD SEQ#Ll20608008l2
The GENERAL
CONTRACTOR Named below IS CERTIFIED
Under the provisions of Chapter
Expiration date:
AUG 31, 2014 ·
AMKRAUT, MITCHELL STUART AIR
IDEAL INC
324 GREY OWL RUN
OVIEDO FL 32766-6601
AMKRAUT, MITCHELL STUART AIR
IDEAL INC
324 GREY OWL RUN
CHULUOTA FL 32766
Congratulations! this license you become one of the nearly one million Floridians licensed by the Department of Business Professional Regulation. Our professionals and businesses range from architects to yacht brokers,
from boxers to barbeque restaurants, and they keep Florida's economy
strong.
STATE: OF FLORIDA
DEPARTMENT OF PROFESSIOJ!Y!.L
AC# 10 SbBt.B BUSINESS AND REGULATION
Every day we work to improve the way we do business
in order to serve you better., For information about our services, please log onto www.myfloridalicense.com.
There you can find more information about our divisions
and the regulations that impact
you, subscribe to department newsletters learn more about the Department's initiatives.
CAC057908
@(lif!O JA12 110421653
""'' ,,>
Our mission at the Department is: License Efficiently, Regulate Fairly. We constantly strive to serve you
better so that you can serve your customers.
Thank you for doing business
in Florida, and congratulations on your new license!
IS under th4!1 pTOvisiona af
. 48 9
&xq:iraticn dolt., AUG 31, 1..12060800563
DETACH HERE
AC# 6156868 STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUS'):'RY LICENSING BOARD SE;Q#Ll 2060800563
The CLASS A AIR CONDITIONING
Named below IS CERTIFIED
Under the provisions of Chapter"c"·''c
Expiration date: AUG 31, 2014 '
AMKRAUT, MITCHELL STUART AIR IDEAL INC
324 GREY OWL RUN
CHULUOTA FL 32766
For: Gadsden County Florida
Management Services Dept.,
Room 204
5B
East Jefferson St. Quincy, FL 32351
RE: Bid
No. 12-09; Chiller
Replacement at the Gadsden Memorial
Campus
PROPOSED WORK: After several site visits to the Gadsden
Memorial Campus, we propose to replace the
existing Carrier chiller
#2, a 106 ton 30 GX, with a new Carrier 110 ton, air cooled chiller,
model
#30RBX11 065. new chiller will be ordered according to the specifications required by Gadsden
County's bid packet and will be installed per specifications given by Gadsden
County Florida. proposal includes
all labor, materials, equipment, chilled water piping, electrical and controls (which will be wired by Siemens). Please see Equipment
Summary on page 2.
PROPOSED PRICE: $96,990.00
NOTE: Optional heat reclaim capabilities will cost an additional $19,080.00
WARRANTY: Start-up and Complete Unit 1" Year Labor
Compressor Years 2-5 Parts Only
PROPOSALACCEPTANCESIGNATURE: ---------------------
Hodges Heating & Air: . e s
/ ( :;;:;I[L- - 7
This proposal may be withdrawn if n acce
EQUIPMENT SUMMARY:
(1) Carrier Air-Cooled Rotary Scroll Chiller,
110 tons cooling 460-3-60
• Freeze Protection
• Suction Line Insulation
• Suction Service Valves
• Non-Fused
Disconnect
• Energy Management Module
• Micro Channel, E-Coat
• Ultra Low Sound Option
• Low Ambient Head Pressure
Control
• Minimum Load Control
• Single Point
• BACnet Translator Control
• Coil Trim Panels, Grills,
Full End Screens
(1) Dual Chiller Accessory Kit
(1) Touch Pilot Remote Mount Display
(1) BacNet Card Programming
(1) One Day Owner Instruction
STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY
LICENSING BOARD
1940 NORTH MONROE
STREET TALLAHASSEE FL 32399-0783
(850) 487-1395
HODGES, GLENN
HODGES HEATING
&
AIR CONDITIONING LLC
509 BIG RICHARD
ROAD TALLAHASSEE FL 32310
Congratulations! With this license you became
one of the nearly one million
Floridians licensed by the
Department of Business and
Professional Regulation.
Our professionals and businesses range from architects to
yacht
brokers, from
boxers to barbeque restaurants, and they keep Florida's
economy strong. CMC 1249486 .
Every
we work to improve- the way we do business order to serve
betted
118213742
For information about our services,
pleae lag onto www.myfloridalicense.com. : . · CERTIFIED MECHANICAL ·CONTRACTOR
There you can find more information about our divisions and the regulations that ' · HoDGES, G:UE!'IN'
impact you, subscribe
to department newsletters and learn more about the HODGES -HHA'riNG & AIR .
Department' s initiatives.
Our mission
at the Department is : License Efficiently, Regulate Fairly. We
constantl y striv e t o serve you bette r s o tha t you ca n serve you r customers.
Thank you for doing business in Florida, and congratulations on your new license! i
rs -''- RTIF±:_ED Provisions .of FS
rat:i=- da.ta. AUG 201·4 L12062800679
DETACH HERE
AC# 6177496 STATE OF FLORIDA
DEPARTMENT OF BUSINESS-AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY
LICENSINGBOARD SEQ#Ll2062800679
The MECHANICAL CONTRACTOR Named below IS CERTIFIED
Under the provisions of Chapter 489 FS. Expiration date: AUG 31, 2014
HODGES, GLENN
HODGES HEATING & AIR CONDITIONING LLC
509 BIG RICHARD ROAD
TALLAHASSEE FL
32310
RICK SCOTT
GOVERNOR
DISPLAY AS REQUIRED BY LAW
KEN LAWSON SECRETARY
IS
Board of County Commissioners
Agenda Request
Date of Meeting: August 21, 2012
Date Submitted:
August 6, 2012
To: Honorable Chairperson and Members of the Board
From: Arthur Lawson, Sr., Interim County Administrator
Tommy Baker, EMS Director
Subject: Authorization to Use Loan and Insurance
Proceeds for Capital
Projects
Statement of Issue:
This agenda item requests
authorization from the Board to use the balance of loan and insurance payment proceeds for EMS capital equipment projects and as matching funds for grants.
Background:
On February
21, 2012, the Board entered
into a $900,000.00 financing agreement with SunTrust to Florida Sheriffs' the estimated received
$53,446.30 insurance
proceeds from an ambulance that was a total loss from a crash, resulting
in
a net total of approximately
SunTrust of these funds for capital projects
that have estimated
useful lives that meet or exceed the finance term of the lease (copy
of email authorization attached). The below listed items are the capital
outlay projects and grants that these funds would be used for. items have a useful life span of 5-l 0 years.
* Rescue/Supervisor - Suburban type vehicle and equipment
replace
a 2006 Chevy
HHR
with 96,000 miles that is not suitable for an emergency/rescue vehicle.
* Radio system upgrades - includes purchasing ten (or more depending on pricing) portable
UHF radios, accessories and upgrades the base radio
station necessary implement radios into our system. We have been awarded a matching grant from Florida
Department of Health
to fund this project. The grant requires
a 25% cash match ($3,498.33 and these funds
will be used for the match.
*Ambulance
Cot/Stretchers- We
currently utilize eleven ambulance stretchers and several are in excess
of ten years old. The replacement cost for the ten stretchers is estimated at $348,000.00.
Plans are to apply for a matching grant to replace these stretchers
and these funds will be used to fund the cash match portion of the grant.
* Cardiac Monitor - We currently operate
ten Cardiac are in need of replacement. is estimated at $323,000.00. Plans are to apply for a matching grant to replace
these units and these funds
will be used to fund the cash match portion of
the grant.
Analysis:
The
Rescue/Supervisor vehicle will be purchased
under the Florida Sheriffs Association/Florida
Association of Counties contract
immediately upon approval
of this request by the Board.
The radio upgrade
funded will proceed
this project upon approval by the Board to use this funding.
The grants for the cardiac monitors
and stretchers will require application during the next grant cycle
(State or Federal)
which should be available in the next 12 months.
Use
of the funds to purchase
capital outlay equipment
items and match grants is an opportunity
to leverage these funds to complete some very necessary capital outlay projects
that we could not otherwise complete without this funding. The stretchers and cardiac monitor projects will be submitted to the
Board for separate
approval when the grant award is
received.
Fiscal Impact:
Funds are budgeted to make loan payments for the five year term of the loan. Utilizing the funds for
additional capital outlay projects will not affect this payment.
Options:
1. of request to utilize loan funds and insurance proceeds
for capital projects
and authorization to proceed with the projects outlined above.
2. approve.
3.
direction.
County Administrators Recommendation:
Option 1
Attachments:
SunTrust Email
Department of Health Letter
FW: SunTrust
Jeff Price
Sent: Thursday, July 19, 2012 10:47 AM
To: Arthur Lawson; Connie McLendon; Thomas
Baker
FYI
Jeff Price
Gadsden County
BOCC Budget Office
850-627-8433
From: Dillon.Doug [Doug.Dillon@suntrust.com]
Sent: Thursday, July 19, 2012 10:45 AM
To: Jeff Price
Subject: RE: SunTrust
Jeff,
Sun Trust will approve funding items that have estimated useful lives that meet or exceed the finance term of
the lease. It is understood that the County will be acquiring/upgrading 10 ambulances at the most economical to the County regardless of the estimated
cost for the final financing. there is 'leftover'
funds due to the County acquiring
10 ambulances at a lower final
cost, Sun Trust will allow
the surplus borrowed funds to be used to purchase
other capital assets.
You have provided
a listing of expected additional purchases which I have previewed with my Credit Department and they have given approval for this list subject to final review
the County submitting
invoices to use escrowed
funds to for these purchases. Department caveat is basically to ensure that
five-year finance term and actual purchase (use of proceeds)
match up per paragraph 1 above.
Let me know if you have any questions. Regards,
Doug
DouglasS. Dillon, Vice President
SunTrust Equipment Finance & Leasing Corp.
300 East Joppa Road, Suite 700
Towson, MD 21286
Ph: (410) 307-6640 Fx: (410) 307-6620
e-mail: doug.dillon@suntrust.com
Live Solid. Bank Solid.
From: Jeff Price [mailto:JPrice@gadsdencountyfl.gov]
Sent: Thursday, July 19, 2012 10:32 AM
To: Dillon.Doug
Subject: FW: SunTrust
Good morning Doug,
Wanted to touch base and pass along a request from our Finance Department, Connie.
She is going by the letter of the funding
agreement about what can be purchased from the loan. Since EMS has requested purchasing additional capital
items, Connie would like a written
stating
that.
Thanks
Jeff Price
Gadsden County BOCC Budget Office
850-627-8433
From: Thomas Baker
Sent: Thursday, June 21, 2012 11:3 1 AM To: Jeff Price; Doug.Dillon@suntrust.com Subject: RE: SunTrust
The Florida Sheriffs
Association contract pricing
for this vehicle
and the options is $47,000.00.
With delivery and install of the emergency equipment, I estimate it at $50,000.00.
Tommy Baker, Director
Gadsden Emergency Medical Services
412 East Jefferson
Street
Quincy, Florida 32351
Office: 850-875-8688
Cell: 850-933-7927
Fax: 850-875-8687
From: Jeff Price
Sent: Thursday, June 21, 2012 11:05 AM
To: Thomas Baker
Subject: FW: SunTrust
below question
Jeff Price
Gadsden County BOCC Budget Office
850-627-8433
From: Dillon.Doug [Doug.Dillon@suntrust.com]
Sent: Thursday, June 21, 2012 11:03 AM
To: Jeff Price
Subject: RE: SunTrust
Jeff,
Can you provide estimated cost of the Suburban
for the Supervisor vehicle (item 1 below)?
From: Jeff Price [mailto:JPrice@gadsdencountyfl.gov]
Sent: Thursday, June
2012 10:34 AM
To: Dillon.Doug
Subject: FW: SunTrust
Doug,
Hopefully this will help. Thanks
Jeff Price
Gadsden County BOCC Budget Office
850-627-8433
From: Thomas Baker
Sent: Thursday, June 2012 8:19AM
To: Arthur Lawson; Jeff Price
Subject: RE: SunTrust
List of items for purchase
with these funds:
All items have a useful life span of 5-10 years
* Supervisor/Rescue Vehicle - Suburban
type vehicle and equipment to replace a 2006 Chevy HHR with 96,000 miles that is not suitable for an emergency/rescue vehicle.
* Radio system upgrades- includes purchasing 10 (or more depending
on pricing) portable
UHF radios
and accessories and upgrades to the base radio station
necessary to implement these radios into our system.
We
have been awarded a matching
grant from Florida
Department of Health to fund this project.
The grant requires
a 25% cash match ($3,498.33
funds)
and these funds will be used for the match.
* Cardiac Monitor
Upgrade - We currently operate
10 Cardiac Monitors
that are in need of replacement. Several are over 10 years old. Replacement costs for the 10 monitors
is estimated at $323,000.00.
Plans are to apply for a matching
grant to replace
these units and these funds will be used to fund the cash
match portion of the grant.
* Ambulance Cot/Stretchers - We currently
operate 11 ambulance
stretchers, several that are in excess of 10
years old. Replacement costs for the 10 stretchers
is estimated at $ 348,000.00. Plans are to apply for a matching
grant to replace
these stretchers and these funds will be used to fund the cash match portion of the the grant.
The Supervisor/Rescue vehicle
will be purchased
as soon as we obtain authorization the County
Commission.
The radio upgrade
grant is funded and we will proceed
with this project
as soon as we receive
authorization to use this funding.
The grants for the cardiac
monitors and stretchers
will require application during the next grant cycle (State or
Federal) which could be up to 12 months.
Use of the funds to match grants
is an opportunity leverage these funds to complete some very necessary capital outlay projects that we could not otherwise
complete without this funding.
Tommy Baker, Director
Gadsden Emergency Medical Services
412 East Jefferson
Street
Quincy, Florida 32351
Office: 850-875-8688
Cell: 850-933-7927
Fax: 850-875-8687
From: Arthur Lawson
Sent: Wednesday, June 20, 2012 10:47 AM
To: Jeff Price; Thomas
Baker
Subject: RE: SunTrust
Thanks Jeff.
Tommy,
provide Jeff with the requested information.
Arthur
From: Jeff Price
Sent: Wednesday, June 20, 2012
10:13 AM
To: Arthur Lawson
Cc: Thomas Baker Subject: SunTrust
June 20, 2012
Finally talked with Doug at Sun Trust today and he stated that there should be no problems
spending some funds on items other than ambulances.
What he needs is a list of items that we are looking to purchase with pricing and length of use/life of each.
Items
to have a life of 5 years (the length
of loan) .
No changes need to be made to the agreement- he
would just like to see the request
before purchase to make sure
his group approves.
Thanks
Jeff Price
Gadsden County BOCC Budget Office
850-627-84 33
Under Florida law, e-mail addresses public records. If you do not want your e-mal! address
released response
a public-records request, do not send electronic
to this entity.
Instead, contact this office by phone or in writing.
The information contained in this email and/or attachrnent{s) may be confidential and intended solely for the use of the individual
entity to whom it is addressed. This email and/or
attachment(s) may contain material
that
is privileged or protected from disclosure
under applicable law. If you are not the intended recipient the individual responsible
for delivering to the intended recipient, please notify
sender hnmediate!y by telephone
obtain instructions as to wt1ether
information in this email and/or attachment(s) is confidential and privileged or
protected
dlsc!osure under applicable
Rick
Scott
John H. Armstrong, MD
Governor State Surgeon General
June 11, 2012
Ms. Sherrie Taylor,
Chairperson
Gadsden County Board of
County Commissioners
Post Office Box 920
Quincy, Florida 32353-0920
Dear Ms. Taylor:
I am pleased
to award Gadsden County Emergency Medical Services an emergency medical
services (EMS) matching
grant in the amount of $10,495.00.
funds will be sent to you in full within
30 days. grant ID code is M1 080.
accordance
with section 401.113(2)(b), Florida Statutes, grant budget is 75 percent
state funds and 25 percent
matching funds. Your required local cash match for this grant is $3,498.33.
purpose
of this grant is to improve
and expand EMS by assisting
your organization in the purchase
of 10 portable radios and accessories.
This grant program
is number 64.003
in the Florida Catalog
of State Financial
Assistance. The
state money is paid from the Department of Health's EMS Trust Fund and there are no federal funds involved.
Your signed grant application affirms
you have read, understand, and will comply with the terms and
conditions in the "Florida EMS Matching Grant Program Application Packet, June 2008."
The grant begins the date of this letter and ends June 30, 2013.
are due the third week of October
2012, February 2013, and July 2013 (the final report). include
with your final report a refund check for any unspent state funds and interest earned,
if any. is a
copy of the expenditure report
form and reporting requirements.
Thank you for your participation in this state EMS grant program. If you need assistance, please feel free to contact Mr. Alan Van Lewen, Health Services
and Facilities Consultant in the Bureau of EMS, at (850) 245-4440, extension
2734.
Sincerely,
Vi!:: nterim Director
Division of Emergency
Medical Operations
VJ/avl
Enclosures
cc: Mr. Tommy Baker, EMS Director
Division of Emergency Medical
Operations
4052 Bald Cypress Way, Bin Cl8 • Tallahassee, Florida 32399-1738
Phone: (850) 245-4440 ·Fax: (850) 921-8162 https://www.floridashealth.com
!I..
Board of County Commissioners
Agenda Request
Date of Meeting
August 21, 2012
Date Submitted August 8, 2012
To: Honorable Chairperson and Members of the Board
From: Arthur L. Lawson, Sr., Interim County
Administrator
Phyllis R Moore, SHIP Administrator
Clyde Collins, Director
Subject: Approval to award Bid No. 12-10 for Engineering Services for the CDBG Disaster
Recovery Enhancement Fund and Authorized BOCC Chairman to Execute Contract
Statement of Issue:
The
agenda item seeks approval from the Gadsden
County BOCC to award
Bid No. 12-10 for Engineering Services for the Gadsden County
CDBG Disaster Recovery
Enhancement Fund (DREF)
to Preble Rish, Inc.
Background:
An application webinar
was held on May 26, 2011. The application cycle was open on May 26,
2011 and close on June 27,2011.
The
Community Development Block Grant disaster
relief funding was made available
to Florida by the United States Department of Housing and Urban Development, under Title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act ( 42 U.S.C. 5121 et. seq. ) (Federal Register - Docket No. F.R. - 5256-N-01, Volume
74, Number 29 and Federal
Register Docket No. F.R. - 5256-N-01,
Volume 74, Number 156) for federally declared
natural disasters that occurred during 2008.
• Florida received
$81,063,855 for affected
communities
• Congress allocated
the funding to assist in recovery from federally declared
natural disasters that occurred during 2008 (Tropical Storm Fay, Hurricanes
Gustav and Ike )
• Congress directed
that the ftmds go "to
areas facing the greatest need"
Gadsden County has been awarded $109,418.80 the Department of Economic Opportunity
through the Community
Development Block Grant Disaster Recovery
Enhancement Program;
Staff solicited sealed bids on July 5, 2012. bids were received until July 27, 2012.
There were
6 bids received and they are listed
as follows:
I. Preble- Rish, Inc.
4.
RS &H
2. Group
5.
Spectra Engineering
3. Engineering
6.
Inovia Consulting Group
On
August 1, 2012, an evaluation committee comprised of Charles Chapman,
Director of Public Works, Anthony
Jefferson, Gretna City Manager, Phyllis
Moore, SHIP Administrator met to review/discuss each proposal. the review was complete, the proposals were ranked as follows:
I. Preble-Rish, Inc.
4.
Inovia Consulting Group
2. RS&H
5.
Spectra Engineering
3. Group
6.
Blackhawk Engineering
The evaluation committee discussed the six proposals at length.
Staff recommends that the bid be awarded to Preble-Rish, Inc. All (6) six proposals
are available for review in the County Administrators office in the Commissioners work section.
Fiscal Impact:
No County match is reguired.
Options:
I. Approve award of Bid No. 12-10 for Engineering Services for the Gadsden County CDBG Disaster
Recovery Enhancement Fund (DREF) and Authorized Chairman
to Execute Contract.
2. Do not approve
Bid No. 12-10 award to Preble-Rish, Inc.
3.
Direction of the Board.
County Administrator Recommendation:
Option 1
Attachments:
Bid
12-10 RFP (Engineering Services ) Cumulative Evaluation Form
IU-
EVALUATION FORM
Cumulative
BID TITLE: Engineering Services
BID NUMBER: 12-10
OPENING DATE: Friday, July 27 , 2012
TIME OF OPENING:
10:00 a.m.
Evaluation Committee Members : Phyllis
Moore , Charles
Chapman and Antonio Jefferson
Date of Evaluation: August 1, 2012
Evaluation Criteria Possible Points
Average Scores
1 2 3 4 5 6
Specialized experience or technical expertise
of firm and personnel with 25 24.67 23 22 24.67 23.67 24
types of services to be provided,
and complexity of projects
Past record of performance within time limitations, consideration of 25 24 21.33 20 21.67 21 21.33
firm's current and planned workload
Past record of firm
with government other clients, including quality 25 22.67 20 19 18 17 18.67
of
work, timeliness and cost control
Knowledge of State and local rules and regulations regarding state and 10 10 9.67 9.33 9.67 9.33 9.67
federally funded projects
Successful similar experience with Florida small city and counties. 15 14.67 11 10 14 11.67 10.67
TOTAL 100 96.01 85 80.33 88.01 82.67 84.34
Proposer No. 1: Preble-Rish, Inc.
Proposer No.2: Genesis Group
Proposer No.3: Blackhawk Engineering
Proposer No. 4: R S & H
Proposer No.5: Spectra Engineering
Proposer No.6: lnovia Consulting Group
Request for Proposals
RFP No. 12-10
Engineers/Engineering Consultants
The
Gadsden County Board of County Commissioners is seeking sealed proposals from qualified Engineers/Engineering Consultants to implement a flood mitigation project. Prospective offerers should
submit statements of qualification in accordance with RFP
requirements package to the Management Services Department, 5-B E. Jefferson
Street, Quincy, FL
Proposals will be received untillO:OO a.m., Friday, July 27,2012 in the Management Services Department, 5-B E. Jefferson
Street, Quincy, FL 32351 and opened thereafter.
of Services may be obtained
from the Management Services Department at 5-B E. Jefferson
Street, Quincy, FL or by dialing
850-875-8660. Clarification of terms and conditions of RFP should be directed
to Phyllis Moore at 850-
875-8659.
will not be valid if not sealed in an envelope marked
"SEALED PROPOSALS" and identified by the name of the firm, proposal
number and time of
opening. Gadsden County Board of County
Commissioners reserves the right to reject
any proposal,
and to award the purchase
in the best interest of the County. EOE/AA
Issued on 6-28-12
Scope of Services
Bid
No. 12-10
Tills project
will include the design and permitting of roadway
Canty Lane. The to thus maintaining the residents
this area as
Canty the only point for ingress/egress.
The project
is located south of Martin Luther King Boulevard in Gretna, Florida
directly adjacent to the railroad
right-of-way.
The improvements will be located on the City owned property.
The anticipated start date is August 2012 and the expected duration the project is six
(6)
months.
Additional information be obtained
from Phyllis Moore at 850-875-7287.
The successful consultant
be able to provide the following services. Documentation shall be submitted proposal whlch firm's ability to perform these services.
1. Surveying.
2. design.
3. drainage
design.
4. investigation.
5. Engineering Inspection ( CEI )
2
1. INTRODUCTION
The Gadsden
County Board of County Connnissioners hereby requests proposals from qualified individuals or firms to provide Engineering services for Canty
Lane disaster recovery. Proposals
may be submitted for one or more of the services. Qualifications and proposals shall be separately stated for each service.
The evaluation of the proposals
shall be separate for each service.
2.
SUBMISSION DETAILS
Responses to this solicitation must be submitted in three (3) copies and in a sealed
envelope bearing the name of the fmn or individual, and the
address as well as the title of the
Engineers/Engineering The receive these responses no later than 10:00 a.m. on Friday, July 27, 2012.
Department, 5-B E. Jefferson
Street, Quincy, FL 32351.
Proposals will be publicly opened at 10:00 A.M. on 7-27-12 and distributed to the Evaluation Committee for review.
All submittals
must be valid for one-hundred-twenty (120) days from opening
date. Submissions received after the specified
time will be considered late and will be returned unopened.
The County
reserves the right to reject
any and all submittals or to waive any minor irregularities in the process. County further reserves the right to seek new proposals
for RFP's when it is reasonably in the best interest of the County.
Minority owned and operated businesses are encouraged to participate in the submission process.
All
Information and Privacy Act.
3. REQUIREMENTS
Proposals must include a fee proposal
in a separate sealed envelope.
Potential other
project contracts may be issued
using the CDBG selection process,
so proposers should discuss
other grant category
experience and tasks if
they wish to be considered for non-CDGB
projects.
Engineering services proposals will be evaluated based upon the following criteria:
1. experience or technical expertise
of firm and personnel with types of services to be provided, and complexity of projects (25 points ).
2. Past record of performance within time limitations, consideration of firm's current
and plarmed workload (25 points),
3
, .. ( / )
3. of firm with government and other clients,
including quality of work,
timeliness and cost control (25 points).
4.
of State and Local rules and regulations regarding state and federally
fimded projects (10 points ).
5.
similar experience with Florida small
cities and counties
(15 points).
DRUG-FREE WORKPLACE CERTIFICATION
The undersigned vendor, in accordance with Florida
Statute 287.087 hereby certifies
that
-------- ---;o c does:
Name of Business
1.
dispensing, possession, or use of a controlled substance
is prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
2.
the business's policy of maintaining a drug-free workplace, any available dmg counseling, rehabilitation, and employee assistance program, and the penalties
that may be imposed upon employees for drug
abuse violations.
3. Give o vicling
the that are under bid a copy of the statement
specified in subsection (!).
4. In subsection (I), as of working on the commodities or contractual services
that are under bid, the employee will abide by the terms of the statement and will notify
the employer or plea of
or of chapter 893 or of any controlled substance law of the United States or
any state, for a violation
of chapter 893 or of any controlled substance
law of the United States or any state, for a violation
occurring in the workplace no later than five (5) days
after such conviction.
5.
a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program
if such is available in the employee's
community, by any employee
who is so convicted.
6.
a good faith effort to continue to maintain a drug-free workplace
through implementation of this section.
As
the person authorized to sign the statement, I certify that this firm complies fully with
the above requirement.
Company Name _ Vendor's Signature
Date --------
Must executed and
returned with
attached bid at time of bid opening be considered.
PUBLIC ENTITY CRIMES (For
Information Purposes Only )
Section 287.13 3, Florida Statutes, was revised
by deleting the requirement for vendors to file a public entity crime statement following
paragraph contains a statement
infonning persons of the provisions of paragraph (2) (a) of Section 287.133,
Florida Statutes:
A person or affiliate who has been placed
on the convicted vendor list following a conviction for a public
entity crime may not submit
a bid on a contract
to provide any goods
or services to a public
entity, may not submit a bid on a contract
with a public entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, consultant under a public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Section
287.o17, for CATEGORY
TWO for a period of 36 months from the date of being placed on the convicted vendor
list.
The
bidder certifies by submission of this bid, that neither it nor its principals
is presently debarred, suspended, proposed
for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any State or Federal department/agency.
STATEMENT NO BID
Bid No.12-10
We, the undersigned, have declined to respond to your bid for the following reasons:
We do not offer this service
Our schedule
would not permit us to perform
Unable to meet specifications
Others (Please Explain)
We
understand that if the no-bid letter is not executed and returned, our name may be
deleted from the County's list of qualified bidders.
Company Name _ Signature of
Representative ---------------------------------------
Nmne rinVType )
Address _
Telephone No. -----------------------------------------------
F No.
E-Mail Address--------------------------------------------------
CONSULTANT CERTIFICATION
I have carefully examined
the RFP, Scope of Services, Background, and any other documents accompanying or made a
part of this RFP.
I hereby
propose to furnish
the goods or services
specified in the Request. I agree that my
proposal will remain firm for a period
of up to 120 days in order to allow the County adequate time to evaluate
the qualifications submitted.
I verify that all information contained in this proposal
is truthful to the best of my knowledge and belief. I further certify
that I am duly authorized
to submit this proposal
on behalf of the firm as its act and deed and that the frrm is ready, willing
and able to perform if awarded the contract.
I further certify
that this proposal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a proposal for the
same product or service: no officer, employee
or agent of the County or any other Consultant's is interested in said proposal, and that the undersigned executed this certification with full knowledge and understanding of the matters therein contained and was duly authorized
to do so.
Name of Company Mailing Address City State Zip
Authorized Signature, Title Name (Typed or Printed) Date
Phone Number (Including Area Code )
Fax Number (Including Area Code ) Website
Address/Email
8
tlo
Evaluation and Ranking Meeting
Date of Meeting: Wednesday, August 1 , 2012
Time of Meeting: 11:00 a.m. Meeting Location: Conference Room Minutes Prepared
By: Shelia Faircloth
Attendees: Phyllis Moore, SHIP Administrator, Charles Chapman, Director Public
Works, Antonio Jefferson, Gretna City Manager
The meeting promptly at
11:00 a.m. There were six proposals
to be reviewed.
Each evaluator information pertaining to topic of qualifications to be evaluated provided by
proposer. Each evaluator the proposals using a points system
giving each proposer
a possible score of 100.
A cumulative ranking was completed identifying the top proposer be Preble-Rish, Inc. Based on the cumulative ranking, a recommendation will be presented to the Board and the Board will then award the project the firm that most satisfactorily meets the requirements for the project.
Meeting adjourned @ 11:00 a.m.
Attachments:
Individual evaluator's score sheet
Cumulative
sheets
Board of County Commissioners
Agenda Request
Date of Meeting: August 21,2012
Date Submitted: August 8, 2012
To: Honorable Chairperson and Members of the Board
From: Arthm Lawson, Sr., Interim County Administrator
Subject: Approval
#120081 to Pay Medicaid backlog.
Statement of Issue:
This item seeks
approval from the Board
of resolution #2012-023 and budget amendment
# 120081 to fund the Medicaid Department from the reserve for contingency account
and other General Fund departments to
pay the State for Medicaid backlog.
Background:
Current Florida law requires
counties to cover 3 5 percent of the costs when Medicaid
patients who are residents of their counties
are hospitalized for more than 10 days and
some nmsing home costs for resident Medicaid
patients. The Agency
for Health Care Administration (AHCA) now bills counties
each month, and the counties
then review the bills
to eliminate non-residents and any incidences
of multiple billing
before paying the state.
The
State is seeking payment for a $325 million state wide backlog of disputed unpaid invoices that go back more
than four years.
The backlog would include bills the county has already rejected because
the county concluded
the patients were not county
residents. In
2012, the State that amount
$766,936.79.
Analysis:
In
July 2012, AHCA and Gadsden
staff reviewed the complete backlog
list and after adjustments were made, the new backlog
certified amount due is $158,237.34. The State is providing a 15% discount
if the County pays on September
1, 2012. The discounted amount is $134,501.74.
Fiscal Impact:
In
order to fund this payment,
$59,750 from the balance of the reserve
for contingency account and $74,751.74 from Department 235 County Administrator would be used.
Options:
Option 1: Approve as submitted - Approval of Resolution #20 12-023 and Budget
Amendment #120081. Option 2: Approve
as revised Option 3: Do not approve
Option 4: Table for further study
Option 5: Board
direction
County Administrator Recommendation:
Option 1: Approve as submitted
Approval Resolution
Budget
Amendment #120081.
Attachments:
1.
Resolution
2. Budget
Amendment
RESOLUTION NO. 2012-023
WHEREAS, the Board of County Commissioners of Gadsden County, Florida,
approved the Fiscal Year 2011-2012
Budget; and,
WHEREAS, the
Board of County Commissioners, pursuant
to Chapter 129, Florida Statutes, desires to amend the budget.
NOW, THEREFORE, BE IT RESOLVED,
that the Board of County Commissioners
Gadsden County, Florida,
hereby amends the budget as reflected on the Budget Amendment attached
hereto.
BA#120081 -to transfer $59,750
from the Reserve for Contingency account and
$74,751.74 from the County Administrator department to the Welfare
Medicaid
Department to fund the
Medicaid backlog.
Adopted this 21' 1 day of August, 2012.
Board of County Commissioners
Gadsden County, Florida
Chairperson
Attest: Thomas, Clerk
By: _
Gadsden County
BOCC Budget Amendment Form
Date: 8/21/2012
Fiscal Year: FY2012
Fund: General Fund- 001
Agenda Item: To allocate funds to pay Medicaid backlog
BA# 120081
Intra-departmental r BOCC Motion r BOCC Resolution r
BOCC Public Hearing r
Revenue
Account Account Description Beginning Bud. Ending Bud.
#1 Subtotal
Expenditure
Account Account Description Beginning Bud. Ending Bud.
Cty Adm
0235
51200
Regular salaries
193,997.00
[61,751.74)
132,245.26
Cty Adm
0235
52100
FICA
14,841.00
[5,000.00)
9,841.00
Cty Adm
0235
52200
Retirement
16,890.00
[8,000.00)
8,890,00
Reserves
8001
59901
Reserves for contingency
59,750.00
[59,750.00)
Medicaid
0075
58100
Welfare- Medicaid
588,000.00
134,501.74
722,501.74
#2 Subtotal 873,478.00 873,478.00
#3 Balancing (Subtotal Line #1 Less Subtotal Line 2} 0
Notes
To allocate
funds to pay Medicaid backlog
Approved By:
Sr. Mgnt & Budget
County Admin.
Date
Posting
Finance Dire D c a t o te r _
FLORIDA DEPARTMENT OF
HEALT
Aaron Kissler, J\1PH GCHD Administrator
July 27, 2012
Gadsden County Board of County Commissioners
Arthur Lawson, Interim
County Administrator
P.O. Box 1799
Quincy, Florida 32353
Dear Mr. Lawson:
Rick Scott
Governor
John H. Armstrong, MD
State Surgeon
General
Enclosed is the report of activities and expenditures of the Gadsden
County Health Department
for the period October 1, 2011 through
June 30, 2012. 154, F.S., and the contract
between the Department Health and Gadsden
County require this report be submitted on a quarterly
basis.
The report is comprised
the following sub-reports produced by the Department's Contract
Management System.
1. 385 - "Contract Management Variance Report" which compares the planned services, clients/units, FTEs, and expenditures with actual figures.
2. 580 - "Analysis of Fund Equities" shows total CHD year-to-date revenues,
expenditures, cash balance, and year-to-date equity. accordance with Chapter 154, this report also splits cash balances/equity state and county components.
3. CHD Program Service
Variance Analysis" which explains variances
in actual expenditures is greater
or less than 25 percent
of planned expenditure levels.
If you have any questions, please feel free to contact
Michael Sentman, Director
of Operations at 850-875-7200
398.
Sincerely,
Aaron Kissler, MPH Administrator
Enclosure (s)
cc: Benton,
Bureau of Budget Management
Michael Sentman, of Operations
File
Gadsden County Health
Department
P.O. Box 1000
Quincy, Florida
32353-1000 (850) 875-7200
flo ida •.D pi; rt!'ll
!!t"of ) ;!ealth. coll(!tyl:{e !th
D!i!Pi<l!'t!!leot·
/ C"!>n
6agelll rk$ $t ll' ! •••·•
• .••. j/>"/ ; arlanceReporfS ; ( ·> ) .·.•·•: • .•..•••.
Gadsden HD .for port P(lriod10/2011 to /21l1.2
U d;tte' o7mii2 12
F
S
: ::cn -hts'or- unitS
--:---- i it$:6r-$:, --:r-_,y::i:cj s
Program
CoinJ>onent/Title ·
Planned
Varia·nce
Reported
Plann:ect ·: ) \ftili8.ri Ei- ,
_Rep-(lfted':--'< Plbliiu d
Vai'iai1ce
1 Immunization
4.09
4.00
2.25
705
1,440
-51.04
2,225
1,710
30.12
2 Sexually Trans. Dis.
3 AIDS
4 Tuberculosis
6 Comm. Dis. Surv.
5.69
2.14
2.02
0.41
5.50
2.10
2.50
0.41
3.45
1.90
-19.20
0.00
596
1
119
0
792
0
499
0
-24.75
-76.15
3,399
152
472
65
2,247 51.27
0
1 ,422 -66.81
0
$198.752
$83,764
$97,877
$15,655
$200,380
$87,810
$98,652
$17.741
-0.81
-4.61
-0.79
-11.76
9 Hepatitis
16 Preparedness and Response
80 Vital Records
C::Orintl niCable··oisease Total
1· a··cti.rorli c DiseaSe Prevention Pro
12 Tobacco Use Intervention
O.Q1
0.00
1.27
1s.sa
0.94
0.00
0.00
0.00
1.00
15.51
1.00
0.00
27.00
ri.17·
-6.00
8
0
2,314
3,743·
127
0
5
0
2,054
4iT90
0
0
60.00
12.66
.21.86
8
0
3,393
9,714
13
0
10 -20.00
0
2,934 15.64
8,323. 16.71
0
0
$118
$136
$41,380
$563;349
$400)22
$0
$81 45.76 ($84) -262.17
$45.563
-9.18
$ 80;306 '2.92
$402.523 -0.45
$0
21 WIG
23
Planning
25 Pregnancy Outcome
27 Healthy Start Prenatal
12.37
8.61
7.38
9.14
12.00
8.50
7.25
9.00
3.08
1.29
1.79
1.56
2,786
966
246
329
0
1.701
340
405
-43.21
-27.65
-18.77
23,152
7,735
4.565
9,204
0
5,265
3.260
4,612
46.91
40.03
99.57
$371,281
$470,637
$243.660
$361,116
$377,656
$509.950
$245,121
$362.394
-1.69
-7.71
-0.60
-0.35
29 Comprehensive Child Health
31 Start
34 School Health
0.65 0.50
2.14 2.09
13.26 14.00
30.00
2.39
-5.29
100
274
0
117 -14.53
189 44.97
0
184
2.862
48,678
117
1,720
68,197
57.26
66.40
-28.62
$15.747
$66.978
$564.120
$18.354
$70.806
$584,101
-14.21
-5.41
-3.42
37 Comprehensive Adult Health
38 Community Health Development
40 Health PrJm'ci.r}(Care·Total
Water & Onsite Sewage Facility Programs
Groundwater Contamination Program
1.69 2.00
1.50 1.25
14.43
15.00
n.u 72.59
3.72 3.40
1.78 1.75
2.25 2.15
-15.50
20.00
-3.80
'0,66
9.41
1. 71
4.65
236
0
2,994
8,058·
187
86
203
485
0
4,049
1i286.
279
144
261
-51.34
-26.06
10.60
-32.97
-40.28
-22.22
743
10
21,405
118;551
521
517
410
882
0
11,819
.95,872
693
405
477
-15.76
81.11
23;66
-24.82
27.65
-14.05
$48,089
$79,277
$849.010
$M7o,s3&
.. $128,392
$76,982
$151,217
$49,234
$76,897
$978,933
$3,675,969
$104,009
$63.144
$134,696
-2.33
3.10
-13.27
"5.59
23.44
21.92
12.27
Community Hygiene
EriVi rOnflieilta:!Jiealth. Total
0.16 0.12
·7:.91.·· 7 .. 42
33.33
6.60
23
4gg>
27 -14.81
711 '•29;82.
79
1;527
135
,:--1';n_o-:
-41.48
'10.70
$9,654
$366;24j;
$9,122
$310,971
5.83
1'1;77 .
. Grand ]"otal
95.65 .. ·.• 9l!,ll2/
0:14
t2,3 fi .
:: '; ,;"-; ', ;
12;787 •• .1 \ 1
12!!,792
Ol!;l!() < 2 56
· t4. 0r o
$4;561;246
•:t6.6
DE385
Page 1
of 1
NOTE: Ependitures above exclude non operational expenditures such as fixed capital outlays
7/18/2012
Florida Department of Hea;tj County Health Department
Contrac t l\lll!nl!gementSystem
)\nl!ly isot,Funq E uities .. ··•• ·.. . .....•.•
Gadsden County for Rep 0 rt period ·.712 ()1 . • to 6/20. 2
Rlln at: 0711 i2o12
Fund Balance 07/11
Revenue Contract w YTD
Communicable Disease
$!;lie
( $377,272.41 )
($384,206.74) ( $761,479.15 )
001009
Debit Memo - Bad Checks
$0.00
$49.12
$49.12
001076
MEDICAIDTB
( $17.62 )
( $22.38 )
( $40.00 )
001077
Clinic Fee - County
$0.00
($7 , 738.59 )
($7 , 738.59 )
001078
MEDICAID ADMINISTRATION
OF VACCINE
( $3,594.59 )
( $3,594.59 )
($7 , 189.17 )
001087
MEDICAID STD
( $14,867.16 )
( $18,875.83 )
( $33,742.99 )
001090
Medicare - Part 8
$0.00
($90 63)
( $90.63 )
001114
Vital Statistics - Birth Certificate
$0.00
( $31,709.01 )
( $31,709.01 )
001115
Vital Statistics - Death
Certificate
$0.00
($11 ,686.50 )
($11 ,686.50 )
001117
Vital Statistics -Administrative Fee
$0.00
( $1,418.49 )
($1 ,418.49 )
004010
Cash Overage Shortage
$0.00
( $1.34 )
( $1.34 )
005041
Interest Earned- State Investment Account
$0.00
( $719.00 )
( $719.00 )
007000
Federal Grants
( $116,881.67 )
$0.00
( $116,881.67 )
007055
ARRA Federal Grant- Schedule C
($11 ,642.49 )
$0.00
($11 ,642.49 )
008030
BCC Contribution from Health
Care Tax
$0.00
( $9,775.79 )
( $9,775.79 )
008034
BCC Contribution from General
Fund
$0.00
( $6,710.70 )
( $6,710.70 )
010400
Sale of Goods Outside
State Government
$0.00
($48 32)
( $48.32 )
012021
Service Charge on Returned Check
$0.00
( $24.47 )
( $24.47 )
015010
Transfers Within Agency
( $5,505.35 )
$0.00
( $5,505.35 )
015040
CATEGORICAL GENERAL REVENUE
( $158,227.00 )
$0.00
( $158,227.00 )
015050
NON CATEGORICAL GENERAL REVENUE
( $247,576.24 )
$0.00
( $247,576.24 )
015060
Non-Categorical Tobacco Rebasing
( $3,574.16 )
$0.00
( $3,574.16 )
018000
Refunds
( $484.95 )
( $113.79 )
( $598.74 )
031000
Transfer from Other
GAAFR Funds
$0.00
$0.00
$0.00
Communicable Disease Subtotal
($562,371.23) ($92,480.31) ( $654,851.54 )
Primary Care
001009
Debit Memo - Bad Checks
$0.00
$223.23
$223.23
001077
Clinic Fee - County
$0.00
( $63,997.13 )
( $63,997.13 )
001081
MEDICAID CHILD HEALTH UP
( $144.59 )
( $183.57 )
( $328.16 )
001082
MEDICAID DENTAL
($621 '798.58 )
( $789,455.57 )
( $1,411,254.15 )
001083
Medicaid-Family Planning
( $14,821.88 )
( $133,396.96 )
( $148,218.84 )
001191
MEDICAID MATERNITY
( $103,827.13 )
($131 ,822.27 )
( $235,649.40 )
001192
MEDICAID COMPREHENSIVE CHILD
( $124.45 )
( $158.01 )
( $282.46 )
001193
MEDICAID COMPREHENSIVE ADULT
( $3,569.61 )
( $4,532.09 )
($8 , 101 . 70)
004010
Cash Overage Shortage
$0.00
( $8.04 )
( $8.04 )
005041
Interest Earned- State Investment Account
$0.00
( $4,306.66 )
( $4,306.66 )
007000
Federal Grants
( $720,308.88 )
$0.00
( $720,308.88 )
008030
BCC Contribution from Health
Care Tax
$0.00
($241 ,660.52 )
($241 ,660.52 )
008034
BCC Contribution from General
Fund
$0.00
( $40,195.61 )
($40 , 195.61 )
008050
School Board Contribution
$0.00
( $100,100.00 )
($1 00, 1 00.00 )
010400
Sale of Goods Outside
State Government
$0.00
( $289.41 )
( $289.41 )
011001
Healthy Start Coalition
$0.00
( $204,546.25 )
( $204,546.25 )
012021
Service Charge on Returned Check
$0.00
( $124.03 )
( $124.03 )
015009
Transfer Federal Funds
Within Agency
($31 ,204. 76)
$0.00
($31 ,204.76)
015010
Transfers Within Agency
( $76,688.14 )
$0.00
( $76,688.14 )
015040
CATEGORICAL GENERAL REVENUE
( $868,209.00 )
$0.00
( $868,209.00 )
015050
NON CATEGORICAL GENERAL REVENUE
( $400,060.04 )
$0.00
( $400,060.04 )
. .
Florida Department ()f l-!e<: ltl1 c:.o!.mtyHealth Del) a!'trnel1t
contr<: r;t Management syst!ll1'1
Af1alysis q=und Equiti s
Gad.sden C:oUIJW. for Reportt:>eri<ld>7/201. 1 to.612012
Run date: Q711W2P12
Primary Care
015060
015075
018000
031000
038000
Non-Categorical Tobacco Rebasing
Transfer Federal Grant from Another Agency
Refunds
Transfer from Other GAAFR Funds
Twelve Mth Warrant
Cancellation
State
($5,775.51)
($263.237.00) ($784.44)
$0.00
($34.56)
$0.00 ($5,775.51)
$0.00 ($263,237.00)
($682.53) ($1 ,466.98)
$0.00 $0.00
($6.38) ($40.94)
Primary Care Subtotal
Environmental Health
($3, 11 0,588.57)
($1,715,241.80) ($4,825,830.37)
001009
Debit Memo Bad Checks
$0.00
$22.65
$22.65
001020
Environmental Health Permits
($19,691.95)
$0.00
($19,691.95)
001092
Environmental Health Fee -State
($45,880.19)
$0.00
($45,880.19)
001094
Environmental Health Fee -County
$0.00
($18,357.00)
($18,357.00)
004010
Cash Overage Shortage
$0.00
($0 62)
($0.62)
005041
Interest Earned -State
Investment Account
$0.00
($331.47)
($331.47)
008030
BCC Contribution from Health
Care Tax
$0.00
($4,506.72)
($4,506.72)
008034
BCC Contribution from General Fund
$0.00
($3,093.69)
($3,093.69)
010300
SALE OF GOODS AND SERVICES STATE
AGENCIES
$0.00
($17,125.00)
($17,125.00)
010304
Inspection Fees
($71 ,444.78)
$0.00
($71 ,444.78)
010400
Sale of Goods
Outside State Government
$0.00
($22.27)
($22.27)
012021
Service Charge on Returned Check
$0.00
($6.50)
($6.50)
015010
Transfers Within Agency
($13,703.26)
$0.00
($13,703.26)
015050
NON CATEGORICAL GENERAL REVENUE
($204,445.78)
$0.00
($204,445.78)
015060
Non-Categorical Tobacco Rebasing
($2,951.50)
$0.00
($2,951.50)
018000
Refunds
($400.47)
($52.46)
($452.93)
028000
Insurance Recoveries
$0.00
($689.76)
($689.76)
031000
Transfer from Other
GAAFR Funds
$0.00
$0.00
$0.00
Environmenta l Health Subtotal
($358,517.93)
($44, 162.84) ($402,680.77)
Unallocated
Revenue
001092
Environmental Health Fee- State
$165.69
$0.00
$165.69
008030
BCC Contribution from
Health Care Tax
$0.00
$0.00
$0.00
015010
Transfers Within Agency
$95.75
$0.00
$95.75
015050
NON CATEGORICAL GENERAL REVENUE
$4,306.06
$0.00
$4,306.06
015060
Non-Categorical Tobacco Rebasing
$62.17
$0.00
$62.17
018000
Refunds
$8.43
$0.00
$8.43
031000
Transfer from Other
GAAFR Funds
$0.00
$0.00
$0.00
Unallocated Revenue Subtotal
$4,638.10
$0.00 $4,638.10
Projects Subtotal
\Total Revenue
($29,395.17)
($4,056,234.80)
$0.00 ($29,395.17)
($1.851 ,884.95) ($5,908,119.75) 1
Expenditures Contract-
Communicable Disease
$631,899.47
$137,160.78
$769,060.25
Primary Care
$2,803,708.43
$1,717,413.07
$4,521 '121.49
Environmenta l Health
$427,519.15
$61,081.91
$488,601.05
Projects
$327.748.33
$0.00
$327,748.33
FIJ>ri<la ,Department ofl:l ;;\lt h Coynty .l:l l!ltl ! l;>ep;ntm nt
ol!traptl\llani!l rnenfSystl!m ·· · · ·
An lily ; is fFun!J'.Equi(ie ; ·········,···· >••i r··
Gl!(lb; en Cpunw!:: 7l20t1.toGl201 2 ..... . .. ;', $
Cp
$4,190,875.37 $6,106,531.12
Change in Fund Balance
$134,641
$63,771
$198,411
Ending Equity Balance
($242,632)
($320,436)
($563,068)
GADSDEN COUNTY HEALTH DEPARTMENT PROGRAM SERVICE VARIANCE ANALYSIS
REPORT PERIOD: OCTOBER 2011 -JUNE
PROGRAM SERVICE
VARIANCE AMOUNT
VARIANCE PERCENTAGE
EXPLANATION
ACTIVITIES TO ACHIEVE
PLANNED EXPENDITURE LEVEL
COMPLETION DATE
No variances to report.
-
QUINCY-GADSDEN AIRPORT AUTHORITY
Post Office Box 1905
Quincy, Florida 31353
850-617-1111 quincyairport@tds.net
July 31, 2012
The Honorable
Taylor, Chairman Gadsden County Board of Commissioners Post Office Box 1799
Quincy, FL 32353
Dear Chairman Taylor:
As required
the enabling legislation of the Quincy-Gadsden Airport Authority (QGAA), attached is a copy of the Draft FY 2012/2013 Budget for the QGAA. The final QGAA Budget will be adopted
at the regularly scheduled meeting
of the QGAA on October 1, 2012 , and a certified
copy will be forwarded to you after that meeting.
The Quincy-Gadsden Airport Authority continues to remain self-sufficient and without the need of any financial investment from the Gadsden County Board of County Commissioners.
On behalf of the QGAA, I would like to take this opportunity to thank the Gadsden
County Commission and its staff,
for the continued
cooperation provided to the Quincy-Gadsden
Airport Authority in the implementation of its mission and the continuing assistance provided
during the current construction project.
Please do not hesitate to contact QGAA Administrator, Janice Watson at 850-643-7752, if you
have any questions, or need any additional information.
cc: Arthur
Interim County Manager
larry L. Sirmons, Chairman
· Clifford
Vice-Chairman · Max Clark,
Secretary/Treasurer
Troy Mullis
Manny Sousa
QUINCY GADSDEN AIRPORT AUTHORITY FY 2012/2013 BUDGET
( Proposed )
INCOME/REVENUES:
Hangar Revenue
Aviation Fuel Sales
120,400.00
300,000.00
TOTAL AIRPORT REVENUE 420,400.00
TOTAL INCOME/REVENUES
EXPENDITURES:
OPERATING EXPENSES:
Accounting Fees
1,800.00
Audit Fees
9,000.00
Legal Fees
2,400.00
Administrative Fees
20,000.00
FBO Janitorial Fees
2,600.00
Airport Maintenance Fees
12,000.00
Advertising
1,000.00
Dues & Subscriptions
3,000.00
Insurance
15,000.00
Interest Expense
600.00
Utitilities
21,000.00
FBO Supplies
2,500.00
Maintenance Supplies
9,000.00
Office Supplies
500.00
Postage
850.00
Fuel Inventory
270,000.00
Sales Tax Payable
7,700.00
Runway Safety Area Lease
1,500.00
SWPPP Quarterly Testing
4,400.00
Contingency
I Project Match
35,550.00
TOTAL OPERATING EXPENSES: 420,400.00
Approved at the Quincy-Gadsden Airport
Authority's regular meeting
on July 9, 2012.
Statement of Issue:
